Blank Subcontracting Plan.docx

SMALL BUSINESS AND SMALL DISADVANTAGED BUSINESS SUBCONTRACTING PLAN

CONTRACTOR:

ADDRESS:

SOLICITATION OR CONTRACT NUMBER:

The following, together with any attachments, is hereby submitted as a Subcontracting Plan to satisfy the applicable requirements of Public Law 95-507 as implemented by OFPP Policy Letter 80-2.

1. (a) The total dollar amount of this contract is $

(b) The total estimated dollar value of all planned subcontracts (to all types of business concerns) under this contract is $

(i) Small business concerns:

(ii) Small disadvantaged business concerns:

(iii) Women-owned small business concerns:

(iv) Historically Black Colleges and Universities (HBCU) and minority institutions:

(v) Hubzone small business concerns:

(vi) Veteran-owned small business (VOSB) concerns:

(vii) Service-disabled veteran-owned small business concerns:

(viii) 8(a) Contract Awards

1. Type of Plan (check one) Individual plan (all elements developed specifically for this contract and applicable for the full term of this contract). Master plan (goals developed for this contract) all other elements standardized and approved by a lead agency Federal Official; must be renewed every three years and contractor must provide copy of lead agency approval. Commercial products/service plan This plan is used when the contractor sells products and services customarily used for non-government purposes. Plan/goals are negotiated with the initial agency on a company-wide basis rather than for individual contracts. The plan is effective only during the year approved.

2. Goals for Option Years:

3. Provide a description of ALL the products and/or services to be subcontracted under this contract, and indicate the size and type of business supplying them . i. Provide a description of the method used to develop the subcontracting goals for SB, SDB, WOSB, HUBZone, and VOSB concerns. Address efforts made to ensure that maximum practicable subcontracting opportunities have been made available for those concerns and explain the method used to identify potential sources for solicitation purposes. Explain the method and state the quantitative basis (in dollars) used to establish the percentage goals. Also, explain how the areas to be subcontracted to SB, SDB, WOSB, HUBZone, and VOSB concerns were determined, how the capabilities of these concerns were considered contract opportunities and how such data comports with the cost proposal. Identify any source lists or other resources used in the determination process. (Attach additional sheets, if necessary.)

j. Indirect costs have have not been included in the dollar and percentage subcontracting goals above (check one).

4. Program Administrator:

a. Developing and promoting company-wide policy initiatives that demonstrate the company=s support for awarding contracts and subcontracts to SB, SDB, WOSB, HUBZone, SDVOSB and VOSB concerns; and for assuring that these concerns are included on the source lists for solicitations for products and services they are capable of providing. yes no

b. Developing and maintaining bidder source lists of SB, SDB, WOSB, HUBZone, SDVOSB and

VOSB concerns from all possible sources;

yes no.

c. Ensuring periodic rotation of potential subcontractors on bidder=s lists;

Ensuring that SB, SDB, WOSB, HUBZONE, SDVOSB and VOSB businesses are included on the bidders= list for every subcontract solicitation for products and services that they are capable of providing. yes no

e. Ensuring that requests for proposals (RFPs) are designed to permit the maximum practicable participation of SB, SDB, WOSB, HUBZone, SDVOSB and VOSB concerns.

yes no

f. Reviewing subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit small, HubZone small, small disadvantaged, and women-owned small business participation. yes no

g. Accessing various sources for the identification of SB, SDB, WOSB, HUBZone, SDVOSB and VOSB concerns to include CCR's Small Business Dynamic Search (www.ccr.gov) and SBA's SUB- Net Systems, (http://www.sba.gov/), the National Minority Purchasing Council Vendor Information Service, the Office of Minority Business Data Center in the Department of Commerce, local small business and minority associations, contact with local chambers of commerce and Federal agencies= Small Business Offices; yes no

h. Establishing and maintaining contract and subcontract award records;

no yes

i. Participating in Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, Procurement Conferences, etc

j. Ensuring that SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns are made aware of subcontracting opportunities and assisting concerns in preparing responsive bids to the company;

k. Conducting or arranging for the conduct of training for purchasing personnel regarding the intent and impact of Section 8(d) of the Small Business Act, as amended;

l. Monitoring the company=s subcontracting program performance and making any adjustments necessary to achieve the subcontract plan goals

m. Preparing, and submitting timely, required subcontract reports;

n. Coordinating the company=s activities during the conduct of compliance reviews by Federal agencies;

