BNJ DocAve Redacted.pdf

15 July 2025

NATIONAL SECURITY SENSITIVE?

YES NO

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity. Naval Criminal Investigative Service-Headquarters (NCIS-HQ), Business

Operations Directorate, Acquisition Division

2. Description of the Action Being Approved. (Mark appropriate category.)

Award of a contract on a sole source basis for supplies/services.

Award of a contract on a brand name basis for supplies/services.

3. Description of Supplies/Services. (Identify supplies and services to be acquired, estimated value, and appropriation and funding amounts planned for the acquisition. Summarize long lists of items. Option quantities should be separately identified. Briefly address the period of performance or completion date).

Supplies or services to be acquired: DocAve Annual Maintenance Renewal

FISCAL YEAR APPROPRIATION AMOUNT

2025 OM&N

Period of Performance or Completion Date: 30 September 2025 to 29 September 2028

4. Statutory Authority Permitting Other Than Full and Open Competition. (Select only one.)

10 U.S.C. 3204(a)(1), Only One responsible source and no other supplies or services will satisfy agency requirements.

10 U.S.C. 3204(a)(2), Unusual and compelling urgency.

10 U.S.C. 3204(a)(3), Industrial mobilization; engineering, developmental, or research capability; or expert services.

10 U.S.C. 3204(a)(4), International agreement.

10 U.S.C. 3204(a)(5), Authorized or required by statute.

10 U.S.C. 3204(a)(6), National Security.

10 U.S.C. 3204(a)(7), Public Interest.

5. Rationale Justifying Use of Cited Authority. The acquisition is being conducted under the procedures of FAR 8.405-6(b) – Limiting sources; Items peculiar to one manufacturer. The justification rationale for restricting competition is:

Only one brand-name manufacturer, AvePoint, provides the unique functions that are necessary to meet critical the Naval Criminal Investigative Service (NCIS) mission needs.

6. Specific characteristics of the supplies or services that limit the availability to this/these source(s), i.e., unique features, form-fit-function, etc.). State why the requested material or service represents the minimum requirement(s) of the Government. Describe in detail why only this/these suggested source(s) can furnish the requirement(s) to the exclusion of other sources.

DEP AR TM EN T OF T H E N AV Y

H E A D Q U AR TE R S

N A V A L C RI M I N A L I N V E STI GA T I V E S E R V I C E

2 7 1 30 TE L E G RA P H R OA D

Q U A N TI C O V A 2 21 3 4 -2 2 5 3

DocAve SharePoint Migrater software allows mass migration of data from one SharePoint server to another, with error checking and efficiency not available through conventional means. The proposed acquisition is to provide additional licenses required for the NCIS SharePoint data migration tool from DocAve.

DocAve Annual Maintenance is essential to NCIS requirements. NCIS requires DocAve software specifically because it is tightly integrated with NCIS SharePoint installations on Non-Secure Internet Protocol Routers (NIPR) and Secure Internet Protocol Routers (SIPR). The license includes all the Enterprise features. These licenses provide capabilities such as management of large files for Polygraph files, automation of NCIS Records Division Processing, and large bulk migration of data from the data center to the cloud. NCIS is dependent on the software as it is heavily integrated and essential to the mission.

It is essential to acquire this software and services because it is compatible with other existing programs/analytical tools employed by NCIS as well as other law enforcement agencies with collaborative initiatives that are ongoing.

The requested materials meet the minimum requirements of the Government.

7. Determination of fair and reasonable pricing.

Basis of award will be determined for fair and reasonable pricing using techniques at FAR 13.106-3(a), as applicable.

8. Brief description of Market Research conducted and results or why market research was not conducted.

Acquisitions Code 14B conducted market research beginning with the mandatory sources UNICOR, AbilityOne, and DoD ESI. There were no available items on UNICOR or AbilityOne, however DoD ESI has an AvePoint (the manufacturer) Agreement. The guidance in DoD ESI is to solicit via GSA utilizing the ESI catalog/ordering guide. The AvePoint agreement has one business listed as a catalog holder (Carahsoft Technology Corporation) which has two resellers/dealers listed in its ordering guide: New Tech Solutions, Inc., and TVAR Solutions, LLC. The preferred sources, NASA SEWP and GSA, were searched and multiple vendors were found to provide the required sources of supply.

Data obtained from market research was reviewed and analyzed to determine the capability and availability of the requested AvePoint Brand Name supplies. Because DoD ESI is a mandatory source, it is recommended to follow ESI guidance and solicit via GSA to the BPA holder and dealers listed in the ESI catalog (Carahsoft, New Tech Solutions, and TVAR). Even though these three businesses are classified as Large under the NAICS code, since this requirement is utilizing the mandatory source DoD ESI, there is no need for a DD2579 (since there is one in ESI under the BPA). The businesses available via the ESI catalog were found to meet the requirements of NCIS.

9. Any other factors supporting use of other than full and open ex., National Security, etc.:

N/A

10. Listing of sources (Name, Address, POC) (original equipment manufacturer (OEM) or provider and any authorized distributors or resellers):