Bldg_Eng_Maint_Services_RFI_announcement__Coverletter_.pdf
PDF 132 KB Posted
- Solicitation number
- 0000040517
- Issued by
- California
About this file
This is a Request for Information (RFI) cover letter issued by the California Department of General Services, Procurement Division for Building Engineering Maintenance Staffing Services. The RFI seeks feedback from suppliers regarding the development of a Master Service Agreement (MSA) that will establish a streamlined procurement process for building engineering maintenance staffing services. The MSA will be mandatory for the DGS Facilities Management Division and optional for all California State and local governmental agencies, including cities, counties, districts, California State Universities, University of California systems, K-12 schools, and community colleges. The requested services include skilled labor for positions such as chief engineer, stationary engineer, and maintenance mechanic to perform operation, maintenance, and repairs for Fire and Life Safety Systems, Energy Management Systems, Access Control Systems, HVAC systems including steam and boilers, electrical and lighting systems, mechanical systems, plumbing, and water treatment systems at various building locations. Responses to the RFI are due October 15, 2026, at 5:00 PM Pacific Time through a Microsoft Forms submission link. The RFI is solely for informational and planning purposes and does not constitute a competitive solicitation.
This RFI explicitly states that responding is not required for suppliers to participate in the upcoming Building Engineering Maintenance Staffing Services MSA solicitation. The cost of developing an RFI response is the responsibility of the respondent. All responses will become property of the State of California and are subject to public disclosure under the California Public Records Act. The RFI includes one attached resource: Exhibit A, which provides an example Engineering Maintenance Staffing Services Scope of Work. DGS-PD may contact respondents for clarification regarding their submissions. No pricing information, incumbency status, funding amounts, or contract term details are specified in this planning-stage RFI document.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_A__Example_Engineering_Maintenance_Scope_of_Work.pdf |
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Text version
Governor Gavin Newsom
Department of General Services, Procurement Division Request for Information | Building Engineering Maintenance Staffing Services Event ID: 0000040517
Date: 10/1/2026
To: Interested Suppliers
Subject: Request for Information (RFI) Event ID: 0000040517 Building Engineering Maintenance Staffing Services Master Service Agreement (MSA)
A. INTRODUCTION
The Department of General Services, Procurement Division (DGS-PD) is providing the opportunity for interested suppliers to participate in this Request for Information (RFI) in support of the upcoming solicitation for a Building Engineering Maintenance Staffing Services Master Service Agreement (MSA).
The intent of the MSA is to establish a streamlined procurement process for Building Engineering Maintenance Staffing Services that will be mandatory for the DGS Facilities Management Division to use and can be optionally utilized by all California State and local governmental agencies, referred to collectively as “User Agency” or “User Agencies”. A local governmental agency is any city, county, city and county, district, or other local governmental body or corporation, including California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds.
The State seeks responses from potential suppliers who can provide the following services:
1) The Contractor shall provide services for skilled labor with knowledge, skills, abilities, and experience suitable to perform the functions of State of California job classifications to include a chief engineer, stationary engineer, and a maintenance mechanic at various building locations.
2) The services consist of the operation, maintenance, and repairs needed for Fire and Life Safety Systems, Energy Management Systems, Access Control Systems, HVAC including Steam Systems and Boilers, Electrical, Lighting and Power, Mechanical, Plumbing, and Water and Water Treatment.
B. PURPOSE
The purpose of this RFI is to collect feedback primarily from the supplier community to determine if requirements are aligned with current industry practices and whether any clarifications or adjustments are necessary to better serve User Agencies.
This RFI is solely for informational and planning purposes and does not constitute a competitive solicitation. The information provided in this RFI is not intended (or sufficient) to enable detailed analysis by respondents.
Governor Gavin Newsom
Department of General Services, Procurement Division Request for Information | Building Engineering Maintenance Staffing Services Event ID: 0000040517
C. RESPONDING TO THE RFI
Respondents should provide information based on knowledge and experience with these services.
Responding to this RFI will not preclude the respondent from future DGS solicitation opportunities.
Respondents should read this RFI document thoroughly and adhere to the response submittal instructions contained herein.
Interested suppliers are encouraged to respond to this RFI using the following link:
https://forms.cloud.microsoft/g/LER17Veeez
Responses are due October 15, 2026, at 5:00 PM Pacific Time (PT).
DGS-PD may reach out to respondents for clarification regarding any responses.
D. ATTACHMENTS
There is one (1) additional resource attached to this RFI:
1) Exhibit A – Example Engineering Maintenance Staffing Services Scope of Work
E. PARTICIPATION DISCLAIMER
Suppliers are not required to submit a response to this RFI to participate in the upcoming Building Engineering Maintenance Staffing Services MSA solicitation. Responses to this RFI will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code, Section 7920, et seq.) and subject to review by the public.
The cost for developing a response to this RFI is entirely the responder’s responsibility.
Thank you in advance for your time and efforts assisting DGS-PD with our continued procurement development.
Sincerely, Joe O’Connor Department of General Services Procurement Division https://forms.cloud.microsoft/g/LER17Veeez
| A. INTRODUCTION |
| B. PURPOSE |
| C. RESPONDING TO THE RFI |
| D. ATTACHMENTS |
| E. PARTICIPATION DISCLAIMER |
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