BPM006843_Evaluation_Documents.pdf
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- Attached to
- Virtual Reality Goggles
- Solicitation number
- BPM006843
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Procurement Determination and RFQ Contract Award document from the Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) for the procurement of Virtual Reality Goggles under solicitation number BPM006843. The solicitation was issued electronically on March 24, 2025, via the State's eProcurement system and made available to all suppliers, with 118 additional suppliers notified who were known to provide materials or services. A solicitation amendment was issued on March 28, 2025, to revise the scope of work. Quotes were due on April 4, 2025, at 3:00 PM MST. No pre-offer conference or site visit was held. Four suppliers submitted quotes: Colemantech PLLC, Barrett Procurement Solutions LLC, VictoryVR Inc, and Richard Tyson and Angelica Tyson. Three of the four quotes were deemed non-responsive (Colemantech PLLC, Barrett Procurement Solutions LLC, and Richard Tyson and Angelica Tyson), and the contract was awarded on April 23, 2025, to VictoryVR Inc as the sole responsive small business determined to be most advantageous to the state based on the evaluation factor of lowest response price.
VictoryVR Inc's winning quote totaled $9,425.00, which included three Virtual Reality Goggles (Meta Quest Pro) or equivalent at $3,159.34 combined, one Victory/XR CTE Site License (One Year) or equivalent at $9,245.00, and three Meta "Quest for Business" annual software licenses at $540.00 combined. Competing quotes ranged from $799.00 to $1,592.28 for the same or similar items, though these were deemed non-responsive. The procurement was conducted under the authority of A.R.S. 41-2535 and A.A.C. R2-7-D302 and R2-7-D303, utilizing the lowest response price as the sole evaluation factor. All responsive bidders were required to submit documentation including an Offer and Acceptance, Forced Labor of Ethnic Uyghurs Ban certification, and Rules for Non-Employees of ADCRR compliance. The contract award was signed by Elena Adame, Deputy Chief Procurement Officer, on April 25, 2025.
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Text version
PROCUREMENT DETERMINATION
RFQ Contract Award and Executive Summary
SOLICITATION
No.: BPM006843
Description: Virtual Reality Goggles
AUTHORITY
A.R.S. § 41-2535 Procurements not exceeding a prescribed amount; small business; A.A.C. R2-7-D302 Solicitation - Request for Quotation; R2-7-D303 Contract Award
EXECUTIVE SUMMARY
DATE EVENT AND DESCRIPTION
Pre-Solicitation Activities
2/27/2025 Initial Procurement Disclosure Statement (PDS) was signed.
3/6/2025 Notification sent to the state governmental unit’s employees and the State Procurement Administrator regarding the date of the first PDS.
In accordance with A.A.C. R2-7-D302(A)(4), evaluation factors were identified and published in the solicitation as follows:
● Lowest Response Price
Solicitation Process
3/24/2025 This solicitation was issued electronically via the State’s eProcurement system and was made available to all suppliers regardless of small business standing.
118 additional suppliers not registered in the eProcurement system or for the selected commodity code were also notified of the solicitation who are known to provide the materials/services. List of suppliers are provided in the procurement file.
Pre-offer conference/Site Visit was not held.
3/28/2025 Solicitation amendment No. 1 was issued to revise the scope of work.
Evaluation Process
4/4/2025Y], 3:00 PM
MST (Arizona Time)
Quotes due. Offers were received from the following:
● Colemantech PLLC
Document ID and Title: D303 RFQ Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 03-07-23 | Page 1 of 2
Solicitation number: BPM006843 Notice of Request for Quotation (RFQ)
Virtual Reality Goggles
Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street
Phoenix, AZ 85034
● Barrett Procurement Solutions LLC
● VictoryVR Inc
● Richard Tyson and Angelica Tyson
4/23/2025 Offers reviewed for responsiveness and small business status verified.
The following were deemed non-responsive:
● Colemantech PLLC
● Barrett Procurement Solutions LLC
● Richard Tyson and Angelica Tyson
4/23/2025 Quotes were evaluated based on any evaluation factors published in the solicitation in accordance with A.A.C. R2-7-D302(A)(4).
● VictoryVR Inc
EVALUATION SUMMARY
The quotes were evaluated based on low price. Cost is summarized as follows:
1. VictoryVR Inc $9425.00
DETERMINATION
In accordance with A.R.S. § 41-2535 and A.A.C. R2-7-D303(B), the solicitation shall be awarded to the small business determined to be most advantageous to the state in accordance with any evaluation factors identified in the request for quotation.
● VictoryVR Inc
DOCUMENTATION
This determination shall be placed in the Procurement File in the State’s eProcurement System.
Procurement Officer Signature Procurement Officer Title
Procurement Officer Name Date
Document ID and Title: D303 RFQ Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 03-07-23 | Page 2 of 2
Solicitation number: BPM006843 Notice of Request for Quotation (RFQ)
Virtual Reality Goggles
Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street
Phoenix, AZ 85034
Elena Adame
Deputy Chief Procurement Officer
4.25.2025
Suppliers
Attachment 1:
Offer and Acceptance
Attachment 2:
Forced Labor of Ethinic Uyghurs Ban
Attachment 3:
Rules for Non- Employees of ADCRR Pricing
Colemantech PLLC X
Barrett Procurement Solutions LLC X X Supplier checked both options X X VictoryVR Inc. X X X X Richard Tyson and Angelica Tyson X
Supplier Colemantech PLLC Barrett Procurement Solutions LLC VictoryVR Inc.
Richard Tyson and Angelica Tyson
Three (3) Virtual Reality Googles (Meta Quest Pro) or equivalent $959.78 each $998.80 each 0 799 One (1) Victory/XR CTE Site License (One Year) or equivalent 160.50 each $180 each $9,245.00 each Three (3) Meta “Quest for Business” (Q4B) annual software license, (1 year “share mode” license or equivalent $472.00 each $115.19 each 180.00 each Total: 1592.28 $1,292.99 9,425.00 $799
Wifi Disable
| BPM006843 RFQ Contract Award and Executive Summary.docx |
| BPM006843 Evaluation - Sheet1 |
| BPM006843 Evaluation - Sheet2 |
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