BOX.COM_COMBO_Final.docx

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

4. This acquisition is set-aside for 100% small businesses.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 541519. The Small Business Size Standard associated with this NAICS is 150 employees.Requirement Information

Description:

This is a brand name or equal procurement for the Presidential Airlift Group (PAG) and 89th AW to purchase user licenses used to provide Box Enterprise Software as a Service. The acquisition aims to provide Box Enterprise cloud services for collaboration, including secure cloud storage access for 35 users handling mission-critical information and non-critical storage for 80 users dealing with publications. Key objectives include unlimited storage, desktop and mobile access (including EFBs), integration with apps like Goodreader and Foreflight/Jepp, and the ability for SAM Dispatch to upload and edit documents. All users must be able to open, edit, save, and share MS Office and PDF documents, create and manage files and folders, and receive customer support through unit administrators, with PAG-led administrators defining roles and rules.

Item Need:

PAG

89th

Salient Characteristics:

· Provide cloud storage access for up to 35 users for mission-critical and sensitive information

· Provide non-critical cloud storage access for 80 users for publications and non-mission products

· Unlimited storage

· Desktop & mobile access (includes EFBs)

· Integrates with Goodreader & Foreflight/Jepp

· SAM Dispatch must be able to upload and edit documents

· All users able to open, edit, save, & share MS Office docs (Word, Excel, PowerPoint, etc.) and pdfs (Adobe)

· Users able to create and delete files and folders

· 89th and PAG-led/selected administrators to define roles & rules

· Customer support access that unit administrators can work with

Place of Delivery/Performance/Acceptance/FOB Point:

Delivery, inspection, and acceptance shall be to: Destination Point of Contact – Lt Col Sid Maru United States Air Force, 1040 Air Force Pentagon Washington DC, DC 20330Instructions to Offerors

All instructions, templates, and formats contained herein shall explicitly be adhered to; otherwise, a quote is determined to be incomplete and shall not be considered for award.

If you are the apparent awardee, the Government will notify you by sending a copy of the contract for your signature. The signed contract shall be returned to the Government within 48 hours of receipt. If you do not meet the required deadline, the Government reserves the right to award to the next technically acceptable offeror.

FAR provision 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted via SAM.gov no later than the response deadline listed above.

2. Quotes must be valid for 90 days.

3. Questions must be emailed to the contract specialist and contacting officer by Wednesday, August 20, 2025 @1100AM EST.

4. Site visit is scheduled for Day, Date Month Year at Time. N/A

5. Complete the below contractor identification information.

Company Name:

Address:

Discount Terms:

SAM Registered: Yes/No CAGE #:

UEI #:

Small Business: Yes/No Woman-Owned: Yes/No Veteran-Owned: Yes/No Point of Contact:

Telephone Number:

Printed Name:

Date:

Signature:

Estimated Period of Performance/Delivery Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD Combined Synopsis/Solicitation

6. Offerors are required to demonstrate their capacity to fulfill the minimum requirements outlined in the attached Salient Characteristics by providing the following:

· Proposal Submission: Submit either a completed copy of this solicitation document or a document on company letterhead that addresses all requirements outlined in Section 4, "Instructions to Offerors." Include a statement acknowledging all solicitation amendments, if any. Note: Completion of FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services, is only required if your company does not have a complete and current SAM.gov profile.

· Price Breakdown: Provide a detailed price breakdown for all proposed items and services. This breakdown must include sufficient detail to allow the Government to assess the reasonableness of your pricing, including a complete cost breakdown for any non-priced GSA line items (e.g., lodging, travel labor, airfare, and per diem).

· Technical Compliance: Provide product specifications or brochures demonstrating that your proposed product meets all salient characteristics outlined in this solicitation.

· Technical Approach: Briefly describe your approach for the removal, replacement, and installation of the equipment.

· Delivery & Installation Schedule: Provide an estimated delivery date and the timeframe required for installation.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a Firm Fixed Price contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

· Price:

· The Government will evaluate quotes based on the lowest evaluated price. The evaluation will encompass the total proposed cost for all items and services, supported by a detailed price breakdown, including costs for all priced and non-priced GSA line items (e.g., lodging, travel labor, airfare, and per diem).

· Technical Acceptability:

· The Government will assess the offeror's technical approach based on compliance with salient characteristics (Attachment 1), all solicitation instructions, and a clear, feasible installation plan with a detailed schedule for delivery, removal, installation, and testing. Supporting documents like product specs or brochures may be included.

(b) A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of quote), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Attachments

Attachment 1: Salient Characteristics Attachment 2: Provisions and Clauses

Clauses and Provisions

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

The following AFFARS clauses cited are applicable to this solicitation: 5352.201-9101, Ombudsman 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations