BL132_26 Inv.pdf

September 16, 2026

INVITATION TO BID

BL132-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for the Maintenance, Repair and Replacement of Compressor and Associated Ancillary Equipment on an Annual Contract with four (4) options to renew for various Gwinnett County Departments.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on October 13, 2026 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. The bid opening will be virtual ONLY. To access the bid opening virtually, visit the following link:

https://teams.microsoft.com/meet/251457872398434?p=M66VbdVxrRE33QkwRs or dial +1 323-676-6170 and enter Conference ID 772 069 774#. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

A pre-bid conference is scheduled for 10:00 a.m. on Thursday, September 24, 2026, inside the Cardinal Conference Room at Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. All bidders are strongly urged to attend. Questions regarding bids should be directed to Savannah Anderson, Purchasing Associate II, at Savannah.Anderson@GwinnettCounty.com or by calling 770-822-8736, no later than 3:00 PM on Tuesday, September 29, 2026.

Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Successful Service Providers will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770- 822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the Service Provider(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County. Savannah

Anderson

Purchasing Associate II

SA

The following pages should be returned with your quote: Bid Schedule, Pages 10-11 References, Page 12 List of Subcontractors, Page 13 Code of Ethics, Page 19 E-Verify, Page 20 https://teams.microsoft.com/meet/251457872398434?p=M66VbdVxrRE33QkwRs http://www.gwinnettcounty.com/ mailto:Savannah.Anderson@GwinnettCounty.com http://www.gwinnettcounty.com/

BL132-26 PAGE 2

GENERAL SPECIFICATIONS

The Gwinnett County Board of Commissioners is soliciting competitive pricing for compressor and ancillary equipment maintenance, repair, and replacement at various Gwinnett County facilities. The majority of the County facilities are industrial in nature and utilize various sizes of compressors and ancillary equipment. Gwinnett County facilities most likely to utilize the services of this contract include, but are not limited to the locations listed in

Attachments A through D.

I. SCOPE OF SERVICES

A. General

Service provider shall furnish all insurance, transportation, materials, supplies, and disposal thereof, parts, test equipment, instrumentation, apparatus, services, tools, supervision, labor, engineering, technical knowledge, skills, estimates, and all things necessary to provide an Annual Contract for the maintenance, repair, and replacement of compressors, dryer units, electrical panels, electrical and control equipment, air receivers and ancillary equipment including compressed air pipework directly connected to the equipment. Compressors and dryers may be from a number of different manufacturers. Work shall be performed on a time and materials basis as noted on the Bid Schedule.

In administration of the services under this agreement, the County will be represented by a designated department representative (DDR) for each of the facilities served. The service provider shall designate a person, a Service Manager, to serve as a single contact for the County to handle service and invoicing issues.

Typical requests for services will begin with the DDR contacting the service provider with a general description of the required work. Service provider will schedule a time to visit the location and identify the detailed requirements of the work to prepare a proposed scope, schedule, and budget for providing the requested service.

Service provider shall submit their proposal to the designated department representative in the time frame requested by the County. Upon review and approval, the County will issue a purchase order for the proposed service. Preparation and submission of estimates are not to be invoiced, they shall be figured in as overhead and service provider should consider this in determining hourly rates.

II. CONTRACTOR QUALIFICATIONS

A. Experience

Service provider should submit with their bid a description of their firm as it pertains to the services to be provided. The service provider must have experience in servicing, assessments of incorrect operation, replacement of damaged parts, installation of new equipment, testing and commissioning of repaired or new units within the last five (5) years. Documentation of experience in performing work of similar size and scope must be included on the attached references page.

B. Qualifications

1. The qualifications and experience of the service provider are critical to Gwinnett County, which must have assurances that the selected service provider is a responsible organization capable of professionally implementing the services requested. Gwinnett County also reserves the right to request additional information or make further investigations to determine the ability of the service provider to perform. The service provider’s failure to provide the information requested herein, to complete the forms in full, or to provide other information requested by the County, may be cause for the County to declare the service provider non-responsive. The County also reserves the right to reject any bid if the evidence the service provider furnishes, or investigation of the service provider, fail to satisfy the County

BL132-26 PAGE 3

that such service provider is properly qualified to carry out the obligations.

