BPM059096 Canine Contraband Detection Svc RFB.pdf

Clifton T. Perkins Hospital Center

Request for Bids for

Canine Contraband Detection Services

Solicitation #BPM059096

Issue Date: October 1, 2026

A Prospective Bidder that has received this document from a source other than eMarylandMarketplace

Advantage (eMMA) https://procurement.maryland.gov should register on eMMA https://emma.maryland.gov/

NOTICE TO BIDDERS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and

Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by the

Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve

Program are eligible for award of a contract. Before awarding a contract under a procurement designated as a small business reserve procurement, the Procurement Officer shall verify that the apparent awardee is certified by the GOSBA as a small business through eMMA. However, if small businesses do not show interest in this solicitation, the Procurement Officer has the right to remove the SBR designation via an

Amendment on eMMA.

MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS

SOLICITATION.

https://procurement.maryland.gov/ https://emma.maryland.gov/ https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

KEY INFORMATION SUMMARY SHEET (KISS)

Request for Bids Services – Canine Contraband Detection Services

Solicitation

Number:

BPM059096

RFB Issue Date: October 1, 2026

RFB Issuing

Office:

Maryland Department of Health (MDH), Clifton T. Perkins Hospital Center (CTPHC)

Procurement

Officer:

Victoria F. Bell, Director of Procurement

Clifton T. Perkins Hospital Center

8450 Dorsey Run Rd., Jessup, MD 20794

Email:

Phone Number:

Victoria.bell1@maryland.gov

410-724-3104

Bids are to be sent to:

Submit on emma.maryland.gov under Solicitation Number BPM059096

To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.

No Bid Notice

Feedback Form

If you are not submitting a bid for this solicitation, submit Attachment 1 with your reasons why. No Bid/Proposal Notice

Pre-Bid

Conference:

BPM059096 Canine Contraband Detection Svc: PreBid & Site Visit

Wednesday, October 14 · 10:00am – 12:30pm

Time zone: America/New York

Google Meet joining info

Video call link: https://meet.google.com/mkg-adas-qsw

Or dial: 1152-545-(US) +1 720 PIN: 466 315 474#

More phone numbers: https://tel.meet/mkg-adas-qsw?pin=7465118384238

Scheduled Site

Visit

To attend the site visit, you must contact the Procurement officer via

Email no later than October 13, 2026, by 10:00 am.

Questions Due

Date and Time:

October 16, 2026, by 12:00 pm Local Time

Bid Due (Closing)

Date and Time:

October 22, 2026, by 2:00 pm Local Time mailto:Victoria.bell1@maryland.gov https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx https://meet.google.com/mkg-adas-qsw https://tel.meet/mkg-adas-

Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made: No Bid/Proposal Notice

Public Bid Opening

Date, Time, and

Location

BPM059096 Canine Contraband Detection Svc: Bid Opening

Thursday, October 22 · 2:00 – 2:15pm

Time zone: America/New York

Google Meet joining info

Video call link: https://meet.google.com/ung-eqvg-tto

Or dial: 3152-999-(US) +1 409 PIN: 659 433 758#

More phone numbers: https://tel.meet/ung-eqvg-tto?pin=7446766293204

MBE

Subcontracting

Goal:

N/A

VSBE

Subcontracting

Goal:

N/A

Procurement

Method:

A Contract will be awarded in accordance with the Small Procurement method under COMAR 21.05.07.

Multiple or

Alternate Bids:

Multiple or alternate Bids will not be accepted.

Contract Type: Indefinite Quantity with Fixed Unit Prices

Contract Duration: One (1) Year base period with No option periods.

Primary Place of

Performance:

Clifton T. Perkins Hospital Center

8450 Dorsey Run Rd., Jessup, MD 20794

SBR Designation: Yes

Federal Funding: No

The remainder of this page is intentionally left blank.

