MARCH 19, 2021

LINCOLN PARK PUBLIC SCHOOLS

INVITATION TO BID

ADMINISTRATION BUILDING PROFESSIONAL DEVELOPMENT CENTER

Bid Due Date: Tuesday, April 6, 2021 at 1:00 P.M.

Bids are being solicited for the remodeling of vacant office space into a professional development center at the Administration Building as set forth in this invitation. Enclosed are general conditions, specifications and other information necessary to respond to this request.

All bidders are notified that invitations to bid issued by LINCOLN PARK PUBLIC SCHOOLS will bind bidders and successful bidders to the terms and specifications set forth and such terms and specifications will form the basis for each purchase contract awarded.

PRE-BID MEETING

A mandatory pre-bid meeting shall be held at the Administration Building located at 1650 Champaign, Lincoln Park, MI 48146 on Monday, March 29, 2021 at 12:00 p.m. At that time, the project scope will be discussed by Ron Revoir Jr., Lead Maintenance, and contractors will have the opportunity to view the site. Due to COVID 19, all parties must wear face masks, pass district screening requirements before entering the building, and maintain a minimum of six feet (6’) social distance as a precautionary measure.

BIDDER INSTRUCTIONS

All bids must be submitted on a proposal or quotation form (as determined by the Bidder) and signed by the Bidder. No oral, telephonic, telegraphic, or facsimile proposals will be considered.

Vendor shall include an itemized unit cost parts/materials list attached to the proposal/quotation form. Bid prices shall include all delivery charges and all materials, supplies and labor needed for installation. Bid price shall include removal of all debris.

Under school code 380.1267, all bids must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the bidder or any employee of the bidder and any member of the Board of Education or the Superintendent of the District. Additionally, as required by Public Act 517 of 2012, all bids must be accompanied by a sworn and notarized statement certifying that the bidder is not an Iran Linked Business. Bids not accompanied by these sworn and notarized statements will not be accepted by the Board. Failure to comply will result in automatic bid disqualification and non-acceptance of the bid. These statements are included as part of this Invitation.

Each proposal must be accompanied by a certified check or bid bond issued by a qualified surety in the amount of five percent (5%) of the total sum of the bid as a guarantee of bidder’s good faith. In the event a certified check is submitted, it shall be made payable to “Lincoln Park Public Schools”.

A successful bidder whose total bid equals or exceeds $50,000 will be required to furnish a satisfactory Performance and Labor and Material Payment Bond issued by a qualified surety in the amount of 100% of the bid price within ten (10) days after notice of the award. The performance bond must guarantee the faithful performance of all provisions within the Invitation to Bid based on the owners satisfactory and agreed upon time frame. The payment bond must guarantee the payment and protection of claimants supplying labor and/or materials to the principal contractor or his subcontractors in the prosecution of the work provided for in the contract.

All bids must be submitted to the LINCOLN PARK PUBLIC SCHOOLS Finance Department, as designee of the Board of Education, no later than 1:00 P.M., Eastern Daylight Savings Time, on Tuesday, April 6, 2021 (bid closing) at which time they will be publicly opened and read aloud. No recommendation for award will be made at this time. The Board of Education will not consider or accept a bid received after the date and time specified for bid submission.

Given the COVID situation, the bids will likely be opened via a Google Meet and emailed proposals will be considered. Information to access the bid opening via a Google Meet will be provided to all vendors that attend the mandatory pre-bid meeting.

Bids shall be emailed to Angela Black, Director of Finance, at Angela.Black@lpps.info and shall include a PDF of the proposal or quotation form, and the following items included in this invitation: the bid signature page, the references page, the bid bond or certified check, the notarized familial relationship statement, and the notarized compliance statement.

In addition to the emailed submission, the bidder must also provide one original hard copy bid postmarked no later than the bid opening date of April 6, 2021 in a sealed envelope that contains the proposal or quotation form, the bid signature page, the references page, the original bid bond or certified check, the original notarized familial relationship statement, and the original notarized compliance statement. The hard copy must be received by the LINCOLN PARK PUBLIC SCHOOLS within ten (10) days of the bid opening date and shall be addressed as follows:

LINCOLN PARK PUBLIC SCHOOLS

Angela Black, Director of Finance

Professional Development Center

1650 CHAMPAIGN ROAD

LINCOLN PARK, MI 48146

Please address all questions regarding the Invitation to Bid to Ron Revoir Jr., Lead Maintenance, at 313-363-0506 or at Ronald.Revoir.Jr@lpps.info.