5 . Equitable Opportunity Describe efforts the offeror will make to ensure that SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

a. Outreach efforts to obtain sources:

b. Internal efforts to guide and encourage purchasing personnel

c. Additional efforts:

6. Flow Down Clause The contractor agrees to include the provisions under FAR 52.219-8, AUtilization of Small Business Concerns,@ in all acquisitions exceeding the simplified acquisition threshold that offers further subcontracting opportunities. All subcontractors, except small business concerns, that receive subcontracts in excess of $500,000 ($1,000,000 for construction) must adopt and comply with a plan similar to the plan required by FAR 52.219-9, ASmall Business Subcontracting Plan.@ (Flow down is not applicable for commercial items/services as described in 52.212-5(e) and 52.244-6(c).)

6. Reporting and Cooperation The contractor gives assurance of (1) cooperation in any studies or surveys that may be required; (2) submission of periodic reports which show compliance with the subcontracting plan; (3) submission of Standard Form (SF) 294, ASubcontracting Report for Individual

Contracts,@ and attendant Optional Form 312, SDB Participation Report, if applicable, (required only for contracts containing the clause 52.219-25) and SF 295, ASummary Subcontract Report,@ in accordance with the instructions on the forms; and (4) ensuring that subcontractors agree to submit Standard Forms 294 and 295. Reporting Period Report Due Due Date Oct 1 - Mar 31 SF 294 4/30 Apr 1 - Sept 30 SF 294 10/30 Oct 1 - Sept 30 SF 295 10/30 Contract Completion OF 312 30 days after completion Special instructions for commercial plan: SF 295 Report is due on 10/30 each year for the previous fiscal year ending 9/30. a. Submit SF 294 to cognizant Awarding Contracting Officer.b. Submit Optional Form 312, (OF-312), if applicable, to cognizant Awarding Contracting Officer. c. Submit SF 295 to cognizant Awarding Contracting Officer and to the: d. Submit Ainformation@ copy of the SF 295 and the SF 294 upon request to the SBA Commercial Market Representative (CMR); visit the SBA at http://www.sba.gov/gc and click on assistance directory to locate your nearest CMR.

7. Record keeping FAR 19.704(a) (11) requires a list of the types of records your company will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. The following is a recitation of the types of records the contractor will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. These records will include, but not be limited to, the following:

a. SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB source lists, guides and other data identifying such vendors;

b. Organizations contacted in an attempt to locate SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB sources;

c. On a contract by contract basis, records on all subcontract solicitations over $100,000, which indicate for each solicitation (1) whether SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns were solicited, if not, why not and the reasons solicited concerns did not receive subcontract awards.

d. Records to support other outreach efforts, e.g., contacts with minority and small business trade associations, attendance at small and minority business procurement conferences and trade fairs;

e. Records to support internal guidance and encouragement provided to buyers through (1) workshops, seminars, training programs, incentive awards; and (2) monitoring performance to evaluate compliance with the program and requirements; and

f. On a contract by contract basis, records to support subcontract award data including the name, address, and business type and size of each subcontractor. (This item is not required on a contract B by B contract basis for company or division-wide commercial plans.)

g. Other records to support your compliance with the subcontracting plan: (Please describe)

8. Timely Payments to Subcontractors FAR 19.702 requires your company to establish and use procedures to ensure the timely payment of amounts due pursuant to the terms of your subcontracts with small business concerns, HubZone small business concerns, small disadvantaged small business concerns, veteran-owned small business concerns, service disabled veteran owned small business concerns, and women-owned small business concerns. Your company has established and uses such procedures:

yes no

9. Description of Good Faith Effort Maximum practicable utilization of small, HubZone small, small disadvantaged, veteran-owned small, service disabled veteran owned small business concerns and women-owned small business concerns as subcontractors in Government contracts is a matter of national interest with both social and economic benefits. In order to demonstrate your compliance with a good faith effort to achieve the small, HubZone, small disadvantaged, veteran-owned and women-owned small business subcontracting goals, outline the steps your company plans to take. These steps will be negotiated with the contracting officer prior to approval of the plan.

SIGNATURE PAGE Signatures Required: This subcontracting plan was submitted by:

Signature: Date