2. Service provider shall employ qualified technicians and should submit with bid a list of current employees who would be performing the work under this contract. The following information should be on the list; name of the employee, location of employee, and number of years related experience.

3. Service provider shall also indicate any potential sub-contractors, machine shops, fabricators or the like that may be used should equipment require off site refurbishment.

4. In order to determine if a service provider is qualified, the service provider will be required to furnish at least three (3) references which include a name, address, and telephone number of customers whose facilities are comparable in size and scope of work. While the County will make every reasonable attempt to contact the references provided, it is the service provider’s responsibility to make sure that the references are current, and all contact information is up to date. The service provider is responsible to ensure all sub-contractors are qualified and shall submit qualifications and references if requested by the County.

III. GENERAL REQUIREMENTS

A. COUNTY REQUIREMENTS: This invitation and resulting annual contract will provide for the normal requirements of Gwinnett County, and contracts will be used as primary sources for the services listed herein.

Services will be ordered from time to time in such quantities as may be needed. As it is impossible to determine the precise quantities of items described in this invitation that will be needed during the contract term, each service provider is obligated to deliver all articles and services that may be ordered during the contract term regardless of quantity or dollar volume.

B. OPERATING HOURS: Normal business hours shall be considered from 7:30 a.m. to 3:30 p.m., Monday through

Friday except for the County’s and the service provider’s official holidays. Overtime work will include after 5:00 p.m. Monday through Friday, and all day on Saturday, Sunday, and official holidays. The service provider may be required to provide scheduled services during these periods when requested by the County. Labor hours during these timeframes or any other period outside of normal business hours will be considered overtime and compensated as such under the agreement. However, any anticipated overtime work must be pre-approved by the designated department representative in advance, in writing, during the proposal process for specific work requests.

C. RESPONSE TIME: Service provider will respond to regular service calls within twenty-four (24) hours after receipt of call or notification from the County. Delivery of regular services will be within five (5) calendar days.

Service provider will respond to emergency calls within two (2) hours after receipt of notification from the County. An emergency shall be defined as any condition that poses a threat to health, welfare, or safety of people and/or property or a condition that will negatively affect any essential service(s) as determined by Gwinnett County. Service provider will provide the County with a twenty-four (24) hour emergency contact).

Delivery of emergency services must occur within two (2) hours. Gwinnett County reserves the right to use another service provider if the awarded service provider is unable to meet the response times. The County shall charge the awarded service provider the difference in costs to use another service provider.

D. Service provider shall be responsible for County components or parts while in their possession and shall make good any damage to such components or parts.

E. Service provider shall conduct the work in such manner as to minimize disruption of Gwinnett County operations. Start up or shutdown of any equipment shall be coordinated with operations and service provider is responsible for following Gwinnett County’s LOTO “Lock Out Tag Out” procedures. Service provider shall submit a copy of their company’s safety policy to Gwinnett County, if requested.

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F. OPTION TO AUDIT: Service provider will be required to maintain complete records during the life of the contract and for a period of one year after completion of the contract. Such records are to be made available to the County if officially requested and may be audited by a designated County staff or firm. If such audits reveal overcharges and/or undercharges, such will be adjusted, and compensation made by either party to correct charges.

G. SILENCE OF SPECIFICATIONS: The apparent silence of these specifications and any supplemental specifications as to any details, or the omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and that only materials and services of first quality and correct type, size and design are to be used. All workmanship is to be first quality.

All interpretations of this specification shall be made upon the basis of this statement, with County interpretation to prevail.

H. FAMILIARITY WITH THE WORK: Service provider acknowledges, by signing the bid documents, a full and complete understanding of the extent and nature of the work required and the conditions surrounding the performance.

I. CONDITION, WORKMANSHIP AND INSPECTION: Unless specially identified otherwise in a task order scope for specific services, all equipment and/or materials furnished by the service provider will be new, current year model, equivalent to original manufacturer’s standards, in first class condition, including containers suitable for shipping and storage, unless otherwise directed by the County in writing. Verbal agreements with County representatives will not be recognized. All work done under this contract will be performed in a skillful and competent manner. Gwinnett County reserves the right to require that the service provider remove any of their own employees, agents, or sub-contractors, whom the County deems incompetent or careless, from performing work on County equipment. The County reserves the right to inspect any work performed under this contract both at the job site and at the service provider’s facilities. Any inspection by the County does not relieve the service provider from any responsibility regarding defects or other failures to meet the contract requirements.

J. CORRECTION OF WORK: The service provider shall promptly correct all work rejected by the County as faulty, defective, or failing to conform to the Minimum Specifications and/or to consensus standards adopted by both government and industry governing the repairs, whether observed before or after substantial completion of the work, and whether or not fabricated, installed, or completed. The service provider shall bear all costs of correcting such rejected work.

K. CONTRACTOR RESPONSIBILITY:

1. As may be required to perform the level of effort described in the task order, the service provider shall furnish all labor and facilities; for assessments, servicing, repair, replacement, fabrication, assembly, receipt of inventory, verification, packaging, storing and shipping material and equipment necessary for the performance of these efforts. The service provider shall acquire or procure those incidental material items necessary to complete tasking.

2. The service provider is solely responsible for obeying the requirements of any statutes, laws, regulations, executive orders, consent standards, or codes governing the type of work performed.

3. The service provider is solely responsible for the safety of its own employees while working on County owned facilities and locations, and in confined spaces. The service provider shall comply with all regulations relating to federally mandated industrial safety, equipment tag out, and environmental control and shall perform atmospheric safety certification when work is required in unventilated (confined) spaces, as well as any requirements being implemented at the different facilities.

4. The service provider shall be responsible for obtaining any permits and licenses that may be required by his personnel to support tasks performed under this contract, including any associated fees.

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5. The service provider shall ensure that all service provider personnel performing electrical and/or electronic work are CPR certified.

6. The service provider shall ensure that all service provider personnel performing electrical and/or electronic work are properly regulated, trained, equipped, and certified.

L. Gwinnett County reserves the right to purchase and furnish service provider with supplies, materials, and any other items needed to begin and/or complete a project under this contract.

M. Service provider shall be responsible for safety conditions during the contract period, including the placing of any needed barriers or signs, lock out equipment, and provision of personal protective safety equipment.

N. USUAL AND CUSTOMARY RATES FOR SERVICE AND REPAIR CONTRACTS: In maintenance, repair and service contracts where total costs are not fixed but are based upon time and materials only; then, Gwinnett County reserves the right to verify that the service provider’s prices and time to complete tasks are not in excess of usual and customary rates typically charged in the industry for the work requested. Should the County discover that the service provider is charging in excess of the usual and customary rates, then the County reserves the right to award such work outside the contract.

O. SECURITY AND BUILDING ACCESS

1. The service provider shall furnish the County a list of all staff that will be working in said facilities. Prior to the DDR authorizing any personnel to work inside secure facilities, the County reserves the right to conduct employment, background, driving, and a criminal history checks. The service provider must submit, if requested by the DDR, the following documentation for each employee being considered for clearance:

a. A copy of the Department of Homeland Security I-9 Employment Eligibility Verification for the person for whom authorization is sought. This form shall be the form submitted by the employee at the start of his or her employment with the firm.

b. Copy of an unexpired and acceptable Document of Identity as listed in the I-9 Form.

c. Instructions regarding Employment Eligibility Verification. If applicable, a copy of an E-Verify Program form for the person for whom authorization is requested. This form must have the notation “Resolved/Authorized” in the Resolution Section. This requirement applies to employees hired since January 1, 2008.

d. A signed County Consent Form authorizing the County to run a criminal history and driver history check on the person for whom authorization is requested.

2. If these materials are not provided in full, the service provider will be notified that the subject employee cannot be considered. If the review of information indicates fraudulent documents, criminal history, or any cases pending in the Gwinnett County Court system, the subject employee also will be rejected.

3. For work on most of the facilities listed herein, it will be necessary for the County to have personnel at the facility location to provide access to the contractor. Prior to the start of services, the DDR will provide instructions and guidance on procedures for insuring accessibility and will ensure that all pertinent contact information is provided to the service provider.

4. Sheriff’s Office Specific: The schedule for inspections and repairs for the Gwinnett County Sheriff’s

Office is Monday through Friday from 6:00 AM to 4:00 PM. Inspections, maintenance, and service visits should be scheduled during these hours and coordinated with the GCSO Maintenance Department in advance. Because this is a secure facility, contractors will be required to follow all

BL132-26 PAGE 6

facility security and access procedures. This includes checking in at the designated entrance, providing proper identification, completing required security screening, and following facility procedures for tools and equipment. An escort will be provided for each scheduled visit. Contractors will be escorted while working in secured or restricted areas of the facility. Any work that needs to be performed outside normal hours must be coordinated and approved in advance. Contractors should plan their work to minimize disruption to daily facility operations.

P. Compensation to the service provider for service request work will be based on the hourly labor rates provided in the bid for the contract, the actual cost of parts, materials, and equipment plus a percentage mark-up indicated in the same bid (but not to exceed 10% for parts and materials, and 10% for sub-contractors). The hourly labor rates on the Bid Schedule shall include all costs associated with transportation by service vans and trucks as well as all costs for rental equipment hand tools, power tools, ladders, carts, testing equipment, and miscellaneous items and consumables. Hourly labor rates shall begin when the service provider’s personnel reaches the service site and shall end when leaving the service site. Overtime rates may be charged for time outside of the “normal hours” specified in these documents and the bid. The County shall not be charged for labor hours associated with the provision of cost estimates and proposals.

Q. Service provider will report to the job site and access the work to be performed. If the work can be finished that day and the total cost is to be less than $500 then the contractor will complete the work and submit an invoice to Gwinnett County. If the work cannot be finished that day or is over $500 then an estimate must be provided.

This estimate shall detail labor costs by item number, labor rate; supplies, parts, and materials; and shall indicate estimated completion date and time for the project.

R. Invoices shall include the authorizing Purchase Order number and the contract number. All labor costs must be tied to the rates bid in the Bid Schedule. A copy of the contractor’s supply invoices for any part/material should be attached to the invoice when submitted for payment.

S. Service provider shall be responsible for providing own toilet facilities and fresh drinking water at remote sites where such facilities are not available.

T. Service provider may have limited use of 120-volt single phase, 208-volt 3-phase or 230-volt 3-phase electric power, and water taps, where available.

IV. SPECIFICATIONS

A. The service provider shall perform all work in strict accordance with manufacturer's published recommendations and instructions, unless the DDR determines that approved deviations will be for the benefit of the project.

B. ASSESSMENTS

1. Service provider will report to the job site and access the work to be performed. If the work can be finished that day and the total cost is to be less than $500 then the service provider will complete the work and submit an invoice to Gwinnett County. If the work cannot be finished that day or is over $500 then an estimate must be provided.

2. Assessments shall cover onsite inspection of the equipment for the following:

a. Aesthetic condition

b. Witnessing of operation or establishing reasons for non-operation of equipment.

c. Inspections shall be from the air/water inlets to the air/water outlets and include motors, instruments, BL132-26 PAGE 7 equipment isolation valves and disconnects, base plates, tanks, pipework, drains any other items associated with the direct operation and performance of the equipment.

d. Checking all fluid levels and any oil, lubricant of air leaks.

e. Testing of operating inputs/outputs to establish if equipment is operating within the manufacturers stated performance criteria.

f. Troubleshooting if operational issues are observed.

C. ROUTINE SERVICING

1. Routine servicing/preventive maintenance shall be performed onsite and in accordance with manufactures maintenance requirements specific to the Equipment set forth in the attached schedule.

2. Generally, routine servicing of equipment shall be from the air/water inlet to the air/water outlet. It shall cover the following where applicable:

a. Bearings and lubrication

b. Pedestal mounts

c. Drive motors

d. Flywheels

e. Change belt

f. Inlet/inline filters and housings

g. Pulsation bottles

h. Dryers/coolers/heaters as applicable

i. Change oil/water separators

j. Non-baseplate mounted Dewpoint monitors

k. Pace Valves

l. Cooling towers

m. Pneumatic and manual drain valves

n. Plate and Frame heat exchangers

o. Line Reactors

p. Receiver tanks

q. Intelligent Energy Optimizers (IEO's)

r. Spin Type water filtration

BL132-26 PAGE 8

s. Flow valves

t. Change oil and oil filters

u. Change air filter

v. Inspect incoming voltage

w. Inspect torque on pulley nuts and screws

x. Clean the crankcase and strainer screen

3. Routine servicing may also require minor adjustments to the operating control system (VFDs, set points, equipment safety protection system, etc.) to optimize operation following servicing.

4. The designated department representative shall be responsible for ensuring that servicing is arranged in accordance with the specific manufacturer’s maintenance schedule.

5. Servicing requires provision of all lubricants, replacement of the components indicated in the manufacturer’s operation manual and adjustment of any items to ensure proper operation of the equipment.

6. Service provider shall provide all labor, tools, etc., and undertake all work required to complete the routine maintenance requirements identified by the manufacturer.

7. Service provider shall have on hand all the components necessary to complete routine servicing in a single trip. In the event that additional issues that need to be addressed over and above the routine servicing, these shall be communicated to the designated department representative as soon as possible. DDR will instruct service provider to either continue with the repairs or provide a cost for undertaking the repairs at a later date.

8. Service provider to provide cost estimates of any additional repair work identified during routine servicing.

D. REPAIRS

1. Cost estimates for repairs shall be provided by the service provider on all work that cannot be completed during the initial assessment visit or work expected to exceed $500. The work must be approved, and a PO issued before work can continue.

2. Repairs shall include all materials, replacement of worn or defective components, all lubrication, adjustment, start up and commissioning.

3. It is preferable that all repairs be undertaken onsite. Where a component or element requires repair in a specialist workshop, service provider shall be responsible for the removal of the component, transportation to the offsite facility, ensuring the repairs are undertaken timeously and to the appropriate quality standards, transport back to the site, re-installation and any subsequent testing and calibration.

4. Typical repairs that may be required to be undertaken off site are repairs to motors, and complete compressor rebuilds.

E. REPLACEMENT

1. In the event that repair of an existing compressor or dryer is deemed not cost effective by the County, the service provider shall be requested to submit a cost for removal of the existing equipment, purchasing, installation testing and commissioning of the new equipment.

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2. New equipment shall be preferably from the same manufacturer. However, alternatives of equal or better that meet the operating conditions may be offered for review and approval by the DDR.

3. The new equipment specific requirements shall be provided in a request for a quotation.

4. Unless otherwise stated, the existing electrical supply connection shall be used.

5. Air delivery, drain and other pipework shall be connected to the existing pipework as applicable.

6. New equipment shall be installed in accordance with the manufacturer’s requirements.

7. A representative from the equipment manufacturer may be required to be present during testing and startup and may be required to sign a Manufacturers Certificate of Proper Installation in conjunction with the service provider after successful operation of the new equipment for a period of 14 days.

8. Service provider is to coordinate disposal of old equipment with Gwinnett County.

F. PRODUCTS/COMPONENTS

1. All replacement components shall be in accordance with the equipment manufacturer’s requirements or identified part number.

2. It would be preferable to purchase components directly from the equipment manufacturer. However, alternate components from other manufacturers of equal or better-quality meeting the equipment performance criteria and standards shall be acceptable if approved by the DDR.

3. Compressed air equipment from the manufacturers shown (but not limited to) in Attachment C are to be covered under this Contract.

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN BID BEING REJECTED.

Bid Schedule

ITEM

# DESCRIPTION

ESTIMATED #

OF HOURS

HOURLY

RATE

EXTENDED PRICE

SECTION A

1 Preventative Maintenance – Regular Hours 183 $ /hr $

2 Preventative Maintenance – Over Time 10 $ /hr $

3 Reciprocating Unit Repair – Regular Hours 83 $ /hr $

4 Reciprocating Unit Repair – Over Time 12 $ /hr $

5 Oil Flooded Rotary Repair – Regular Hours 65 $ /hr $

6 Oil Flooded Rotary Repair – Over Time 6 $ /hr $

7 Oil Free Rotary Repair – Regular Hours 45 $ /hr $

8 Oil Free Rotary Repair – Over Time 6 $ /hr $

9 Dryer Repairs – Regular Hours 53 $ /hr $

10 Dryer Repairs – Over Time 7 $ /hr $

SECTION A TOTAL $

ITEM

DESCRIPTION

A B (A x B) + A

APPROX.

ANNUAL

SPEND

% ABOVE

COST

ESTIMATED ANNUAL COST

SECTION B

Parts, Supplies and Materials Mark-up (NOT TO EXCEED 10%)

$43,500.00

Mark-up on new complete units from manufacturer (NOT

TO EXCEED 10%)

$130,000.00

SECTION B TOTAL $

GRAND TOTAL (SECTION A + SECTION B) $

COMPANY NAME____________________________________________________________________________

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

Bid Schedule Continued

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon Board of Commissioners approval.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation

Renewal Option 4: % Increase % Decrease Explanation

Certification Of Non-Collusion In Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the Instructions to Vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number Fax Number

E-mail Address

Contact Person (if someone other than the authorized representative listed above)

Telephone Number Fax Number

E-mail Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/ http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed. Experience with providing pressure washing services for the following types of structures/surfaces. Provide three (3) different owners/customers in the last 3 years, for each of the following areas: concrete tanks/structures, prestressed concrete tanks, and brick and/or masonry buildings.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

COMPANY NAME____________________________________________________________________________

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GWINNETT COUNTY, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS TYPE OF WORK

COMPANY NAME

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GWINNETT COUNTY

FINANCIAL SERVICES │ RISK MANAGEMENT

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000 Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999

Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999

Each Occurrence and Aggregate Limit $3,000,000

Contracts from $2,000,000 to $4,999,999

Each Occurrence and Aggregate Limit $5,000,000

Contracts Over $5,000,000 Each Occurrence and Aggregate Limit

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. Gwinnett County should be provided with a minimum of 30 days advance written notice of cancellation, material change, or non-renewal of policies required by the contract.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher.

Certain Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-7 or better.

F. Insurance companies providing coverage should be licensed, and authorized to do business by the Office of the Insurance and Safety Fire Commissioner of Georgia ("Insurance Commissioner"), with the exception of non- admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner. All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non- resident.

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number, if applicable.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any insurance program carried by the County.

J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of any tier to comply with all such requirements. The Contractor agrees that if for any reason a subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County.

The ACORD Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the

Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the Contractor for the County.

M. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

N. The Contractor shall make available to the County, through its records or the records of its insurer, information regarding any claim related to a County project. Any loss run information relating to a County project will be made available to the County upon its request.

O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve the Contractor and Subcontractors of liability under the Contract and any applicable law.

P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors’ industry.

R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.

Surety Bonds (if required) All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in item E above.

BL132-26 Maintenance, Repair and Replacement of Compressor and Associated Ancillary

Equipment on an Annual Contract

BL070-26 Page 24

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED PRIOR TO

EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1.

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL132-26 Maintenance, Repair and Replacement of Compressor and Associated Ancillary

Equipment on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 20

Notary Public My Commission Expires:

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #

Issue Date:

Initials:

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY

LISTING.

BL132-26

Buyer Initials: SA

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING

ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

DEPARTMENT OF FINANCIAL SERVICES │ PURCHASING

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC…