Boiler Maintenance East Hampton SOW.docx

Scope of Work for East Hampton Boiler Maintenance

1.0 General

1.1 Scope: The scope of work for this project includes all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform annual inspection and maintenance on six residential boilers in East Hampton NY.

1.2 Location of Site:

27and 76 Church Lane, 3 and 4 Hildreth place, 4 Higbee place, 4 Presidio place, East Hampton NY.

1.3 Site POC: DC1 Jeffrey Deming Jeffrey.n.deming@uscg.mil 860-214-1131

1.4 Examination of Site: Prospective bidders may arrange for a conducted tour of the job site by to Jeffrey Deming at 860-214-1131. Site visits will be conducted between August 24, 2026 and August 27, 2026. All questions are due via email to the contracting officer Janelle.M.McCourtney@uscg.mil by August 28 at 2pm EST

1.5 Availability of Utilities: Electric services and water may be available to the Contractor.

1.6 Contractor Use of Premises: The Contractor will be working on a Coast Guard government houses. Become familiar with and obey station fire, traffic, and security regulations. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the Contracting Officer’s Representative (COR) or Quality Assurance Inspector (QAI).

1.7 Storage Area: The Contractor will be provided a staging area in a location determined by the COR or QAI. The Contractor shall be responsible for restoring the area to its original condition at the completion of work. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risk of loss.

1.8 Clean Up: The Contractor shall keep the work area, including the storage area, free from accumulation of waste materials and comply with all federal, state, and local regulations pertaining to the storage, transport, and disposal of wastes. Specifically, water mixed with propylene Glycol.

1.9 Final Inspection and Acceptance: When the work is complete and ready for final inspection submit a written request to the Contracting Officer (KO) 3 days prior to the requested walk-through date.

1.10 Warranties: All warranties and/or guarantees, either implied or expressed, for individual equipment shall be endorsed to the Government.

1.11 Storm Protection: Should warnings of wind of gale force or stronger be issued, the contractor shall take every practicable precaution to minimize danger to persons, the work and adjacent property. Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing temporary work.

1.12 Utility Outages: Before interrupting or shutting down any utility, make a request for the interruption to the COR or QAI at least two (2) working days before anticipated interruption. Identify utility, reason for interruption, proposed time of interruption, and duration of interruption.

1.13 Performance Period: All work shall be completed during the month of October 2026. If all work will not be completed in time the contractor shall notify the COR or QAI and the Contracting Officer in writing at least 14 days prior to the scheduled completion date.

2.0 Details

2.1 Contractor will perform annual maintenance and inspection on 06 residential boilers (16 oil and 1 propane) in East Hampton NY.

2.2 Contractor will supply necessary tools, equipment, parts and materials to complete work.

2.3 The contractor will dispose of any hazmat generated during the evolution.

3.6 Work shall be performed in accordance with manufacturers specifications and adhere to state and federal requirements and regulations.