Bloomfield_Park_Toddler_Playground.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofjackson

CITY OF JACKSON

2026-PARKS & RECREATION-034

BLOOMFIELD PARK TODDLER PLAYGROUND

RELEASE DATE: July 23, 2026

RESPONSE DEADLINE: August 12, 2026, 10:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #2026-PARKS & RECREATION-034 Title: Bloomfield Park Toddler Playground

Table Of Contents

1. Instructions to Consultants

2. General Information

3. Scope of Work

4. Criteria and Proposal Format

5. Evaluation Criteria

6. Price Proposal

7. Vendor Questionnaire

Attachments:

A - 20260723_091204 Existing structure being removed

B - 20260723_091117 Existing structure being removed

C - 20260723_091056x Existing structure being removed

D - 20260723_091022x Existing structure being removed

E - 20260723_090947 Existing structure being removed

Instructions to Consultants

1. REQUIRED TIME FOR RECEIPT OF PROPOSALS

Submit Electronic Responses via the e-Procurement Portal https://procurement.opengov.com/portal/cityofjackson by Wednesday, August 12, 2026, 10:00 am. Any proposals received after this time will not be reviewed or considered by the City.

2. INTERPRETATIONS FOR ADDENDA

No oral interpretation will be made to any Consultant as to the meaning of the Document or any part thereof. Consultant shall submit all inquiries regarding this solicitation via the e-Procurement Portal, located at https://procurement.opengov.com/portal/cityofjackson. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

Any interpretation made to a Consultant shall be in the form of an Addendum to the Documents and, when issued, will be on the e-Procurement Portal at least five (5) calendar days before the proposals are opened. All such Addenda shall become part of the Contract Documents and all Consultants shall be bound by such Addenda, whether or not received by the Consultant.

3. PROPOSALS

A. All proposals must be submitted following format supplied by the City using figures attached

(when provided) and shall be subject to all requirements outlined in this RFP. All proposals must be regular in every respect and no interlineations, excisions, or special conditions shall be made or included in the format by the Consultant.

B. The City of Jackson may consider as irregular any proposal on which there is an alteration of or departure from this format, and at its option may reject the same.

C. Each Consultant shall include in its PRICE PROPOSAL, in the format requested thereof, the cost of performing the work. The prices set forth in the proposal by the Consultant shall remain effective for 90 days from the time proposals are opened.

4. ECONOMY OF PREPARATION

Each Proposal should be prepared simply and economically providing a straightforward concise description of the Consultant's ability to meet the requirements of the RFP. Emphasis should be on the completeness and clarity of the content.

5. SUBCONTRACT AGREEMENTS

Before executing any subcontract, the successful Consultant shall submit the name of any proposed subcontractor for prior approval.

6. CORRECTIONS

Consultants may select "unsubmit" their proposal anytime before the bid deadline to make any necessary corrections.

7. TIME FOR RECEIVING PROPOSALS

Proposals may be received up to but not later than 10:00 am, Wednesday, August 12, 2026 via the e-

Procurement Portal located at https://procurement.opengov.com/portal/cityofjackson. The e-

Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of Jackson strongly recommends completing your response well ahead of the deadline.

8. OPENING PROPOSALS

The City of Jackson will open every eligible responsive qualification proposal received within the time set for receiving proposals. Cost proposals will only be opened for those Consultants who have deemed most qualified based on their qualifications proposal.

9. WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn on the e-Procurement Portal anytime prior to the time fixed for opening.

10. AWARD OF CONTRACTS / REJECTION OF PROPOSALS

A. The City of Jackson reserves the right to reject any and all proposals and to waive any irregularity in proposals received whenever such rejection or waiver is in its best interests. The

Consultant to whom the Award is made will be notified at the earliest possible date.

B. The City of Jackson reserves the right to consider as unqualified to perform the Contract any

Consultant who does not habitually perform with its own forces at least fifty (50%) of the work involved.

11. EQUAL EMPLOYMENT OPPORTUNITY

Attention of Consultants is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated on any illegal basis including race, national origin, color, religion, age, sex, height, weight, marital status, and physical or mental handicap as required by the City of Jackson's Ordinance Chapter 15-3.

12. DEFAULT TO CITY

It is understood that any Consultant who is in default to the City at the time of opening the proposal shall have the proposal declared null and void.

13. SIGNATURES

If and when a signature is required, it must be signed as following:

A. CORPORATIONS: Signature of official shall be accompanied by a certified copy of the resolution of the Board of Directors authorizing the individual signing to bind the corporation.

Each signature must be witnessed and notarized.

B. PARTNERSHIPS: Signatures of one partner shall be accompanied by a certified copy of the

Power of Attorney authorizing the signing to bind all partners. If the proposal is signed by all partners no authorization is needed. Each signature must be witnessed and notarized.

C. INDIVIDUAL: No authorization is needed, but signature must be witnessed and notarized

14. TAX LIABILITY

When the terms of this contract involve the lease of property, real or personal, to the City, it is understood that the Lessor shall be solely responsible for the payment of all taxes of any nature whatsoever that accrue on the property during the term of the lease. Sales Tax and Use Tax are applicable in this contract and are the sole responsibility of the Provider of services.

15. CITY ORDINANCE AND CHARTER REFERENCES

All City of Jackson Policies, Ordinances and Charter Sections applicable to this RFP are available at the Jackson City Clerk's office for the Consultant's inspection and review, and the Consultant understands that it is its sole responsibility to understand and fully comply with all applicable City of

Jackson Policies, Ordinances and Charter sections.

16. NOT TO EXCEED OR NON-APPROPRIATION

The Consultant hereby recognizes that the City is a political body corporate, and that in the event the

City fails to appropriate monies sufficient enough to pay its obligations herein, that the City may terminate this agreement without incurring any liability thereof.

17. INCURRING COST

The City shall not be liable for any costs, including any travel, incurred by the Consultant prior to award of contract. The City does not intend to pay for any information obtained from the RFP, though such may be utilized in determining the award.

18. NO THIRD-PARTY RIGHTS

It is agreed and understood that the contract is made solely for the benefit of the City and the

Provider of Services; that it is not made for the benefit of any third party; and that no action or defense may be founded upon this contract except by the parties signatory hereto.

19. ORAL PRESENTATION

Those Consultants deemed most qualified based on their qualifications proposal may be required to make an oral presentation of their proposal to the City of Jackson. These presentations will provide an opportunity for the Consultant to clarify his proposal to ensure mutual understanding of its contents. The City of Jackson will schedule any such presentations.

20. ACCEPTANCE OF PROPOSAL CONTENT

The contents of the proposal of the successful Consultant will become contractual obligations, if a contract is issued. Failure of the successful Consultant to accept these obligations will result in cancellation of the award.

21. NEWS RELEASES

News releases pertaining to this request or the work to which it relates will not be made without prior written approval of the Issuing Office.

General Information

1. INTRODUCTION

The City of Jackson is inviting qualified and experienced Contractors to submit proposals for Playground Design & Installation services required for Design and installation of a Toddler age-appropriate playground in the NE corner of Bloomfield Park located at 1305 W. Michigan Ave., Jackson MI 49203.

2. CITY'S RESPONSIBILITIES

The City will have the following responsibilities in conjunction with a contract resulting from this RFP.

A. Provide information as to the City's requirements for the project and make available all pertinent information, which may be useful in the project work, including any drawings or equipment data relative to the project.

B. Designate in writing a person to act as the City's project Director with respect to the work to be performed. Such person will have the authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to materials, equipment and other such elements pertinent to the work.

C. Coordinate as necessary the efforts of the consultant to make provisions to enter upon public or private land as required to perform the work.

D. Examine all studies, reports, estimates, proposals and other documents prepared by the consultant and render in writing, if necessary, decisions pertinent thereto within a reasonable time.

E. Direct the consultant in writing to begin the work on each phase of the project upon receipt of written evidence from the Consultant of the appropriateness of such action.

The consultant will develop or obtain from other agencies all other material, information and data necessary to perform the work.

3. TERM OF CONTRACT

Any contract awarded pursuant to this RFP shall be for a period ending September 28, 2026, or until project completion, whichever is earlier. The City of Jackson reserves the right to cancel this RFP at any time, without penalty.

Scope of Work

1. Design & Installation of a Toddler Playground (Ages 6 months to 4 years)

The City of Jackson is seeking proposals for a commercial-grade Toddler Playground to replace the current aged equipment located in the NE section of Bloomfield Park. The design must be safe, engaging, creative, and foster social interaction and cognitive growth for toddlers.

