Bldg 2300 Air Duct Cleaning_Air Filter Replacement PWS-24QA575.pdf

Performance Work Statement for

WT# 14965643, Clean Ductwork/Registers in B2300 Davis Monthan AFB

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Description of Services. The contractor shall furnish all labor, parts, tools, materials, equipment, transportation, personnel, management, and supervision necessary to conduct a full cleaning of ductwork to include supply and return registers, all blower motors, assembly fans leading from outside HVAC unit in Bldg. 2300. The building square footage is as follows: First (1st) floor is 32061 sq. ft., second (2nd) floor is 24057

sq. ft., an estimated 14,000 Sq ft of ductwork, an estimated 238 supply registers and 50 return air grills., full 1st and 2nd floor duct cleaning, at Davis-Monthan AFB (DMAFB), Tucson, AZ. All work must meet or exceed acceptable standards and codes of the building trades; and shall be performed in a neat and professional manner. The following descriptions are for general reference only and shall not be construed as a complete list of all operations to be performed. The estimated Period of Performance (POP) for this project is not to exceed 120 days.

1.1.1. Air Duct Cleaning. The contractor shall remove all lint, or any other foreign material (grease, oil, dust) from ducts from behind and under fan motors. All debris shall be removed from the job and placed in Government designated disposal containers at each building. After cleaning is complete, metal surfaces shall be completely free of the above-mentioned foreign material.

1.1.2. Replace and Install Air filters. Estimated twenty-four (24) 16” x 16” air filters located on the ceiling of Bldg. 2300 shall be removed/replaced and provided by the contractor, in accordance with National Fire Codes/Standards. The contractor shall clean the entire work area immediately after completion of work to allow for normal operation of the facility

1.2. General Information

1.2.1. For this project, a dumpster is permitted in the area of the project site as approved by the Government end User/CE Project Manager.

1.2.2. Facility 2300 will remain occupied throughout the period of performance and the Government will deliver the rooms to the Contractor to perform the required work. It will be necessary to maintain access, energy, communications, etc. to the occupied portions during work. The Contractor shall make every reasonable effort to limit and minimize the effects of all operations in the occupied areas. At no time may access to any portion of the occupied facility be prevented.

1.2.3. Identify with a sign outside of area and adjacent areas such as corridor if there is a job that involves painting, floor work and / or testing to ensure the safety of all occupants in Bldg.

2300. Ventilate to the outside to prevent fumes in the occupied areas. Keep areas and surroundings clean throughout performance of this project. Identify wet areas when performing work to keep areas swept and mopped before completing work to ensure dust does not enter occupied areas and maintain the safety of building personnel.

1.2.4. Access to the areas within the building and corridors adjacent to the work site shall be maintained at all times. Work site shall remain secure after work hours.

1.2.5. For this project, remove, segregate, stockpile, protect and store (screened area) project materials in a location on the site approved by the Contracting Officer that will neither interfere with nor obstruct the User’s operations nor any other requirements such as emergency vehicle access.

1.2.6. For this project, if required, temporary shutdowns of the facility electrical system shall only occur on the weekends and the Contractor shall notify the Contracting Officer in writing of the plan to accomplish the shutdown in advance of the proposed dates and times of the shutdown. If a scheduled shutdown cannot be completed as planned, the Contractor shall restore the facility electrical system back into operation (taking all necessary actions, including but not limited to, resetting panels). No shutdown shall be allowed without the Contracting Officer’s prior written approval.

1.2.7. Replace any materials to remain that are damaged during the performance of this project to match existing, in a neat, substantial, and workmanlike manner, to the satisfaction of the Contracting Officer at no cost to the Government.

1.2.8. No asbestos-containing materials may be used or installed in this work.

1.2.9. Temporary facilities will not be required for this project.

1.2.10. Contractor Employee Restrictions. The contractor must not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.2.10.1. Conflict of Interest. The contractor must not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor must the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with Department of Defense Directive (DODD) 5500-7, Standards of Conduct. In addition, the contractor must not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities.

1.2.10.2. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time must not constitute an excuse for non-performance under this contract.

