bmp_field_guide_lr_6x8__draft_3_03242010.pdf

This is a bid solicitation document from the State of Maine Division of Purchases on behalf of the Department of Health and Human Services Farmington facility for the procurement of #11 Regular envelopes. The solicitation requests bids for envelopes with specifications requiring bidders to identify the percentage of post-consumer recycled fiber content and certified virgin fiber content for each proposed product. Bids were due March 31, 2010. The contract permits an overrun not to exceed 3 percent of the awarded quantity and includes an extension clause allowing the State Purchasing Director to extend the contract period beyond the initial expiration date with contractor consent, with a maximum total contract period of three years.

Awards will be made to the lowest responsible bidder based on best value considerations including quality, conformity with specifications, delivery date, and ultimate cost to the state. The State reserves the right to award contracts based in part on the percentage of recycled or certified fiber content, with authorization to pay a price premium of up to 4 percent above the lowest submitted bid to secure paper products containing 100 percent post-consumer recycled or certified virgin fiber content. Bids offering paper products with a minimum of 30 percent post-consumer recycled content that are within 10 percent of the lowest compliant bid may receive up to a 10 percent price preference. All bidders must provide proof of the supplier's chain of custody certification or equivalent certification status from acceptable third-party forest product certification organizations. All prices must include transportation charges and be quoted less applicable federal and Maine state sales and use taxes, with cash discounts of 20 days or more considered in bid evaluation. Tie bids are resolved in favor of in-state bidders or those offering Maine-manufactured products.