BL138_23 Award Notice.pdf
PDF 261 KB Posted
- Attached to
- BL138-23, Provision of Ballot Printing and Vote by Mail Ballot Processing Services on an Annual Cont
- Solicitation number
- PE-77023-NONST-2023-000000009
- Issued by
- Gwinnett County, Georgia
About this file
This is an Award Notice and Bid Tabulation for Gwinnett County Board of Commissioners' Voter Registrations & Elections Division regarding Contract BL138-23 for the Provision of Ballot Printing and Vote by Mail Ballot Processing Services on an Annual Contract. The solicitation received bids on September 19, 2023, following a pre-bid conference held virtually on August 30, 2023. The contract encompasses ballot printing services in two sections: Section A includes printing of 14-inch single-sided ballots (117,500 units), 14-inch double-sided ballots (191,000 units), 18-inch single-sided ballots (218,000 units), and 18-inch double-sided ballots (25,000 units), along with bilingual English and Spanish ballots in various configurations (75,000, 40,000, and 150,000 units respectively) and setup fees of $250 to $2,500 per election. Section B covers Vote by Mail Ballot Processing Services. The contract includes pricing that vendors agreed to hold firm, with renewal options for up to four additional periods, each with specified annual increase percentages.
Fort Orange Press, Inc., located in Albany, New York, was awarded the contract as the recommended vendor with a base bid amount of $708,000.00, consisting of $230,732.50 for Section A ballot printing services and $477,267.50 for Section B vote by mail ballot processing services. Two competing bidders submitted proposals: Cathedral Corporation dba Fidlar Election Services with a total bid of $755,560.00, and Phoenix Graphics, Inc. with a total bid of $566,000.00. Fort Orange Press, Inc. committed to holding pricing firm for the initial contract term and offered renewal options with specified increase percentages of 0.005%, 2%, 3%, and 0.005% for Options 1 through 4 respectively. Contact information for the awarded vendor includes Kristi Royston at 11 Sand Creek Road, Albany, NY 12205, phone 706-296-3141, or kroyston@fortorangepress.com.
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Other files
| File | Type | Posted |
|---|---|---|
| BL138_23 INV.pdf | ||
| BL138_23 Ad1.pdf |
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Text version
October 17, 2023
AWARD NOTICE
BL138-23
Provision of Ballot Printing and Vote by Mail Ballot Processing Services on an Annual Contract
Pursuant to the bids received on September 19, 2023 for BL138-23, Provision of Ballot Printing and Vote by Mail Ballot Processing Services on an Annual Contract the bid has been awarded to Fort Orange Press, Inc. in the base bid amount of $708,000.00. Please note the enclosed bid tabulation.
We appreciate your bid and interest in Gwinnett County.
Sincerely, Jake Scarpone Purchasing Associate II
JS/km
Enclosure
BID TABULATION PAGE 1 of 1
BL138-23
Provision of Ballot Printing and Vote by Mail Ballot Processing Services on an Annual Contract Gwinnett County Voter Registrations & Elections Division
ITEM # DESCRIPTION UNIT PRICE EXTENDED
PRICE UNIT PRICE EXTENDED
PRICE UNIT PRICE EXTENDED
PRICE
1 14" BALLOTS SINGLE SIDED - One Card 117,500 EA $0.30 $35,132.50 $0.25 $29,375.00 $0.24 $28,200.00 2 14" BALLOTS DOUBLE SIDED - Two Card 191,000 EA $0.60 $114,218.00 $0.50 $95,500.00 $0.48 $91,680.00 3 18" BALLOTS SINGLE SIDED - One Card 218,000 EA $0.30 $65,182.00 $0.25 $54,500.00 $0.26 $56,680.00 4 18" BALLOTS DOUBLE SIDED - Two Card 25,000 EA $0.60 $14,950.00 $0.50 $12,500.00 $0.52 $13,000.00
5 SET-UP FEES PER ELECTION 5 EA $250.00 $1,250.00 $475.00 $2,375.00 $0.00 $0.00
1 14" BALLOTS DOUBLE SIDED (ENGLISH AND SPANISH) 75,000 EA N/B N/B $1.75 $131,250.00 $1.96 $147,000.00 2 18" BALLOTS DOUBLE SIDED (ENGLISH AND SPANISH) 40,000 EA N/B N/B $1.75 $70,000.00 $2.00 $80,000.00 3 18" BALLOTS DOUBLE SIDED x2 (ENGLISH AND SPANISH) 150,000 EA N/B N/B $2.00 $300,000.00 $2.26 $339,000.00
4 SET-UP FEES PER ELECTION 5 EA N/B N/B $2,500.00 $12,500.00 $0.00 $0.00
Recommended Vendor:
Fort Orange Press, Inc.
Attn: Kristi Royston 11 Sand Creek Road Albany, NY 12205 Phone: 706-296-3141 kroyston@fortorangepress.com
.005% increase
.005% increase
.005% increase
.005% increase
Yes Yes
3% increase 3% increase
Fort Orange Press, Inc.
(OS)
Cathedral Corporation dba Fidlar Election Services
(OS)
$230,732.50 $708,000.00
$230,732.50 $194,250.00
$513,750.00N/B
Phoenix Graphics, Inc.
(OS)
$755,560.00 2% increase
2% increase 2% increase
2% increase
$189,560.00
$566,000.00
APPROX.
QTY
SECTION A: BALLOT PRINTING SERVICES
SECTION B: VOTE BY MAIL BALLOT PROCESSING SERVICES
SECTION A TOTAL
Will Vendor Hold Pricing Firm? Renewal Option 1
Will Vendor Hold Pricing Firm? Renewal Option 3 Will Vendor Hold Pricing Firm? Renewal Option 4
Will Vendor Hold Pricing Firm? Renewal Option 2
SECTION B TOTAL
TOTAL
km mailto:kroyston@fortorangepress.com
| BL138-23 Award.pdf |
| BL138-23 Tab.pdf |
| Tab |
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