Borj Erroumi SOW.pdf

STATEMENT OF WORK

ARCHITECT-ENGINEER (A-E) SERVICES FOR DESIGNS

FOR BORJ ERROUMI PRISON

BIZERTE, TUNISIA

C.1 GENERAL

This Statement of Work (SOW) is being provided by the United States Department of State (DOS), Bureau of International Narcotics and Law Enforcement Affairs (INL) to outline requirements for architect-engineering (A-E) services for the Borj Erroumi Prison in Tunisia.

The architect-engineer firm (hereafter referred to as the “A/E”) must perform all professional services described herein in order to conduct an initial formal site assessment and provide the designs, including the plans and specifications, for the renovations of existing facilities and construction of new facilities at the Borj

Erroumi “General Committee of Prisons and Rehabilitation” (CGPR) near Bizerte, Tunisia.

While the A/E will consult with the CGPR, the A/E is to take direction only from DOS/INL. No payments will be made for any supplies or services not authorized by DOS/INL or for any changes to the work specified herein not authorized by DOS/INL. This includes any services performed by the A/E of his/her own volition or at the request of an individual other than the Contracting Officer (CO). Only the Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

C.2 PROJECT SCOPE

C.2.1 Description of Project

The U.S. Department of State Office of Bureau of International Narcotics and Law Enforcement (INL) is assisting the Government of Tunisia (GOT) in designing, renovating, and building facilities for the Borj Erroumi Prison

(hereafter referred to as the “Project”) at the General Committee of Prison and Rehabilitation (CGPR) site near Bizerte, Tunisia. The site is located approximately 8 km from the Bizerte city center. The project will enhance the security at the institution.

C.2.2 List of Facilities

The project scope includes: 1) design of renovation of high risk inmate cell block, 2) design of a new control room building, 3) design of an extension to the visiting area, 4) design of cell block vehicle entrance, 5) design of a security fence. Additional details about the scope of work are provided below:

Renovation of high risk inmate cell block:

• In the existing building used for classification and lawyer offices: Demolish all walls and reconfigure/design the space to provide 6 offices, a bathroom, and a hallway leading to the prison visiting area.

• In the existing common shower area: Demolish all walls and reconfigure the space to provide a control room, electrical room, and five offices.

• In the existing medical unit: Demolish all walls and reconfigure space to provide seven rooms and a bathroom.

• In the ten (10) existing communal cells: Demolish all walls and reconfigure space to provide seventy (70) cells, each equipped with a bathroom, sink, and shower.

• In the four existing (4) recreational areas: reconfigure the space to provide seventeen (17) recreational areas.

• Re-configure lighting and add life safety features.

Design of a new control room building:

• Design a reinforced concrete control room about 150 square meters with all electrical, mechanical, and sanitary appurtenances. The control room building shall have an entry porch, airlock entry, office space, IT room, bathroom, coffee room, and a control room.

Design of an extension to the visiting area:

• Design a reinforced concrete extension of about 60 square meters with all electrical, mechanical, and sanitary appurtenances.

• Build two chain-link fences from the visiting area to the prisoners visiting areas with two gates for the prison guards/vehicular traffic.

Design a cell block vehicle entrance:

• Design a roof for the prisoners’ vehicle entrance with proper ventilation and lighting.

• Design a Sally-Port entrance with heavy duty steel gates and bollards remotely operated.

Design of a security fence:

• Design a chain link security fence around the perimeter of the compound and a security road between the fence and the compound walls.

• Design retaining walls where needed.

C.2.3 Project Requirements

INL requires the services of an Architectural and Engineering (A&E) firm to design the plans, develop a

Construction Statement of Work (SOW) and develop an Independent Government Cost Estimate (IGCE). The

A/E will design the five facilities based on concept drawings (provided in PDF and ACAD format) hereafter referred to as “bridging documents” (See Appendix A). The A/E shall complete each task, or “CLIN”, within the referenced Period of Performance, or “PoP’. The amount of time allotted for each CLIN is the maximum allowed time to complete the tasks. If the A/E is able to complete the tasks in less time than allotted by the PoP, the remaining time may not/not be carried over to the next CLIN.

C.2.3.1 CLIN 1: A-E Planning & Assessment Services.

The required planning services include a detailed site survey and assessment, using the bridging documents as a general basis for requirements.

Overview: Site Survey. A formal property survey is required. The A/E shall verify the actual property lines with the designated CGPR representatives to ensure the proposed construction site is suitable for the project. The survey shall include the location of all underground and overhead utilities.

Overview: Site Assessments. The A/E will carry out preliminary site assessments that describe the physical, functional, and performance requirements that must be met by the A/E in designing the construction project. The site assessments shall be comprehensive and reviews the proposed construction site’s criteria for construction work to be performed by the construction firm.

Specific Requirements: The A/E shall conduct a complete site survey for the proposed construction site which shall include existing subsurface and topographical surveys, site utilities, site clearing, and demolition information. This information will be used in CLIN2 for the development of 65% civil, architectural, structural, mechanical, plumbing, electrical, and life safety drawings. All of this information shall be included within the

Design Narrative. Subsurface investigations may include soil sampling, rock corings, geophysical investigations, and design, installation, and data collection/interpretation of geotechnical monitoring instrumentation. Soil sampling and rock coring may be conducted either on land or under water. The A/E shall furnish DOS/INL with a copy of all actual test results accompanied by the A/E’s interpretation of such test results.

Notice to Proceed. Upon award of the contract, the Contracting Officer may provide to the A/E a limited notice to proceed (LNTP) which shall allow the A/E to commence with mobilization to carry out these various activities associated with the required planning services.

Period of Performance. The period of performance for CLIN 1 shall be 80 days after NTP. This includes 50 days to develop and submit the draft documents and 30 days for DOS/INL to review, and A/E to resubmit the final documents.

C2.3.2 CLIN 2: 65% Design Documents.

The A/E must create a 65% Design Document package that implement the Bridging Documents, the site assessment from CLIN1, and the design objectives for the facility, accompanied by a design narrative and initial specifications, construction cost estimate, and construction schedule. The 65% design allows DOS/INL to review and concur with the A/E’s interpretation of the Bridging Documents and is intended to clarify, as well as establish, specific requirements for the project.

Notice to Proceed. Upon acceptance of Planning and Assessment documents

Period of Performance. The period performance of CLIN 2 shall be 105 days after NTP. This includes 75 days to develop and submit the draft documents and 30 days for DOS/INL to review, and A/E to resubmit the

C2.3.3 CLIN 3: 95% Design Documents.

After DOS/INL accepts the 65% Concept Design documents submission, the architect-engineer (A-E firm) will prepare the 95% pre-final design drawings accompanied by a revised design narrative, specifications, cost estimate, and construction schedule.

The A/E shall prepare 95% design documents based on the review of the 65% Design Documents (CLIN 2) and related comments and directions from DOS/INL. All drawings shall be prepared to construction documents scale and illustrate the proposed final design of the project. The drawings must be accompanied by all related design documents that will comprise the Final Construction Documents

Notice to Proceed. Upon acceptance of 65% documents.

Period of Performance. The period performance of CLIN 3 shall be 55 days after NTP. This includes 30 days to develop and submit the draft documents and 25 days for DOS/INL to review, and A/E to resubmit the final documents.

C2.3.4 CLIN 4: 100% Final Construction Documents.

After DOS/INL accepts the 95% Pre-Final Design, the A/E will prepare 100% Final Construction documents that

DOS/INL will use to procure the construction contract.

This Item will include the production of the final drawings, design narrative, specifications, Scope of Work, IGCE, and other associated documents intended for the solicitation for the actual construction based on the

DOS/INL approved 95% Pre-Final Design documents.

The A/E also must prepare documents for submission for expert review for the purpose of securing a construction permit. The specifications for the construction project shall be in accordance with the standards developed by the

Government of Tunisia as well as those listed in section C.3.9. The documents shall be subject to expert opinion required under Tunisian regulations and executed by a relevant agency/expert.

The A/E shall assist DOS/INL in responding to any questions or queries from bidders regarding solicitation instructions and construction documents during the bidding process. The A/E may be asked to assist in the review of proposals, submittals, rfis, as well as consult during any protest procedures.

The A/E shall also be available throughout the construction phase to respond to design/engineering conflicts that may be discovered during construction. The A/E will be responsible for providing design/engineering solutions to any such conflict that arises.

Notice to Proceed. Upon acceptance of 95% documents.

Period of Performance. The period performance of CLIN 4 shall be 45 days after NTP. This includes 30 days to develop and submit the draft documents and 15 days for DOS/INL to review, and the A/E to submit the

C.3 DESIGN REQUIREMENTS

The requirements in this statement of work serve as direction to the A/E in the development and delivery of a complete set of construction documents. These documents shall provide the necessary interfaces, coordination, and communication among the designer, constructor, and special disciplines (physical security, communications, fire and life safety, and computer systems). All submittals must be of a quality to achieve this result. The A/E shall perform its services in accordance with professional standards of skill, care, and diligence adhered to by reputable, first-class firms performing services of the same or similar nature for facilities of similar complexity.

The A/E’s design shall conform to generally accepted engineering practices and the approved design criteria.

C.3.1 Design Criteria

The A/E shall produce a design, drawings and specifications that ensures all the renovation work to be undertaken will be constructed with materials, finishes, fixtures, equipment, and systems that provide operational dependability. The A/E shall ensure that these facilities are easy to maintain or replace with those most readily available supplies and services. The A/E shall emphasize uniformity of parts and components to maximize interchange-ability. During the design phase the A/E shall address operations and maintenance (O&M) considerations.

C.3.2 Design Process

The A/E shall provide designs that are cost-effective as to usable space and that provide maximum flexibility for future uses. DOS/INL will exercise particular care in consideration of these requirements in the design review and approval process.

The design process shall consist of the following phases:

1. A/E Planning and Assessment

2. 65% Design Documents

3. 95% Design Documents

4. 100% Construction Document

The A/E may be required to make up to four (4) oral presentations to DOS/INL at Post to occur at each stage of design completion.

The A/E shall cease all design work during DOS/INL review periods until receipt of written review comments from DOS/INL on each of these submittals. Any design work on the project during these review periods is at the

Contractor's risk. The A/E shall consider this temporary cessation of work in its planning and scheduling.

The proposed A&E design effort is a multidiscipline effort that requires complete A&E services to define the renovation and construction requirements for the Project. If there is any inconsistency between the attachments listed herein and this section follow this section.

This design is a part of a major program undertaken by the Department of State using public funds. DOS/INL will formally evaluate the A&E based on:

(a) Ability to design to a target construction contract cost estimate;

(b) Ability to adhere to the delivery schedule; and

(c) Ability to adapt and evaluate changes occurring during construction.

C.3.3 Design Coordination

The A/E shall carefully review and coordinate designs, drawings and specifications, and other project documents before submittal. This includes identifying all interface points and controls between designs, drawings and documents. The A/E shall have a quality control program in effect, which will require his employees and consultants to thoroughly review and coordinate all project data prior to submittals. The A/E shall correct deficiencies, ambiguities, conflicts, and inconsistencies before submitting documents or they will be rejected by the Contracting Officer. The letter of transmittal shall certify that all documents have been reviewed and coordinated prior to submittal. The certification shall be signed by a principal of the A/E’s firm. The Contracting

Officer's Representative (COR) will review and approve the Quality Assurance/Quality Control (QA/QC) program proposed by the A/E. This program shall indicate the method of controlling the quality of all work produced by the A/E and consultants. Refer to FAR Clause 52.236-23, "Responsibility of the Architect/Engineer

A/E".

C.3.4 Drawings

The A/E shall produce blueprints used for building permits at the size dictated by the permitting authority. Copies of permitting drawings shall be submitted to DOS/INL in A1 size paper with standard scale of 1:100 and 1:50 and specifications. For larger plans or large areas of site development, the A/E shall produce prints sized 33 inches x

46 inches of A0 size paper with a scale of 1:200. Drawings shall be segregated by buildings. The layout of individual drawings shall convey the required design and construction information. Symbols used shall be accepted international industry standards and shall be shown in the legend. Lettering shall be of sufficient size to be clearly read when drawings are reduced to half size.

In addition to paper drawings, the A/E shall provide all drawings and drawing revisions in both PDF and DWG format.

C.3.5 Specifications/Sole Source

Specifications shall not rely on sole-source designations to circumvent the requirement for full and open competition in the purchase of construction materials and equipment. When a sole-source manufacturer, product, or equipment is specified, the A/E shall notify DOS/INL in written monthly progress reports. These reports shall be accompanied by a justification explaining why sole-source acquisition is necessary and appropriate for the project. The justification shall provide the information that would be required by the Federal Acquisition

Regulation (FAR Subpart 6.3). The justification must also explain why the salient characteristics of proposed sole source equipment cannot be described in the specifications. No classified work shall occur under this contract.

C.3.6 Government Equipment

Except as expressly directed by DOS/INL, the A/E shall not rely on the use of Government-furnished equipment, materials, and supplies to be provided for the design of the Project. Any government –furnished equipment requested by the A/E must be clearly listed in the A/E’s proposal for DOS/INL review and approval

C.3.7 Cost Estimate

Professional construction cost estimating services are required for all cost estimating tasks. These tasks include but aren’t limited to the following: Gathering of Cost Data during the site visits; performing price risk assessments; preparing life cycle cost analysis; and preparing cost estimates for facilities and infrastructures.

Organize cost estimates according to ASTM E 1557 – 96 Standard Classification for Building Elements and

Related Site work or similar acceptable cost estimating methodology.

Prepare construction cost estimates of the proposed schemes of development, to the maximum level permitted by the information available at the time the estimate is prepared. The initial cost estimate shall be submitted with

CLIN 1, A/E Planning and Assessment. Details of the initial cost estimate may include system cost and lump sum cost for the preliminary design option(s) developed from the site visit. Subsequent cost estimate submittals with the 65%, 95%, and 100% documents shall have detailed cost commensurate with the level of design completion.

The cost estimate shall be broken down by direct and indirect costs for labor, material and equipment. Include the estimated man-hours for each line item in the estimates. Each cost estimate shall have an introductory narrative that outlines the criteria and assumptions used in the estimating process and include the major line items for the building and supporting features. The estimates shall use host country cost data, but shall base the cost estimate in

US dollars.

C.3.8 Correspondence

The A/E shall prepare a detailed written record of all conferences and meetings with representatives of DOS/INL related to the project. The A/E shall also document telephone conversations in which decisions affecting the project are made. The A/E shall submit one copy of these records to the Contracting Officer’s Representative

(COR) within five days of the event. The written format established by the A/E for these records will be subject to the approval of the COR. Each record shall conclude with the following statement: "The matters reported in this document are considered by the A/E to be within the scope of this contract as presently priced, except for items [Note to A/E: identify items or state "none"] as further described below."

C.3.9 Design Standards

The A/E shall, without additional expense to DOS/INL, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction.

The A/E shall adhere to all applicable Tunisian construction codes, safety and security regulations and installation guidelines when performing the design the Project. Exceptions to using the above described codes must be requested in writing and approved by Contracting Officer (CO) or their designated representative.

Codes and Standards. Additionally, the A/E shall adhere to the current edition of OSHA, EPA, and International

Building Codes (IBC) as applicable when performing design services. In case of any discrepancies between

International Building Codes (IBC) Exceptions to using the code must be requested in writing and approved by the Contracting Officer (CO) or their designated representative. Applicable standards shown below are not all inclusive and are to be used for project design and construction as appropriate:

Other applicable standards shown below are useful for project design as appropriate:

1. American Concrete Institute (ACI)

2. Underwriters Laboratories (UL)

3. American Standards for Testing and Materials (ASTM)

4. International Building Code (IBC)

5. International Mechanical Code (IMC)

6. International Plumbing Code (IPC)

7. International Energy Conservation Code (IECC)

8. National Electrical Code (NFPA 70)

9. International Fire Code (IFC)

10. National Fire Prevention Association (NFPA)

11. Sheet Metal and Air-Conditioning National Association (SMACNA)

12. Underwriters Laboratories (UL)

13. American Society of Mechanical Engineers (ASME)

14. ASHRAE Standard 62 – Indoor Air Quality

15. American Water Works Association (AWWA)

16. Clean Air Act, 1990, Section 608

17. American Petroleum Institute (API)

18. IESNA Lighting Handbook

19. Manufacturer’s O&M manuals

20. Applicable local & national codes and standards specific to the nation and project.

C.3.10 Specific Design Notes

The A/E shall be responsible for the following items while designing the facilities:

Civil:

1. Conduct soils tests. Modify structural drawings in bridging documents as required.

2. Provide topographical survey including at least two benchmarks.

3. Provide site utility plan that includes locations of connections to all existing utilities.

4. Clearly identify new/removed/replaced/demolished items.

5. Provide drawings and calculations of storm water and sanitary sewer systems.

6. Identify all existing and new grease traps. Determine if existing grease traps are in working order.

7. Provide solar-powered site lighting .

Architectural

1. All paint to be washable (latex or plastic emulsion). No flat paint to be used except in utility closets or other restricted areas.

2. All metals to be primed with zinc-oxide, followed by a minimum of two coats of oil-based paint.

3. Public areas to meet ADA and/or local disability standards.

4. Use detention-grade materials in all areas accessed by inmates.

5. Include gutters and downspouts on all buildings.

6. Provide finish schedule that includes unique room name/number, wall type, wall finish, floor type, Floor finish, ceiling type, ceiling finish, color selection.

7. Identify all hazardous materials to be removed.

8. Provide metal awnings at all exterior doors to prevent rain from blowing into buildings.

Doors and Hardware

1. Provide a door schedule that includes all hardware and finishes required for each door.

2. All door hardware in areas accessed by inmates to be detention grade materials and installed per detention standards. Commercial grade in all other locations.

3. All interior and exterior door and window frame perimeters to be sealed with silicone sealant.

4. All exterior doors and windows to have weather stripping.

5. All glass and glazing to be safety glass

a. Laminated – Where required

b. Tempered – Where required

c. Wire – Windows in fire-rated walls/doors

6. Doors to individual bathroom and shower stalls should be aluminum, PVC, or other durable, non-rotting, non-corrosive material. They should have a minimum 4” gap at top and bottom for ventilation.

7. Provide bug/bird screens for windows and vents.

Structural

1. No coring of concrete slabs allowed without specific instructions from the COR.

2. Provide rebar details for all slab penetrations, control joints, construction joints, etc.

3. Specifications are to require shop drawing submittals for structural components.

4. CMU walls to be tied into columns using block-ties.

5. CMU walls to have lateral reinforcement on every-other course.

Plumbing

1. All wet areas to have floor drains.

2. All floor drains and plumbing fixtures to have p-traps to control sewer gasses.

3. Provide proper water and sewage backflow preventers.

4. Consider using tankless point-of-use hot water heaters instead of boilers in low-use areas if available on the local market.

5. Consider water-saver faucets specified for sinks and showers if available on the local market.

6. Manhole covers, floor drain covers, trench grates, etc. to be welded or mechanically fastened in detention areas.

7. All vertical plumbing to be installed in chases.

8. Chipping of CMU walls for plumbing installation should be minimized or not allowed at all.

9. Provide exterior hose connections for landscaping, maintenance, etc.

10. All underground utilities to be marked with utility identification tape.

Mechanical

1. Provide ventilation where required. Perform analysis to identify mechanical versus natural ventilation.

2. All mechanical devices and controls to be located out of reach from inmates.

Electric:

1. All lighting to be LED.

2. All light fixtures in inmate areas to be tamper-proof and corrections grade.

3. All light switches and controls to be located out of reach from inmates.

4. Drawings to show locations of smoke alarms, carbon monoxide detectors, heat sensors, emergency lights, exit lights, etc.

5. All electrical components to be UL or CE certified.

6. All outlets in wet areas to be GFCI.

7. All exterior outlets to follow NEMA 3.

8. Chipping of CMU walls for electrical installation should be minimized or not allowed at all.

9. Surface-mounted conduit is not acceptable. All conduit to be in wall cavities, electric chases, above suspended ceiling, or in floor slabs.

10. Provide electrical grounding plans and details.

11. Underground cabling to be marked with utility identification tape.

12. All exterior light poles to be grounded.

13. Determine if lightning protection is required per local code.

Life Safety:

1. Use local and NFPA standards to design Life Safety system.

2. Include Life Safety plans: location of exit lights, strobe lights, annunciators, fire extinguishers, room/building capacity, egress diagrams, etc.

3. Fire hoses are not to be used.

4. Fire extinguishers to be placed in recessed cabinets.

O&M

1. Include in specifications attic-stock requirements. Contractor to provide spare parts and materials for maintenance.

2. Include in specifications contractor requirements to provide O&M manuals and training before completed project is handed over.

C.4 SUBMITTAL REQUIREMENTS

C.4.1 Design Submittal and Review

The A/E shall submit to DOS/INL complete design packages under each CLIN. DOS/INL will review all documents submitted by the A/E and will provide comments to the A/E in writing and in a standard format, numbered and grouped by discipline. Review conferences will be held if deemed necessary by the COR. The

COR shall respond in writing within fourteen (14) days of the submissions of the Assessment/Overview, 65%, 95%, and 100% documents. The A/E shall have fourteen (14) days to incorporate changes into the drawings and/or respond to comments from the COR following each design submission. The COR will have five (5) days to ensure compliance with comments and requests before informing the A/E to advance to the next stage of the design process. The A&E shall incorporate all review comments into the design and return all annotated material with the next submission. Comments not accepted by the A/E shall be brought to the attention of the

Contracting Officer’s Representative in writing immediately for resolution. Decisions of the Contracting Officer to incorporate the comments considered within the scope of work of the contract will be final. Review comments outside the existing contract scope of work will require a contract modification.

No work shall be initiated until DOS/INL has provided review comments under each submittal. The A/E shall provide in booklet form and in three (3) copies all comments and the actions taken in response to the comments.

Minimum Drawing Elements. At a minimum, the 65%, 95% and 100% drawings shall include the following:

A. General

1. Title Sheet

2. Drawing Index

3. Legend of Symbols and Abbreviations

B. Civil

1. Topographic Survey Plan

2. Site & Utilities Plan

3. Site Demolition Plan

4. Special Notes, Symbols, Legends, etc.

C. Architectural

1. Demolition Drawings

2. New Work Floor Plans - Including room names and dimensions

3. Furniture/equipment Footprint Plan - Reflecting and including an updated collateral equipment list coordinated with the activity.

4. Finish Schedules

5. Door and Window details

6. Door, window, and hardware schedules

7. Enlarged floor plans

8. Elevations

9. Roof Plans, sections, and details.

10. Reflected Ceiling Plan

11. Typical Wall Sections

12. Special Notes, Symbols, Legends, etc.

D. Structural

1. Foundation Plans and details

2. Floor Framing Plans and details

3. Interior and Exterior Wall Framing Plans and details

4. Roof Framing Plans and details

5. Special Notes, Symbols, Legends, etc.

E. Mechanical and Plumbing

1. Site Plan

2. Plumbing Floor Plan - Showing fixtures and equipment locations

3. HVAC Floor Plan - Showing equipment locations, one or two line duct layout, preliminary piping runs

4. Mechanical Room Plans - Showing major equipment and maintenance access space

5. Special Notes, Symbols, Legends, etc.

F. Electrical

1. Site Plan

2. Lighting Floor Plan and Lighting Fixture Schedule

3. Power Floor Plan

4. Special Systems (telecommunications, Fire Alarm, CATV, CCTV, intercom, etc.) Floor

Plan(s)

5. One Line Diagrams and/or Power Riser Diagrams

6. Special Notes, Symbols, Legends, etc.

G. Life Safety

1. Evacuation Plan

2. Smoke/Carbon Monoxide Detection Plan

3. Fire Fighting Plan

4. Special Notes, Symbols, Legends, etc.

NOTE: Electrical floor plans should indicate proposed number and location of fixtures, outlets, and devices, but should not indicate any conduit or cable runs. Electrical floor plans should also indicate proposed location and space required for electrical equipment such as transformers, switchboards, panel boards, and telecommunication equipment.

Associated Submittals. In addition to the drawings, the following documents shall also be included as a part of the 65% and updated with the 95% and 100% designs submitted to

DOS/INL.

1. Design Narrative

2. Specifications

3. Geotechnical reports and foundation studies.

4. Proposed construction schedule and schedule of major utility outages.

5. Calculations – Structural, mechanical, electrical, potable water, sanitary sewer, rain water

6. Dust and erosion control plans

7. Preliminary Color Design

8. Preliminary Cost Estimate.

9. Temporary utilities requirements (water, storm water, electric) during construction

10. Temporary facilities requirements during renovation of existing facilities.

Minimum Specifications Elements: At a minimum, the specifications should contain the following:

1. General Requirements Subgroup

a. Division 01 —General Requirements (developed in conjunction w/DOS/INL)

2. Facility Construction Subgroup

a. Division 02 — Existing Conditions

b. Division 03 — Concrete

c. Division 04 — Masonry

d. Division 05 — Metals

e. Division 06 — Wood, Plastics, and Composites

f. Division 07 — Thermal and Moisture Protection

g. Division 08 — Openings

h. Division 09 — Finishes

i. Division 10 — Specialties

j. Division 11 — Equipment

k. Division 12 — Furnishings

l. Division 13 — Special Construction

3. Facility Services Subgroup

a. Division 22 — Plumbing

b. Division 23 — Heating Ventilating and Air Conditioning

c. Division 26 — Electrical

d. Division 27 — Communications

e. Division 28 — Electronic Safety and Security

4. Site and Infrastructure Subgroup:

a. Division 31 — Earthwork

b. Division 32 — Exterior Improvements

c. Division 33 — Utilities

Reviews: Within 14 days after each A&E submission, DOS/INL must accept the submittal, accept it conditionally, or reject it and require revisions prior to resubmission. The time allowed to the A/E by the contracting officer for resubmission must be commensurate with the extent of revisions required, with a maximum of 14 days. That amount of time must be deducted from the total amount of time allowed for the PoP

The contracting officer may accept submittals on the condition that contract performance instructions concerning the submittal are complied with in the subsequent submission. Each submittal after the first submittal must be accompanied by a letter explaining how each of the instructions for the previous submittal was resolved.

All design submittals (drawings, design details, etc.) shall be provided in both .dwg and .pdf format for review and comment. All written submittals (reports, specifications, work plans, narratives, etc.) shall be provided in

Microsoft compliant format for review. All cost estimates shall be provided in Microsoft Compliant format for review. All documents shall be submitted via email or, in the case of large files exceeding 20MB, on electronic storage device such as CD-ROM or jump drive.

DOS/INL reserves the right to request updates on all deliverables on an as needed basis. All data, minutes, memorandums, reports, miscellaneous correspondence generated as a result of this requirement shall be turned over to DOS/INL upon completion of this requirement. At the end of the contract, the above mentioned deliverables shall become property of DOS/INL.

C.4.3 Additional Design Submittal Requirements

Site Survey: The A/E shall conduct a topographic survey and site (boundary) survey to verify bridging documents and coordinate design documents. (Refer to aerial photos in the Bridging Documents, Appendix A.) Identify any local permits that must be obtained. Develop a utility site plan at l:200 scale showing all existing utilities and locations, water supply, electrical power, gas, sewer and both sanitary and storm drainage and telephone. Show all connections to existing utility services and location of proposed entry for all utility services to buildings. Show all exterior utility structures including water storage, hydrants, manholes, clean-outs, duct banks, transformers, utility poles, lift stations, sewage treatment, etc.

Legends: A complete legend with all symbols and abbreviations used shall be shown on the cover sheet for each respective work discipline.

Equipment The architect shall furnish DOS/INL with bound sets of manufacturers' catalogs of specified equipment and materials and all pertinent sections of codes, handbooks, standards, etc., referenced in the drawings or specifications. This is to provide references to sole-source and “or-equal” identifications to

A/E.

Specify all equipment, and a full description of all features - including optional and sole-source requirements. The A/E shall list the specific manufacturer and model number (including any options) used as the basis of design in the specification for each item or type of equipment, followed by the phrase

"or approved equal." Submit specifications in draft form with the 65% submittal.

Cost Estimates: Provide updated construction cost estimates with the Initial Assessment/Overview, 65%, 95%, and 100% submittals. The Cost Estimate shall be submitted in both Microsoft Excel (.xls or .xlsx) and Adobe (.pdf) compliant format.

Draft Construction Schedule: The A/E shall develop a draft construction schedule using a cost-loaded

Critical Path Method (CPM) indicating tasks, task dependencies, milestones, and critical path. The A/E shall provide one (1) hard copy in A4 size or larger; Two (2) soft copies, one in MS Project format and one in PDF format, via e-mail to the COR.

100% Construction Document Submittal: The 100% Construction Documents shall contain designs, specifications, SOW, list of owner and Construction Contractor-furnished equipment, and all other documents required for the solicitation and procurement of a Construction Contractor.

The A/E shall provide a sufficient quantity of Construction Documents for all bidders (estimated 4 to 6 bidders). Each bound set of construction documents shall contain the following:

1) Full-size prints of all drawings (A4 or larger)

2) Specifications

3) Scope of Work

4) List of equipment

5) Final Color Design

6) Dust and Erosion Control Plans

7) Design criteria and preliminary calculations

8) Temporary utilities requirements

9) Temporary facilities requirements

In addition, the A/E shall provide an additional two (2) hard copy sets of :

• A4-size drawings

• IGCE

• Specifications

• Scope of Work

C.4.4 Design Submittal Period of Performance (PoP)

The following represents the maximum aggregate number of calendar days for the contract’s Period of

Performance:

• Initial Assessment & Overview NLT 80 days after Contract Award

• 65% Design/Associated Submittals NLT 185 days after Contract award

• 95% Design/Updated Associated Submittals NLT 240 days after Contract award

• 100% Construction Documents NLT 285 days after Contract award

C.5 Not Used

C.6 Not Used

C.7 REPORTING REQUIREMENTS

The A/EA/E shall provide the following reports as required throughout the duration of the period of performance:

C.7.1 Work Plan (A/E Schedule).

The A/E shall prepare a work plan no later than 15 calendar days after NTP on the contract; and in the event of exercised option items, the start of the period of performance for that particular option item. The work plan shall include a schedule of all activities for all tasks.

The work plan shall reflect current Government requirements, products, and effort. The work plan shall be resource loaded; identify priority tasks; critical milestones; present task dependencies; identify any constraints which could affect the completion of the products agreed upon and identify the critical path from award to full program performance to project completion and demobilization of personnel and any related support equipment.

The A/E shall update and submit updated work plans with the monthly status report. The work plan shall be in both Microsoft Project and Adobe (.pdf) compliant format.

C.7.2 Trip Reports.

Trip reports shall be electronically submitted by the A/E to the COR within seven (7) business days following the completion of the USG-authorized trip. Such trip reports shall identify dates, locations, points of contact, attendees, any and all directions given, areas of concerns, and salient items of interest identified during the trip.

The minutes from meetings shall also be included. The report shall be in Microsoft office compliant format and E-mailed to the COR.

C.7.3 Weekly Progress Reports.

The A/E shall submit a weekly progress report within 2 days following the beginning of each week. The weekly progress report shall summarize the progress to date and any relevant observations made, resulting schedule progress, difficulties or irregularities encountered on the project, changes, modifications, resolution of any project issues, any measures taken to improve project conditions, recommendations, and any other issue related to this project. The weekly report shall contain a record of telephone conversations, meetings (formal or informal), and any other event that occurred that influenced the project. The weekly report shall clearly address any outstanding issues, which were not resolved or are outstanding from the previous week(s) reporting.

The weekly reports shall contain on site project photographs highlighting the major efforts underway by the A/E.

The weekly reports shall be submitted to the COR in soft copy (via email in small file size). The reporting requirements shall be submitted each and every week after issuance of the Notice to Proceed (NTP) or

Modification Award, whichever is first. The report shall be in Microsoft office compliant format and E-mailed to the COR. The first weekly report is due NTP + 7 days.

C.7.4 Monthly Status Reports.

The A/E shall produce Monthly Status Reports (MSRs) to the COR within five (5) business days following each month. The COR will respond within five (5) working days with comments. The A/E shall incorporate the comments within five (5) working days of receipt of COR’s comments. Final MSRs shall be sent to the

Contracting Officers.

In the event of rejection, the COR will notify the A/E in writing of the reasons for such rejection. Absence of notification will be construed as an acceptance.

Such reports shall include at a minimum, an executive summary, identify team personnel, skill levels, schedule tracking, travel conducted, any issues and recommendations, and any updates and/or changes. The purpose of

MSRs is to provide information on work completed, work in progress, and work outstanding, as well as highlighting problems encountered and anticipated. The report shall be in Microsoft office compliant format and

E-mailed to the COR.

C.7.5 Monthly Personnel Manning Rosters.

The A/E shall submit a monthly (by calendar month) Personnel Manning Rosters to the COR.. The manning roster shall identify, by name and position, the total days/hours worked, their respective work site locations during the monthly period, and any relevant information. The report shall be in Microsoft Office compliant format. The

A/E shall submit updated manning reports with the Monthly Report.

C.7.6 Meeting Records

The A/E shall submit minutes of meetings and any related notes to the COR within 5 days of the meeting.

Meeting records should include time, date, and place of meeting, attendees, topics of discussion, decisions made, and outstanding decisions that require further review.

C.8. PLACE OF PERFORMANCE

C.8.1 Site

Construction work will be performed at the selected site in Bizerte, Tunisia. The A/E will coordinate and obtain approval for all site visits during the design process from INL via the CGPR. The A/E will need to coordinate and provide first name, last name, date of birth, and nationality of all people requiring access to the construction site at least five days prior to access. During the initial visit, INL will support A/E in gaining written approval to streamline future site visits.

C.8.2 Point of Contact

The INL Point of Contact for the coordination of construction is:

INL Project Manager Sam Nassif

Phone number: +216-71-107-098

Email: NassifSF@state.gov

C.9. A/E REQUIREMENTS

C.9.1 CORPORATE EXPERIENCE AND PAST PERFORMANCE

The A/E submitting their offer (hereafter referred to as “Offeror”) must provide performance information in accordance with the following:

1. List in an annex to the technical proposal a brief history of the firm’s accomplishments with 3-5 of the most recent and relevant contracts for efforts similar in size and complexity to the work in the RFP.

2. Provide for each of the contracts listed above a list of contact names, job titles, email addresses, phone numbers, and a description of the performance to include:

• Scope of work

• Primary location(s) of work,

• Term of performance,

• Skills/expertise required,

• Dollar value, and

• Contract type, i.e., fixed-price, cost reimbursement, etc.

(INL recommends that the Offeror alerts the contacts that their names have been submitted and that they are authorized to provide performance information concerning the listed contracts if and when

INL requests it.)

INL may contact representatives from the references provided by the Offeror to obtain information on the

Offeror's past performance. The Offeror is advised that INL may obtain past performance information from sources other than those identified by the Offeror. INL will use past performance information both for the responsibility determination required in FAR 9.1 and the best value decision in accordance with the instructions in

Section L and the evaluation criteria in Section M of this solicitation.

C.9.2. Licensing And Registration Requirements

The Project Manager, lead architect, and lead engineers must be registered and have a current license recognized by the Government of Tunisia or the United States. . Waivers for the use of engineers licensed in countries other than Tunisia or the United States will be reviewed and approved on a case by case basis by the

Contracting Officer. All drawings must bear form of evidence of licensure. Architects and Engineers supervised by their Leaders do not need to be licensed but must meet the minimum requirements described in Section C.9.3 below.

C.9.3. Educational & Skills requirement

The A/E shall make available qualified architects/engineers for the design and renovation of the Project. Members of the design team must have a baccalaureate or higher level degree with a major in Architecture. Also education and experience which furnished a thorough knowledge of the physical and mathematical sciences underlying professional engineering, and a good understanding both theoretical and practical, of the engineering sciences and techniques and their applications to one of the branches of engineering and one year of specialized experience which has equipped the A/E with the particular knowledge, skills, and abilities to perform the requirements of this

PWS.

The A/E shall submit candidates within required engineering disciplines and with the minimum qualifications outlined below:

Project Manager/Team leader:

a. A bachelor degree in architecture from an accredited institution in Tunisia or equivalent;

b. Licensed Architect

c. A minimum of 15 years of current and relevant experience in design of civil projects such as commercial buildings and institutional facilities.

d. Demonstrated ability to communicate effectively in English orally and in writing.

e.

Lead Architect (if different from Project Manager/Team Leader):

a. A bachelor degree in architecture from an accredited institution in Tunisia or equivalent;

b. Licensed Architect

c. A minimum of 7 years of current experience in design of civil projects such as commercial buildings and institutional facilities.

Lead Structural Engineer:

a. A bachelor degree in civil/structural engineering from an accredited institution in Tunisia or equivalent;

b. Licensed Engineer

c. A minimum of 7 years of current experience in design of civil projects such as commercial buildings and

Lead Mechanical Engineer:

a. A bachelor degree in mechanical engineering from an accredited institution in Tunisia or equivalent;

b. Licensed Engineer

c. A minimum of 7 years of current experience in design of civil projects such as commercial buildings and

Lead Electrical Engineer:

a. A bachelor degree in electrical engineering from an accredited institution in Tunisia or equivalent;

b. Licensed Engineer

c. A minimum of 7 years of current experience in design of civil projects such as commercial buildings and

Additional Skills

• Working knowledge of horizontal and vertical construction, land development, design development process, construction means and methods, U.S. and the Tunisian construction practices. Experience in the storage, retrieval and management of construction project documentation is highly desired.

• Knowledge of Correctional Facility design

• Verifiable ability to produce documents in clear and concise English.

• Intermediate to advanced skills with design/scheduling software platforms (Microsoft Project and AutoCAD or Revit).

• Knowledge of, and skill related to the development of program level correspondence

• Knowledge and skill in program assessment techniques related to resource allocation, risk management, performance metrics and project execution.

• Knowledge of quantitative and qualitative methods and techniques to develop support deliverable criteria and metrics covering complex program mission and functions.

• Must have excellent communication skills, both written and oral, as well as customer service skills due to daily interaction with various levels of rank, authority, positions, both military and civilians.

• Experience working with a diverse and often conflicting group of stakeholders on politically sensitive and schedule-constrained construction projects.

• Knowledge of, and skill related to professional reporting and correspondence for use by project and program managers.

• Working knowledge and capability of applying knowledge pertinent to several of the major engineering disciplines with particular emphasis upon civil, mechanical, electrical, architectural, and communication systems.

• Extensive in-depth practical knowledge of utility systems, sanitary systems, fire protection engineering, facility maintainability, and all matters pertaining to the feasibility, practicality of proposed collateral equipment installation.

• Working knowledge of the relationships of the various disciplines associated with construction and a familiarity with the operational features and building systems design aspects commonly found on a large and diversified complex and the ability to advise on and/or resolve difficult factual, procedural and/or recurring issues.

• Broad knowledge of, and skills in applying, a wide range of engineering or architectural theory, concepts, principles, standards, and methods sufficient to determine, coordinate, and execute actions for a wide range of assignments.

• Ability to advise and explain recommendations or solutions to modify standard practices, equipment, devices, processes, and techniques and resolve a wide variety of complex design problems.

• Knowledge of collateral equipment installation requirements, facility occupancy use requirements, and post occupancy facility evaluation requirements.

C.9.4 A/E Performance Evaluation

The A/E’s completed work shall be evaluated in accordance with DOS/INL’s Quality Assurance Surveillance

Plan (QASP)

C.10.0. USAGE RIGHTS

C.10.1. DOS/INL shall have the permanent right to reproduce the images for any non-profit, non-commercial use. Any additional fee charged by the photographer for granting these rights shall be the responsibility of the

A/E.

C.10.2. Ownership and Use of Drawings, Specifications, and Models.

All designs, drawings, specifications, models, notes and other works developed in the performance of this project, and any modifications, shall become the sole property of the US Government and may be used on any other design construction without additional compensation to the A/E. The US Government shall be considered

“person from whom the work was prepared” for the purpose of authorship in any copyrightable work under

Section 201(B) of Title 17, United States Code. The A/E agrees not to assert or authorize others to assert any rights nor establish any claim under the design patent or copyright laws. The A/E, for a period of three (3) years after completion of the project, agrees to furnish all retained works at the request of the US Government. Unless otherwise provided in this modification, the A/E shall have the right to retain copies of all works beyond such period, except in the case of classified designs, drawings, specification, and any other documents.

C.10.3. Use and…