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx https://meet.google.com/ung-eqvg-tto https://tel.meet/ung-eqvg-tto?pin=7446766293204

1. Summary Statement and Background

A. This Request for Bids (RFB) is issued to procure the goods or services, as specified in this section 4, from a contract between the successful bidder(s) and Clifton T. Perkins

Hospital Center (CTPHC) a part of the Maryland Department of Health (MDH).

B. CTPHC is a maximum-security psychiatric hospital that provides a comprehensive program for the evaluation and treatment of mental illness, with emphasis on assessment, treatment and recovery. The hospital program is structured to facilitate recovery through a graduated release process that begins in maximum security and culminates in release into the community.

C. CTPHC has an average daily inpatient population of approximately 285 patients and is accredited by the Joint Commission on Hospital Accreditation Standards (JC).

D. CTPHC is seeking a qualified vendor that can provide canine contraband detection services that shall maintain an effective randomized deterrence strategy while ensuring the safety of patients and staff.

2. Minimum Requirements

As part of the determination to be considered responsive, the Bidder must submit documentation in its Bid that satisfies the following Minimum Qualifications:

A. The Bidder or its subcontractors shall be registered as a Canine Handler with the

Maryland State Police in the State of Maryland to perform the work as defined in the

Scope of Work; Maryland Code, Public Safety Article, Title 2 Department of State

Police, Subtitle 3, Powers and Duties of Department §2-313. To perform work under the resulting contract Bidder must include the following documentation of above and applicable experience:

1) A copy of their license issued by the Department of State Police.

2) A copy of their state or county Business License where they perform business.

B. The Bidder or its subcontractors shall have registered and licensed canines through the

Maryland Department of State police per Law enforcement Canine Registration §2-313 and §3-201 of the Public Safety Article of the Annotated Code of Maryland. To perform work under the resulting contract the Bidder must include the following documentation of licensing and certification:

1) A copy of the registration and licensing of all Canines who will be performing work under the Contract.

C. The Bidder or its subcontractors shall provide at least 3 references that attest to their capabilities and general experience (corroboration of at least 3 years of experience total) in providing canine detection services in institutional, correctional, or healthcare security settings as applicable to the Scope of Work.

3. The identity of the Procurement Officer Victoria F. Bell, MBA, CMPO

Director of Procurement

8450 Dorsey Run Rd.

Jessup, MD 20794

410-724-3104

Email: victoria.bell1@maryland.gov

4. Deliverables / Scope of Work The Contractor shall perform the following services:

A. Scheduled Full-Facility Sweeps

1) Conduct a minimum of two (2) full-facility canine contraband detection sweep per quarter, covering all wards, hallways, administrative areas, common areas, patient rooms, courtyards, Rehabilitation yard, and other designated areas of the hospital.

2) CTPHC Security shall coordinate a randomized scheduling protocol with the awarded contractor to maintain deterrence effectiveness.

B. On-Call Availability

1) Provide sweep coverage as requested by CTPHC Security, beyond the quarterly minimum, if requested, to address specific incidents, intelligence, or operational needs.

2) Response time for unscheduled requests shall be defined in the contract but should not exceed 24 hours.

3) The on-call requests shall cover up to three (3) wards, common areas, or other designated search areas. Additional areas may be authorized by CTPHC Security.

C. Handler and Canine Requirements

1) All canine handlers must be certified, licensed, and trained in accordance with applicable state and/or national standards for narcotics and/or contraband detection.

2) All canine used must be certified for narcotics and/or contraband detection and current on all required health and vaccinations.

3) Contractor must provide documentation of handler certifications and canine certifications upon contract execution and annually thereafter.

4) All canine’s must be trained and able to detect at a minimum: Marijuana, Cocaine, Heroin, Methamphetamine, Synthetic cannabinoids (K2/spice), Fentanyl and analogs, Prescription opioid diversion, Opioids (Suboxone, Fentanyl, Heroin).

