BL138_23 Ad1.pdf

September 7, 2023

ADDENDUM #1

BL138-23, Provision of Ballot Printing and Vote by Mail Ballot Processing Services on an Annual Contract

QUESTIONS & ANSWERS:

Q1. Can mail packets be mailed from the vendor’s local post office?

A1. Ballot packets can be mailed from the vendor’s local post office, except in instances where the County deems the ballot delivery turnaround will need to meet statutory ballot mail dates. In those instances, the County reserves the right to request the vendor mail packets from a local Gwinnett post office.

Q2. Can we reconfigure your envelopes to our equipment to optimize the insertion process?

A2. The format and layout of the envelopes should not be changed. However, the County will work with the selected vendor if minor margin or spacing adjustments are needed.

Q3. Can you provide PDF samples of your current envelopes?

A3. Please see attachments 2-4.

Q4. Could there be different ballot lengths in one election?

A4. Yes, while it is not common, there could be an instance of different ballot lengths in one election (primary).

Q5. How many versions and how many print colors are the Carrier and Return envelopes?

A5. Three; Carrier envelopes are white with some yellow, Oath/Return envelopes are white with some yellow, and Secrecy envelopes are white.

Q6. When do you plan on awarding the bid?

A6. The County anticipates award between mid-October and early-November, pending approval by the Gwinnett

County Board of Commissioners.

Q7. Pg 2: Once the print files are provided to the printer, proofs of the ballots must be provided to Gwinnett

County within 48 hours after the receipt of the print file. Is this a PDF proof or physical proof?

A7. PDF proof.

Q8. Pg 2-3: Prefilled test decks will be required. The pattern should be one blank ballot, one over voted ballot, and ballots with one mark per candidate, per race; not the pattern of one vote for the first candidate, two votes for second, etc. Test quantity will be determined by election. Prefilled test decks shall be shipped sorted by precinct and within precinct by card. Will you be supplying the prefilled test deck PDF, and this is the order that the ballots will arrive in the PDF?

A8. Yes, a prefilled test deck PDF will be provided to the vendor. It is expected that the print order will be the file order.

Q9. Pg 5: For ballots with more than two panels, folding a “z-shape” will allow for easier unfolding and scanning.

Will a double parallel fold be acceptable?

A9. Ballots with more than two panels should be Z-shape.

Q10. Pg 7: Special Instructions for delivery: Delivery agent to give advance notice of delivery at least 24 hours before delivery by phone to Elections Division. If materials are sent via UPS or FedEx as they do not merit a truck shipment, will tracking and estimated delivery times be sufficient?

A10. Tracking information is sufficient as long as 24 hours advance notice is provided.

Q11. Pg 11: The first push can take up to 72 hours for processing and mailing. – Is there any flexibility with the number of days for processing and mailing? To ensure nothing is rushed, our initial file turn time is longer than this.

A11. There is not flexibility with the number of days for processing. However, the County can submit to the selected vendor an initial file at an agreed upon time (typically 7-10 days) prior to the 72 hours and then provide a supplemental file of remaining instances that have been received since the initial file.

Q12. Pg 12: #1i.Voters receiving & delivered email notifications – Our tracking system provides all inbound and outbound tracking but does not currently include email notifications to voters. Is there any flexibility regarding this item? Do you have an example of what is sent to the voters?

A12. No tracking notification will need to be sent to voters by the vendor. Tracking information should be provided to the County.

Q13. Pg 12: #2 List files broken out by current ballot location, file, voter zip code. – Are you looking for report that is extracted on demand from the BalloTracking system? If so, do you have an example of what this looks like?

A13. Please see attachment 7. The ballot tracking report should be submitted to Gwinnett County Voter Registrations and Election in Excel format.

Q14. Could you please define these 3 different ballot types (Advance Ballots, election Day Ballots, Absentee

Ballots) and how they are packaged?

A14. Advance Ballots: Ballots used as provisional and emergency ballots during Advance in Person (early voting). These ballots will not need to be bound, the County will need twelve (12) sets and each set must contain approximately fifteen (15) copies of each ballot style.

Election Day Ballots: Ballots used as provisional, emergency and challenged ballots at polling locations on Election Day. These ballots must have the option of being shrink wrapped, usually in groups of 50, and will need to be sorted by precinct and ballot party when delivered. A minimum of 10% of active voters within a precinct will be ordered.

Absentee Ballots: Ballots used in-house to mail UOCAVA, provisional, replacement ballots, or anytime the County deems necessary to mail directly to voters. These ballots do not need to be bound and should be packaged by precinct/district combo and ballot party when delivered.

Q15. The packaging instructions on page 6 say: a. For precincts: 50 ballots are to be shrink-wrapped together by precinct; Do these above instructions above apply to the Advance Ballots and/or Election Day Ballots?

A15. The above-referenced instructions apply to Election Day precinct/polling location ballots only.

Q16. The packaging instructions on page 6 say: b. For absentee: no padding; ballots are to be shrink-wrapped by precinct with no more than 100 per pack; Aren’t all the Absentee ballots folded, inserted and mailed?

A16. Absentee ballots that are processed by the vendor must be folded, inserted and mailed. However, the

County processes some absentee ballots and all UOCAVA and provisional ballots in-house. These should be delivered to the County shrink-wrapped by precinct with no more than 100 per pack.

Q17. Are the ballot quantities on the Pricing Form a combination of all 3 ballot types per election?

A17. Section A of the Bid Schedule includes an estimate of all ballot types for all elections in 2024 for Advance

Ballots, Election Day Ballots, Absentee Ballots processed in-house. Section B of the Bid Schedule includes an estimate of all ballot types for all elections in 2024 for Absentee ballots to be mailed by the selected vendor.

