BPM055266 RFQ.pdf

REQUEST FOR QUOTATION

Release Date: 2/6/2026

Request for Quote # BPM055266

Request for Quote Title: Crack Sealant - Crafco PolyFlex Type II

Procurement Officer: Cynthia Beres

Procurement Officer Email: cberes@bwiairport.com

Agency Buyer: Enoch Augustusel

Agency Buyer Email: eaugustus@bwiairport.com

CERTIFIED SMALL BUSINESSES AND MINORITY BUSINESS ENTERPRISES ARE

ENCOURAGED TO RESPOND TO THIS SOLICITATION NOTICE.

Bidder Instructions

Please price the specified items described below and return to the Procurement Officer and Buyer via email.

Quotes must be received on: 2/12/2026 3:00PM EST

It is the Bidder/Vendor’s responsibility to complete Bid Worksheet listed below and ensure the quote is received by the deadline. Late Quotes/bids will not be accepted.

Direct all questions to the Buyer named above via email.

Federal, State and Local Taxes are not applicable; Maryland Aviation Administration (MAA) is a state agency and is tax exempt.

This quote is submitted with the understanding that the Bidder shall comply with the attached MAA Terms and Conditions for Purchase Orders under $50,000.00 and all State of Maryland Procurement Regulations in effect at the time of submission and the instructions provided herein.

Award

Award may be made in whole or in part at the States discretion. Quotes are irrevocable for 60 days following bid opening. Award will be made to the responsible bidder submitting the lowest responsive bid or most favorable evaluated bid or whichever is in the best interest of the state considering price and any criteria provided herein. The state may choose to evaluate bids considering price and lead time. Note that the procurement may be awarded up to an MAA budgeted amount with respect to the awardee’s unit prices regardless of the total bid price.

MAA Solicitation BPM055266

The procurement agency will accept the most favorable responsive bid from a responsible certified small business if the bid of the small business does not exceed the most favorable responsive bid received from a responsible bidder who is not a small business by: (1) more than 5 %; (2) more than 7% for a veteran-owned small business; (3) more than 8% for a disabled-veteran-owned small business; or (4) the percentage otherwise identified in the solicitation as the small business preference. Per COMAR 21.11.01.06 Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-50114-505, Annotated Code of Maryland, and that are certified by the Governor's Office of Small, Minority, and Women Business Affairs Small Business Reserve Program are eligible for award of a contract, unless the applicable terms listed above apply.

Invoicing

All invoices or correspondence pertaining to invoices shall be identified with the Purchase Order Number and e-mailed to the Procurement Officer and Buyer, as well as MAA Accounts Payable (AP) department at maaapinvoices@mdot.maryland.gov. Invoices must include the Purchase Order Number, or if paid by credit card the invoice must be sent with a zero-balance indicating payment has been completed.

LEAD TIME

If lead time is not met MAA reserves the right to cancel the purchase or to accept the item at a discounted price negotiated at time of occurrence or at the restocking price, whichever is determined between both parties.

SPECIFICATIONS

The Maryland Aviation Administration is seeking quotes for a quantity of: (225), 3 pallets, Crafco Brand, Product Code 34518, Hot Applied, PolyFlex Type 2 Crack Sealant. The color of the material shall be black or dark brown. The product shall come in 30lb cardboard boxes with no staples, tape closed only. The product shall be palletized, each pallet shall have 75 boxes, per 48-inch x 40-inch pallet, be stacked, interlocked, covered with 2 layers of UV protected stretch wrap, and shall feature a weather resistant cover on top to ensure product has been kept safe from water intrusion and other weather elements. For further detail and information regarding the requested goods specs please see attached document titled Crafco PolyFlex Exhibit A.

DELIVERY

MAA Warehouse, 7005 Aviation Blvd, Glen Burnie, MD 21061 Delivery Hours Monday-Friday 7:30 AM- 4:00 PM.EST

BID WORKSHEET

All prices must be listed, that includes all cost/expenses associated with the provision of this RFQ.

The bid price shall include but is not limited to all: profit/overhead, general operating administrative fees, freight, and all other expenses necessary to provide the items listed in the Bid Worksheet. No other amount will be paid to the vendor. In preparing its Bid, the Contractor shall not include with the Bid any stipulation(s) or qualification(s). The MAA shall reject any Bid that contains stipulations and qualifiers and proceed to the next lowest, responsive bid from a responsible bidder.

Description

Unit of Measure

Qty

Unit Price

Total Price

Freight

Crafco Brand, Product Code 34518, Hot Applied, PolyFlex Type 2 Crack Sealant. The color of the material shall be black or dark brown.

The product shall come in 30lb cardboard boxes with no staples, tape closed only. The product shall be 75 boxes, per 48-inch x 40-inch pallet, be stacked, interlocked, covered with 2 layers of UV protected stretch wrap, and shall feature a weather resistant cover on top to ensure product has been kept safe from water intrusion.

Boxes 225

TOTAL

By submitting a response to this bid, a Bidder shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract, if selected for contract award. Vendor shall be registered in good standing with Maryland Department of Assessments and Taxation (SDAT) to receive contract award exceeding $50,000.00. To check status or for additional information, go to the SDAT website at http://www.dat.maryland.gov/Pages/sdatforms.aspx.

This quote is submitted with the understanding that the Bidder shall comply with the attached MDOT MAA Terms and Conditions and all State of Maryland Procurement Regulations in effect at the time of submission and the instructions provided herein.

AUTHORIZED SIGNATURE: ___________________________________________________

PRINT NAME AND TITLE OF SIGNER: _________________________________________

COMPANY NAME: ___________________________________________________________

FEDERAL ID #: _____________________ CSB/SBR# _______________________________

TELEPHONE NO.:___________________ EMAIL: ________________________________

Remaining of Page Intentionally Left Blank

NOTICE TO VENDORS - NO-BID NOTICE

Maryland Wants to Do Business with You

The Procurement and Materials Management Section (PMMS) of the Maryland Department of Transportation Maryland Aviation Administration has solicited your participation in this Procurement process. To help us improve the quality of State bid and proposal solicitations, we ask that you take a few minutes and provide comments and suggestions regarding the enclosed solicitation. Please complete the following and return this form to the Procurement Officer above.

Thank you in advance.

I. If you have responded with a "No Bid" please indicate the reasons below:

Other commitments preclude our participation at this time.

The subject of the contract is not something we normally provide.

Do not have the necessary equipment, labor and capital required.

Do not have the experience necessary to perform the work.

The specifications are either unclear, or too restrictive. Please explain in remarks section.

Doing business with Government is simply too complicated.

We cannot be competitive. Please explain in Remarks section.

Time for completion is too short.

Bonding and/or Insurance requirements are prohibitive. Please explain in Remarks section.

Bid/Proposal requirements, other than specifications are unreasonable or too risky. Please explain in remarks section.

Prior experience with State of Maryland contracts was unprofitable or otherwise unsatisfactory. Please explain in Remarks section.

II. If you have submitted a bid or proposal, but wish to offer suggestions or express concerns, please use the Remarks section below.

Remarks:

Vendor Name: Date:

Contact Person: Phone:

Address:

NOTE: Complete this form only if you do not intend to bid or wish to express concerns or comments. MAA is interested in improving its competitive bid process and your comments are important to this endeavor. A "No Bid" reply does not remove you from the bidder’s list. Thank you for your help.

TERMS AND CONDITIONS

Delivery shall be made in accordance with the solicitation specifications. The State, in its sole discretion, may intend the time of performance for excusable delays due to unforeseeable causes beyond the Contractor’s control. The State unilaterally may order in writing the suspension, delay, or interruption of performance hereunder. The State reserves the right to test any materials, equipment, supplies, or services delivered to determine if the specifications have been met. The materials listed in the bid or proposal shall be delivered FOB the point or points specified prior to or on the dated specified in the bid or proposal. Any materials that are defective or fail to meet the terms of the solicitation specifications shall be rejected. Rejected materials shall be promptly replaced. The State reserves the right to purchase replacement materials in the open market.

Contractors failing to promptly replace materials lawfully rejected shall be liable for any excess price paid for the replacement plus applicable expenses, if any”.

This purchase order, if applicable, shall constitute the entire agreement and contract between the vendor, as named on the face, and the Maryland Aviation Administration.

The scope of work, or materials, or supplies, to be provided shall be specified in the body of this purchase order, or as stated in the specific conditions attached.

Payment shall be made upon presentation of a proper invoice in accordance with Sections 15-101 through 15-105 of the State Finance and Procurement Article Annotated Code of Maryland.

Incorporation by Reference.

All terms and conditions of the solicitation, and any amendments thereto, are made a part of this contract.

Tax Exemption.

The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes, and transportation taxes. Exemption certificates shall be completed upon request.

Specifications.

All materials, equipment, supplies or services shall conform to federal and State laws and regulations and to the specifications contained in the solicitation.

Nondiscrimination in Employment.

The Contractor agrees not to discriminate in any manner against an employee or applicant for employment because of race, color, religion, creed, age, sex, marital status, national origin, ancestry, or physical or mental handicap unrelated in nature and extent so as reasonably to preclude the performance of such employment and to post and to cause subcontractors to post in conspicuous places available to employees and applicants for employment, notices setting forth the substance of this clause.

Financial Disclosure.

The Contractor shall comply with State Finance and Procurement Article, Sect. 13-221, Annotated Code of Maryland, which requires that every business that enters into contracts, leases or other agreements with the State and receives in the aggregate $100,000 or more during a calendar year shall, within 30 days of the time when the$100,000 is reached, file with the Secretary of State certain specified information to include disclosure of beneficial ownership of the business.

Political Contribution Disclosure.

The Contractor shall comply with the provisions of Article 33, Sections 30-1 through 30-4, Annotated Code of Maryland which require that every person that enters into contracts, leases, or other agreements with the State of Maryland or a political subdivision of the State, including its agencies, during a calendar year under which the person receives in the aggregate $10,000 or more, shall on or before February 1 of the following year file with the Secretary of State certain specified information to include disclosure of political contribution in excess of $100 to a candidate for elective office in any primary or general election.

Anti-Bribery.

The Contractor warrants that neither it or any officer, director, or partner, nor any involved in obtaining contracts with the State, or any subdivision of the State has been convicted of bribery, attempted bribery or conspiracy to bribe, nor has engaged in conduct since July 1, 1977, which would constitute bribery, attempted bribery, or conspiracy to bribe under the laws of any state or the federal government.

Registration.

Pursuant to Sect. 7-201 es seq of the Corporations and Associations Article of the Annotated Code of Maryland, Corporations not incorporated in the State shall be registered with the State Department of Assessments and Taxation, 301 W. Preston St., Baltimore, Maryland 21201, before doing any interstate business in this State, a foreign corporation shall qualify with the Department of Assessments and Taxation. Register Your Business in Maryland - Maryland Business Express

EPA Compliance.

Materials, supplies, equipment, or services shall comply in all respects with the Federal Noise Control Act of 1972, where applicable.

Occupational Safety and Health Act

All materials, supplies, equipment or services supplied as a result of this contract shall comply with the applicable U.S. and Maryland Occupational Safety and Health Act standards.

Termination for Convenience.

Upon written notice to the contractor, the State may terminate this contract, in whole or in part, whenever the State shall determine that such termination is in the best interest of the State. The State shall pay all reasonable costs incurred up to the date of termination and all reasonable costs associated with termination of the contract. However, the Contractor may not be reimbursed for anticipatory profits.

Termination for Default.

When the Contractor has not performed or has unsatisfactory performed the contract, payment shall be withheld at the discretion of the State. Failure on the part of the Contractor to fulfill contractual obligations shall be considered just cause for termination of the contract and the Contractor is not entitled to recover any costs incurred by the Contractor up to the date of termination.

Disputes.

The contract shall be subject to the provisions of Title 15 Subtitle 2, of the State Finance and Procurement Article of the Annotated Code of Maryland and COMAR 21.10(Administrative and Civil Remedies). Pending resolution of a claim the Contractor resolution of a claim the Contractor shall proceed diligently with the performance of the contract in accordance with the procurement officer’s decision.

Maryland Law Prevails.

The provisions of this contract shall be governed by the laws of Maryland.

Contractor’s Invoices.

Contractor agrees to include on the face of all invoices billed to the State, its Federal Tax Identification or Social Security number. If the vendor is paid by credit card, a copy of the invoice showing a zero balance shall be provided after payment. If the vendor is paid by a purchase order as contract, the purchase order MUST be included on the invoice submitted.

Pre-existing Regulations.

The regulations set forth in Title 21 of the Code of Maryland Regulations (COMAR Title 21) in effect on the date of execution of this contract are applicable to this contract.

Republic of South Africa.

The Contractor warrants that it is in compliance with Sections 14-501 through 14-507 of the State Finance and Procurement Article, Annotated Code of Maryland, governing the conduct of its business, if any, in or with the Republic of South Africa.

Indemnification.

The State shall not assume any obligation of indemnify, hold harmless, or pay attorney’s fees that may arise from or in any way be associated with the performance of operation of the agreement.

Conflicting Terms.

Any proposal for terms in addition to or different from those set forth in this purchase order or any attempts by the Contractor to vary any of the terms of this offer by Contractor’s acceptance shall not operate as a rejection of this offer, unless such variance is in the terms of the description, quantity, price or delivery schedule, but shall be deemed a material alteration thereof, and this offer shall be deemed acceptable by the Contractor without the additional or different terms. If this purchase order is an acceptance of a prior offer by the Contractor, the acceptance is expressly conditioned upon Contractor’s assent to any additional or different terms contained herein. The Contractor understands and agrees that the terms and conditions of this purchase order may not be waived.

Governmental Restrictions.

In the event any governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship, or performance of the items offered on this proposal prior to their delivery, it shall be the responsibility of the supplier to notify the Purchasing Department at once, indicating in his letter the specific regulation which required an alteration. The State reserves the right to accept any such alteration, including any price adjustments occasioned thereby or to cancel the contract at no expense to the State.

Changes.

The Procurement Officer may, at any time, by written order designated or indicated to be a change order, make any change in the work within the general scope of the contract. If any change under this clause causes an increase or decrease in the contractor’s cost of, or the time required for, the performance of any part of the work under this contract, an equitable adjustment shall be made, and the contract modified in writing accordingly. Each change that results in an increase in cost shall be subject to prior written approval of the procurement officer and other appropriate authorities as required by Maryland Law and shall be subject to available appropriation.

Central Collection.

The MAA may refer any amount due and payable by the contractor to the central collection unit of the Maryland Department of Budget and Fiscal Planning for collection. Should any debt due and payable be referred to the central collection unit, Maryland Law provides that a fee of17% of the amount due will be imposed on the debtor in addition to the amount due.

Abnormal Quantities.

The State reserves the right to solicit separate bids if a particular quantity requirement arises which exceeds the State’s normal requirements as provided in the solicitation or exceeds an amount specified in this contract.

New Materials.

All items shipped pursuant to this purchase order shall be new, never previously used, and the current model of the item unless specifically stated otherwise in this contract.”

Assignment.

This Purchase Order and the monies which may become due hereunder are not assignable except with the prior approval of the Procurement Officer.