BPA POSTING NOTICE.pdf

BPA POSTING NOTICE (19RP3826Q0019)

We intend to establish a Blanket Purchase Agreement (BPA) for Make Ready Cleaning Services. The U.S. Embassy estimates that the volume of purchases through this BPA will be PHP 1,740,000.00 for Two (2) years. The Embassy is not obligated to purchase any definite amount under this BPA. The amount of any one purchase will not exceed PHP 450,000.00.

The U.S. Government is exempt from paying the ad valorem/specific tax, custom and duties imposed by the Philippine Government under Section 106(a) and 109 of the Tax Code of 1997, respectively. Thus, price(s) shall be billed to the U.S.

Government net of ad valorem tax, value added tax, customs and duties.

Payment shall be made via Electronic Fund Transfer (EFT) within 30 days from receipt of the original and correct summary invoice. A summary invoice shall be submitted at least monthly or upon expiration of BPA, whichever occurs first, for all deliveries made during a billing period. The invoice shall identify the call orders/delivery tickets covered therein, stating the total value, and supported by recent copies of the call orders/delivery tickets.

The U.S. Government intends to award BPAs to those firms that are technically acceptable, responsible, and clearly intend to sell products or services to the U.S.

Government at market prices or below. The Contracting Officer will determine technical acceptability by ensuring that the firm is able to comply with the terms of this BPA. Responsibility will be based on requirements of FAR 9.1.

All contractors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are required to register prior to the submittal of offers. If you are not already registered, please start the registration process as soon as you see this notice.

The guidelines for registration in SAM are also available at:

https://www.sam.gov/ https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=9b6209801b41389 05465eaccac4bcb72 Submit any questions you may have concerning the BPA notice in writing to the Contracting Officer via email address ManilaPurchasing@state.gov.

The BPA Posting Notice shall remain valid until 5 January 2026, at 4PM (Manila Time). Only vendors who express their interest within this period may be considered for inclusion in this agreement.

https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=9b6209801b4138905465eaccac4bcb72 https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=9b6209801b4138905465eaccac4bcb72 mailto:ManilaPurchasing@state.gov

SOLICITATION PROVISIONS

Instructions to Offeror. The offeror must submit the following:

1. FAR 52.212-1, Instructions to Offerors -- Commercial Items (JUN 2020).

ADDENDUM TO 52.212-1

A. Summary of instructions. Each offer must consist of the following:

A.1. RESERVED.

A.2. Information demonstrating the quoter’s ability to perform, including:

1. Name of a Project Manager (or other liaison to the Embassy/Consulate) who understands written and spoken English;

2. Evidence that the quoter operates an established business with a permanent address and telephone listing;

4. Evidence that the quoter has all updated licenses and permits required by local law to include but not limited to DTI and SEC registration, Business Permit, certificate of membership in professional associations, trainings, or accreditations

5. A list of the names, addresses, and telephone numbers of subcontractors and principal materials suppliers to be used on the project, indicating what portions of the work will be performed by them; and, If contractor plans to use a sub-contractor, they should state that they are using a sub-contractor and confirm that performance and authorization of sub-contractor is in accordance with DOSAR 652.242-73 in Section 2. If no sub-contractors are utilized, include a statement that all work will be performed by the prime contractor.

6. Experience and Past Performance - List all contracts and subcontracts your company has held over the past three years for the same or similar work. Provide the following information for each contract and subcontract:

a) Customer's name, address, and telephone numbers of customer's lead contract and technical personnel. (If using a sub-contractor, they shall also submit their experience and past performance.

b) Contract number, date of the contract award, place(s) of performance, completion dates and contract peso value.

c) Brief description of the work, including responsibilities (citing similarities to the requirements of the project past 3 years), including responsibilities; (If using a sub-contractor, they shall also submit their experience and past performance);

d) Any litigation currently in process or occurring within last 5 years.

e) Statement that the offeror will get the required insurance and the name of the insurance provider to be used.

f) If the offeror is proposing a joint venture, the joint venture agreement must be provided to identify what was specifically agreed to by both partners in the performance of this contract.

Important: Failure to provide all the requirements stated in ADDENDUM TO 52.212-1 A.2. will not be considered for further evaluation.

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation solicitation provision(s) is/are incorporated by reference:

PROVISION Title and Date https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS (JUN 2020)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING (AUG 2020)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE (AUG 2020)

52.214-34 Submission of Offers in the English Language (APR 1991)

The following DOSAR provision(s) is/are provided in full text:

652.206-70 Advocate for Competition/Ombudsman.

As prescribed in 606.570, insert the following provision:

ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

1. For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

2. For all others, the Department of State Advocate for Competition atcat@state.gov

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Mr. Daniel McCoullough, at 5301-2000 . For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to:

Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 1060, SA-15, Washington, DC 20520.

(End of provision)