Boys _ Girls Club SLV ECL Phase 1 RFP.pdf

Request for Proposals

Phase 1 Environmental Site Assessment

Issued by:

Boys & Girls Club of the San Luis Valley 1115 10th Street

Alamosa, CO 81101 P: (719) 589-5252

July 31, 2024

Purpose

The purpose of this Request for Proposal (RFP) is for the San Luis Valley Boys & Girls Club (“Club”) to solicit proposals for a Phase 1 Environmental Site Assessment (ESA) for the future site of the San Luis Valley Early Care and Learning Center (“Center”). The Center will be located at 1107 Positive Place in Alamosa, Colorado (Assessor’s Parcel Number: 541309423017). The property is 2.25 acres and is the site of the Boys and Girls Club of the San Luis Valley clubhouse built in 2002. The Club has completed the architectural design of the 17,566 square foot San Luis Valley Early Care and Learning Center (“Center”) and groundbreaking is anticipated for Fall 2024.

Introduction

Alamosa is located in the San Luis Valley at the intersection of U.S. Highways 160 and 285 and is about 120 miles southwest of Pueblo. Alamosa is located fifteen miles from the Great Sand Dunes National Park and Preserve. The city, with a population of 9,806 (2020 census), is a regional hub for education, retail, service, and medical facilities. Alamosa is the location of many of the region’s major employers including Adams State University, Trinidad State College, the San Luis Valley Regional Medical Center, and Valley-Wide Health Systems. The city has experienced challenges due to its geographical isolation and designation as an Area of Perpetual Poverty by the U.S. Census Bureau. The city is presently experiencing a 33% unmet need for childcare. The proposed San Luis Valley Early Care and Learning Center (“Center”) is intended to fulfill this need and has recently completed the design phase.

Scope of Work

The successful consultant will, in accordance with the highest professional standards, complete a Phase 1 Environmental Site Assessment. The Assessment is necessary for the Club to move forward with receiving a previously awarded Community Development Block Grant (CDBG) from the Colorado Department of Local Affairs (“DOLA”). The Phase 1 Environmental Site Assessment must meet all the U.S. Department of Housing and Urban Development (HUD)'s requirements as set forth in 24 CFR Part 58. The form required by HUD along with the ESA can be found here.

Timeline

Event Date

RFP Released July 31, 2024

Last Day to Submit Questions in writing August 14, 2024

Proposals Due August 21, 2024 at 4:00 P.M.

Review of Submittals August 28, 2024

Notice of Award August 29, 2024

Proposal Requirements

Each proposal shall include the following:

Phase 1 Environmental Site Assessment RFP Page 2 https://www.hud.gov/sites/dfiles/CPD/documents/Part-58-EA-Format.pdf

1. Summary Statement: Provide a brief statement that summarizes the unique qualifications of the consultant in relation to the unique and general requirements of this project.

2. Proposed Project Team Organization and Qualifications: Identify the roles of each of the key individuals involved in the project.

3. Past Projects: Provide information for at least two similar projects that demonstrate the respondent’s ability to accomplish this project. For each project identified, provide the following information: owner, description, and budget

4. References: Provide a reference for each project listed above for further information regarding the performance of the respondent’s project team.

5. Cost Proposal – Provide a cost proposal to perform the work described herein in a not to exceed format. Said cost proposal shall be a consideration in the evaluation of proposals but shall not be the sole determining factor.

Please provide one (1) electronic copy (in Word or PDF format) of the proposal to Aaron Miltenberger, President, Boys & Girls Clubs of the San Luis Valley at aaron@bgcslv.org and/or one

(1) paper copy to:

Boys & Girls Clubs of the San Luis Valley Attn: Aaron Miltenberger 1115 10th Street Alamosa, CO 81101

Please submit any and all clarification questions in writing to aaron@bgcslv.org by August 14, 2024.

Any substantive clarifications requested by one respondent shall be shared with all known potential respondents.

In order to be considered, the proposal must be received on or before 4:00 p.m. August 21, 2024.

Evaluation Criteria

Factors to be used in evaluating the responses will include, but are not limited to, the following:

1. Familiarity with CDBG funding guidelines and procedures

2. Experience with CDBG Environmental Site Assessment standards

3. Project understanding and approach

4. Fee proposal

5. Ability to complete study before October 31, 2024

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General Information

1. Submittal rejection: The Club has the right to reject any and all responses or waive any irregularities therein if it is found to be in their best interest. Submittals not received by the deadline are ineligible for consideration and will not be opened.

2. Contract and Method of Payment: The final form of contract and scope of work will be negotiated between the Club and the respondent after the selection process is completed.

Invoices with proper documentation will be submitted on a monthly basis.

3. Limitation of Liability: The Club assumes no liability for costs incurred by respondents in responding to this RFP or interview process..

4. Each respondent is responsible for examining and understanding this RFP prior to submitting a proposal. Offerors assume all risk of errors contained in this procurement process and no contract awarded will be increased to cover costs that should have been anticipated by the offeror in examining the documents.

5. The Club reserves the right to request verification, validation or clarification of any information contained in a proposal.

Contractor Responsibility The Club will not award any contract until the selected respondent has been determined to be responsible. A responsible respondent must:

1. Have adequate financial resources to perform the contract or the ability to obtain them.

2. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration the respondent’s existing business commitments.

3. Have a satisfactory performance record.

4. Have a satisfactory record of integrity and business ethics.

5. Have the necessary organizational and operational controls, experience, accounting and technical skills, or the ability to obtain them.

6. Have the necessary production and technical equipment and facilities, or the ability to obtain them.

7. Have procured, or will procure, prior to beginning the project, all licenses, permits, or other like permission required by law to conduct or engage in the activity requested within this RFP and agree that it will procure all additional licenses, permits, or like permission required by law during the term of the contract; and that it will keep such licenses, permits, and permissions in full force and effect during the term of the contract.

8. Be otherwise qualified and eligible to receive an award under applicable laws and regulations, including not being suspended, debarred or under a HUD-imposed LDP.

9. Prohibit employment of workers without authorization.

Pursuant to Procurement Standards set forth by the State of Colorado regarding projects administered under the Community Development Block Grant Program (CDBG), the contract with the selected respondent will contain and comply with the following provisions:

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1. Davis-Bacon and Related Acts (40 USC 276(a) – 276(a)-7.) Mechanics and laborers employed in construction work financed in whole or in part with Federal assistance must be paid wages and fringe benefits equal to those of corresponding classes of workers on similar construction in the area in which the work is performed, as determined by the U.S.

Department of Labor. Applicable wage decisions must be incorporated in the prime construction contract, in all subcontracts, and in any lower-tier subcontracts.

2. Copeland “Anti-Kickback” Act (40 USC 276c.) This Act provides that each contractor or subgrantee shall be prohibited from including, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he/she would otherwise be entitled. Copeland applies to all federally assisted contracts subject to the Davis-Bacon wage Standards. The Act also provides for the submission of weekly statements of compliance and weekly payrolls by all contractors in an approved format.

3. Discrimination and Affirmative Action (24-34-402 CRS, 1973 as amended.) State law requires contracts to comply with the Colorado Anti-discrimination Act of 1957 and other applicable laws regarding discrimination, unfair employment practices and Equal Opportunity and Affirmative Action.

Reservation of Rights

1. The Club reserves the right to reject any or all responses, to waive any informality in the RFP process, or to terminate the RFP process at any time, if deemed to be in its best interest.

2. The Club reserves the right not to award a contract pursuant to this RFP.

3. The Club reserves the right to terminate a contract awarded pursuant to this RFP, at any time for its convenience upon 10 days written notice to the successful respondent.

4. The Club reserves the right to inspect work at any time.

5. The Club reserves the right to determine the days, hours and locations that the selected respondent shall provide the services called for in this RFP.

6. The Club reserves the right to retain all responses submitted and not permit withdrawal for a period of 60 days subsequent to the deadline for receiving responses without expressly giving written consent.

7. The Club reserves the right to negotiate the fees proposed by the selected respondent.

8. The Club reserves the right to reject and not consider any response that does not meet the requirements of this RFP, including but not limited to, incomplete responses and/or responses offering alternate or non-requested services.

9. The Club shall have no obligation to compensate any respondent for any costs incurred in responding to this RFP.

10. The Club shall reserve the right to any time during the RFP or contract process to prohibit any further participation by a respondent or reject any response submitted that does not conform to any of the requirements detailed herein.

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