BMVfurnacespecifications.doc

Bureau of Motor Vehicle The Bolduc Farm Burner Project Date: October 14, 2009

Commodity Code: 03151 – Boiler RFQ with Removal, Disposal and Installation Overview The Maine Bureau of Motor Vehicles operates a manufacturing site at The Bolduc Correctional Facility in Warren, Maine. The facility currently utilizes a 30 year old hot water boiler in a room that is very confined. This request for quote involves the removal of the existing unit (along with proper disposal), purchase of a new gas, hot water boiler, all installation of new unit including successful start up and sign off by the Facility Manager and the Business Manager of the State of Maine BMV.

The current space utilized is very confined. To fully understand the scope of the project, a mandatory on-site visit is required. This will allow full evaluation to properly bid the installation (including removal, disposal and any necessary retrofitting for best fit and utilization of space; also including modifications needed to be up to code) The site visit will be held on 10/20/09 at 11:00 a.m.

Scope of Work Remove and set aside the existing boiler for disposal (vendor will be required to dispose of the unit). Install a new gas fired boiler meeting the basic specifications below. Replace any and all fittings and hardware necessary to operate the new gas fired boiler at optimum efficiency. Make all necessary connections, including plumbing, gas, air intake and exhaust to the unit. A separate zone is needed for the office area and bathrooms. All work must be certified to current State of Maine and Federal codes utilizing best practices. This may require further modifications to the site. The project also includes obtaining any necessary permits needed for the project.

The exhaust system must be addressed. Successful bidder will remove existing exhaust stack to accommodate new exhaust and air intake piping. The piping shall exit the building in the same location as the existing exhaust stack. A stainless steel cover plate on the exterior of the building and backing insulation maybe required to accommodate the new piping. Or, a bidder may define a better, more efficient proposal to handle the exhaust stack. All work must be certified to current State of Maine and Federal codes utilizing best practices.

NOTE: To the best of our knowledge, the chimney is in good condition however, to meet codes; it may need to be lined.

NOTE: The combustion air can be brought in through the outside concrete (9”) wall.

The current unit is a dual fuel boiler but has not been run on oil in many years. The scope also includes removal of the existing oil storage tank. The tank will be emptied by BMV. Contractor will dispose of the existing storage tank once it has been emptied by BMV.

At the conclusion of the project the boiler and entire project must be fully operational for heat at the designed specification of the burner. Warranty of unit and installation must be specified and may be used as a criterion in the award decision.

Boiler Basic Specification: Capacity – 400,000 BTU/hr

Provide and install all needed fittings and controls to integrate the new boiler to the heating system already existing in the manufacturing facility. Provide all parts and components for the air intake and exhaust, including any stainless steel sheet metal on the exterior of the building and insulation on the inside of the building. Bring up to acceptable Federal, State and local codes.

Requirements:

1. Evidence of Insurance – General liability $400,000

2. References from past projects of similar scope and size

3. A description of warranty for both the unit and the installation

Code Requirements: Installation of this boiler must conform to local code requirements. In the absence of these codes, it must confirm with the Standard: National Fuel Gas code ANSI Z223.1-1984, and CAN/CGA B149.1 & 2 and UL 795. If an external electrical source is utilized, the conversion burner, when installed, must be electrically grounded in accordance with local codes or, in the absence of local codes, with the national Electrical Code, ANSI/NFPA No. 70-1990 and CSA Electrical Code C22.2 No. 0 M1982 & C22.2 No 3.1988.

FOB: destination on site delivered.

Time of Installation: Within 30 days of award.

Request for Quote: Please provide a quote including the boiler specification (with a manufacturer’s data sheet and any other relevant information) with cost, along with a brief description of the work to be completed at the quoted cost.

Evaluation: RFQ bidder results will be evaluated on the following basis:

Total cost including warranty:

80%

Best, most efficient proposal:

10%

References and recommendations: 10% (will be required with bid) Final Sign-Off on the project will be done by the State of Maine Bureau of Motor Vehicles representative along with the Facility manager at the site at the conclusion of the project.

Site and Project Visit: To bid, those interested must examine the facility and project scope on 10/20/09 at 11:00 a.m. Please contact buyer if you plan to attend. Questions will be directed in writing (email) to the buyer listed below, who will record all questions and post the questions and answers on the Vendor Self Serve AdvantageME website within 24 hours.

NOTE: The State of Maine reserves the right to reject all bids.

Bambi Tefft Bahr, Buyer II

Division of Purchases

Department of Administrative and Financial Services

Burton M. Cross Bldg, 4th Floor

111 Sewall Street, 9 State House Station, Augusta, Me. 04333

Tel: (207)624-7341; Fax: (207)-287-6578 bambi.t.bahr@maine.gov.