BPM007077 Specialized Rescue and Technical Equipment for AZDPS Air Rescue Operations Scope of Work Solicitation Revision II.docx

Request for Proposals

BPM007077

Description:

Specialized Rescue and Technical Equipment for AZDPS Air Rescue Operations Arizona Department of Public Safety 2102 W. Encanto Blvd., Phoenix, Arizona 85009

Request for Proposals

BPM006456

Description:

Helicopter Pilot and Maintenance Training for Bell 407 and 429 Helicopters Arizona Department of Public Safety

PART 2: Table of Contents

Technical and Commercial

PART 2: Table of Contents

Technical and Commercial

PART 2 of the SOLICITATION:

Technical and Commercial

Table of Contents:

Section 2-A:

Scope of Work (Technical Document) Date: 7-28-25 Background

1.1.1 The Arizona Department of Public Safety Aviation (ADPS) Bureau’s Unit provides immediate, 24-hour per day, statewide response capability for critical occurrences and emergency response requirements.

The ADPS Aviation Unit mission includes the transport of state dignitaries, logistics transport of state agency personnel and equipment, disaster assistance, as well as aerial and logistical support for law enforcement activities.

1.1.2 The AZDPS (Arizona Department of Public Safety) Medic mission involves providing public safety through law enforcement, air rescue, medical services, and aviation support. This includes specialized roles like Tactical Flight Officers, Flight Paramedics, and Rescue Technicians who operate in challenging environments. The department utilizes a combination of fixed-wing and rotary-wing aircraft to cover the entire state of Arizona.

1.1.3 AZDPS Aviation medics, need specialized rescue and technical equipment to effectively address the unique challenges of their operational environment. Which may include remote or rugged terrain, water based areas (such as lakes, rivers and flash floods), and confined spaces within aircraft.

1.1.4 Performance metrics of the ADPS Aviation Program include quick decisive response; emphasis on providing definitive strategies support to multiple agencies during emergencies.

General Specifications Offeror shall supply AZDPS Aviation Medics with the requested specialized rescue and technical support requested materials/items.

Offeror shall have hours of normal business hour of operation: Mon-Friday 9-5 Offeror shall have available to provide with 24 hrs the requested equipment or as provided on quote.

Offeror to provide telephone-based Contact/Customer service system in addition to email.

Offer to provide dedicated point of contact to service this contract

Offeror shall provide the Rescue and Extraction equipment:

Helicopter Rescue Slings & Harnesses: For hoisting patients in various situations, with designs adapted for different injury levels.

Winch Stretchers & Rescue Baskets: Used for vertical and horizontal patient extraction, providing more secure support for injured patients.

Kong foldable spinal back board Air Rescue Extraction Systems (ARES): Lightweight, multi-purpose systems for victim extraction, incorporating features like drag parachutes and fins to control rotation during hoisting.

Rappelling Gear: Including ropes, harnesses, helmets, rappel devices, and anchor systems for accessing patients in difficult or elevated locations.

Patient Immobilization Equipment: Such as spinal boards, head immobilizers, and cervical collars to stabilize patients with potential spinal injuries or trauma.

Water rescue equipment: Such as Ansi rated eye protection, water rescue gloves, wet suits, dry suits, safety harnesses, personal floatation devices, inflatable boat Rescue knives: blunt tip, fixed blade with veff serrations.

Boots: including water based and ground based Offeror shall provide Daily Rental of Rescue and Extraction equipment:

Example of Daily rentals for these type of items:

Water rescue equipment such as personal floatation devices, inflatable boat, wet suits, dry suits Helmets Carbines, rings Rescue equipment such as ascent devices, ropes, Offeror shall provide Training and Manuals as requested by AZDPS Training manuals to reflect “How to Use the Equipment” General “How To” books Offeror shall provide Instructor as requested by AZDPS Instructor to provide ground-based rescue courses

Performance Requirements Documentation Guarantees and/or warranties must be provided for all equipment and accessories as well as any other devices furnished to satisfy the requirements of this document.

Warranty will be effective upon failure of product and notification by AZDPS.

Any transportation charges associated with guarantees or warranties shall be paid by the offeror.

Ordering Process AZ DPS may purchase services through contract direct release purchase orders issued by AZ DPS to the Contractor. No work shall be performed without a duly authorized/issued purchase order(s).

End of Section 2-A

1.0 Compensation Document

Date: 7-28-25

1.0 Compensation

Compensation Method.

Offeror will be compensated for the satisfactorily carrying out its obligations under the Contract by the method indicated by the “” mark below:

Firm-Fixed-Price (refer to paragraph 1.2 below)

Unit Prices

Contracted Labor Rates

Cost Reimbursable

Discount Off List or Catalog

1.1

1.3 "reserved" CONTRACTED LABOR RATES. The contracted labor rates are the fully-burdened and marked-up billing rates for Contractor's labor scheduled in the Pricing Document (Exhibit 1 to this Commercial Document), which rates are be deemed to be inclusive of the actual gross wages plus: (1) all applicable payroll taxes, non-payroll employer burden, workers' compensation contributions and health and welfare benefit contributions; (2) retirement or other pension contributions, vacation, sick time or other paid leave allowances and the like; (3) all required home office support, corporate or subordinate licenses or registrations, corporate insurance, professional association fees, advertising, time and travel by any of Contractor's personnel other than billable personnel and any bonuses or other incentives for all personnel (including billable Personnel); (4) all insurance coverages to be provided by Contractor under the Contract; and (5) profit.

1.4 "reserved"

1.5 DISCOUNT OFF LIST OR CATALOG. A discount off list or catalog means a percentage discount to be applied to a base price for from one or more contractually-established price lists against published catalogs. The applicable discounts are scheduled in the Pricing Document (Exhibit 1 to this Commercial Document).

1.5.1 Unless specified otherwise in the Pricing Document, base price is the price that is most widely offered to general customers at the time of the Order.

1.5.2 The catalogs used to establish base price are specified otherwise in the Pricing Document. If nothing is so specified, then the commercially available catalogs published by Contractor or Subcontractor to a dealer or reseller network for the covered materials or services are to be used.

1.5.3 Each catalog must:

(a) bear the applicable State contract number;

(b) list all materials or services Contractor is authorized to sell under the Contract;

(c) not contain any items that are excluded from the Contract;

(d) provide ordering information and contact information for customer support.

1.5.4 Each catalog and its accompanying price list must include for each item:

(a) a part or model number, if applicable;

(b) a complete and accurate description of the item;

(c) the manufacturer's suggested retail price (MSRP) or Contractor's list price;

(d) a stock keeping unit (SKU) number (SKU) , if applicable;

(e) the item's unit of measure (UOM), if applicable; and

(f) the quantity in the unit of measure (QUOM), if applicable.

1.5.5 Contractor shall provide and maintain concurrent and identical electronic and hardcopy versions of all contracted price lists and catalogs.

(a) The electronic versions are to be provided as URL..

i. State, at its discretion, may host Contractor's electronic price lists and catalogs directly, or may link through APP as a punch-out.

ii. Regardless of the number and types of links to Contractor's electronic price lists and catalogs, Contractor shall ensure that all Eligible Agencies and Co-Op Buyers are only able to access one unified set of data.

(b) Contractor shall supply sufficient, current hardcopy catalogs and price lists price lists to applicable Eligible Agencies at Contract commencement, and provide prompt hardcopy notice of any changes to list/catalog holders as they occur. Contractor shall not change State or any Eligible Agency (or any Co-Op Buyer, if applicable) for lists/catalogs or updates

2.0 Pricing

2.1 CONTRACTOR'S BEST PRICING. Supplier warrants that, for the term of the Contract, the prices and discounts set out in the Pricing Document, including any subsequent agreed amendment to it (the "Contract Pricing"), will be equal to or better than the lowest prices and largest discounts, both separately and in combination, at which it sells equivalent items of equipment and materials. That price-plus-discount equivalence ("Contractor's Best Pricing") is intended to be irrespective of whether or not those other sales have special purchase terms, conditions, rebates or allowances. If Contractor's Best Pricing for equivalent items of equipment and materials is better than the Contract Pricing, then Contractor agrees to adjust the Contract Pricing to match the Contractor's Best Pricing for all sales related to the Contractor made after the date when the Contractor's Best Pricing was first better than the Contract Pricing. For clarification of intent, that date is intended to be the date when the difference first occurred, which might have been before the difference was first identified. If it was before, then Supplier agrees to charge at less than the Contract Pricing until the extended difference that would have been realized (i.e., if the Contractor's Best Pricing had been applied when it should have been) has been settled.

2.2 TAXES. Further to paragraph 4.3 of the Uniform Terms and Conditions, Taxes: Contract prices shall not include applicable state and local taxes. If the Offeror is located outside of Arizona and part of NEXUS, the Offeror will need to pay an 8.6% sales tax to the State of Arizona. If Offeror is located outside of Arizona and not a part of NEXUS, the Offeror will need to file a transaction privilege request with the Arizona Department of Revenue and the State of Arizona will pay a 5.6% use tax rate.

2.3 "reserved"

3.0 Invoicing

3.1 INVOICES GO TO BUYING ENTITY. Contractor shall submit all billing notices or invoices to the ordering Eligible Agency or Co-Op Buyer at the address indicated on the Order document.

3.2 MINIMUM INVOICE REQUIREMENTS. Every invoice must include the following information:

Bill-to name and address

Request for Proposals Solicitation No.

BPM007077

Description:

Specialized Rescue and Technical Equipment for AZDPS Air Rescue Operations

Arizona Department of Public Safety

Taxes (as a separate invoice line item)

Total invoice amount due

3.6.1 The ordering Eligible Agency or Co-Op Buyer shall notify Contractor within 5 (five) business days after receipt if it determines an invoice to be materially defective.

3.6.2 Invoices will be deemed automatically rejected upon delivery if they:

(a) are sent to an incorrect address;

(b) do not reference the correct State contract number; or

(c) are payable to any Person other than the Contractor

b) authorizations and receipts for all allowable reimbursable items being invoiced; and

c) Contractor's certification that the invoice has been examined and to the best of Contractor's knowledge and belief, the invoiced amounts are entitled, correct, and accurate as can be demonstrated by the contractually-required books and records.

4.0 Payments

4.1 PAYMENT. State shall pay undisputed amounts due to Contractor within the time period specified in Article 4 of the Uniform Terms and Conditions

SECTION 2-A: Technical Document Date: 7-29-25

Technical and Commercial

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