BOLI_OpportunityNotice_Legal Subscription Services~1.pdf

Bureau of Labor & Industries 1800 SW 1st Ave, Suite 500 Portland, OR 97201

Level 3 - Restricted

Opportunity Notice Best Value Analysis Process for a Legal Subscription Service

Date: April 3, 2024

To: Legal Professional Document, Research, and Publication Subscription Providers

Opportunity Notice: Legal Subscription Service

Issuing Agency: Bureau of Labor & Industries (“BOLI”) Agency Contact Information: Stephanie Tunelli, Contracts and Purchasing Officer Address: 1400 Executive Pkwy, Ste. 200, Eugene, OR 97405 Phone: 971-358-3941 Email: stephanie.tunelli@boli.oregon.gov

Due Date: a Contractor interested in this opportunity must submit its quote by April 11, 2024.

Agency intends to award one Service Order Contract (SOC). The length of the SOC will be 3 years.

Agency Overview

The Bureau of Labor and Industries (BOLI) protects workers’ rights through enforcement of state labor laws, ensures access to housing and public accommodations free from discrimination for all Oregonians, and promotes the development of a highly skilled workforce through registered apprenticeship programs.

Core Values

Protection for workers - BOLI ensures Oregon workers have access to their rights by investigating worker claims and complaints and enforcing state laws relating to wages, hours, terms and conditions of:

• Equity in public spaces - BOLI enforces civil rights in public spaces and housing, defending Oregonians against discrimination, harassment, and retaliation based on their protected classes.

• Empowerment through registered apprenticeship - BOLI advances employment opportunities and promotes the development of a highly skilled, competitive workforce in Oregon through registered apprenticeship programs.

• Education and support for employers - BOLI helps employers navigate and comply with wage and hour and civil rights laws through support, education, and training.

• Accountability with integrity - In cases where there is substantial evidence of unlawful practice, BOLI pursues justice through conciliation, corrective action, settlement, or taking the case to an administrative hearing.

Vision

BOLI strives to make Oregon the best place to live and work. Our vision is rooted in the belief that every individual deserves to be treated with fairness, respect, and dignity in their work environment and in public spaces. We are committed to ensuring equal opportunities, and promoting the development of a highly skilled workforce. Through our enforcement, education, and advocacy, we strive to create a labor market where dignity, respect, and prosperity are the foundation of every workplace.

Project Description

BOLI seeks an internet-based legal subscription service to aid in the agency effectively meeting its values and mission through BOLI staff being able to conduct thorough, accurate, and efficient legal research in a government setting. The service must provide access to databases of legal documents, case law, statutes, regulations, and secondary sources. BOLI also requires access to information using advanced search functions and filters.

At a minimum, the legal subscription service must include the following functions:

1. The capability to research and query Oregon case and primary law to include at a minimum:

a. Civil rights laws

b. Wage and hour laws

c. Appellate cases

d. 9th Circuit Court of Appeals cases

e. Administrative cases

f. Topic-specific cases

2. The capability to research and query cases from other jurisdictions, including decisions from federal courts, appellate courts, and rulings from the US Supreme Court, and primary law

3. The capability to pull citations that show conflicts in case law in order to verify cases cited by opposing parties and identify areas where cases can be undermined

4. The capability to access court filings

5. The capability to research and pull citations from Oregon Revised Statutes

a. To include Oregon Revised Statute text without annotations

6. The capability to research legislative history to include historical versions of

Oregon Revised Statutes and Oregon Administrative Rules

7. The capability to analyze Oregon Revised Statutes and Oregon Administrative

Rules

8. The capability to provide case law interpretation

9. The capability to research and pull citations from the Code of Federal

Regulations

10. The capability to copy legislation using a copy with reference tool to ensure seamless incorporation of citations into draft memoranda and decisions

11. The capability to research administrative decisions

12. The capability to access an AI search and query function

13. Library of law review articles and secondary sources to include attorney authored articles

14. The capability to provide editorial enhancements to the content on the service

15. The capability to provide access to Uniform Laws Annotated, American

Jurisprudence, and Corpus Juris Secundum legal reference tools

16. The capability to review BOLI Final Orders from at a minimum 2017 to present

Schedule of Events:

Event Date Time

Opportunity Notice Issued Wednesday, April 3, 2024 2:00 p.m. PST

Due Date for Questions/Clarifications

Friday, April 5, 2024 4:00 p.m. PST

Closing (Due Date and Time to submit Proposals)

Thursday, April 11, 2024 5:00 p.m. PST

Questions and Clarifications Requests:

Questions and requests for clarifications must be submitted via email to stephanie.tunelli@boli.oregon.gov, by April 5, 2024, at 4:00 PM.

Official answers and clarifications will be provided by me in writing, via email to all OregonBuys solicited contractors that have been notified of this opportunity. Any oral communication will be considered unofficial and non-binding.

mailto:jennifer.jolley@das.oregon.gov

Submittal Content Requirements:

Submittals must include the following:

1. A summary of your history of providing legal subscription services.

2. A narrative describing the scope of services you will provide in order to accomplish each of the functions listed in the Project Description.

3. Identification of similar state government entities that utilize your service.

4. A quote for a three-year subscription term.

5. Any additional documentation that strengthens your quote such as case studies or other services provided.

Opportunity Notice BVA:

Offers received on or before the due date and time, will be reviewed by Agency. The firm offering the best value to the state will be selected based, in part, on the following criteria;

a. History of providing service; (10 Points Possible, or 10% of total points)

b. Narrative demonstrating ability to accomplish functions identified; (40

Points Possible, or 40% of total points)

c. Work with similar entities; (25 Points Possible, or 25% of total points)

d. Proposed cost; (15 Points Possible, or 15% of total points)

e. Additional documentation; (10 Points Possible, or 10% of total points)

Agency reserves the right to include Contractor interviews as part of the BVA process.

Contractors will be advised of the location, date and time for the interviews if conducted.

Offers may be submitted via email (stephanie.tunelli@boli.oregon.gov) or through OregonBuys at OregonBuys.gov. Detailed instructions on how to submit a Proposal can be found at OregonBuys Vendor Formal Solicitation Response.pdf.

Contractors that are unable to provide the functions listed in the Project Description should notify Stephanie Tunelli via email at stephanie.tunelli@boli.oregon.gov.

Notice of Award:

Agency shall issue and send a notice of intent to award an intermediate procurement Service Order Contract to all Contractors that submitted an Offer in response to this Opportunity Notice.

mailto:your.name@oregon.gov https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf mailto:stephanie.tunelli@boli.oregon.gov