The City of Jackson will be responsible for the removal of the existing equipment shown in photos, prior to the start of this project.

Contractors may visit the site location at 1305 W. Michigan Ave., Jackson MI 49203. Pictures of the current site can be seen under "Attachments" of this RFP.

The proposal cost shall include design and conceptual planning, preparation of site surface, all equipment, labor, soft surface (wood mulch), freight, accessories, all related fees, and safety certification by the close of the project.

2. Design Concept

The budget for this complete project is under $50,000. The goal is for a creative, age-appropriate design, to include the most options to maximize the footprint of the designated playground space while avoiding over-crowding. This area will NOT include site furnishings such as benches, shade structures, borders or fencing. This design must make safety standards a priority.

3. Toddler-Friendly Playground Equipment

The installed equipment must meet the following criteria:

• Commercial grade and weather resistant

• Meets safety and compliance standards (i.e. ADA, Consumer Product Safety Commission, and

ASTM)

• Durable and Vandal-resistant

• Engaging, interactive, inclusive, and imaginative play while developing motor skills

• Low-height structures

• Requires minimal upkeep

4. Soft Surface

Soft surface must consist only of quality wood mulch with a minimum depth of 12 inches of shock-absorbing material beneath the equipment, per CPSC recommendations.

5. Safety Certification

Completed project must be inspected and approved by a Certified Playground Safety Inspector

(CPSI) prior to project completion date listed in this RFP.

Criteria and Proposal Format

The City of Jackson will evaluate all proposals received and identify that which is the most responsive, responsible, and offers the best value. The City of Jackson shall have the right to accept or reject any or all proposals. Pricing will not be the only consideration for the proposal award.

The respondent may offer alternate proposals which may produce services and outcomes equal to or better than those sought in this RFP. An alternate proposal must clearly describe all variances from any express specifications and why such alternate should be considered by the City. The City reserves the right to use any and all ideas presented in any proposal in response to this RFP unless such idea is clearly identified as proprietary.

Following are the submittal requirements for this RFP. All specific response items in this section represent the minimum information to be submitted. Deletions or incomplete submittals in terms of content or deviation in form may, at the City’s discretion, render the submittal non-responsive. To facilitate the evaluation, offeror shall submit and organize all responses in the same order as listed below. Late submittals will not be accepted. It is the responsibility of the offeror to ensure that submittals are received by the City of Jackson on or before the due date and time.

The following items are to be included in your submittal, in the order listed:

1. Executive Summary & Project Management Approach. Be sure to include primary contact information.

2. Professional Experience of Key Staff Members and Qualifications on Similar Projects

3. Proposed Timeline with 2D or 3D Design Visual Renderings and Spatial Layout

4. Price Proposal

Evaluation Criteria

For each separate bid submission, the City in its discretion will weigh the information provided by the contractor or subcontractor regarding the evaluating criteria, as a whole, to determine the best bid.

Except as otherwise required by law, no single criterion will necessarily be determinative in assessing which bid is the best bid. The Purchasing Department must weigh each of the criteria based on a distribution of percentage points on a 100-point scale. The criteria to be considered in bid evaluation on construction projects by the City shall be weighed categorically as follows, and shall include:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Executive Summary and Project

Management Approach

Please include primary contact information.

0-100 Points 20 (20% of Total)

2. Professional Experience of Key Staff and Qualifications on Similar Projects

Please include pictures, project cost, and description of similar projects completed.

0-100 Points 30 (30% of Total)

3. Proposed Timeline with 2D or 3D Design

Visual Renderings and Spatial Layout 0-100 Points 30

(30% of Total)

4. Price Proposal

Price must be "all-in" proposal.

0-100 Points 20 (20% of Total)

Price Proposal

DESIGN & INSTALL TODDLER PLAYGROUND AT BLOOMFIELD PARK IN JACKSON MI.

Lump sum must include all fees and costs associated with the project.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Design & Install Toddler

Playground (ages 6 mo. to 4 years) at Bloomfield Park per Scope of

Work

1 LUMP SUM

TOTAL

Vendor Questionnaire

1. RFP Proposal*

Please see section "Criteria and Proposal Format" for more details.

*Response required

2. References

Submit at least three (3) references from governmental agencies and/or private firms that attest to your company’s experience and ability to perform the activities described in this RFP.