Bowling Alley SOW 28 April 2026- approved.pdf

STATEMENT OF WORK

Concessionaire Contract for Phantom Lanes Bowling Center

Seymour Johnson Air Force Base

1.0 INTRODUCTION & BACKGROUND

This Statement of Work (SOW) establishes the requirements for a concessionaire contract to provide and maintain vending machine services at the Phantom Lanes Bowling Center, located at 1290 Andrews St, Seymour Johnson Air Force Base, NC 27531.

2.0 OBJECTIVE

The Vendor will provide, and the Client will utilize, vending machine services under the terms and conditions presented in this Scope of Work.

3.0 TERMS

The contract will be for a period of (1) year, with an opportunity for (4) subsequent one-year option periods.

4.0 SERVICES

The Vendor will install, maintain, and service vending machines at Seymour Johnson Bowling Alley. The Vendor and Client will collaborate on selecting a variety of products to be stocked, subject to availability and legal restrictions.

5.0 EQUIPMENT SPECIFICATIONS AND REQUIREMENTS

Prior to installation, all equipment must comply with the specifications in this document and be approved by the Contracting Officer. The Phantom Lanes Bowling Center inventory requirement consists of eight (8) video game machines and one (1) claw game.

AMUSEMENT MACHINE AGE AND REPLACEMENT

Requirement Specification

Age of Machines All machinery must be no more than fifteen (15) years old relative to the current calendar year, unless a formal exception is approved.

Annual Replacement

A minimum of 20% of the oldest machines must be replaced with new models each year.

Exceptions NAFI may approve specific classic games (e.g., Pac-Man) that fall outside the age requirements. The Contracting Officer may authorize remanufactured equipment as a replacement.

SECURITY AND COIN HANDLING

Feature Description

Dual Lock System

Machines will be equipped with a dual lock system. The Concessionaire holds a key to the access door, and the NAFI holds a key to the coin box. A NAFI representative must be present when the coin box is opened and income is counted.

Meters Machines will have manufacturer-installed internal meters. NAFI representatives must be permitted to read and record meter readings.

Dispensers The Concessionaire will provide and service dollar bill coin dispensers.

Electrical Standards

All electrical equipment will be installed in accordance with the standards of the National Electrical Code and the Base Civil Engineer.

6.0 CONCESSIONAIRE RESPONSIBILITIES

Responsibility Details

Ongoing Service and Equipment Care

The Concessionaire must clean exteriors and glass at each service visit, promptly replacing any broken glass. Maintenance also includes monthly playfield cleaning and replacing machines with heavily damaged playfields, as well as the as-needed repair of worn components like bulbs and bumpers.

Requirements for Non-Functional Machines

Service for any affected machine must be initiated within 24 hours of notification. Any machine deemed unserviceable must be replaced within 48 hours of notification.

Machine Rotation The Concessionaire will ensure quarterly rotation of video and pinball machines, per the NAFI manager's instructions.

Quality and Pricing All machines must be of a quality satisfactory to the NAFI manager, who may also direct the replacement of "slow play" machines. Changes to the quantity or type of machines require prior written approval from the Contracting Officer.

7.0 PAYMENTS

Monthly payments to NAFI shall be calculated based on the percentages in the agreed-upon Fee Schedule and are due within 30 days of each month's end. Every payment must be accompanied by a detailed statement of gross receipts.

8.0 TERMINATION

Either party may terminate this Contract with 30 days written notice.

9.0 LIABILITY

The Vendor's liability for damages is limited to instances of its own negligence. The Client agrees to indemnify the Vendor, holding them harmless from any claims or liabilities that result from the Client's use of the vending machines.

10. INSURANCE REQUIREMENTS

The Concessionaire will maintain the following insurance coverage with limits complying with state or military installation requirements, whichever is greater:

Insurance Type Minimum Coverage / Details

Worker's Compensation & Employer's Liability

Limits are as required by governing regulations.

Automobile Liability Bodily Injury and Property Damage Liability.

Comprehensive General Liability Personal Injury: $100,000 / $300,000Property Damage: $50,000

Products Liability Bodily Injury: $100,000 / $300,000Property Damage: $50,000 / $25,000

11.0 BASE ACCESS AND SECURITY

The Concessionaire shall be responsible for obtaining all necessary passes, decals, and background checks required for their personnel and vehicles to enter Seymour Johnson Air Force Base. All Concessionaire personnel must comply with installation security protocols.

Failure to maintain base access will not relieve the Concessionaire of their contractual obligations.

12.0 CONFIDENTIALITY

Both parties agree to protect all proprietary information exchanged during this contract from unauthorized use or disclosure. This information may not be shared with any third party without the express written consent of the disclosing party.

13.0 GOVERNING LAW

This Contract shall be governed by and construed in accordance with Federal Law. To the extent that Federal law is not dispositive, the laws of the State of North Carolina may be applied as a guide, provided they do not conflict with Federal law or applicable military regulations.

AMUSEMENT MACHINE AGE AND REPLACEMENT