BPA terms and conditions.pdf

TERMS & CONDITIONS FOR

DECENTRALIZED BLANKET PURCHASE AGREEMENT

Revised 19 May 2015

1. DESCRIPTION OF AGREEMENT: This is a prepriced BPA issued by Offutt Air Force Base as an acquisition tool to furnish all personnel, equipment, tools, materials, supervision and other items or services necessary to perform tasks as described herein, if and when requested by the Contracting Officer or his/her authorized representative(s) during the period. This order is effective upon signature of the Contracting Officer and will expire

31 March 2025. This agreement may be terminated unilaterally at any time by either party and may be rewritten or revised at the option of the Contracting Officer. Any such revision shall be accomplished by modification to this

BPA. Obligation is only incurred against this agreement when a call is placed for a specific service and amount.

The contractor shall furnish the services described below, if and when requested by the Contracting Officer or the duly authorized representative during the period of 1 April 2020- 31 March 2025.

1.1 SERVICES TO BE FURNISHED: Hotel Lodging

2. EXTENT OF OBLIGATION: The Government is obligated under this BPA only to the extent of the authorized calls placed by authorized personnel identified by the Contracting Officer.

2.1 PRICING: Prices to the Government shall be as low as, or lower than, the prices charged to the most favored customers for comparable quantities, under similar terms and conditions, in addition to any discount for prompt payment. Prices of this BPA are set by the contractor's published price list as approved by the Contracting Officer.

The Contractor shall notify the Contracting Officer of any changes pertaining to the terms and conditions of this

BPA.

2.2 PRICELIST(s) OF SUPPLIES/SERVICES TO BE PROVIDED: The supplier shall furnish a pricelist for all requested supplies and/or services to be provided. Pricelists shall be updated prior to any price changes, or on an annual basis. The Government shall not pay more than prices shown on the current approved price list at the time the call is placed.

3. PURCHASE LIMITATION: In situations where there is only one (1) established BPA, personnel authorized to make calls may not make purchases over the micro-purchase threshold ($3,000.00 for supplies and $2,500.00 for services) even if the call limitation is greater than that amount. In these circumstances, the Contracting Officer must seek competition for any purchases over the micro-purchase threshold. The authorization in using the Government

Purchase Card (GPC) is for the following: individual calls (services to be provided) against this BPA shall not exceed $2500.00. Individual calls (products to be provided) against this BPA that exceed $2500.00 must be completed by the Contracting Officer.

4. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA: A list of authorized callers will be provided to the Contractor. The Contractor is responsible for proper verification of authorized persons by either returning such call as listed by the duty phone, or by calling the Contracting Officer. The Contractor shall record the individual name of the persons that make call(s) in accordance with their authorized position.

4.1 DELIVERY TIME: To be cited by individual calls.

4.2 SHIP TO: Place indicated by call.

5. DELIVERY TICKETS: All deliveries/shipments under this agreement shall be accompanied by delivery tickets or sales slips that contain the following minimum information:

A. Name of Suppliers

B. BPA number

C. Date of purchase

D. Call number / Order

E. Itemized list of supplies and/or services to be furnished

F. Quantity, retail unit price, discounted unit price, extended amount of each part, and other discounts

G. Date of delivery

5.1INSPECTION AND ACCEPTANCE: Acceptance shall be indicated by signature and date on the delivery ticket(s) after quantities and inspection of item(s) has been performed. Any exceptions shall be noted by the receiving activity. The Contractor will ensure delivery tickets are signed by the receiving activity each time a service is rendered.

6. INVOICES:

A. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

i. A summary invoice shall be sent to the Contracting Office:

Major Michael D. Troy

B. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

C. When billing procedures provide for an individual invoice for each delivery, these invoices shall be accumulated, provided that --

i. A consolidated payment will be made for each specified period; and

ii. The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later.

6.1 PAYMENT: The contractor shall have the ability to accept credit card payments and/or EFT payments. DFAS processes Electronic Funds Transfer (EFT) payments through Wide Area Workflow.

DFARS Clause 252.232-7003 Electronic Submission of Payment Request will be enforced with the use of the Wide

Area Workflow (WAWF) system.

REGISTRATION: The contractor shall enter their Representations and Certifications online and are responsible to ensure the information is correct. The website to update SAM.Gov information is: https://www.sam.gov .