BMS elevator bid doc.docx

The Berlin-Boylston Regional Schools is requesting seal bids for upgrades of the current elevator at the Berlin Memorial school located at 34 South St Berlin, Ma, 01503 The selected company will handle all aspects of the project, including, but not limited to, scheduling, budgeting, installation, and close-out of work and will demonstrate the ability to do so. All work shall be done consistent with all applicable federal, state and local statutes, regulations, and ordinances. Bid packets will be available upon request to dayala@bbrsd.org. Bid packets can also picked up at the Berlin memorial school 34 South St Berlin, MA 01503. Pre-bid site will be held on Wednesday April 29 2026 at 10am at the Berlin memorial School 34 South St Berlin, MA 01503. All bids must be turned in no later than Friday May 8 2026 at 12:00PM to the Berlin Memorial School 34 South St Berlin, MA, 01503 The anticipated start date of the project is Monday June 29 2026 and must complete by Monday August 3 2026. No work shall be performed while school is in session

WORK TO BE PERFORMED:

Modernize elevator - scope includes installing new power unit (Motor/Pump/Valve/Tank) and add all new system hydraulic oil. Install new solid-state controller with new soft starter, cartop station, selector unit and battery lowering system. Install all new hoist way travel cable and new hoist way wiring as required. Install new cartop door operator and cab and landing door equipment at each landing. Install new hoist way sills, headers and new hoist way doors at each landing (finished to match existing frames). Install new code compliant fixtures, including new car operating panel, hall stations and combo lantern/position indicator each level. (Install new stainless return cladding to house car operating panel) Install new ceiling LED light fixtures and new egg crate ceiling. Replace piston packing near end of project. Include related electrical/fire alarm work that will be required to bring elevator supportive systems to code. A separate 110 disconnect is required for separate cab lighting circuit, and a fire hatch fire alarm module will be required in machine room, also fire alarm modules will need to be reprogrammed by a fire alarm company. The winner bidder must obtain permit and provide testing personnel for pretest and OT state inspection. The contractor must provide fire alarm/programming company for both tests

SUBMISSION OF PROPOSALS

General Requirements: Proposals must include a concise description of the Company’s ability to meet the requirements of this Proposal. Submittals shall be double-sided, including a Table of Contents, clearly tabbed for each section of the above “Scope”, as well as the requirements listed below. Include a letter of interest providing a brief background of the Company. Proposals should also include the sections as follows: Company Information The respondent shall provide a brief summary of its company, including the following information:

· Name of company and parent company, if any.

· Any prior name(s) by which the company was known and the corresponding years.

· Name(s) of any subsidiary companies owned or controlled by the responding company.

· Legal form of ownership. If a corporation, where incorporated and when.

· Indicate the years engaged in construction services under the present name. · Names, titles, and contact information for the principal members of the company,

· Address the principal office from which the Project will be managed.

· Name, address, telephone number and email address of key personnel contact, to receive notifications and to reply to inquiries from the Board. Estimating/Cost Management

· Discuss the company's ability to perform project and to accurately estimate construction costs associated with “Scope of Work” section of this RFP.

· Provide final cost and relevant methods to stay at or below your estimated budget. Berlin-Boylston Regional schools are exempt from Federal and State Tax.

· Provide a preliminary schedule that identifies each phase of the above “Scope of Work” and projected completion date.

· Identify potential issues that could negatively or positively affect the proposed completion date. Related Experiences and References

· List correlating projects completed by your company for a minimum of the past two years.

· Include contact information (Name, phone number, email) of a key individual associated with each project. Note if any claims, disputes or litigation has occurred on any of these projects, including the parties involved, and the current status of each.

· Identify any prior projects performed for the Berlin-Boylston Regional school Performance BOND

· A 100% performance bond will be delivered to the Berlin-Boylston Regional school no later than five (5) business days after the award of the contract.

· The performance bond will expire no earlier than the fifteenth day after the completion of the project.

· Provided the Berlin-Boylston Regional school deems all work acceptable and complete, the performance bond will be returned to the awardee no later than ten business days from completion of project.