1.2.11. Illegal Aliens. IAW Air Combat Command (ACC) supplement to AFI 31-101, The Air Force Installation Security Program (FOUO), illegal aliens without a valid work permit, are unauthorized on DMAFB. The contractor must not hire illegal aliens to perform contract services on DMAFB, nor attempt to bring illegal aliens on the installation. Corrective/punitive action will be taken against the contractor and the illegal alien if the contractor hires illegal aliens to perform contract services on DMAFB.

1.2.12. Contractor Travel on DMAFB. Contractor employees must not loiter in any working area before or after performing services. All contractor employees must limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees must promptly depart DMAFB.

1.2.13. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

1.2.14. Employee Appearance. Contractor employees must present a neat appearance and be easily recognized as contractor employees through the use of company uniforms or company nametags. All contractor employees must have in their possession at all times Company ID badges and Government Base access passes issued to them. Contractor employees must visibly wear the ID badges above the waist at all times while on DMAFB.

1.2.15. Quality Control

1.2.15.1. Records. The contractor must maintain records of all inspections, load tests, maintenance, and repairs performed by the contractor. Records must include the name of the contractor technician/inspector, type of equipment, date of services, description of the services, worksite location, discrepancies found, corrective action taken, and date of corrective action.

The contractor must maintain contract documentation and make it available to Government personnel throughout the contract performance period, and upon contract completion and final settlement of any claims under this contract.

1.2.15.2. Records Submission. All required reports and records must be electronically produced and submitted to the Government in Microsoft Word and Excel compatible format.

The contractor is responsible for creating and maintaining Government required records specifically required by this PWS. If requested by Government personnel, the contractor must provide the original record or a reproducible copy of any such record within five (5) working days of receipt of the request. The contractor is responsible for all documentation, records, schedules, etc., as described in this PWS. All records produced as a result of contractor performed services are the property of the Government and must remain so upon completion of this contract. The contractor must keep reports and records current at all times, and submit all documentation and records to the Government upon completion of the contract.

1.2.15.3. Government Quality Assurance. Inspection of contractor services will be conducted by a Government COR or designated representative, to ensure contractor-provided services are performed in accordance with the terms and conditions of the contract.

1.2.16. Normal Hours of Operation for DMAFB. The contractor must develop and implement a work schedule so that services are performed between the normal hours of operation for DMAFB, 7:30 a.m. – 4:00 p.m., Monday through Friday, excluding federal holidays. Services performed outside of normal duty hours must be coordinated with COR in advance prior to any schedule changes, and at no additional cost to the Government.

1.2.16.1. Federal Holidays. The contractor is not required to perform routine maintenance and routine repair services on the following Federal holidays, or the actual day set aside for observation.

New Years Day Labor Day Martin Luther King's Birthday Columbus Day Presidents’ Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.2.17. Cooperation/Coordination with Other Contractors. The Government may undertake or award other contracts for additional work, and the contractor must fully cooperate with such other contractors and Government employees and carefully schedule work under this contract to such additional work as may be directed by the Contracting Officer. The contractor must not commit or permit any act, which will interfere with the performance of work by any other contractor or by any Government employee. The Contracting Officer must resolve all work schedule conflicts between this contract and the additional work contract(s) awarded to other contractor (s). The Contracting Officer must provide written direction to the contractor to reschedule work when required.

1.2.18. Continuation of Essential DoD Contractor Services During Crises. In accordance with Department of Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services, the Government has determined that contract services described in this PWS are not mission essential and do not require the contractor’s continued support during a crisis.

1.2.19. Safety. The contractor is responsible for instructing contractor employees in all appropriate safety measures. The contractor must comply with all DMAFB, local, state and federal laws and safety regulations. Compliance with Occupational Safety and Health Act (OSHA), and other applicable laws and regulations for the protection of contractor employees is exclusively the contractor’s obligation, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary personal protective equipment to perform services.

1.2.19.1. Fire Prevention and Safety Standards. Contractor employees must comply with the Occupational Safety and Health Act (OSHA), Davis-Monthan AFB Fire Protection Program, Air Force Occupational Safety & Health, and the Fire Prevention and Health Program.

1.2.20. Work Area. The contractor must, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of a job or when away from the work site, the contractor must leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job-related waste material at a permitted site.

1.2.21. Smoking In Air Force Facilities. The Air Force has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

1.2.22. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including DMAFB. The contractor must ensure that contractor employees who have base access do not possess or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession or use of illegal substances. Contractor personnel found to be in possession of illegal substances will be barred from the installation and subject to arrest and prosecution by local authorities.

1.2.23. Security Requirements

1.2.23.1. Restricted and Controlled Area Access. Parts of this project are located within restricted and controlled areas, where strict security and personnel access control is maintained.

One week prior to initial commencement of work, the contractor must submit to the Contracting Officer a list of contractor employee names, social security numbers, and driver’s license numbers and state of issue, or other means of positive identification, of all employees performing services on DMAFB. Foremen, supervisors, and superintendents must be identified on the list of employees. The contractor must submit an updated list when an employee's status or information changes. The name of any contractor employee that is terminated during the period of the contract must be reported to the Contracting Officer, in writing, within one workday of the employee’s termination. If Government escorts are required for restricted and controlled areas, the contractor must contact the COR, who will arrange for an escort.

1.2.23.2. Driving on the Flightline. All contractor personnel requiring access to the flightline to perform services must complete flightline drivers training prior to operating vehicles on the flightline. Upon successful completion of flightline drivers training, contractor employees will be issued an AF Form 483, Competency Card (flightline driver’s license). Contractor employees must have the AF Form 483 in their possession at all times when on the flightline. Contractor employees must coordinate all activities on the flightline by contacting Airfield Management and must be added to the entry authorization list to gain flightline access. All contractor vehicles must have a valid privately owned vehicle (POV) pass issued by Airfield Management prior to driving on the flightline and display a pink magnetic cone issued by the Airfield Manager. An escort may be required, as directed by Base Operations. The contractor must not leave any equipment unattended while working in these areas. Contractor vehicle operators entering Flightline Road will perform a foreign object debris check of all tires to include a quarter turn roll over to inspect all areas of the tires. The contractor must ensure all foreign objects and debris produced by the contractor is cleared off of all taxiways, runways, and aircraft parking aprons.

1.2.23.3. Antiterrorism (AT) Level 1 Awareness Training. All contractor employees, including subcontractor employees, requiring routine physical access to military installations must complete AT Level I awareness training within 30 days of requiring access and annually thereafter. Certificates of completion for each contractor employee and subcontractor employee must be submitted to the COR or the unit’s Antiterrorism Representative. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.2.23.4. Security Training. All contractor employees must receive initial and recurring security education training from the 355th Civil Engineer security manager. Training must be conducted in accordance with Department of Defense Directive (DoDD) 5200.1-R, DoD http://jko.jten.mil/

Information Security Program, and Air Force Instruction (AFI) 31-401, Information Security Program Management. Contractor personnel who work in Air Force controlled/restricted areas must also be trained IAW (Department of the Air Force Instruction (DAFI) 31- 101, Integrated Defense.

1.2.23.5. Pass and Identification Items. The contractor must ensure pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles.

1.2.23.6. Retrieving Identification Media. The contractor must retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement, etc. The contractor must notify the Contracting Officer in writing when an employee departs, and return the employee’s identification to the office that issued it.

1.2.23.7. Traffic Laws. Contractor employees must comply with all Davis-Monthan AFB traffic regulations and state traffic laws. Contractor employees are subject to random vehicle speed control checks. Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones is strictly prohibited while driving on Davis-Monthan AFB, unless the phone is hands free. Seat belt use is mandatory for all vehicle occupants.

1.2.23.8. Random Personnel and Vehicle Searches. Contractor employees must enter DMAFB through the Swan Gate inspection area and are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

1.2.23.9. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on DMAFB.

1.2.23.10. For Official Use Only (FOUO). The contractor must comply with DoDD 5400.07, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the contractor or contractor employees must not be retained by the contractor and surrendered immediately to an appropriate Government authority.

1.2.23.11. Reporting Requirements. Contractor employees must immediately report to an appropriate Government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.2.23.12. Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, all Government facilities, equipment, and materials must be secured.

