BL156_23 Ad 2.pdf

BL156-23 Page 1

November 7, 2023

ADDENDUM #1

BL156-23

Provision of a Fuel Management System

Please see the below summation of questions and answers for the above solicitation.

QUESTIONS:

Q1: What is the count of Static fuel sites and Mobile fuel trucks used for refueling the vehicles.

A1: There are 11 Fuel sites and one fuel truck.

Q2: Kindly share the dispenser make and model. Also confirm if all dispensers are electronic type and have working communication prots (RS485/IFSF).

A2: It is Wayne Dresser dispenser some are mechanical, and some are electronic.

Q3: In case of any mechanical dispensers, please share the details and confirm if it has plusar installed to integrate it with FMS. If not, whose scope is it under to install Pulsar units.

A3: It will be Wayne Dressers and pulsar is installed.

Q4: Please confirm if the service provider can utilize the existing cables (power, communication, LAN and fiber) if they are found to be functional. Is it mandatory to replace all cables and install new as per the requirement at site?

A4: Yes, if the cables are functional.

Q5: Please confirm if the County will be providing AssetWork FMS or Fleet Focus API's and technical documentation required integration.

A5: Yes, the County will provide this.

Q6: Are these applications available over LAN or cloud?

A6: They are available over LAN.

Q7: Please confirm if AssetWorks application will be responsible for managing vehicle data, Fuel

Limits(daily/weekly/Monthly), RFID tag/key fob data. Will it be responsible for validation of vehicle/user identification and provide authorization to fuel management systems to start fueling or does the service provider have to set up its own fleet management system for managing & authorizing fueling. From the service provider’s fleet management system data will it be shared with Asset work Fuel management systems. Please provide clarity on this.

A7: Yes, AssetWorks fuel focus is the current data repository and will remain so.

Q8: Please confirm if the service provider can provide RFID based vehicle identification and fueling system, where an active wireless nozzle reader will be installed on nozzle and passive RFID tag will be installed on vehicles/equipment’s.

A8: The County is looking at Key fobs at a minimum with possible upgrade to RFID tags. Please quote both under the Revised bid schedule.

Q9: Please confirm if the service provider can directly install the vehicle information module using the OBD II or CAN (Controller Area Network) bus port available in the vehicle.

A9: No, the County does not want to add data through the OBD II.

Q10: Instead of taking vehicle data on RF can the service provider take vehicle data on cloud through IVMS (In Vehicle

Monitoring System) & transaction data from site controller to cloud & map it capture desired parameters?

A10: Not all of our vehicles will have IVMS.

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Q11: Please confirm if the County is referring to Key fob or RFID chip to identify the vehicles.

A11: The County is looking at Key fobs at a minimum with possible upgrade to RFID tags. Please quote both under the Revised bid schedule.

Q12: Can the County confirm If there is a need for a chip programmer to activate the Key fobs/RFID chip for activity and issuing it to user.

A12: Yes, the service provider will need a chip programmer.

Q13: Please share the make and model of the EV chargers at each site.

A13: The County does not have any EV chargers.

Q14: Can the County confirm if the service provider will be provided protocols and technical documents required for integration?

A14: Yes, this will be provided to the service provider.

Q15: At the 11 fueling sites on average how many dispensing units are available? Please specify Make & model of

Dispensers Available. Are All the Dispensing Units Electronics & compatible for automation?

A15: On average, four two hose Dresser Wayne dispensers with one Kleer Blue single hose DEF dispenser at each site. The Wayne Dressers are a mix of electric and mechanical.

Q16: Under the bid schedule only 5 Hose Terminal & Network switch line item are mentioned, whereas there are multiple hardware’s and software’s that are part of the solution does the service provider need to combine them together and mention it under 5 Hose Terminal? Will the Service provider’s fleet management solution will be hosted on cloud or on-premise? Who will provide cloud infra or on premise server infra? If it’s the service provider’s scope it should be part of BID schedule. Also please confirm post installation support contract will be for how many years? Should support charges should be part of BID schedule.

A16: If multiple items are needed to make a five-hose terminal equivalent, list them out and quote them separately.

The current Fleet data management system will remain in place and is responsible for all vehicle-related data.

Q17: Is the service provider allowed to add/remove any fields in the bid schedule table provided in the bid?

A17: Please do not remove any fields, the service provider may add if necessary and provide an explanation.

Q18: What is the expectation from the bidder to include in the extended column?

A18: It will be the total costs (units costs times total units).

Q19: Mobile tanks fuel dispensing system Details required. Are these fuel dispensers or flow meter systems? In both cases the service provider would need to know the make & model along with interface type. Also, the service provider would need to know bowser voltage 24V/12V DC?

A19: These will be a Flow Meter and there is no current interface.

Q20: Please clarify if the solution can be based on embedded Linux OS. However, the user will be able to access the application using web-browser from an windows-based laptop or PC. The application is capable of multi-tasking, as a user can operate multiple tabs on browser to access the information related to fueling control and vehicle data.

A20: A LINUX OS on the controller and a browser-based application on the client side is acceptable.

Q21: Instead of file-based data transfer can the service provider propose API based integration on real time basis?

Does Asset Work system support this?

A21: Yes, the service provider can propose the APO based integration on a real time basis. Yes, the Assetworks does support API but the service provider would be responsible for purchasing the additional license.

Q22: “Failure to provide information on alternates or equivalents” Kindly confirm, if this refers to the technical bid document of the solution?

A22: Yes, this does refer to the bid document.

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Q23: Are the service providers allowed to provide exceptions/deviations for the terms and conditions clauses mentioned in the bid?

A23: No

Q24: Can the County provide the budget allocated for this engagement?

A24: There is approved funding for this project. Gwinnett County expects each Service Provider to bid a competitive price. The Award will be made to the lowest responsive and responsible Service Provider.

Q25: Can the County provide the pain points or challenges faced in the existing system?

A25: Downtime due to failures, parts unavailability, and poor support.

Q26: Please confirm if digital signature is acceptable on proposal submission forms?

A26: If a vendor is providing a digital signature, DocuSign or a similar program must be used along with a copy of the

Certificate of Completion from the signature program and a copy of documentation showing authority of the person signing. Affidavits must have wet signature and notary seal.

Q27: Please confirm, are bid bonds required as a part of the submittal?

A27: No, this bid does not require bid bonds.

Q28: Please confirm if the technical proposal, addendums and Bid schedule needs to be included in a single envelope.

A28: Yes.

ATTACHMENTS:

1. BL156-23 Revised Bid Schedule, Page 12R

Thank You, Alexis Holland Purchasing Associate II

Company Name

Authorized Representative

BL156-23 Page 12R Failure to Return This Page as Part of the Bid Document May Result in Rejection of Bid.

Revised Bid Schedule

Additional Options:

Company Name

Description Quantity Price Extended 5-hose Terminal 22 $ $

Network Switch 22 $ $

Other Equipment Description Quantity Price Extended

Key Fob 7,500 $ $

Labor Description Quantity Price Extended

Mechanical & Electrical Installation 1 $ $

Training 1 $ $

Project Management 1 $ $

BID TOTAL $

Description Quantity Price Extended

RFID Chip Tags 7,500 $ $