Book Distributors RFR Questions and Answers 10-7-2019.docx
DOCX document 15 KB Posted
- Attached to
- Book Distributors
- Solicitation number
- BD-20-1034-0009-DSS91-44156
- Issued by
- Suffolk County, Massachusetts
About this file
This document contains questions and answers related to a Request for Response (RFR) issued by the Massachusetts Department of Children and Families for Book Distributors (RFR #DCF BOOKS2019). The RFR is seeking vendors experienced in providing books and other educational materials pertaining to child welfare, health and social services, skill development, management growth, and other library resources as requested by the Department. Vendors will be responsible for arranging direct delivery to various locations in the Commonwealth of Massachusetts, with no specific titles or minimum order quantities required. Payment is not made at delivery, but rather vendors must submit invoices and supporting documents by the 15th of the following month.
The pricing terms and payment structure are outlined, indicating that there are no set-asides or incumbents specified in the RFR. The procurement is limited to the Department of Children and Families and does not include any other state agencies. No further details are provided regarding funding requirements, sources, or contract term and renewal options.
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| DCF BOOKS2019 Response Sheet.docx | DOCX document | |
| W-9 Form~5.doc | DOC document | |
| DCF BOOKS2019.doc | DOC document | |
| Prompt Payment Discount Form~4.docx | DOCX document | |
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| SDP-PlanForm-1-Commitment~3.docx | DOCX document | |
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Text version
Department of Children and Families Book Distributors RFR #DCF BOOKS2019 Questions and Answers October 7, 2019
1. Is this contract limited to just Department of Children and Families? Would any other agency be allowed to purchase from this contract?
Pursuant to Section 3.7 of the Book Distributors RFR, this procurement is only for use by the Department of Children and Families.
2. Is there a list of specific titles? Or is this an “open bid”?
There are no specific titles requested. The Department is seeking a vendor to obtain books as needed. Pursuant to Section 1 of the Book Distributors RFR, this procurement is seeking vendors experienced in providing books and other educational materials pertaining to, but not limited to, child welfare, health and social services, skill development, and management growth and other library resources that may be required by the Department.
3. Do the books get shipped directly to the agency’s Family Resource Centers or shipped to a single location?
No, there may be a variety of locations in the Commonwealth of MA. As stated in Section 1 of the Book Distributors RFR, ….“The selected vendor(s) will be responsible for arranging direct delivery via mail or other carrier services to the various locations as requested by the Department.”
4. I only deal in bulk orders (1000+ books). Is this ok?
The Department may not always need 1000 copies of a book or item and is looking for the flexibility to order any number of books or items at one time.
5. Am I paid upon delivery?
No, payment is not made at delivery. As noted in Section 4.3 of the DCF BOOKS2019 RFR, vendors must submit an invoice and other supporting documents, as negotiated, by the 15th of the month following the order.
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