52 NWS Lodging Requirements.pdf

52NWS LODGING REQUIREMENTS

1. The 52nd Network Warfare Squadron (52NWS) has a requirement for lodging of 52NWS traditional reserve unity members during monthly weekend drill dates. The 52NWS intends to award multiple BPAs to fulfill the anticipated room requirement. The intended performance period for the new BPAs is 01 April 2020 to 31 March 2025, but these dates may be adjusted to accommodate later award dates. The performance period for the BPAs may not exceed five (5) years or the last performance period priced in this solicitation, whichever comes first.

2. ESTIMATED ROOM REQUIREMENTS:

Approximately 15 rooms will be required for two nights (Friday and Saturday) each drill weekend, which will be the first weekend of every month. The rooms can be single or double-occupancy rooms. The total number of rooms indicated will be distributed equitably between all hotels with BPAs. Hotels shall block a specific number of rooms, to be determined upon award, for each drill weekend. The Government will provide a rooming list no later than the

Wednesday prior to each drill weekend, and excess rooms may be released from the room block at that time.

Quantity of rooms to be blocked may be renegotiated periodically to accommodate changes in mission requirements.

If the Government fails to provide a rooming list or otherwise release blocked rooms by the Wednesday prior to drill weekend, hotels may bill for the unused blocked rooms IF they are unable to be sold to other customers.

3. Award of BPAs will require compliance with Air Force and 52NWS regulations concerning Fire, Safety, Public

Health and Security requirements and Occupational Safety and Health Administration (OSHA) Standards.

Inspections will be conducted by 52NWS personnel prior to award of BPAs, and will be conducted periodically throughout the term of the BPA to determine compliance with applicable regulations. Non-compliance with any inspection item will require correction prior to booking further room reservations. General inspection categories are listed below.

Fire Prevention

Occupational Safety and Health

Public Health

Security

4. Hotels or motels must be located within a 15- mile radius of Offutt AFB, NE 68113. Hotels that charge for parking or wi-fi should be excluded from the BPA.

5. Contractors shall submit quotations on the attached pricing sheet, and supplemental information may be provided on company letterhead. Quotations shall include a point of contact name, address, phone number and e-mail address, and a list of hotel/motel amenities.

BPA PRICING

Contractors shall indicate below the BPA pricing offered per room/per night, inclusive of authorized surcharges, taxes or fees. The Government is exempt from state and local sales tax, and may be exempt from state and local hotel/motel taxes. If your price includes any type of tax, fee or surcharge, you must provide the citation from your state or local law or tax code that authorizes charging the tax, fee or surcharge to federal government direct-bill customers. Contractor shall also indicate the amount of rooms available to be reserved for the 52NWS on drill weekends.

ITEM NO SUPPLIES/SERVICES UNIT PRICE NUMBER OF ROOMS

0001 Single-Occupancy Room: 1 or 2 beds, 1 person

Period of Performance: 1 April 2020 – 31 Mar 2021

0002 Double-Occupancy Room: 2 beds, 2 persons

Period of Performance: 1 April 2020 – 31 Mar 2021