The Bidder shall immediately notify LINCOLN PARK PUBLIC SCHOOLS upon discovery and in every case prior to submitting its Bid, of every error or omission in the bidding documents that would be identified by a reasonably competent, diligent Bidder.

Prices bid are to be F.O.B. Lincoln Park, Michigan.

All bids shall be firm and not withdrawn for sixty (60) days from the date of the bid closing. For bids to be considered they must meet or exceed all specifications herein.

BID EVALUATIONS

It is the intent of LINCOLN PARK PUBLIC SCHOOLS to award the bid to the lowest responsive and responsible bidder, provided the bid proposal has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available.

Considerations for awarding contracts will include price, product quality, service, delivery, and maintenance of products and/or services, adherence to specifications, past performance to the LINCOLN PARK PUBLIC SCHOOLS, vendor/contractor reliability, warranties and familiarity with the projects and the facilities of LINCOLN PARK PUBLIC SCHOOLS. Price being the primary factor, consideration, other than price alone, shall be used in determining the most successful Bid; technical experience, local service and support, and experience in educational environments are used to perform the LINCOLN PARK PUBLIC SCHOOLS bid evaluations.

After review of the proposals, the Finance Department will make a recommendation to the Buildings and Grounds Committee and then to the Board of Education who will either award or reject the bids at a regularly scheduled meeting.

The Board of Education reserves the right to accept or reject any or all items in the bid; to accept or reject any or all bids; to split awards by item; to select one or more firms to perform the project; to waive any informalities or irregularities therein; for reasons of establishing uniformity or for any reason, and to accept bid proposals which, in its judgment, are in its own best interest, which includes awarding the contract to other than the low bidder(s). If either a unit price or extended price is obviously in error or one is obviously correct, the incorrect price will be disregarded.

GENERAL CONDITIONS:

1) LINCOLN PARK PUBLIC SCHOOLS Board of Education Policy prohibits smoking throughout buildings, grounds and vehicles.

2) All work must be guaranteed against defects, in workmanship and materials, for a period of three (3) years from completion.

3) Bidder agrees to accept responsibility for loss or damage to any person or entity, and to protect, defend, indemnify, hold harmless and release LINCOLN PARK PUBLIC SCHOOLS, and its officers and employees from and against any and all losses, expenses, actions, claims, damages, disabilities or the cost of litigation that are asserted by any person or entity to the extent arising out of the negligent acts or omissions or willful misconduct in the performance by the bidder hereunder, whether or not there is concurrent negligence on the part of LINCOLN PARK PUBLIC SCHOOLS, but excluding liability due to the active negligence or willful misconduct of LINCOLN PARK PUBLIC SCHOOLS. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for bidder or its agents, under workmen’s compensation acts, disability benefits acts or other employees’ benefits acts.

4) Bidder agrees that it is their responsibility and not the responsibility of LINCOLN PARK

PUBLIC SCHOOLS to safeguard their property or the property and materials of all employees, consultants or subcontractors used or in possession while performing under this contract. Further the bidder agrees to hold LINCOLN PARK PUBLIC SCHOOLS harmless for any loss of such property and materials used by any such persons pursuant to the bidder’s performance under the contract or which is in their possession.

5) The successful bidder agrees, at its sole cost and expense, to purchase and maintain the insurance coverage in the minimum amounts indicated on the Minimum Certificate of Insurance Requirements sheet included in the Invitation for the entire duration of the contract from a company or companies licensed to do business in the State of Michigan that will name and protect both LINCOLN PARK PUBLIC SCHOOLS and the contractor from claims which may arise out of or as a result of the bidder’s operations under the contract, whether such operations be by it or by any subcontractor, or by anyone directly or indirectly employed by and of them, or by anyone whose acts of them may be liable.

The Board reserves the right to request increased limits and coverage to protect the interests of LINCOLN PARK PUBLIC SCHOOLS. The bidder shall not commence work under the contract until it has obtained and presented all insurance required; nor shall the bidder allow any subcontractor to commence work until all similar insurance required of the subcontractor has been obtained and presented.

If an insurance coverage furnished by the bidder is on a “claims made” basis, the bidder shall continue the coverage required under this contract for a minimum period of three years after the expiration or termination of this contract.

6) Although LINCOLN PARK PUBLIC SCHOOLS is tax exempt, materials furnished to contractors are taxable to them.

7) Any deviation from the specifications set forth must be clearly detailed on the Bid Proposal Form; otherwise, it will be considered that items offered are in strict compliance with these specifications and the scope of work presented at the pre-bid meeting, and successful bidder will be held responsible therein.

8) The Board of Education reserves the right to accept or reject any or all bids, to split awards by item, or to select one or more firms to perform the project.

9) This bid is made without any previous understanding or agreement with any other person, firm or corporation making a bid for the same purpose, and is in all respects fair and without collusion or fraud.

10) No member of LINCOLN PARK PUBLIC SCHOOLS Board of Education, or any officer, employee or person whose salary is payable in whole or in part from the treasury of said Board of Education is directly or indirectly interested in this bid or in the supplies, materials, equipment, work, services or any portion of the profits thereof to which it relates.

11) It is mandatory that bidders sign and include the enclosed “sworn and notarized statements” with the bid disclosing any familial relationships (P.A.

232) and certifying compliance with the Iran Economic Sanctions Act (P.A.

517).

12) The Bidder or its representative shall make personal investigations of the sites of the work and of existing structures and shall determine to its own satisfaction the conditions to be encountered, the nature of the ground, the difficulties involved, and all other factors affecting the work proposed under this Contract. The Bidder to whom this Contract is awarded will not be entitled to any additional compensation unless conditions are clearly different from those which could reasonably have been anticipated by a person making diligent and thorough investigation of the site.

In no case will a Bidder be allowed the benefit of extra compensation or time to complete the work under this Contract for extra expenses or time spent as a result of the error or omission.

Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, water, tools, equipment, light, power, transportation, and other facilities necessary or used for the execution and completion of the work. Unless otherwise specified, all materials incorporated in the permanent work shall be new, and both workmanship and materials shall be of the highest quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

13) The Contractor shall at all times enforce strict discipline and good order among its employees, and shall seek to avoid employing on the work any unfit person or anyone not skilled in the work assigned.

14) No permits are anticipated for this project. However, if any permits are required, such permits will be reimbursed to the contractor by the School District.

15) The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the contract documents are at variance with those requirements, it shall promptly notify the Supervising Professional in writing, and any necessary changes shall be adjusted as provided in the Contract for changes in the work.

16) The successful contractor shall receive a purchase order for each location listed in this request.

17) Upon entering into a contract with LINCOLN PARK PUBLIC SCHOOLS, the successful supplier(s) shall not assign or delegate any obligation to another supplier(s) without written consent of LINCOLN PARK PUBLIC SCHOOLS. All subcontractors supplying products or services must be identified within the bid response including name, address, phone number and products or services to be supplied.

If the supplier(s) fails to deliver within the time specified, or within reasonable time as interpreted by LINCOLN PARK PUBLIC SCHOOLS, or fails to make replacement of rejected articles, when so requested, immediately or as directed, LINCOLN PARK PUBLIC SCHOOLS may purchase from other sources to take the place of the item or service rejected or not delivered. LINCOLN PARK PUBLIC SCHOOLS reserves the right to authorize immediate purchase from other sources against rejections on any contract when necessary. On all such purchases, the supplier(s) agrees to reimburse LINCOLN PARK PUBLIC SCHOOLS promptly for excess costs occasioned by such purchases. Should the cost be less, the supplier(s) shall have no claim to the difference. Such purchases will be deducted from the contract quantity.

In the event that the supplier(s) shall fail, neglect or refuse to perform any or all of the duties, obligations or agreements by it to be performed under these contract documents, LINCOLN PARK PUBLIC SCHOOLS may perform such duties, obligations or agreements or have such duties, obligations or agreements performed and charge all costs thereof or incurred in connection therewith, to the supplier(s) and the supplier(s) shall pay all of said costs to LINCOLN PARK PUBLIC SCHOOLS and, not in limitation of the generality of the foregoing, LINCOLN PARK PUBLIC SCHOOLS may collect the same in any manner authorized by law or may deduct such costs from any monies due or to become due to the supplier(s) or collect the same from the oblige under the performance bond filed in connection with this contract.

In the case that the supplier(s) cannot meet deadlines, LINCOLN PARK PUBLIC SCHOOLS may contract out or perform these duties itself and receive from the vendor the cost incurred. In the case that LINCOLN PARK PUBLIC SCHOOLS employees perform the work, the vendor will pay all labor costs for services specified, plus the IRS mileage rate per mile driven in association with this labor.

SPECIFICATIONS AND REQUIREMENTS

Doors & Hardware:

Supply and install

● Doors #1 & #3: HM Welded frame 5.75 6/0 NHFB

● Doors #13 & #14: HM Welded frame 5.75 3/0 6/8 LHR P & D 1” faces, 2” head

● Doors #2, #4, #5 & #6: HM Welded frame 5.875 3/0 6/8

○ Doors #2 & #6 RH

○ Doors #4 & #5 LH

● Doors # 10 & #12: HM KD DW frame 5.875 2/0 6/8 RH

● Multipurpose anchor-wood stud strap for 4-7/8” throat

● 4-1/2” X 4-1/2” NRP 26D BB hinge

● Rift cut red oak doors, prefinished clear

● All 3/0 doors to have 5 X 20 tempered glass kit w/metal lip kit (#110)

● Door #1: LHR W/mortise pocket, RHR W/hinges only (LHRA)

● Door #2: LHR W/mortise pocket

● Door #3: RHR W/mortise pocket, LHR W/hinges only (RHRA)

● Door #4: RHR W/mortise pocket

● Door #5: LH W/mortise pocket

● Door #6: RH W/mortise pocket

● Door #7: LHR W/mortise pocket

● Door #8: Need handing w/cyl. bore

● Door #9: RH W/cyl. bore

● Door #10: RH W/cyl. bore

● Door #11: RH W/cyl. bore

● Door #12: RH W/cyl. bore

● Door #13: LHR W/mortise pocket

● Door #14: LHR W/mortise pocket

● Temporary/Construction SFIC

● Door closer-441 series-Alum

● Wood astragal and flushbolts

● Schlage commercial L9070BD03A626 classroom mortise lock (must accept Best 7pin

IC less core) Doors 1,3,4,5,6,7,13,14.

● Schlage commercial ND80BDTLR626ND series storeroom (must accept Best 7pin IC less core) Doors 2,8,9,10,11,12

Electric:

Kitchen-install the following:

8-lights 2’X4’ LED and 1 switch Remove existing lights.

8-new outlets on 4 new circuits 1-microwave outlet with its own circuit 1-Fridge outlet with its own circuit 1-Garbage disposal outlet & switch with its own circuit

Hall-install the following:

5-lights LED to match existing tied into existing 3-way switch 3-emergency/exit lights Remove existing lights & switches.

Closet-install the following:

Room 4 Closet - 2-recessed can lights with 2-led trims on 1 switch and power. Install receptacles and power.

Rooms 8,9 & 11 Closets - 1-recessed light with led trim, light switch and power.

Room 3 Technology-install the following:

2-dimmer switches 6-lights 2’X4’ LED dimmable to match existing and power Install receptacles and power with 4 circuits

Room 5 Technology Office-install the following:

2-lights 2’X4’ LED dimmable 1-dimmable switch and power Install receptacles and energize

Room 6 Technology Office-install the following:

2-lights 2’X4’ LED dimmable 1-dimmable switch and power Install receptacles and energize.

Insulation:

Room #7 Kitchenette:

Supply and install R19 Kraft face insulation to the ceiling and R 13 to the sidewall facing the hallway only.

Framing:

Corridor and hallway:

Complete the framing in the corridor.

Room #3 & 4 Technology room and closet.

Modify the existing entrance and closet to accept new layout of entrance doors.

Room #7 Kitchenette:

Complete the two side walls and the front entrance area.

Drywall:

Supply and install drywall on all framings. Mud Tape and sand. Priming and painting by others.

Ceilings:

● Rooms 3,4,5,6,7,8,9,10,11,12 & Hallway.

● Supply and install new white ceiling grid and white fissured 2x4 ceiling tile.

Cabinets and plumbing:

Supply and install a total length of 30’ in L pattern of new Squire polar white cabinets by Smart Cabinetry with laminate countertop (color to be determined). Install new brush nickel pulls on all doors and drawers. Install a new toe kick and small crown to finish the top.

Supply and install a new stainless-steel sink, drain, faucet and garbage disposal.

Lincoln Park Public Schools

Minimum Certificate of Insurance Requirements

Certificate Holder Name and Address:

Lincoln Park Public Schools

1650 Champaign

Lincoln Park, MI 48146

Commercial General Liability

Minimum Limit Requirements:

$1,000,000 Per Occurrence and $2,000,000 Aggregate $1,000,000 Personal and Advertising Injury Damage to Rented Premises $50,000 Medical Expense $5,000

Endorsement requirements:

Occurrence Form (Not Claims Made) Additional Insured Primary and Non-Contributory Waiver of Subrogation 30 Day Notice of Cancellation

Commercial Auto Liability

Minimum Limit Requirements:

$1,000,000 Combined Single Limit Symbol 1 or 7 and/or 8 & 9 is acceptable

Endorsement requirements:

Additional Insured Waiver of Subrogation 30 Day Notice of Cancellation

Lincoln Park Public Schools

Minimum Certificate of Insurance Requirements (continued)

Umbrella Liability

Minimum Limit Requirements:

$2,000,000 Limit of Liability

Endorsement requirements:

30 Day Notice of Cancellation

Workers Compensation/Employers Liability

Minimum Limit Requirements:

$500,000/$500,000/$500,000

Endorsement requirements:

Waiver of Subrogation 30 Day Notice of Cancellation

Additional Insureds: The Description of the certificate shall state that the District and its affiliates, including all units, divisions, and subsidiaries, are included as additional insureds on a primary and non-contributory basis under all policies except workers compensation and professional liability insurance.

Additionally, the Endorsement for the CGL shall state that the Lincoln Park Public Schools, Board of Education, Employees and Volunteers are “are included as additional insureds on a primary and non-contributory basis.”

Waiver of Subrogation: The Description of the certificate shall state (in addition to the Additional Insured statement above): “All policies provide waiver of subrogation in favor of District, and its affiliates, including all units, divisions and subsidiaries.”

*Copies of All Required Endorsements MUST accompany the insurance certificate.

*Insurance Carriers must carry A.M. BEST rating of A-, VII, or better on all coverages.

*Excess Liability must state what coverage it may be applied to if not shown in the Umbrella form.

BID SIGNATURE PAGE

I have examined the Invitation to Bid conditions and specifications herein and agree that if my company is awarded a contract to provide any of the products and/or services sought in this Invitation, my company will provide the District with the products and/or services according to the Invitation to Bid, General Conditions, and Specifications and Requirements of this Invitation and the Bid submitted herewith. Any and all deviations from the Invitation to Bid specifications are in writing and attached.

Submitted By:

Company Name: ____________________________________________

Company Address: ____________________________________________

City, State & Zip: ____________________________________________

Telephone: __________________________________

Fax: __________________________________

Email: ____________________________________________

Representative Name: ____________________________________________

Title: ____________________________________________

Signature: ____________________________________________

Date: ________________________________

Do not write below this line: For District Use Only The following items are enclosed and/or included in the Bid:

� Proposal/Quotation Form � Bid Bond/Cashier’s Check (5% of Bid)

� Bid Signature Page � References Form

� Itemized Unit Cost Parts/Materials List � Familial Disclosure Affidavit

� Iran Linked Business Affidavit

References Form

Please list reference contact information, including company name, company address, contact person, and phone number. (Preferably these references should be K-12 school districts.)

COMPANY NAME _____________________________________________________________

COMPANY ADDRESS __________________________________________________________

CONTACT PERSON________________________________ PHONE #___________________

COMPANY NAME______________________________________________________________

FAMILIAL RELATIONSHIP DISCLOSURE (CONSTRUCTION, ADDITIONS AND

RENOVATIONS)

Contractors and/or vendors participating in competitive bids are required to sign a sworn and notarized statement disclosing any familial relationship(s) that exists between the owner(s) or any employee of the bidder and any member(s) of the Board of Education or the Superintendent.

Failure to provide notarized statement/signature will result in bid disqualification.

AFFIDAVIT OF BIDDER FAMILIAL RELATIONSHIP

The undersigned, the owner or authorized officer of, ____________________________ (vendor/bidder), pursuant to the familial disclosure requirement stated above and provided in the LINCOLN PARK PUBLIC SCHOOLS Invitation to Bid, hereby represents and warrants, except as provided below, that no familial relationship(s) exist between the owner(s) or any employee or any subcontractor of the firm and any member(s) of the Board of Education or the Superintendent of LINCOLN PARK PUBLIC SCHOOLS.

If a familial relationship exists, please list and explain:

Bidder/Vendor: __________________________________________________________

By (officer): __________________________________________________________ (signature)

Name: __________________________________________________________________ (print)

Title: __________________________________________________________________ (print)

Date: __________________________________________________________________

NOTARIZED STATEMENT:

Subscribed and sworn to before me, on this day of _____ , 2021 by

_______________________________________, ______________ County, Michigan

My commission expires on:

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Lincoln Park Public Schools Invitation to Bid-2021 Floor Replacement (the “Invitation”) hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned Invitation, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Bidder/Vendor: __________________________________________________________

By (officer): __________________________________________________________ (signature)

Name: __________________________________________________________________ (print)

Title: __________________________________________________________________ (print)

Date: ____________________________________________________________________

NOTARIZED STATEMENT:

Subscribed and sworn to before me, on this day of _____ , 2021 by

_______________________________________, ______________ County, Michigan

My commission expires on: