BL149_26 INV.pdf

September 30, 2026

INVITATION TO BID

BL149-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for the Provision of Armored Courier Services on an Annual Contract with Four (4) options to renew for the Department of Financial Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on October 26, 2026 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. The bid opening will be virtual ONLY and may be accessed here or by dialing 323- 676-6170 and entering Conference ID 442 442 714# Apparent bid results will be available the following business day on the website www.GwinnettCounty.com.

Questions regarding bids should be directed to Blake Christopher, Purchasing Associate II, at Blake.Christopher@GwinnettCounty.com or by calling 770-822-8820, no later than October 12, 2026. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Blake Christopher Purchasing Associate II

The following pages should be returned in duplicate as your bid: Bid Schedule, Page 8-13 References, Page 14 Code of Ethics, Page 20 E-Verify, Page 21 https://teams.microsoft.com/meet/264082863406181?p=lRWWeH9ARdbnZrlAnQ mailto:Blake.Christopher@GwinnettCounty.com http://www.gwinnettcounty.com/

BL149-26 Page 2

SECTION I: INTRODUCTION

A. Purpose of Invitation to Bid

The Gwinnett County Board of Commissioners, through the Department of Financial Services, requests sealed bids to provide armored courier services to the County in accordance with the terms, conditions, and specifications contained in this invitation. Gwinnett County intends to award by section or by overall low. Service providers may bid on one or both sections.

Information regarding general requirements and volume estimates are included in this invitation. General requirements and volume estimates should be used as a basis for all responses. Responders should submit bids that conform directly to the baseline service requirements. Respondents are encouraged to submit clear and concise responses, and excessive length or extraneous information is discouraged. To ensure our ability to evaluate and choose a successful service provider for this project, respondents are encouraged to be responsive to the specific range of issues requested in this solicitation. Submission of excessive “boiler plate” information, including sales brochures, is discouraged. Responders should not submit website links in lieu of written responses. Website links and any information contained within may not be reviewed or considered by Gwinnett County. Do not include marketing, product, or other materials in your submission. Service providers failing to follow instructions may be deemed non-responsive.

B. Armored Courier Service Overview

Departments and offices currently receiving armored courier services are shown in the Bid Schedule. Bid schedule section A outlines secured locations where firearms are required to be locked up before entering. Bid schedule section B lists all the other locations where firearms can remain on the guard.

Other departments and offices may maintain armored courier service agreements with other service providers outside of the scope of the Proposal.

The current contract with Brinks, Inc. expires December 31, 2026. As of September 1, 2026, Gwinnett County has a total of 39 pickup locations throughout the County. The County reserves the right to add, delete, relocate, consolidate, or modify pickup locations and service schedules at a mutually agreeable and comparable rate throughout the life of the contract without affecting the remaining terms and conditions of the agreement.

C. Other Armored Courier Service Information

All pickups and deliveries are to be completed as scheduled and delivered to the appropriate financial institution no later than next business day, unless otherwise noted.

The service provider should maintain sufficient staffing, vehicles, and contingency plans to ensure uninterrupted service during employee absences, severe weather events, vehicle breakdowns, holidays, and other operational disruptions.

The service provider shall complete all scheduled pickups within the agreed upon service window. If same-day recovery is not possible, pickup should occur no later than the next business day. Any missed pickup should be reported to the Treasury Division no later than the next business day. Invoice credits for missed pickups should be automatically applied to the monthly invoice without requiring a request from Gwinnett County. Monthly invoices should identify each missed pickup and credit amount. Reason for missed service should be provided upon request.

Armored vehicles will park in designated areas during pickups and deliveries so as not to create a safety hazard for Gwinnett County employees, citizens, pedestrians, or armored staff.

Various County facilities are designated as secure facilities. Personnel entering these facilities will comply with all County security procedures. Where required, all firearms and ammunition shall be secured in approved weapon storage lockers or security checkpoints before entering the facility. Failure to comply

BL149-26 Page 3 with County security procedures may result in denial of access, removal from the facility, or other contractual remedies.

D. Pickup and Deliver Delivery Points, Times and Frequency

The current list of locations receiving pickup along with their current pickup schedule and time frame is listed in the Bid Schedule.

A list of County observed holiday’s is below:

Deliveries to financial institutions must meet established cutoff times for credit that day. All deposits must be delivered to the appropriate financial institution no later than the listed time. The following is a list of cutoff times for each financial institution:

Wells Fargo Bank N.A. Cash Vault 3:00 P.M.

4742 Aviation Pkwy Atlanta, GA

Renasant Bank 2:00 P.M.

106 Crogan Street Lawrenceville, GA

This is subject to change, and the awarded service provider will be given at least 30 days’ notice of any change.

E. Deposits and Change Funds

Deposits will consist of cash, coin, and checks. Service provider is responsible for timely delivery of deposits to proper drop point at the appropriate financial institution. The average percentage of checks and cash from all participating department deposits are 20% checks and 80% cash.

If a deposit is lost, Gwinnett County will offer limited assistance to the service provider in reconstructing the deposits.

The service provider shall maintain documentation of proof of delivery to the financial institutions demonstrating compliance with all required financial institution cutoff times. Upon request, documentation shall be provided to the Treasury Division within one (1) business day at no additional cost.

Change Funds requested by departments from financial institutions should be delivered in accordance with that location’s pickup schedule. Most locations listed in the Fee Schedule receive change fund

Holiday

New Year’s Day

Martin Luther King, Jr. Day

Presidents Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Day after Thanksgiving Day

Christmas Eve

Christmas Day

BL149-26 Page 4 orders on a regular basis.

F. Contract Administration

The Department of Financial Services Treasury Division will administer this contract and manage the implementation and/or transition of service provider between each Department and the armored courier.

The Department of Financial Services Treasury Division reserves the right to add and delete pick-up locations, change the day and/or times of service, change the designated financial institution, add similar services, and delete services as needed during the term of the contract with written notification to the service provider. Prices for services to be added to the contract will be mutually agreed to by the County and the service provider.

The Service Provider shall designate a primary Relationship Manager and a secondary backup representative with authority to resolve operational issues, billing discrepancies, service interruptions, and emergency situations. The County may request replacement of assigned personnel whose performance does not meet contract expectations.

SECTION II: SCOPE OF BID

A. Services Included

The following services are specifically included in the scope of this bid invitation:

1. Deposit pickup from departments and delivered to appropriate financial institution.

2. Change Fund delivery from the appropriate financial institution to departments.

3. Services/products designed to improve deposit efficiency, such as a smart safe solution with real time cash status, provisional credits, etc.

B. Other Services

The Department of Financial Services Treasury Division will review and approve additional services and associated charges not specifically requested or outlined in this document.

The awarded service provider will assist in transitioning current armored courier service on a pre-determined schedule as set by the Treasury Division.

SECTION III: BID FORMAT

SERVICE PROVIDER QUESTIONNAIRE:

1. Introductions:

a. Name of Service Provider

b. Relationship management team organizational chart

i. Biographical information

ii. Contact information

iii. Roles and responsibilities

c. Contact information for customer service manager

d. Contact information for dispatch manager

2. Company Overview

a. Detail your company’s experience, including the number of years you have been providing the types of products/service under consideration. What is your experience with government clients? Why should you be selected?

b. Has your company ever filed for bankruptcy? If yes, what is the status of the bankruptcy filing?

BL149-26 Page 5

c. What city is your dispatch center and customer service center located in?

d. What city is your main vault located in?

3. Please explain if your company will provide all services for Gwinnett County or if there will be third parties involved. Include copies of third-party processing agreements.

4. Customer Service

a. Describe your customer service model including:

i. Dedicated Account Manager/back up

ii. Dispatch Team

iii. Escalation Procedures

b. What are the customer service hours of operation, average response time and average resolution time? Is this customer service function outsourced or performed in-house?

c. What are your hours of operation for standard business, emergency/after-hours, or weekend/holiday support?

d. What are your emergency contact procedures?

5. Account Management

a. Does your company provide notification when service for the day will not be completed as contracted? If service for the day is missed, do you guarantee next business day service, or does that have to be requested?

b. How quickly can you adjust to changes in pickup schedule or requests for as-needed pickups or deliveries? What is the process for requesting as-needed service such as emergency, same-day, or holiday?

c. Do you have any special procedures that customers should follow in preparing cash and check deposits for armored pickup by your company?

d. Are your employees assigned to crews on a permanent basis or do they rotate pickup routes regularly?

e. Explain the process for adding new locations and cancelling existing locations. What criteria is used to determine pricing for new locations? How much notice is needed for adding or cancelling service.

f. Describe your online customer portal. Include examples of what information is accessible such as entering/tracking tickets, downloading/exporting reports, viewing invoices or credit memos, etc.

g. Describe the process for reporting missed pickups. How are missed pickup credits issued, tracked, and reported on?

h. Describe the conversion plan for Gwinnett County to ensure a smooth and successful transition should you be selected.

i. After reviewing our routes and endpoints listed in the Fee Schedules, please provide a pickup schedule and detailed approach which includes any cost savings opportunities that may be had by combining routes/locations and/or equipment/software we may consider. Do not list any cost in this section. Cost can only be included in the cost proposal, submitted in a separate sealed envelope.

j. Describe the billing process. How are invoices received? How do you handle invoicing

BL149-26 Page 6 for multiple locations? Describe how billing issues are resolved.

k. Describe your organization’s contingency plans for vehicle failures, natural disasters, labor shortages, fuel shortages, cybersecurity incidents, and large scale emergencies.

6. Discuss the procedure of the armored car pickup (messenger and truck) from its arrival on our premises to departure. Are there any special security procedures our staff should implement or time restrictions we should be aware of?

7. Deposit Reconstruction

a. What is your company policy and procedure for conducting deposit reconstructions?

b. Has your company been involved in a deposit reconstruction in the metro-Atlanta area any time during the last three (3) years? If yes, how long did the reconstruction take and how successful was it? To what was the deposit loss attributable?

8. Please explain your procedures and requirements for ordering and delivering coins and bills for change fund replenishment.

9. Include a summary of any problems you anticipate in meeting our requirements.

10. Describe any hardware, software, or other advanced technology solutions available that may be beneficial to us to streamline cash pickup operations.

Scope Overview The Scope of Work is a general guide and is not a complete list of all work necessary to complete the project. The Service Provider should satisfy the following minimum requirements:

Requirements

1. Service provider must pick up all deposits and deliver to appropriate financial institution no later than next business day. Each deposit bag will be marked with the designated pickup location, financial institution, and total. (Service provider will not be required to wait for the bank to reconcile the funds in the bag with the deposit slip.)

2. Service provider must allow at least ten minutes for each scheduled pick-up at each designated location before additional charges may be assessed.

3. Service provider must carry and present an identification card for verification purposes.

4. Service provider personnel shall be armed (unless not allowed by building security), uniformed, licensed, bonded, trained, and experienced to perform armored car service duties as required.

5. All bank deposits must be insured in full in the event of theft or loss.

6. Service provider will supply deposit transmittal logbooks as needed at no additional charge.

7. Service provider should provide a secure online case management portal allowing authorized County personnel to:

• Submit missed pickup notifications

• Submit invoice disputes

• Request logbooks as-needed

• Request as-needed pickups

• Monitor ticket status

• View complete communication history

• Close completed service requests

• Each service request shall generate a unique tracking number

BL149-26 Page 7

8. Service provider should provide online reporting including:

• Pickup Activity

• Delivery activity

• Proof of delivery

• Missed pickups

• Invoice credits

• Open cases

• Closed cases

• Historical reporting

• Export to Excel and PDF

9. As requested, Service Provider shall provide electronic Proof of Delivery documentation no later than the next business day following each delivery.

10. The Relationship Manager should conduct annual relationship review meetings with the Treasury Division, unless Treasury requests more frequent reviews. These meetings will include a review of service metrics, operational issues, missed pickups, invoice credits, and opportunities for continuous improvement.

11. Service provider should provide training for online reporting as needed.

12. Service provider must provide a toll-free customer service number to track and resolve problems reported by departments. Customer service should be provided at no additional charge.

13. Service provider must respond within 2 business days to all routine inquiries and respond to urgent operational issues, including excessive missed pickups, or security incidents within 1 business day.

14. Service provider must provide detailed monthly invoices and credit memos that should separately identify:

• Pickup Location

• Days of Service

• Missed pickup credit adjustments per location

• Service description

15. Service provider should provide notification to Gwinnett end users alerting of delays or operational problems which impact all areas of pickup, delivery, or reporting at no additional charge.

16. All rates shall be quoted and remain firm for the initial contract term.

BL149-26 Bid Schedule Page 8

Item # Department Location Address Current Pickup Schedule/Time

Frame

Average Monthly Deposit Amount

Deliver To Monthly

Price

Annual Price (Monthly price x12)

Section A: Secured Facilities (No Firearms Allowed)

1.

Tax Commissioner - Property Tax

75 Langley Dr Lawrenceville, GA 30046

M – F 9:00am – 4:00pm

$180,000 cash Wells Fargo Cash Vault

2.

Courts - Clerk of Courts

75 Langley Dr Lawrenceville, GA 30046

M – F 9:00am – 4:00pm

$1,100,000 cash/check

Wells Fargo Cash Vault

3.

Courts - Juvenile Court

115 Stone Mountain St Lawrenceville, GA 30046

Fri.

1:00pm – 5:00pm

$10,500 cash Wells Fargo Cash Vault

4.

Courts - Probate Court

75 Langley Dr Lawrenceville, GA 30046

M – F 8:00am – 4:30pm

$160,000 cash/check

Renasant Bank $ $

5.

Courts - Recorder’s Court

115 Stone Mountain St Lawrenceville, GA 30046

Fri.

8:00am – 5:00pm

$345,000 cash/check

Wells Fargo Cash Vault

6.

Courts - Magistrate Court

2900 University Pkwy Lawrenceville, GA 30043

W / F 9:00am – 4:00pm

$900 cash/check Wells Fargo Cash Vault

7.

Dept. of Corrections

750 High Hope Rd Lawrenceville, GA 30043

Wed 7:00am – 4:00pm

$190,000 cash/check

Wells Fargo Cash Vault

Section A Total: $

Section B: Non-Secured Facilities (Firearms Allowed)

1.

Tax Commissioner

- Mall of GA Tag Office

2735 Mall of Georgia Blvd Buford, GA 30519

M – F 9:00am – 4:00pm

$70,000 cash Wells Fargo Cash Vault

2.

Tax Commissioner

- Norcross Tag Office

5030 Georgia Belle Ct Norcross, GA 30093

M – F 9:00am – 4:00pm

$171,000 cash Wells Fargo Cash Vault

3.

Tax Commissioner

- Peachtree Corners Tag Office

6135 Peachtree Pkwy Peachtree Corners, GA 30092

M – F 9:00am – 4:00pm

$60,000 cash Wells Fargo Cash Vault

BL149-26 Bid Schedule (Continued) Page 9

4.

Tax Commissioner

- Snellville Tag Office

2845 Lenora Church Rd Snellville, GA 30078

M – F 9:00am – 4:00pm

$115,000 cash Wells Fargo Cash

Vault

5. Police - Permits 446 W Crogan St Ste 200 Lawrenceville, GA 30046

T / Fr 9:00am – 4:00pm

$13,000 cash/check

Wells Fargo Cash Vault

6.

Police - Headquarters

770 Hi Hope Rd Lawrenceville, GA 30043

W/ Fr 8:00am – 4:00pm

$220,000 cash/check

Wells Fargo Cash Vault

7.

Dept. of Water Resources

684 Winder Hwy Lawrenceville, GA 30045

M – F 8:00am – 5:00pm

$4,050,000 cash/check

Wells Fargo Cash Vault

8.

Dept. of Planning & Development

446 W Crogan St Ste 300 Lawrenceville, GA 30046

Tues 8:00am – 4:30pm

$12,000 cash Wells Fargo Cash

Vault

9.

Dept. of Support Services - Fleet

620 Swanson Dr Lawrenceville, GA 30043

Fri.

9:00am – 4:00pm

$40,000 cash/check

Wells Fargo Cash Vault

10.

Dept. of Community Services – Environmental & Heritage Center

2020 Clean Water Dr Buford, GA 30519

Mon 9:00am – 4:00pm

$300 cash/check Wells Fargo Cash

Vault

11.

Dept of Community Services – Hudlow Tennis Center/Best Friend Gym

2051 Old Rockbridge Rd Norcross, GA 30071

M / W / F 9:00am – 9:00pm

$14,500 cash/check

Wells Fargo Cash Vault

12.

Dept. of Community Services – Bogan Aquatic Center

2723 N Bogan Rd Buford, GA 30519

M / W / F 9:00am – 5:00pm

$10,000 cash/check

Wells Fargo Cash Vault

13.

Dept. of Community Services – Collins Hill Aquatic Center

2000 Collins Hill Rd Lawrenceville, GA 30044

M / W / F 9:00am – 5:00pm

$500 cash/check Wells Fargo Cash

Vault

BL149-26 Bid Schedule (Continued) Page 10

14.

Dept. of Community Services – Historic Courthouse

185 Crogan St Lawrenceville, GA 30046

M / W / F 8:00am – 5:00pm

$800 cash/check Wells Fargo Cash

Vault

15.

Dept. of Community Services – Lenora Park

4515 Lenora Church Rd Snellville, GA 30039

M / W / F 1:00pm – 9:00pm

$5,500 cash/check

Wells Fargo Cash Vault

16.

Dept. of Community Services – Mountain Park & Aquatic Center

1063 Rockbridge Rd Stone Mountain, GA 30087

M / W / F 10:00am – 6:00pm

$3,000 cash/check

Wells Fargo Cash Vault

17.

Dept. of Community Services – Pinckneyville Community Center

4650 Peachtree Ind Blvd Berkeley Lake, GA 30096

M / W / F 10:00am – 4:00pm

$800 cash/check Wells Fargo Cash

Vault

18.

Dept. of Community Services – Rhodes Jordan Park

100 E Crogan St Lawrenceville, GA 30046

M / W / F 10:00am – 6:00pm

$9,000 cash/check

Wells Fargo Cash Vault

19.

Dept. of Community Services – George Pierce Park

55 Buford Hwy Suwanee, GA 30024

M / W / F 8:30am – 5:00pm

$2,500 cash/check

Wells Fargo Cash Vault

20.

Dept. of Community Services – Lucky Shoals Community Center

4651 Britt Rd Norcross, GA 30093

M / W / F 9:00am – 6:00pm

$3,500 cash/check

Wells Fargo Cash

BL149-26 Bid Schedule (Continued) Page 11

21.

Community Services – Bethesda Aquatic Center

225 Bethesda Church Rd Lawrenceville, GA 30044

M / W / F 9:00am – 5:00pm

$5,500 cash/check

Wells Fargo Cash Vault

22.

Dept. of Community Services – West Gwinnett Aquatic Center

4488 Peachtree Ind Blvd Norcross, GA 30071

M / W / F 8:00am – 6:00pm

$5,000 cash/check

Wells Fargo Cash Vault

23.

Dept. of Community Services – Shorty Howell Park

2750 Pleasant Hill Rd Duluth, GA 30096

M / W / F 10:00am – 4:00pm

$250 cash/check Wells Fargo Cash

Vault

24.

Dept. of Community Services – Centerville Community Center

3025 Bethany Church Rd Snellville, GA 30039

Tues.

9:00am – 4:00pm

$500 cash/check Wells Fargo Cash

Vault

25.

Dept. of Community Services – Norcross Human Services Center

5030 Georgia Belle Ct Norcross, GA 30093

Fri.

9:00am – 4:00pm

$500 cash/check Wells Fargo Cash

Vault

26.

Dept. of Community Services – Gwinnett Senior Services Center

567 Swanson Dr Lawrenceville, GA 30043

Wed.

9:00am – 3:00pm

$4,000 cash/check

Wells Fargo Cash Vault

27.

Dept. of Community Services – Buford Senior Center

2755 Sawnee Ave Buford, GA 30518

Tues.

9:00am – 4:00pm

$1,000 cash/check

Wells Fargo Cash

BL149-26 Bid Schedule (Continued) Page 12

The below Miscellaneous Pricing is for informational purposes only and will not be used in evaluating for award. Should any of the circumstances arise below during the contract term, the pricing below will be used. Rates are for the initial term; rates for optional renewal years 2-5 will correlate with the increases shown on Page 13.

Miscellaneous Pricing

Item # Description Price

1. Excess Time Fee (after 10 minutes) $

2. Excess Liability Fee $

3. Additional Deposit Logbooks $

4. As-Needed Pickup (holiday, same day, one-time, emergency, etc) $

5. Missed Pickup Credit $

6. Fuel Surcharge $

28.

Community Services – Lilburn Activity Building

788 Hillcrest Rd Lilburn, GA 30047

Thur.

12:00pm – 4:00pm

$800 cash/check Wells Fargo Cash

Vault

29.

Dept. of Community Services – Animal Welfare

884 Winder Hwy Lawrenceville, GA 30046

Thurs.

9:00am – 4:00pm

$3,000 cash/check

Wells Fargo Cash Vault

30.

Dept. of Community Services – Community Resource Center Grayson Hwy

1040 Grayson Highway Lawrenceville, GA 30045

Wed 9:00am – 4:00pm

$500 cash/check Wells Fargo Cash

Vault

Section B Total: $

Bid Grand Total (Sections A & B): $

BL149-26 Bid Schedule (Continued) Page 13

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin January 1, 2027 or upon Board of Commissioners approval.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation Renewal Option 4: % Increase % Decrease Explanation

Certification Of Non-Collusion In Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services.

Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the Instructions to Vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number Fax Number E-mail Address

Contact Person (if someone other than the authorized representative listed above) ______________________________________________________________

Telephone Number Fax Number E-mail Address https://www.gwinnettcounty.com/government/departments/financial-services/treasury

BL149-26 Page 14

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF

BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

VENDOR INSURANCE REQUIREMENTS 15

GWINNETT COUNTY

FINANCIAL SERVICES │ RISK MANAGEMENT

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

VENDOR INSURANCE REQUIREMENTS 16

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000 Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999 Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit

$3,000,000

Contracts from $2,000,000 to $4,999,999

$5,000,000

Contracts Over $5,000,000

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

VENDOR INSURANCE REQUIREMENTS 17

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an

Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. Gwinnett County should be provided with a minimum of 30 days advance written notice of cancellation, material change, or non-renewal of policies required by the contract.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

VENDOR INSURANCE REQUIREMENTS 18

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher. Certain Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-7 or better.

F. Insurance companies providing coverage should be licensed, and authorized to do business by the Office of the

Insurance and Safety Fire Commissioner of Georgia ("Insurance Commissioner"), with the exception of non-admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner.

All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-resident.

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number, if applicable.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any insurance program carried by the County.

J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of any tier to comply with all such requirements. The Contractor agrees that if for any reason a subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The ACORD Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the Contractor for the County.

M. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

N. The Contractor shall make available to the County, through its records or the records of its insurer, information regarding any claim related to a County project. Any loss run information relating to a County project will be made available to the County upon its request.

O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve the

Contractor and Subcontractors of liability under the Contract and any applicable law.

P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors’ industry.

R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.

VENDOR INSURANCE REQUIREMENTS 19

Surety Bonds (if required) All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in item E above.

BL149-26 Provision of Armored Courier Services on an Annual Contract Page 20

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below)

Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL149-26 Provision of Armored Courier Services on an Annual Contract Page 21

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date

(Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S.

Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

REV. 12.28.06

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM

COMMODITY LISTING.

BL149-26

Buyer Initials: BC

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

DEPARTMENT OF FINANCIAL SERVICES │ PURCHASING

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT

OF TECHNICALITY VERSUS NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION OR ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON

ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION

PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION

DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON

ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT

THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should only have two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm, or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform Enhancements for 2013, an original signed, notarized, and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate”, “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.)

should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as an addendum to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal or written communications between the parties. Receipt of addenda should be acknowledged in the submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their submittal.