BPA RFI.pdf

FEDERAL LAW ENFORCEMENT TRAINING CENTER, GLYNCO, GEORGIA

Procurement Division

Request for Information (RFI)

Sources Sought

Enterprise Telecommunications Cable System Support Services

Introduction: This Request for Information (RFI) is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the government as to the ultimate acquisition approach. In accordance with Federal Acquisition Regulation (FAR) 15.201(e), responses to this notice are not offers and cannot be accepted by the government to form a binding contract.

The purpose of this RFI is to identify qualified vendors who can provide onsite Telecommunications Cable System Support Services, including installation, maintenance, troubleshooting, testing, documentation, and lifecycle support for inside plant (ISP) and outside plant (OSP) copper and fiberoptic cabling systems. The potential requirement would cover FLETC training delivery points, located at Artesia, NM; Charleston, SC; Cheltenham, MD; and Glynco, GA. The purpose of this RFI is to obtain information on capable sources that can provide mission critical telecommunication infrastructure support for voice, data, and network transport services. The environment includes ISP cabling, OSP copper and fiber backbone, communications rooms, handholes, manholes, and conduit systems.

The Government is not responsible for any cost incurred by industry in furnishing this information. All costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future Request for Proposal (RFP), if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions will become Government property and will not be returned. Interested vendors are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response.

Background:

The FLETC headquarters is located at Glynco Georgia with additional training delivery points in Artesia, New Mexico; Charleston, South Carolina; and Cheltenham, Maryland. FLETC provides career-long training to federal law enforcement professionals and has grown into the Nation’s largest provider of law enforcement training since it was established in 1970.

FLETC’s goal is to provide world class law enforcement training to its students. The students are comprised of DHS and more than 100 federal partner agencies as well as state, local, and tribal law enforcement officers. Additionally, FLETC’s impact extends outside our Nation’s borders through international training and capacity building activities.

Scope:

FLETC is in the search of qualified vendors that can provide onsite technical support, in following areas:

1. Installation & Implementation:

a. Installation of ISP o copper, fiber, coaxial and HDMI cabling o racks o cabinets o ladder racks o cable management systems

b. Installation of OSP underground backbone o Single Mode and Multimode Fiber o Shielded Twisted Pair, 4-600 pairs o Fiber Optical Terminals, 1-144 pairs

c. Installation of telecommunication materials and equipment.

o conduct o duct bank o handhole o manholes o innerducts o pathway construction o tele-power poles o media converters o indoor & outdoor wireless access points o patch cords o information outlets o junction boxes o patch panels o raceways o cable trays

d. Using ANSI/BICSI standards

e. Building Grounding

f. Directional Boring

2. Maintenance & Support Services:

a. Scheduled routine maintenance o Communication Rooms Cleanup o Communication Rooms equipment audits o Patch management – Individual cables or PATCHBOX system o Telcom handhole & manhole surveys o Campus-wide demarcation point (demarc) extensions to outlined buildings o Cable performance testing o Fiber connector cleaning

b. Emergency Maintenance (splicing, terminating and fault diagnostics, isolation and repair)

c. Response time o 24/7/365 on-call emergency response

3. Testing & Certification:

a. Tests using Contractor provided tools such as Fluke, TDR, OTDR, OLTS, and power meter.

b. Design and installation using BICSI (Building Industry Consulting Services

International) specifications to ensure consistency with current codes, standards, and regulations

4. Documentation & Records Management Formats:

a. Cable test results in PDF format

b. Cable labeling, using self-laminating wraps, tie-on tags and general-purpose wraps.

c. Update enterprise cable plant drawings to be imported into Graphics Networks netTerrain or AutoCAD

d. Cable routing diagrams GIS Mapping to be imported into Graphics Networks netTerrain or AutoCAD

e. Splice matrix and fiber assignment records to be imported into Graphics Networks netTerrain or AutoCAD

Guidelines for Submission:

If your company can provide onsite Enterprise Telecommunications Cable System Support Services described in the Scope statement, please respond to this RFI with the following information:

1. Technical Capabilities:

a. Description of telecommunications cabling services offered

b. Description of fiber and coper cable types supported

c. Testing methodologies and standard equipment used

d. Company and employee telecom certifications (e.g., BICSI, FOA, RCDD)

e. Experience with government/enterprise environments

2. Staffing & Resources:

a. Ability to provide the same level of support at all FLETC TDPs

b. Ability to respond within 4 hours to non-emergency requests

c. Ability to surge for large scale projects

d. Subcontractor usage (if any)

3. Past Performance:

a. Three relevant projects within the last five years that describe venue scope, complexity, and outcomes

4. RFI Questions

a. Company Structure o Describe your company’s structure across leadership, project management, field operations, quality/safety, engineering and administrative support.

b. Enterprise Support Model o Explain how your company supports enterprise with dispersed locations, including staffing allocations, dispatch strategy and escalation paths.

c. Installation, Implementation & Support Services o List any additional support services your company provides, and confirm whether camera installation, TV installation, UPS installation, and UPS battery replacement are within your scope of work.

d. Materials, Suppliers & Lead Times o Provide typical lead times for ISP materials (copper, fiber, racks, patch panels, hardware).

o Provide typical lead times for OSP materials (duct, handholes, manholes, fiber reels, closures, splice trays).

e. Task Management o Explain how you ensure the task deliverables are met for each project, including scheduling, resource allocation, and risk mitigation.

f. Describe any innovative or new technology your company uses to improve accuracy, efficiency, documentation, installation quality, or project delivery.

g. Quality Control & Site Restoration o Describe your quality control processes to ensure work is completed in accordance with industry best practices and standards.

o Explain how you ensure proper job site condition and actions to restore the environment and remove debris after task completion?

h. Warranty o Do you provide a warranty on your installations?

o What is the duration and coverage?

Instructions:

1. The response should not be over five (5) pages, front and back, indicating any recent, relevant experience and magnitude in providing enterprise IT support services.

2. Provide company and contact information, including UEI and Cage Code, street address, and a point of contact with phone number and email address.

Note: Respondents are advised that the Government is under no obligation to provide feedback with respect to any information submitted in response to this RFI. Responses and discussions regarding this announcement will not be entertained and no telephone calls will be accepted.

Respondents wishing to reply to this RFI should submit information listed above no later than August 5, 2026, 4:00 p.m. via email. Please include the referenced subject: 70LGLY-SSB-RFI- CABLESERVICES in the email subject line.

All information shall be submitted to (CO), email address at (CO email)

CO: Michael J. Haynes, michael.j.haynes@fletc.dhs.gov