1.2.23.13. Controlled Unclassified Information (CUI). CUI is unclassified information requiring safeguarding and dissemination controls, consistent with applicable law, regulation, or government-wide policy. In accordance with Department of the Air Force Instruction (DAFI) 16-1403, Controlled Unclassified Information (CUI), the contractor shall protect CUI, regardless of its form, at all times in a manner that minimizes the risk of unauthorized disclosure while allowing for access by authorized holders. Contractor personnel working with CUI shall be careful not to expose CUI to unauthorized users or others who do not have a lawful government purpose to see it. When not under continuous monitoring or physical control, the contractor shall store hardcopy CUI documents in a locked desk, file cabinet, or similar means, where only authorized personnel have access. The following are examples of CUI:

- Personally Identifiable Information (PII)

- Sensitive Personally Identifiable Information (SPII)

- Proprietary Business Information (PBI)

- Unclassified Controlled Technical Information (UCTI)

- Operational Information

- Protected Health Information (PHI)

- Sensitive but Unclassified (SBU) Information

- Financial Information

1.2.23.14. Protection of Personally Identifiable Information. Personally Identifiable Information (PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual. PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security numbers (SSN) or other government-issued identity, precise location information, medical history, and biometrics.

The contractor shall protect all PII encountered in the performance of services in accordance with Department of Defense Directive 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the contractor's violation of the policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

1.2.23.15. Operations Security (OPSEC). The contractor shall adhere to the following minimum OPSEC requirements. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official business and controlled unclassified information may only be transmitted as directed in the PWS.

1.2.23.15.1. The contractor shall not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the Contracting Officer Representative (COR) or Contracting Officer, as applicable.

1.2.23.15.2. Observation of events, operations, physical changes, etc. may reveal National Security information, therefore specific restrictions are required to preclude unintentional release of information to unauthorized parties. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.) Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data, or information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to the following.

1.2.23.15.3. Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, increases, change, or decreases in work/deployment frequency or government personnel, vehicle, aircraft movements; specialized equipment orders, deliveries, shipments, etc., The contractor shall immediately report unauthorized disclosures and/or attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract to the COR or Contracting Officer.

1.2.23.15.4. Government issued badges, identification shall be removed and/or concealed from plain sight when off base and shall not be left in vehicles or unprotected. Badges and passes may not be duplicated, copied or loaned to others. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the COR, Contracting Officer, and/or installation Security Office.

1.2.24. Environmental Protection Compliance

1.2.24.1. Environmental Management. The contractor will comply with the most stringent environmental federal, state, and local laws and regulations and Air Force policies, instructions, and plans. The United States Government is not exempt from compliance with environmental regulations.

The contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on DMAFB during the work associated with this contract.

1.2.24.2. Environmental Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations. The contractor shall immediately notify the COR when violations occur and cooperate fully with fire department personnel and Government investigators.

1.2.24.3. Environmental Permits. Contractors shall comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor shall treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor shall also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs shall be considered as having been included as a factor in the contractor's bid price.

1.2.24.4. Hazardous Materials/Waste. The contractor shall be responsible for the proper management of both hazardous and non-hazardous waste. The contractor shall segregate hazardous or regulated materials and non- hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste: Proper Management and

Disposal, of the CEG. The contractor shall coordinate all hazardous shipments with the 355th Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

1.2.24.5. Hazardous Material (HAZMAT) Handling. The contractor shall have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the CEG, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor shall plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the CEG for details. The contractor shall maintain one copy of the MSDS’s for each HAZMAT line item used within the work center.

1.2.24.6. Prohibited Substances/Chemicals. The contractor shall not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the DMAFB Environmental Office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

1.2.24.7. Hazardous Materials/Waste Spills. The contractor shall take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the COR and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor shall comply with this plan when handling and storing all oils and fuels. The Government Project Manager will provide the SPCC Plan to the contractor, upon contract award. The contractor shall clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the CEG. The contractor shall bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees.

1.2.25.10 Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

2.0 GOVERNMENT-FURNISHED SERVICES

2.1. Utilities. The Government will furnish a reasonable amount of utilities from existing sources. The contractor must practice utility conservation and use Government-furnished utilities only in connection with the performance of this contract.

2.2. Security Police and Fire Protection. The Government will provide security forces services (228-4444 - emergency only), and fire services (228-3333). No emergency medical services are available on DMAFB; therefore, the contractor must dial 911 for emergency medical services.

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION