Boyd Lake Furnace Replacement_Pre-Bid Agenda & Sign In_2026-09-24.pdf
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- Solicitation number
- DQ1 PMAA 2027000103 3
- Issued by
- Larimer County, Colorado
About this file
This is a pre-bid conference agenda and sign-in sheet for Colorado Parks & Wildlife's Northeast Region related to furnace replacement at Boyd Lake State Park in Loveland. The project, designated S26PNE-7531, involves the removal and installation of gas-fired furnaces across four bathroom buildings: two furnaces in the AB Bathroom, one in the CD Bathroom, one in the EF Bathroom, and one in the Marina Bathroom. The scope includes performing building heat load calculations and equipment sizing verifications prior to equipment ordering, furnishing Lennox Merit Series high-efficiency gas-fired furnaces with 96% thermal efficiency, and conducting testing and balancing services after installation. An optional pre-bid conference was held on September 24, 2026, at the project site with Dmitry Tepo serving as the Project Manager. Written questions were due by 10:00 a.m. on September 29, 2026, and bids were due by 10:00 a.m. on October 6, 2026, via email, fax, or hand delivery to the Northeast Regional Office at 6060 Broadway, Denver, CO 80216. The contractor must complete all work within 30 calendar days of receiving the Notice to Proceed, with specific occupancy restrictions requiring all bathrooms to remain operational through October 31, 2026, and allowing only one bathroom closure at a time for a maximum of four consecutive business days (Monday through Thursday) until November 1, 2026, when the EF Bathroom becomes exclusively available for work.
Bidders were required to submit a signed bid schedule acknowledging any addenda, a Contractor's Qualifications and References Statement, a completed W-9 form, and SDVOSB certification through the U.S. Department of Veterans Affairs if applicable. Service Disabled Veteran Owned Small Businesses (SDVOSBs) are eligible for a 5% bid preference if properly certified. Addendum No. 1, issued September 29, 2026, restructured the work scope by designating AB and CD Bathroom furnace work as Base Bid Items and EF and Marina Bathroom work as Optional Bid Items, allowing awards based on budget availability. The bid schedule includes 17 line items with lump-sum pricing, and bidders must provide complete bids for all items, including optional items, to enable the Division to select the combination representing the lowest responsible bid within available funds. Required insurance includes workers' compensation, commercial general liability of $1 million combined single limit, and automobile liability of $1 million per accident. Liquidated damages are assessed at $275 per day for work not completed by the contract deadline. The tentative Notice of Award was October 12, 2026, with the Notice to Proceed scheduled for November 1, 2026, and Substantial Completion required by November 30, 2026.
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Pre-Bid Conference Agenda Page 1 of 2 S26PNE-7531
Pre-Bid Conference Agenda
Boyd Lake State Park - Furnace Replacement
September 24, 2026
DQ1: 2027*242
Colorado Parks & Wildlife Northeast Region Dmitry Tepo – Project Manager Cell Phone: (720) 765-2568 E-mail: dmitry.tepo@state.co.us
1. General:
a. All questions shall be sent via email to Dmitry Tepo, Project Manager.
b. Any Addendum will be posted on the State VSS website www.colorado.gov/VSS
c. If issued, all addenda must be acknowledged on the bid proposal. It is the bidder’s responsibility to check for addenda. Failure to acknowledge may result in rejection of bid.
d. Amendments are part of the VSS posting system. Anything posted to VSS including Pre- Bid sign-in sheet, addenda, and Q&A will have an accompanying amendment. These do not need to be acknowledged. However, additional amendments may have addendum associated with them that will require acknowledgement.
e. Pre-bid attendance list, agenda, and Q&A will also be posted on the State Vendor Self Serve website (www.colorado.gov/VSS).
2. Proposed Project Timing:
a. Question Deadline - 10:00 AM on September 29, 2026. Questions sent after the deadline will not be addressed. A Q&A document will be posted to the State VSS website with answers to submitted questions.
b. Bids Due – Bids will be received via email to Dmitry Tepo (preferred), fax, or hand delivered to the Northeast Regional Office at 6060 Broadway Denver, CO 80216 by 10:00 AM on October 6, 2026.
c. Inclusions – Please include with your bid the following:
• Bid Schedule – signed and acknowledging addenda (if any)
• Contractor’s Qualifications and References Statement
• W9 – failure to submit may result in delay of award
• SDVOSB certification through the U.S. Department of Veterans Affairs (if applicable)
d. Bid Tabulation - will be sent to bidders and posted to VSS as quickly as possible following the bid opening. The lowest responsible bidder will be contacted.
mailto:dmitry.tepo@state.co.us http://www.colorado.gov/VSS http://www.colorado.gov/VSS
Pre-Bid Conference Agenda Boyd Lake State Park - Furnace Replacement
Pre-Bid Conference Agenda Page 2 of 2 S26PNE-7531
e. Notice to Proceed – Purchase Orders can take 1-2 weeks to process once all required documents (insurance certificate, W-9, etc.) are received from the awarded contractor.
A pre-construction meeting will be scheduled promptly after the Purchase Order is issued. The Notice to Proceed will be given after the pre-construction meeting.
f. Project Schedule – the contractor shall have 30 calendar days to complete the project, once the Notice to Proceed is given, unless otherwise provided for in the General Conditions for Capital Construction.
• All bathrooms are open to the public unit October 31, 2026. One bathroom at a time can be closed for a maximum of 4 days, Monday through Thursday. The contractor must complete site work requiring building closure, during the 4-day window. All bathrooms must be operational on October 31, 2026, due to an event at the Park.
• Starting November 1, 2026, the EF Bathroom is closed to the public and work there can take place Monday through Friday. For AB and CD Bathrooms, only one can be closed at a time, for a maximum of 4 days, Monday through Thursday.
The Marina Bathroom can be closed for a maximum of 4 days, Monday through Thursday. The contractor must complete site work requiring building closure, during the 4-day window.
3. Project Information:
a. The project includes replacing two furnaces in the AB Bathroom, one in the CD Bathroom, one in the EF Bathroom, and one in the Marina Bathroom.
b. The Contractor must perform building heat load calculations and equipment sizing verifications prior to ordering replacement equipment and removing existing furnaces.
c. The contractor must perform testing and balancing after new furnace installation.
d. Carefully review all project specifications, bid items, descriptions, terms and conditions prior to submitting your bids.
Questions?
| Boyd Lake Furnace Replacement_Pre-Bid Meeting Agenda_2026-09-24 |
| Boyd Lake Furnace Replacement_Pre-Bid Sign In_2026-09-24 |
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