Q18. What are the specifications for the Voting Instruction Inserts?

A18. Examples of standard voting instructions are attached. However, the County reserves the right to add and change voting instructions and inserts as needed to comply with codes and regulations.

Q19. Can you send a PDF of your current Voting Instruction Inserts?

A19. Please see attachments 5 and 6.

Q20. Do the Instruction Inserts have an “I Voted” sticker?

A20. No.

Q21. On the pricing document there is a column headed “DELVERY A.R.O.” What info are you expecting to see in that column?

A21. The delivery A.R.O. column is for the vendor’s expected lead time once an order is placed.

Q22. On Page 13 Lines 2 & 4 and Page 14 Line 3: The description indicates “Two Card”. Are the quantities listed the number of ballots or the number of cards? For instance, on Page 13 Line 4 would we be printing 25,000 or 50,000?

A22. The following are estimates:

Page 13 – Bid Schedule Section A, Line 2: 191,000 ballots x 2 cards per ballot = 382,000 total estimated prints Page 13 – Bid Schedule Section A, Line 4: 25,000 ballots x 2 cards per ballot = 50,000 total estimated prints Page 14 – Bid Schedule Section B, Line 3: 150,000 ballots x 2 cards per ballot = 300,000 total estimated prints

Q23. On Pages 8 and 9: There isn’t an indication of “Two Card” but we have the same question on quantities.

Is there a projection of which elections would be Two Card? If so, are the quantities listed the number of ballots or the number of cards? For instance, Page 9 General Election would we be printing 60,000 or 120,000 for Election Day ballots?

A23. The following are estimates:

Page 7: Presidential Preference Primary – Ballots are anticipated to be one card.

Page 8: General Primary and Nonpartisan General Election – Democratic, Republican and Nonpartisan ballots are anticipated to be two cards.

Page 8: General Primary and Nonpartisan General Election Runoff – All ballots are anticipated to be one card.

Page 9: General Election – Ballots are anticipated to be two cards.

Page 9: General Election Runoff – Ballots are expected be one card.

This addendum should be acknowledged in the space provided on page 14 of the bid documents. Failure to do so may result in your bid being deemed non-responsive.

Thank you, Jake Scarpone

Jake Scarpone Purchasing Associate II

Attachments:

1. Pre-Bid Conference Sign-In Sheet

2. Example Carrier envelope

3. Example Secrecy envelope

4. Example Return/Oath envelope

5. Example English Language Voting Instructions

6. Example Spanish Language Voting Instructions

7. Example Ballot Tracking Report

PRE-BID CONFERENCE BL138-23

Representative Name Company Name Phone # E-Mail Address

(DEPARTMENT REPRESENTATIVES SIGN-IN AT BOTTOM)

1. Michelle Mrozkowski Printelect 828-206-7730 michellemrozkowski@printelect.com

2. Rachel Eaglin Runbeck Election Services 480-455-1017 reaglin@runbeck.net

3. Kabir Chopra Runbeck Election Services 480-455-1085 kchopra@runbeck.net

4. Phillip Johnson Runbeck Election Services pjohnson@runbeck.net

5. Nancy Mancuso Runbeck Election Services 480-455-1009 nmancuso@runbeck.net

6. Chris Andrews Printelect chrisandrews@printelect.com

7. Amanda Notch Seachange 763-586-3750 Amanda.Notch@seachangemn.com

8.

9.

10.

Department Representative Name Department Department Representative Name Department

Jake Scarpone DOFS Kelly Lindsey VRE

Zachary Manifold VRE Diane Reid VRE

Kelvin Williams VRE

ATTACHMENT 1 - PRE-BID CONFERENCE SIGN IN SHEET

Cherokee_Outgoing Envelope_9.625 x 6.125_8-31-2021

Board of Registrars/ Junta de Registradores 455 Grayson Highway Suite 200 Lawrenceville, GA 30046

USA

OUR INDICIA

US Postage

PAID

Albany NY Permit 1132

First-Class Mail US Postage

PAID

Albany NY

Permit 1132

Presorted First-Class Mail

US Postage

PAID

Albany NY Permit 1132

First-Class Mail US Postage

PAID

Fort Orange Press

PRSRT STD

US Postage

PAID

Albany NY

Permit 1132

Presorted First-Class Mail

US Postage

PAID

Fort Orange Press

Non-Profit Org US Postage

PAID

Albany NY

Permit 1132

ELECTION MATERIAL – PLEASE EXPEDITE

RETURN SERVICE REQUESTED

OFFICIAL ABSENTEE BALLOT/

BOLETA OFICIAL DE VOTO AUSENTE

APCLHNHOAPFOHK

AHNHHHGIHKAHEK

ABDJFFGNIPNMNK

DDLLLDDLLLLDLL

GACHFC01

Jane Voter 123 Main Street Any Town, GA 12345-6789

ALGPCIHPELGK

AMPHMDHIMBHK

AKOKMOAAACEK

ATTACHMENT 2

EXAMPLE CARRIER ENVELOPE

Cherokee County 2782 Marietta Hwy, Ste 100 Canton, GA 30114-8274

Return envelope

Official absentee ballot

If someone helped you vote your ballot

Oath of person assisting voter I, the undersigned, do swear (or affirm) that I assisted the voter named on this envelope in marking their absentee ballot as they personally communicated their preferences to me; and that the voter is entitled to receive assistance in voting under provisions of subsection (b) of Code Section 21-2-385. I acknowledge that assisting a voter who is not eligible for assistance in completing this application violates Georgia law and is punishable by a fine up to $100,000 or imprisonment for up to 10 years, or both.

Reason for assistance Unable to read the English language Requires assistance due to physical disability

Return your ballot promptly Your ballot must be received at the County Elections Office by 7:00 PM on Election Day.

You can

• Mail it (be sure you have enough postage).

• Drop it at an authorized drop box in your county.

• Deliver it yourself to your county elections office.

Check carefully! Did you...

Read and sign the voter oath?

Enter your date of birth?

Check that your identification information is entered accurately and written clearly?

Put your ballot in the secrecy envelope and place it inside this envelope?

Signature of person assisting the voter

Printed name of person assisting the voter

Printed nam e of the voter

For official use only

Date/time received

Certified and approved by

Voter Identifi cation Print carefully. This inform ation w ill be used to verify your identity before counting your ballot.

M y date of birth (M

M

/DD/YYYY) _______________________________

N um ber of m y G eorgia D river’s License or State Identifi-cation Card issued by the D epartm ent of D river Services

I do not have a G eorgia driver’s license or ID The last 4 digits of m y Social Security N

o. are

I do not have a G or a Social Security N um ber A

N D

I have placed in this envelope a copy of one of the form s of identification listed in the absentee ballotinstructions.

O R

O R

Voter O ath

I, the undersigned, do sw ear (or affi rm ) that

I am a citizen of the U nited States and of the State of G eorgia.

I am not currently serving a sentence for conviction of a felony.

I reside at the address w here I am registered to vote.

I am eligible to vote by absentee ballot.

I have not m arked or m ailed any other absentee ballot, nor shall I vote in person.

I have m arked and sealed this ballot in private and have not allow ed any unauthorized person to observe m e voting or how the ballot w as voted.

I w ill not give this ballot to any person not authorized by law to deliver or return ballots.

I understand the instructions and that the offer or acceptance of m oney or any other object of value to vote for any particular candidate, list of candidates, issue, or list of issues included in this election constitutes an act of voter fraud and is a felony under G eorgia law

You m ust personally sign this oath. Signing this oath on behalf of another voter and/or providing false inform ation on this envelope violates G eorgia law and is punishable by a fine up to $100,000, im prisonm ent for up to 10 years, or both.

Voter, sign here

OFFICIAL ABSENTEE BALLOT

BOARD OF REGISTRARS

APCLHMHPALFMHK

AHNGOFEANDPDEK

AHHPHECLGIBPNK

DDLLLDDLLLLDLL

GACHRC01

Date (MM/DD/YYYY)

ALGPCIHPELGK

AMPHMDHIMBHK

AKOKMOAAACEK

VOTERID:1083149

OFFICIALABSENTEEBALLOT

Cherokee ED 10 AD 77

JANEVOTER

123 MAIN STREET

ANY TOWN, GA12345-6789

*1182331*

ALGPCIHPELGK

AMPHMDHIMBHK

AKOKMOAAACEK

VOTERID:1083149

OFFICIALABSENTEEBALLOT

Cherokee ED 10 AD 77

JANEVOTER

123 MAIN STREET

ANY TOWN, GA12345-6789

*1182331*

Place $0.58 in stamps here

ALGPCIHPELGK

AMPHMDHIMBHK

AKOKMOAAACEK

FOR ADDITIONAL INFORMATION

PLEASE CONTACT THE US POSTAL SERVICE

REPRESENTATIVE BELOW:

OEMCRM FIM & Barcode

ALIGN

WITH

UPPER

RIGHT

CORNER

ALIGN

WITH

LOWER

RIGHT

CORNER

CAUTION:

USE ONLY FOR ADDRESS BEARINGTHEZIP+4CODE

ABOVE. SEE PUBLICATION 25FOR PRINTING

REQUIREMENTS.

THIS POSITIVE PREPAREDFOR:CHEROKEE COUNTY

2782MARIETTAHWY STE 100

CANTON, GA30114-8274

TO BE USEDONLYWITH FIM- A(Courtesy Reply Mail)

AND ZIP CODE:

30114-8274 DP=99CK=2

(c)1989-2021 Envelope Manager version 4.03.02.CreatedAugust 27,2021 2:27 PM

Use Envelope Manager'sDAZzle Designer to create a complete courtesy or businessreply mail artwork in minutes!

www.EnvelopeManager.com (800)576-3279 www.PictureItPostage.comCustomized Color Postage Stamps!

SIZE:FIM & BARCODE ARE ACTUAL SIZE:DO NOTENLARGE OR REDUCE!

PLACEMENT: Specialcare also must be taken toensure FIMs and barcodes are placed properly onthe mail piece. Improper sizeor placementensures the mail piece will not meet USPS regulations and defeat their purpose of automation compatibility.

FOR ADDITIONAL INFORMATION

PLEASE CONTACT THE US POSTAL SERVICE

REPRESENTATIVE BELOW:

OEMCRM FIM & Barcode

ALIGN

WITH

UPPER

RIGHT

CORNER

ALIGN

WITH

LOWER

RIGHT

CORNER

CAUTION:

USE ONLY FOR ADDRESS BEARINGTHEZIP+4CODE

ABOVE. SEE PUBLICATION 25FOR PRINTING

REQUIREMENTS.

THIS POSITIVE PREPAREDFOR:CHEROKEE COUNTY

2782MARIETTAHWY STE 100

CANTON, GA30114-8274

TO BE USEDONLYWITH FIM- A(Courtesy Reply Mail)

AND ZIP CODE:

30114-8274 DP=99CK=2

(c)1989-2021 Envelope Manager version 4.03.02.CreatedAugust 27,2021 2:27 PM

Use Envelope Manager'sDAZzle Designer to create a complete courtesy or businessreply mail artwork in minutes!

www.EnvelopeManager.com (800)576-3279 www.PictureItPostage.comCustomized Color Postage Stamps!

SIZE:FIM & BARCODE ARE ACTUAL SIZE:DO NOTENLARGE OR REDUCE!

PLACEMENT: Specialcare also must be taken toensure FIMs and barcodes are placed properly onthe mail piece. Improper sizeor placementensures the mail piece will not meet USPS regulations and defeat their purpose of automation compatibility.

Vote by mail official absentee ballot\ Vota por correo boleta oficial en ausencia

Contact information/ Información del contacto

Gwinnett County Board of Registrars Junta de Registradores 455 Grayson Highway, Suite 200 Lawrenceville, GA 30046

GwinnettElections.com

678.226.7210 absentee@gwinnettcounty.com

ATTACHMENT 2

EXAMPLE CARRIER ENVELOPE

OFFICIAL ABSENTEE BALLOT

BOLETA OFICIAL DE VOTO AUSENTE

BALLOT MUST BE ENCLOSED

BOLETA DEBE ESTAR ADJUNTA

DeKalb_Secrecy Envelope_11-12-2020_1:45pm

DeKalb - Oath/Secrecy Envelope - Civilian

Cherokee_Secrecy Envelope_8-31-2021

APCLHMHOBIGMHK

AHNGHKJDFMJFCK

ACDGJHANIIDMNK

DDLLDLLLLLLDLL

GACHSC01

ATTACHMENT 3

EXAMPLE SECRECY ENVELOPE

You m ust personally sign this oath. Signing this oath on behalf of another voter and/or providing false inform ation on this envelope violates G eorgia law and is punishable by a fine up to $100,000, im prisonm ent for up to 10 years, or both.

U sted debe firm ar personalm ente este juram ento. Firm ar este juram ento en nom bre de otro votante y/o proporcionar in-form ación falsa en este sobre viola la ley de G eorgia y se castiga con una m ulta de hasta 100,000 dólares, prisión de hasta 10 años o am bas.

Voter, sign here/ Votante, firm e aquí

Printed nam e of voter/ N om bre im preso del votante

Voter Identification/ Identificación del votante Print carefully. This inform ation w ill be used to verify your identity before counting your ballot.

Escriba con cuidado. Esta inform ación se utilizará para verificar su identidad antes del recuento de su voto

M y date of birth (M

M /D

D

/YYYY)

M i fecha de nacim iento (M M

/D D

/AAAA)

Num ber of m y Georgia Driver’s License or State Identification

Card issued by the Departm ent of Driver Services

Núm ero de m i licencia de conducir de Georgia o tarjeta de identificación estatal em itida por el Departam ento de Servicios al Conductor

O R

I do not have a G

O

N o tengo licencia de conducir ni identificación de G eorgia The last 4 digits of m y Social Security N

o. are Los cuatro últim os dígitos de m i núm ero de m i seguro social son

O R

I do not have a G eorgia driver’s license or ID or a O

Social Security N um ber AN

D I have placed in this envelope a copy of one of the form s of identification listed in the absentee ballot instructions.

N o tengo licencia de conducir ni identificación de G eorgia ni un núm ero de seguro social Y he colocado en este sobre una copia de una de las form as de identificación enum eradas en las instrucciones para la boleta de voto ausente.

If someone helped you vote your ballot Si alguien le ayudó a votar su boleta

Oath of person assisting voter I, the undersigned, do swear (or affirm) that I assisted the voter named on this envelope in marking their absentee ballot as they personally commu-nicated their preferences to me; and that the voter is entitled to receive assistance in voting under provisions of subsection (b) of Code Section 21- 2-385. I acknowledge that assisting a voter who is not eligible for assistance in completing this ballot violates Georgia law and is punishable by a fine up to $100,000 or imprisonment for up to 10 years, or both.

Juramento de la persona que ayuda al votante Yo, el abajo firmante, juro (o afirmo) que ayudé al votante nombrado en este sobre a completar su boleta de voto ausente, ya que me comunicó personalmente sus preferencias; y que el votante tiene derecho a recibir asistencia para votar conforme a las disposiciones de la sub‐sección (b) de la Sección 21‐2‐385 del Código. Reconozco que ayudar a un votante que no tiene derecho a recibir asistencia para completar esta boleta viola la ley de Georgia y se castiga con una multa de hasta 100,000 dólares, una pena de prisión de hasta 10 años, o ambas cosas.

Reason for assistance/Motivo de la asistencia Unable to read the English language/ No puede leer el idioma inglés Requires assistance due to physical disability/ Requiere asistencia debido a una discapacidad física

Return your ballot promptly/Devuelva su boleta con prontitud Your ballot must be received at the Elections Office by 7:00pm on Election Day.

Su boleta debe ser recibida en la Oficina de Elecciones antes de las 7:00pm el Día de Elección.

You can/Puede

• Mail it in this postage paid envelope.

Enviarlo por correo en este sobre con franqueo pagado.

• Drop it at an authorized drop box.

Dejarla en un buzón autorizado.

• Deliver it yourself to your elections office.

Entregarla usted mismo en su oficina de Elecciones Check carefully! Did you.../¡Revise con cuidado! Ya. . .

Read and sign the voter oath?

Lo envió por correo en este sobre con franqueo pagado?

Enter your date of birth?

Escribió su fecha de nacimiento?

Check that your identification information is entered accurately and written clearly?

Comprobó que sus datos de identificación son precisos y están claramente escritos?

Put your ballot in the privacy envelope and place it inside this envelope?

Puso su boleta en el sobre de privacidad y lo colocó dentro de este sobre?

For official use only Solo para uso oficial

Date/time received Fecha/hora recibido

Certified and approved by Certificado y aprobado por

DO NOT TEAR / NO LO DESPRENDA

Signature of person assisting the voter Firma de la persona que asiste al votante

Date (MM/DD/YYYY) Fecha (MM/DD/AAAA)

Printed name of person assisting the voter Nombre impreso de la persona que asiste al votante

Oath Envelope.2021/ Sobre de juramento.2021

ATTACHMENT 4

EXAMPLE RETURN/OATH ENVELOPE

GLUE STRIP

TIRA DE PEGAMENTO

Voter Oath/ Juramento del votante

I, the undersigned, do swear (or affirm) that/ Yo, el abajo firmante, juro (o afirmo) que I am a citizen of the United States and of the State of Georgia.

Soy ciudadano de los Estados Uni dos y del Estado de Georgia.

I am not currently serving a sentence for conviction of a felony.

No estoy cumpliendo actualmente una condena por un delito grave.

I reside at the address where I am registered to vote.

Reside en la direcci6n en la que estoy inscrito para votar.

I am eligible to vote by absentee ballot.

Tengo derecho a votar en boleta de voto ausente.

I have not marked or mailed any other absentee ballot, nor shall I vote in person.

No he marcado ni enviado por correo ninguna otra boleta de voto ausente, ni votare en persona.

I have marked and sealed this ballot in private and have not allowed any unauthorized person to observe me voting or how the ballot was voted He marcado y sellado esta boleta en privado y no he permitido que ninguna persona no autorizada me observe votar o c6mo se vot6 esta boleta.

I will not give this ballot to any person not authorized by law to deliver or return ballots.

No entregare esta boleta a ninguna persona no autorizada por la ley para entregar o devolver boletas.

I understand the instructions and that the offer or acceptance of money or any other object of value to vote for any particular candidate, list of candidates, issue, or list of issues included in this election constitutes an act of voter fraud and is a felony under Georgia law.

Entiendo las instrucciones y que la oferta o aceptaci6n de dinero o cualquier otro objeto de valor para votar por cualquier candidate, lista de candidates, tema o lista de temas incluidos en esta elecci6n constituye un acto de fraude electoral y es un delito grave bajo la ley de Georgia.

GLUE STRIP

TIRA DE PEGAMENTO

ATTACHMENT 4

EXAMPLE RETURN/OATH ENVELOPE

Form # ABI-MO-21

Instructions for marking and returning an official absentee ballot

What’s in your ballot package?

Your voting materials in this package include:

• your official ballot

• these instructions

• your white w/ yellow bar return envelope

• a white envelope labeled Official Absentee Ballot

Before you begin You must mark your ballot in private.

No one can observe you marking your ballot except for

• an authorized person lawfully assisting you in marking your ballot if you are entitled to assistance, or

• your child if under 18 years old, or

• any child under 12 years old.

How to mark, seal, sign and return your ballot by Election Day

1. Mark your ballot

• Use a black or blue pen.

• If you are physically disabled or illiterate, you may have assistance marking your ballot. See the rules for who can receive assistance on the other side of the page.

• Completely fill in the oval next to the name of the candidate you want to vote for or the response to a ballot question.

• Do not vote for more candidates than allowed. If you do, your vote may not count in that contest.

• You do not have to vote in every contest for your ballot to count.

• To vote for a person whose name does not appear on the ballot, follow the directions on the ballot for casting a write-in vote.

Write-in votes are not allowed in primary elections.

• If you make a mistake, contact your elections office for a replacement ballot. No replacement ballot can be mailed on the day prior to an election.

2. Seal your ballot in the white ballot secrecy envelope

• Be sure the ink is dry before folding your ballot.

• Put the ballot into the white ballot secrecy envelope labeled “Official Absentee Ballot” and seal the envelope.

3. Put your ballot in the white w/ yellow bar return envelope

• Put the white ballot secrecy envelope into the white w/ yellow bar Ballot Return Envelope.

4. Complete the form and sign the return envelope Read the oath carefully.

You are signing under penalty of false swearing that you voted your own ballot, have not allowed any unauthorized person to observe you marking your ballot and that you will not permit any unauthorized person to mail, deliver, or return your completed ballot.

• Use an ink pen.

• Sign the oath in your usual signature in the box next to the “X”.

• Print your name.

• Enter your date of birth.

You must provide identification. You can:

• Enter the 9-digit number of your Georgia Driver’s License or State Identification Card Number.

OR

• Enter the last 4-digits of your Social Security Number.

OR

If you do not have a Georgia Driver’s License or ID or a Social Security Number, place a copy of an acceptable form of identification in the white w/ yellow envelope. See the list of acceptable forms of identification on the other side of these instructions. Only mail copies of acceptable forms of identification. Do not mail original identification cards.

5. Seal the return envelope

• Seal both of the two glue strips on the white w/ yellow return envelope.

6. Return your ballot

• Your ballot can only be mailed or delivered to the elections office by yourself or your mother, father, grandparent, aunt, uncle, brother, sister, spouse, son, daughter, niece, nephew, grandchild, son-in-law, daughter-in-law, mother-in-law, father-in-law, brother-in-law, sister-in-law, or an individual living in your same household.

APCPHNGLCPHPHK

AHNGHODLAAALEK

AAFGCEIPCFLPNK

DDLLLDLLLDLDLL

GAGWLC01

ATTACHMENT 5 - ENGLISH LANGUAGE VOTING INSTRUCTIONS

Form # ABI-MO-21

Acceptable forms of identification if you do not have a Georgia Driver's License or State Identification Card Number An identification with your photograph:

• United States military identification card

• Employee identification card issued by any branch, department, agency, or entity of the U. S. government, Georgia state government, or Georgia county, municipality, board, authority, or any other entity of the state of Georgia

• Georgia voter identification card

• United States Passport

• Tribal identification card containing your photograph

Or, a document that shows your name and address:

• Current utility bill • Government check

• Bank statement • Paycheck

• Other government document that shows your name and address

How to return your ballot Mail it Mail your ballot so that it is received by 7:00 pm on Election Day.

Deliver it You can deliver your ballot in person to your elections office.

Drop it off Drop off your ballot at an authorized drop box.

Track your ballot To check the status of your returned absentee ballot, visit www.mvp.sos.ga.gov

Help prevent election fraud If any unauthorized person asks to observe you voting your ballot, asks to view your completed ballot, or offers to deliver or return your voted ballot to the elections office, contact the Georgia Secretary of State’s Office Voter Fraud Hotline at 877-725-9797 or email reportfraud@sos.ga.gov.

Who may be assisted while voting?

O.C.G.A. § 21-2-385(b): A physically disabled or illiterate elector may receive assistance in preparing his or her ballot from any person of the elector’s choice other than such elector’s employer or the agent of such employer or an officer or agent of such elector’s union; provided, however, that no person whose name appears on the ballot as a candidate at a particular primary, election, or runoff nor the mother, father, grandparent, aunt, uncle, sister, brother, spouse, son, daughter, niece, nephew, grandchild, son-in-law, daughter-in-law, mother-in-law, father-in-law, brother-in-law, or sister-in-law of such candidate shall offer assistance during such primary, election, or runoff under the provisions of this Code section to any elector who is not related to such candidate. For the purposes of this subsection, the term “related to such candidate” shall mean such candidate’s mother, father, grandparent, aunt, uncle, sister, brother, spouse, son, daughter, niece, nephew, grandchild, son-in-law, daughter-in-law, mother-in-law, father-in-law, brother-in-law, or sister-in-law. The person rendering assistance to the elector in preparing the ballot shall sign the oath printed on the same envelope as the oath to be signed by the elector. Any person who willfully violates this subsection shall be guilty of a felony and, upon conviction thereof, shall be sentenced to imprisonment for not less than one nor more than ten years or to pay a fine not to exceed $100,000.00, or both, for each such violation.

When must an absentee ballot be received?

AN ABSENTEE BALLOT MUST BE RECEIVED IN THE ELECTIONS OFFICE BY 7:00 P.M. (CLOSE OF THE POLLS) ON THE PRIMARY OR

ELECTION DAY IN ORDER TO BE COUNTED.

A REGISTRAR MAY DELIVER, ON THE DAY OF THE PRIMARY OR ELECTION, AN ABSENTEE BALLOT TO AN ELECTOR CONFINED IN A

HOSPITAL, AND SUCH ELECTOR MAY THEN AND THERE VOTE THE ABSENTEE BALLOT.

ATTACHMENT 5 - ENGLISH LANGUAGE VOTING INSTRUCTIONS

mailto:reportfraud@sos.ga.gov

Formulario # ABI-MO-21

Instrucciones para hacer y devolver una boleta oficial de voto ausente

¿Qué hay en el paquete de boletas?

Los materiales de votación en este paquete incluyen lo siguiente:

• su boleta oficial

• estas instrucciones

• su sobre de devolución blanco con barra amarilla

• un sobre blanco con etiqueta “Boleta Oficial de Voto Ausente”

Antes de comenzar Debe marcar su boleta en privado.

Nadie puede observarlo mientras marca la boleta excepto

• una persona legalmente autorizada que lo ayude a marcar su boleta si tiene derecho a recibir asistencia, o

• su hijo(a) si es menor de 18, o

• cualquier niño(a) menor de 12.

Cómo marcar, cerrar, firmar y devolver su boleta para el día de las elecciones

1. Marque su boleta

• Utilice un bolígrafo negro o azul.

• Si tiene alguna discapacidad física o es analfabeto, puede recibir ayuda para marcar su boleta. Consulte las reglas sobre quién pueden recibir ayuda al otro lado de la página.

• Rellene por completo el óvalo al lado del nombre del candidato que quiere votar o la respuesta a la pregunta de la boleta.

• No vote por más candidatos de lo autorizado. Si lo hace, es posible que su voto no cuente en esa contienda.

No es necesario que vote en todas las contiendas para que se cuente su boleta.

Para votar por una persona cuyo nombre no aparece en la boleta, siga las indicaciones en la boleta para emitir un voto por escrito. No se permiten los votos por escrito en las elecciones primarias.

• Si comete un error, comuníquese con su oficina de elecciones para obtener un reemplazo de su boleta. No se puede enviar la boleta de reemplazo un día antes de las elecciones.

2. Coloque la boleta en el sobre blanco de voto secreto

• Asegúrese de que la tinta está seca antes de doblar la boleta.

• Coloque la boleta dentro del sobre blanco de voto secreto con la etiqueta “Boleta Oficial de Voto Ausente” y selle el sobre.

3. Coloque su boleta en el sobre de devolución blanco con barra amarilla

• Coloque el sobre blanco de voto secreto en el sobre de devolución de boleta blanco con barra amarilla.

4. Complete el formulario y firme el sobre de devolución Lea detenidamente el juramento.

Está firmando bajo pena de falso juramento que votó su propia boleta, no le permitió a ninguna persona no autorizada que lo observe marcando su boleta y que no le permitirá a ninguna persona no autorizada a que envíe por correo, entregue o devuelva su boleta una vez completada.

• Utilice un bolígrafo con tinta.

• Firme el juramento con su firma usual en la casilla al lado de la “X”.

• Escriba su nombre en imprenta.

• Ingrese su fecha de nacimiento.

Debe presentar identificación. Puede:

• Ingresar el número de 9 dígitos de su licencia de conducir de Georgia O su número de tarjeta de identificación del estado.

O

• Ingresar los últimos 4 dígitos de su Número de Seguro

Social.

O Si no tiene una licencia de conducir de Georgia o identificación o Número de Seguro Social, entregue una copia de una forma de identificación aceptable en el sobre blanco con barra amarilla. Consulte la lista de formas de identificación aceptables en el reverso de estas instrucciones. Solo envíe copias de las formas de identificación aceptables. No entregue la identificación original.

5. Selle el sobre de devolución

• Selle las dos tiras de pegamento en el sello de devolución blanco con amarillo.

6. Devuelva la boleta

• Solo puede entregar o enviar la boleta por correo a la oficina de elecciones usted mismo o su madre, padre, abuelo(a), tío(a), hermano(a), cónyuge, hijo(a), sobrino(a), nieto(a), yerno, nuera, suegro(a), cuñado(a) o un individuo que vive en el mismo hogar que usted.

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ATTACHMENT 6 - SPANISH LANGUAGE VOTING INSTRUCTIONS

Formas de identificación aceptables si no cuenta con una licencia de conducir de Georgia o un número de tarjeta de identificación del estado. Una identificación con su fotografía:

• Tarjeta de identificación militar de los Estados Unidos

• Tarjeta de identificación de empleo emitida por cualquier sucursal, departamento, organismo, o entidad del gobierno de Estados Unidos, el gobierno del estado de Georgia, o del condado de Georgia, municipalidad, consejo, autoridad, o cualquier otra entidad del estado de Georgia

• Tarjeta de identificación de votante de Georgia

• Pasaporte de Estados Unidos

• Tarjeta de identificación tribal con su fotografía

O, un documento que muestre su nombre y dirección:

• Factura actual de servicio público • Cheque del gobierno

• Recibo de sueldo• Estado de cuenta bancario

• Otro documento del gobierno que tenga su nombre y dirección

Cómo devolver su boleta Envíela por correo Envíe su boleta por correo para que se reciba antes de las 7:00pm del día de las elecciones.

Entréguela Puede entregar su boleta en persona en su oficina de elecciones.

Deposítela Deposite su boleta en un buzón autorizado.

Rastree su boleta Para verificar el estado de su boleta de voto ausente devuelta, visite www.mvp.sos.ga.gov

Ayude a prevenir el fraude electoral Si una persona no autorizada le pide observarlo mientras vota con su boleta, le pide ver su boleta completada, o le ofrece entregar o devolver su boleta con el voto a la oficina de elecciones, comuníquese con la línea telefónica directa de fraude electoral de la Oficina del Secretario de Estado de Georgia al 877-725-9797 o envíe un correo electrónico a reportfraud@sos.ga.gov.

¿Quiénes pueden recibir ayuda durante la votación?

O.C.G.A. § 21-2-385(b): Un votante que tenga discapacidad física o sea analfabeto puede recibir ayuda para preparar su boleta por parte de cualquier persona que elija el votante que no sea su empleador o el agente de dicho empleador o un oficial o agente de dicha unión del votante; con la condición, no obstante, de que ninguna persona cuyo nombre aparezca en la boleta como candidato en una primaria particular, elección o desempate, ni la madre, el padre, abuelo(a), tío(a), hermano(a), cónyuge, hijo(a), sobrino(a), nieto(a), yerno, nuera, suegro(a), cuñado(a) de dicho candidato le puede ofrecer ayuda durante dicha primaria, elección o desempate en conformidad con las disposiciones de esta sección del Código a cualquier votante que no esté relacionado con dicho candidato. A efectos de la presente subsección, el término “estar relacionado con dicho candidato” hace referencia a la madre, el padre, abuelo(a), tío(a), hermano(a), cónyuge, hijo(a), sobrino(a), nieto(a), yerno, nuera, suegro(a), cuñado(a). La persona que preste su ayuda al votante para preparar la boleta debe firmar el juramento impreso en el mismo sobre que el del juramento que debe firmar el votante. Toda persona que infringe intencionalmente esta subsección será culpable de delito y, al recibir condena por esto, se le sentenciará a prisión por no menos de un año y no más de diez años o deberá pagar una multa que no superará los $100,000.00, o ambas, por dicho incumplimiento.

¿Cuándo se debe recibir una boleta de voto ausente?

UNA BOLETA DE VOTO AUSENTE SE DEBE RECIBIR EN LA OFICINA DE ELECCIONES ANTES DE LAS 7:00PM (CIERRE DE LAS URNAS)

EN EL DÍA DE LA PRIMARIA O DE LAS ELECCIONES PARA QUE SE CUENTE.

ES POSIBLE QUE UN SECRETARIO ENTREGUE, EL DÍA DE LA PRIMARIA O LAS ELECCIONES, UNA BOLETA DE VOTO AUSENTE A UN ELECTOR CONFINADO EN UN HOSPITAL, QUE LUEGO PODRÁ VOTAR AHÍ MISMO CON LA BOLETA DE VOTO AUSENTE.

Formulario # ABI-MO-21

ATTACHMENT 6 - SPANISH LANGUAGE VOTING INSTRUCTIONS

http://www.mvp.sos.ga.gov/ mailto:reportfraud@sos.ga.gov

To Voter IMB Ballot Return IMB Jurisdiction Zip Code File Uploaded Job Name Mailing Date In Transit To Voter Delivered To Voter In Transit To BOE Delivered To BOE 0071510759497159741330017290578 0077710759499318480130046638850 Gwinnett 30017‐2905 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:58 PM 4/30/2022 2:28:01 AM 5/10/2022 12:10:39 AM 5/11/2022 6:17:15 PM 0071510759497159739330019464695 0077710759499318511730046638850 Gwinnett 30019‐4646 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:57 PM 4/30/2022 6:58:41 PM 5/4/2022 7:23:51 PM 5/5/2022 5:17:11 PM 0071510759497159741730024646020 0077710759499318480830046638850 Gwinnett 30024‐6460 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:58 PM 4/30/2022 8:10:30 PM 0071510759497159741830024367939 0077710759499318480730046638850 Gwinnett 30024‐3679 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:58 PM 4/30/2022 5:49:21 PM 0071510759497159742830024389063 0077710759499318515830046638850 Gwinnett 30024‐3890 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:53 PM 4/30/2022 6:35:15 PM 0071510759497159742930024389063 0077710759499318515730046638850 Gwinnett 30024‐3890 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:53 PM 4/30/2022 6:35:15 PM 0071510759497159740630043740200 0077710759499318480030046638850 Gwinnett 30043‐7402 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:58 PM 4/30/2022 3:22:04 AM 0071510759497159740730043740200 0077710759499318510830046638850 Gwinnett 30043‐7402 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:57 PM 4/30/2022 3:22:04 AM 0071510759497159740930043366400 0077710759499318511330046638850 Gwinnett 30043‐3664 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:57 PM 4/30/2022 2:23:43 AM 0071510759497159741630043405745 0077710759499318511030046638850 Gwinnett 30043‐4057 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:57 PM 4/30/2022 2:23:44 AM 5/10/2022 12:12:00 AM 5/11/2022 6:16:30 PM 0071510759497159740330044523527 0077710759499318480430046638850 Gwinnett 30044‐5235 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:58 PM 4/30/2022 6:35:40 PM 0071510759497159740830044207900 0077710759499318480230046638850 Gwinnett 30044‐2079 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:58 PM 4/30/2022 6:17:12 PM 0071510759497159739630046508810 0077710759499318480330046638850 Gwinnett 30046‐5088 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:58 PM 4/30/2022 7:57:59 PM 5/18/2022 8:40:57 PM 5/19/2022 5:49:01 PM 0071510759497159739730046508810 0077710759499318480530046638850 Gwinnett 30046‐5088 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:58 PM 4/30/2022 7:57:59 PM 5/14/2022 9:21:11 PM 5/16/2022 4:29:12 PM 0071510759497159739830046734920 0077710759499318510930046638850 Gwinnett 30046‐7349 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:57 PM 4/30/2022 8:05:13 PM 5/17/2022 7:55:14 PM 5/18/2022 5:29:16 PM 0071510759497159739930046734920 0077710759499318510530046638850 Gwinnett 30046‐7349 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:57 PM 4/30/2022 8:05:13 PM 5/17/2022 7:56:11 PM 5/18/2022 5:29:16 PM 0071510759497159741930046766241 0077710759499318510630046638850 Gwinnett 30046‐7662 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:57 PM 4/30/2022 7:49:11 PM 0071510759497159739530047471748 0077710759499318510330046638850 Gwinnett 30047‐4717 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:58 PM 4/30/2022 3:03:28 AM 0071510759497159743030052534590 0077710759499318511830046638850 Gwinnett 30052‐5345 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:56 PM 4/30/2022 1:21:21 AM 0071510759497159743130052534590 0077710759499318479930046638850 Gwinnett 30052‐5345 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:59 PM 4/30/2022 1:21:21 AM 0071510759497159740430078668704 0077710759499318514230046638850 Gwinnett 30078‐6687 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:54 PM 4/30/2022 5:21:47 PM 0071510759497159740530078668704 0077710759499318514130046638850 Gwinnett 30078‐6687 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:54 PM 4/30/2022 5:21:48 PM 0071510759497159740030092175160 0077710759499318514030046638850 Gwinnett 30092‐1751 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:54 PM 4/30/2022 2:19:58 AM 0071510759497159740130092175160 0077710759499318513930046638850 Gwinnett 30092‐1751 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:54 PM 4/30/2022 2:19:58 AM 0071510759497159740230092454905 0077710759499318513830046638850 Gwinnett 30092‐4549 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:54 PM 4/30/2022 2:12:20 AM 0071510759497159742230092191753 0077710759499318513730046638850 Gwinnett 30092‐1917 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:54 PM 4/30/2022 2:41:13 AM 5/18/2022 8:41:39 PM 0071510759497159742330092134100 0077710759499318513630046638850 Gwinnett 30092‐1341 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:54 PM 4/30/2022 3:07:51 AM 5/17/2022 10:14:28 PM 5/18/2022 5:29:23 PM 0071510759497159742430092134100 0077710759499318513530046638850 Gwinnett 30092‐1341 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:55 PM 4/30/2022 3:07:51 AM 5/17/2022 10:21:38 PM 5/18/2022 5:29:23 PM 0071510759497159739230096279380 0077710759499318513430046638850 Gwinnett 30096‐2793 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:55 PM 4/30/2022 7:41:49 PM 5/5/2022 10:28:57 PM 5/6/2022 5:13:45 PM 0071510759497159741030096606711 0077710759499318513330046638850 Gwinnett 30096‐6067 4/25/2022 12:55:48 PM 016879‐GwinnettPrimary 4/27/2022 12:00:00 AM 4/30/2022 1:24:55 PM 4/30/2022 6:02:40 PM

ATTACHMENT 7

EXAMPLE BALLOT TRACKING REPORT