INSURANCE REQUIREMENTS AND INDEMNIFICATION Prior to the commencement of the work, and as a condition of site access, the Respondent (referred to hereinafter as the “Contractor”) shall deliver to the Berlin-Boylston Regional school (referred to hereinafter as the “Owner”) a valid and currently dated Certificate of Insurance (COI). The insurance coverage carried by the Contractor must be placed with and written by an insurance company admitted to do business in the State of Massachusetts. The insurance coverages carried by the Contractor shall apply regardless of whether the operations, actions, derelictions or failures to act, from which any claim arises, are attributable to the Contractor, a subcontractor, a sub-subcontractor, or any consultant, officer, agent, employee or anyone directly or indirectly employed by any of them, including anyone for whose acts any of the aforementioned may be liable by operation of statute, government regulation or applicable state law. Failure of Contractor to provide a Certificate of Insurance shall in no way limit or relieve Contractor of its duties and responsibilities in this Agreement.

REFERENCES

Bidders must provide a list of three references who have engaged the bidder for roof work in the past five (5) years. Any omission will be considered grounds to invalidate the proposer’s bid. Use the form clearly marked “REFERENCES” in this bid and provide the following information for each reference:

1. Company Name

2. Contact Person

3. Street

4. City, State, Zip

5. Phone Number

6. Email Address

NON-COLLUSION AFFIDAVIT M.G.L. CH. 30B

Any person submitting a proposal for the sale, lease, or provision of equipment, supplies, or materials of services to any governmental unit as defined in M.G.L., Ch. 30B shall certify that the bid is made without collusion or fraud with any other person. This certification is to be included with the sealed bid. Failure to submit such a statement will result in the bid being disqualified.

EOUAL EMPLOYMENT OPPORTUNITY

In connection with the execution of this contract, the Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, sexual orientation, national origin, sexual orientation or presence of any sensory, mental or physical handicap as provided by M.G.L. c. 151 B.

The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during their employment without regard to their race, religion, color, sex, age, sexual orientation, national origin or presence of any sensory, mental or physical handicap. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship

REPRESENTATIONS AND CERTIFICATIONS OF THE BIDDER

The Bidder hereby represents and certifies under the penalties of perjury:

a. Conflict of Interest: The Bidder certifies that no official or employee of the BBRSD has a financial interest in this bid or in the Contract with the Bidder or in the expected profits to arise therefrom, unless there has been compliance with the provisions of M.G.L, c 268A. The Bidder certifies that it will require employees to adhere to Conflict of Interest Law as it pertains to public employees.

b. Licenses and Permits: If awarded the Contract, the Bidder shall obtain all required licenses and permits pertaining to work under this Contract. The Bidder shall submit copies of such licenses and/or permits upon request.

c. Debarment or Suspension: The Bidder certifies that it has not been debarred or suspended under M.G.L. c. 29, Section 29F, nor will the Bidder contract for supplies from a debarred or suspended subcontractor on any public contract.

FORMS ATTACHED TO THIS BID ARE REQUIRED TO BE SIGNED AND RETURNED IN BID

SUBMISSION

Bidder:

By:

Authorized Signature

REFERENCES

References of similar customers to whom you have provided similar services (provide at least 3).

Company Name:

Contact Name:

Street:

City, State & Zip Code:

Phone Number:

Email Address:

Company Name:

Contact Name:

Street:

City, State & Zip Code:

Phone Number:

Email Address:

Company Name:

Contact Name:

Street:

City, State & Zip Code:

Phone Number:

Email Address:

CERTIFICATE OF NON-COLLUSION

M.G.L. Ch. 30B The undersigned certifies, under the penalties of perjury, that this bid has been made and submitted in good faith and without collusion or fraud with any other person. As used in this section, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals. Company or Corporation Dated By:

Authorized Official's Signature ATTESTATION STATEMENT: Compliance with Tax Laws Pursuant to M. G.L. Ch. 62C 49A, I certify under the penalties of perjury that the business listed below has, to my best knowledge and belief, has complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees, and contractors, and withholding and remitting child support.

Company or Corporation Authorized Official's Signature Dated

BID SUBMISSION FORM

To the Berlin-Boylston Regional School: The undersigned proposes to furnish all labor, equipment, tools, supervision, materials, testing and inspections necessary to complete the Berlin Memorial school elevator project

BASE BID - TOTAL BID PRICE $

(Total Bid Price in Words - Please Type)

Bidders must state their anticipated start date for this project. The estimated completion date for this Project is Monday August 3 2026. No work shall be performed while school is in session Anticipated Start Date Bidder Executed by Authorized Signature

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