D. Reporting Requirements

1) The Contractor shall submit a written report within twenty-four (24) hours upon completion of each sweep, or request for service to the Contract Monitor or designee.

2) The written report shall include the following:

mailto:vbell1@maryland.gov

• Names and identification of handles/canines deployed,

• Certification status of the team,

• date and time of sweep,

• areas requested for search,

• areas covered and reason,

• duration of search/service,

• number of locations of canine alerts,

• description of any reported findings,

• limitations or interruptions,

• any alerts or findings during service, and

• name of the authorized CTPHC representative verifying completion.

3) The Contractor shall maintain all records for a minimum of seven (7) years past the term of the contract. Contract records shall be available for audit upon request.

E. Performance Standards

1) All scheduled quarterly sweeps shall be completed within the agreed-upon timeframe.

2) The Contractor shall maintain a minimum 95% on-time performance rate for scheduled visits.

3) The Contractor staff shall comply with all CTPHC Security protocols, including badging, escort requirements, and confidentiality obligations.

F. Facility Areas of Concern

1) Canine teams shall conduct sweeps of the following locations within the CTPHC facility:

• Patient housing units (common areas, not clinical examinations unless authorized)

• Dayrooms and group therapy spaces

• Visitation areas

• Intake/admissions areas

• Mailrooms

• Storage rooms

• Loading docks

• Grounds and perimeter areas

• Parking lots (if authorized)

• Staff common areas (as approved by administration)

• Laundry rooms

• Administrative area

5. State Staff and Roles

A. Contract Monitor

1) The State will provide a Contract Monitor, who may select a designee, with the responsibility for providing authorization for work to be performed and validation of completed work under this solicitation and subsequent contract.

2) The Contract Monitor will designate additional personnel and will provide associated contact information as needed.

3) The Contract Monitor or their designee shall provide access to work areas required to complete assigned tasks pursuant to this solicitation and subsequent contract.

6. Contract term

A. The contract resulting from this solicitation shall be for one (1) year, which shall commence upon Notice to Proceed with no option periods.

B. The total cost of work shall not exceed $50,000.00 for the term of the contract.

7. Procurement method This Contract will be awarded in accordance with the Small Procurement method under COMAR

21.05.07.

8. Bid/Proposal submission information

A. The Bid/Proposal is due on October 22, 2026, at 2:00 p.m. Local Time (Key

Information Sheet)

B. Bids may only be submitted via eMMA (eMaryland Market Place Advantage.

Bidders shall provide their Bids in one submission through eMMA following the

Quick Reference Guides (QRG). Please DO NOT hand deliver any replies to the facility.

C. What must be submitted.

1) The bid form with appropriate pricing.

2) A transmittal letter prepared on the Bidder’s business stationery MUST accompany the bid. The purpose of this letter is to transmit the bid and references; therefore, it should be brief. The letter shall be signed by an individual or corporate officer who is authorized to bind his firm to all statements, including services, material availability, timeliness and prices contained in the bid.

3) At least three (3) references that can attest to the Contractor’s experience in providing services for a similar business entity of this nature.

4) With the transmittal letter, each Contractor is to provide a list of all contracts with any entity of the State of Maryland that it is currently performing, or which have been completed within the last five (5) years. For each identified contract the Contractor is to provide:

1) The State contracting entity.

2) A brief description of the services/goods provided.

3) The dollar value of the contract.

4) The term of the contract.

5) The State employee contact person (name, title, telephone number and e-mail address).

6) Whether the contract was terminated before the end of the term specified in the original contract, including whether any available renewal option was not exercised.

5) Qualifications documentation that may be required, as set forth in RFB Section

2. Minimum Qualifications. Failure to submit the bid form or documentation as stated in Section 2 will result in the Contractor's offer being deemed ineligible for consideration.

6) Additional required attachments listed in Section 17.

7) Any Addendum posted after this solicitation with required signatures.

D. Inquiries Statement:

1) Written questions from prospective Bidders will be accepted by the

Procurement Officer and shall be submitted via eMMA to the Procurement

Officer indicated in Section 3 of this document. Questions should be submitted no later than October 16, 2026, by 12:00 p.m. Local Time, (Key

Information Summary Sheet)

2) The Procurement Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the Bid due date.

9. Award Determination

A. The Contract to result from this solicitation will be awarded to the Bidder submitting the

Most Favorable Bid Price (“Most favorable” is defined in COMAR 21.01.02.01.B. (57).

B. The Most Favorable Bid Price, will be determined by the “lowest responsive bid from a responsible bidder”.

10. Payment

The Contractor shall bill the Department on a monthly basis for the work performed the previous month. The total cost of work may not exceed $50,000.00 for the term of the contract.

A. To be considered for payment, submission of a proper invoice must include the following information, without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State assigned Contract number;

8) State assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

B. The State reserves the right to reduce or withhold Contract payment in the event the

Contractor does not provide all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

C. The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same. Invoices for final payment shall be clearly marked as “Final” and submitted when all work requirements have been completed, and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than sixty (60) calendar days from the Contract termination date. The Contractor shall submit invoices by the 15th of the month in which services were delivered. Invoices must be addressed to:

Chief Financial Officer

8450 Dorsey Run Rd.

Jessup, MD 20794

Invoices may be mailed to the address above or electronically submitted to:

dlctphcfiscalservices_MDH@maryland.gov

11. Contractor’s Responsibilities Upon Award A. Man/Person-hours paid under this contract shall be only for productive hours at the job site. Time spent for idle time, breaks and lunch is not directly chargeable but is overhead and shall be included in the hourly rate bid for basic labor.

B. All parts and materials used by the contractor shall be billed to CTPHC at actual cost to the Contractor. No mark-up cost in addition to the cost to the Contractor will be accepted

C. Upon completion of the service, the Contractor must obtain signed verification from the contract monitor or designee that the service has been performed. All inspections shall be coordinated with the contract monitor or designee and any problems which require attention shall be reported to the contract monitor or designee.

D. Any failure by the Contractor to become acquainted with available information shall not relieve the Contractor from the responsibility for estimating properly the difficulty or cost of successfully performing the work. Clifton T. Perkins Hospital Center assumes no responsibility for any conclusions or interpretations made by the Contractor on the basis of the information made available by Clifton T. Perkins Hospital Center.

E. Travel time for service calls shall be the sole responsibility of the Contractor, and the

Contractor shall bear the cost as part of the Contractor’s base bid proposal.

12. Department Obligations mailto:dlctphcfiscalservices_MDH@maryland.gov

The department agrees to:

A. Provide guidance concerning contract activities, as needed;

B. Evaluation and acceptance when appropriate of deliverable

C. Review and approval for payment of invoices.

13. Small Business Reserve Requirements A. This is a Small Business Reserve Procurement for which award will be limited to certified small business Contractors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501 —14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority &

Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract.

14. Insurance Requirements The Contractor shall maintain, at a minimum, the insurance coverages outlined below, or any minimum requirements established by law if higher, for the duration of the Contract:

A. Commercial General Liability - One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, property damage, and personal and advertising injury and three million dollars ($3,000,000) annual aggregate. The minimum limits required herein may be satisfied through any combination of primary and umbrella/excess liability policies.

B. Crime Insurance/Employee Theft Insurance - to cover employee theft with a minimum single loss limit of one million dollars ($1,000,000) per loss, and a minimum single loss retention not to exceed ten thousand dollars ($10,000), with the State of Maryland listed as a “loss payee.”

C. Worker’s Compensation - The Contractor shall maintain such insurance as necessary or as required under Workers’ Compensation Acts, the Longshore and Harbor Workers’

Compensation Act, and the Federal Employers’ Liability Act, to not be less than. one million dollars ($1,000,000) per occurrence (unless a state’s law requires a greater amount of coverage). Coverage must be valid in all states where work is performed.

D. The State shall be listed as an additional insured on the faces of the certificates associated with the coverages listed above, including umbrella policies, excluding

Workers’ Compensation Insurance and professional liability.

E. All insurance policies shall be endorsed to include a clause requiring the insurance carrier to provide the Procurement Officer, by certified mail, not less than 30 days’ advance notice of any non-renewal, cancellation, or expiration. The Contractor shall notify the

Procurement Officer in writing, if policies are canceled or not renewed within five (5) days of learning of such cancellation or nonrenewal. The Contractor shall provide evidence of replacement insurance coverage to the Procurement Officer at least 15 days prior to the expiration of the insurance policy then in effect.

F. Any insurance furnished as a condition of the Contract shall be issued by a company authorized to do business in the State.

G. The recommended awardee must provide current certificate(s) of insurance with the prescribed coverages, limits and requirements set forth in this section within five (5)

Business Days from the notice of the recommended award. During the period of performance for multi-year contracts, the Contractor shall provide certificates of insurance annually, or as otherwise directed by the Contract Monitor.

H. Subcontractor Insurance

The Contractor shall require any subcontractors to obtain and maintain comparable levels of coverage and shall provide the Contract Monitor with the same documentation as is required of the Contractor.

15. Security Requirements The following requirements are applicable to the Contract upon award:

A. Employee Identification:

1) Contractor Personnel shall display his or her company ID badge in a visible location at all times while on State premises. Upon request of authorized State personnel, each Contractor Personnel shall provide additional photo identification.

2) Contractor Personnel shall cooperate with State site requirements, including but not limited to, being prepared to be escorted at all times, and providing information for State badge issuance.

3) Contractor shall remove any Contractor Personnel from working on the Contract where the State determines, in its sole discretion, that Contractor Personnel has not adhered to the Security requirements specified herein.

4) The State reserves the right to request that the Contractor submit proof of employment authorization of non-United States Citizens, prior to commencement of work under the Contract.

B. Persons with a criminal record may not perform services under the Contract unless prior written approval is obtained from the Contract Monitor. The Contract Monitor reserves the right to reject any individual based upon the results of the background check.

Decisions of the Contract Monitor as to acceptability of a candidate are final. The State reserves the right to refuse any individual Contractor Personnel to work on State premises, based upon certain specified criminal convictions, as specified by the State.

16. Verification of Registration and Tax Payment A. Before a business entity can do business in the State, it must be registered with the State

Department of Assessments and Taxation (SDAT). SDAT is located at State Office

Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. For registration information, visit https://egov.maryland.gov/BusinessExpress/.

B. It is strongly recommended that any potential Bidder complete registration prior to the

Bid due date and time. The Bidder’s failure to complete registration with SDAT may disqualify an otherwise responsive successful Bidder from final consideration and recommendation for Contract award.

17. Attachments A. Exhibit A-Contractor Construction Guidelines

B. Exhibit B-1 Bid Form

C. Exhibit C-Small Procurement Contract (Example)

D. Exhibit D-Contractor Daily Report

E. Exhibit E-Acknowledgement of Confidentiality

F. Exhibit F-Contractor Safety Reference Sheet

G. Exhibit G-Outside Vendor Tool Inventor Form

H. State Links for Bid Attachments to Include:

https://egov.maryland.gov/BusinessExpress/

Bid/Proposal Affidavit

Bidder/Offer Information Sheet

Conflict of Interest Affidavit

Reference Checks

List of Current or Prior State Contracts

Legal Action Summary

List of All Subcontractors

Non-Disclosure Agreement (Contractor)

Contract Affidavit https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-F.-Bidder-Offeror-Information-Sheet.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-M.-List-of-Current-or-Prior-State-Contracts.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-N.-Legal-Action-Summary.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-P.-Prime-Contractor-List-of-ALL-Subcontractors.xlsx https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf