BL131-22 INV

October 26, 2022

INVITATION TO BID

BL131-22

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Provision of Odor Control and Corrosion Protection Services on an Annual Contract for the Department of Water Resources.

Bid Submittal Date and Location:

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on November 09, 2022 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Instruction on Submitting Questions:

Questions regarding bids should be directed to Brittany Bryant, Purchasing Associate II, at Brittany.Bryant@gwinnettcounty.com or by calling 770-822-7759, no later than 3:00PM on November 01, 2022. Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

Successful contractors will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Brittany Bryant Purchasing Associate II

The following pages should be returned in duplicate as your bid: Bid Schedule, Page 11-12 References, Page 13-14 Contractor Affidavit and Agreement, Page 15 Code of Ethics, Page 16 http://www.gwinnettcounty.com/ mailto:Brittany.Bryant@gwinnettcounty.com

BL131-22 PAGE 2

I. Statement of Work

The Gwinnett County Department of Water Resources (DWR) intends to establish a commodity and equipment/service contract with a single supplier to provide odor control and corrosion protection within DWR’s collection system. Odor control and corrosion protection shall be provided via chemical addition. The successful Supplier shall provide, deliver, install, and/or maintain all necessary chemicals, equipment, instrumentation, controls, monitoring, analysis, etc. as necessary to achieve DWRs odor control and corrosion protection goals. All labor, equipment, and services provided by the supplier under this contract shall be incorporated into the chemical price (USD/gallon). No separate payments shall be made by DWR for any labor, equipment, and services provided under this contract.

II. Scope of Work

A. Provide and deliver chemical to various Pump Stations located throughout Gwinnett County.

B. Maintain and service all existing chemical storage and feed systems currently installed at various Pump

Stations located throughout Gwinnett County.

C. Provide and install new equipment at existing chemical storage and feed locations, as required, to remotely monitor and control the dosing of chemical and to ensure compliance with performance requirements.

D. Provide and install gas meters with cellular modems, as required, to continuously and remotely monitor the atmospheric hydrogen sulfide concentration at existing control location; the gas meters will remain the property of the Supplier throughout the contract period.

E. Provide and install new chemical storage and feed systems (including tank(s), pump(s), piping, instrumentation, controls, etc.) to remotely monitor and control the dosing of chemical and to ensure compliance with performance requirements at new locations when requested.

F. Provide and install gas meters with cellular modems to continuously and remotely monitor the atmospheric hydrogen sulfide concentration at new locations when requested; the gas meters will remain the property of the Supplier throughout the contract period.

G. Demonstrate functionality of all new equipment, for existing and new locations.

H. Maintain and service all equipment provided and supplied under this contract.

I. Data collection and analysis to balance performance, department needs, and operational costs.

J. Prepare and submit reports on a monthly basis that summarize the prior month’s:

1. The prior month’s Operations to include but not limited to:

a. Dosing rates.

b. Chemical usage.

c. Chemical cost.

d. Performance, including but not limited to:

i. Liquid-phase sulfide concentrations,

ii. Atmospheric hydrogen sulfide concentrations,

iii. PH values,

iv. Liquid-phase temperature,

v. Chemical residual.

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2. Maintenance performed.

3. Recommended operating conditions for the upcoming month.

4. Schedule/description of maintenance activities for the upcoming month.

5. Other relevant information for each chemical storage and feed location.

K. Maintain inventory of spare parts and equipment such that any damaged/malfunctioning equipment can be repaired/replaced within 24 hours.

L. With the exception of the gas meters with cellular modems, any and all equipment installed under this contract shall become the property of Gwinnett County after it has been in use at the chemical storage and feed location for 36-months.

III. Minimum Supplier Requirements and Responsibilities

A. Supplier shall have no less than 10 years of experience in providing odor control and corrosion protection services for municipal wastewater collection systems. The Supplier's references should show compliance with this requirement.

B. Supplier shall provide a list of references (minimum of three separate references) where the supplier provided similar services for similarly sized municipalities. At a minimum, the reference list shall include:

1. Start and end date of service provided.

2. Municipality served with contact information for a representative that is familiar with the services provided.

3. Size of collection system to include:

a. Average daily flow

b. Miles of gravity sewer piping

c. Miles of pressurized sewer piping

d. Number of pump stations

e. Range of pump station capacity

f. Dose of chemical(s) used for odor control and corrosion protection.

C. Any technician who collects and/or analyzes samples, services and/or maintains equipment, analyzes operating data, prepares monthly reports, and/or makes recommendations related to the operation and/or optimization of the odor control and/or corrosion protection system shall be direct employees of the Supplier with a minimum of three (3) years of experience in the field of odor control and corrosion protection of municipal collection systems.

1. All technicians shall have a current OSHA 8-hour HAZWOPER certification

2. The use of subcontractors to perform these services shall not be allowed without prior approval from DWR.

3. The Supplier shall submit a list of technicians (minimum of five technicians), with supporting documentation to confirm qualifications, experience, and location, that will perform these services with their bid.

D. The Supplier shall be capable of providing an on-site response to any request for service within 24 hours of notification.

E. The Supplier shall be capable of providing and installing complete and functional chemical storage and feed systems within seven (7) calendar days of Supplier notification by DWR.

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F. The Supplier shall maintain a web-based portal to allow DWR employees to continuously and remotely monitor critical parameters of the odor control and corrosion protection system from DWR offices.

Minimum parameters include:

1. Atmospheric hydrogen sulfide concentration

2. Temperature and humidity at each control point

3. Storage tank level

4. Storage tank volume

5. Chemical feed rate at each chemical storage and feed location

6. All data shall be available in real time (no more than 15-minute delay).

G. The Supplier shall inspect all existing chemical storage and feed systems and all existing gas meters to ensure the existing systems are in good condition, compatible with the chemical(s), functional, accurate, properly labeled, and compatible with the Supplier’s web-based portal. The Supplier shall prepare and submit a report documenting their findings and recommendations within four (4) weeks after the start of the Contract. The Supplier shall calibrate, repair, and/or replace any components found to be non-functional.

H. The Supplier shall inspect each chemical storage and feed system and each gas meter at least once per month to ensure all equipment is in good operational condition, perform preventive maintenance, adjust chemical dosing, calibrate tank level monitoring equipment and gas meters, replace batteries, etc.

Findings and recommendations of these monthly inspections shall be included in the monthly report described below.

I. The Supplier shall monitor the web-based portal on a daily basis (7 days per week) and immediately notify DWR if there are any concerns related to the chemical storage and feed systems and/or the atmospheric hydrogen sulfide concentrations.

J. The Supplier shall be responsible for maintaining/refilling all chemical storage tanks at all chemical storage and feed locations. The Supplier shall develop weekly chemical delivery schedules to ensure no chemical storage tank falls below 25 percent full at any time during this contract, unless explicitly approved by DWR. This schedule shall be transmitted to DWR via email, in addition to the Safety Data Sheet and the Certificate of Analysis.

K. No additional payment will be made for deliveries to multiple locations or for partial tanker deliveries.

L. The Supplier shall be responsible for making all deliveries independently. DWR personnel will not assist with the delivery of the chemical in any capacity.

M. DWR will only accept and pay for chemical quantities delivered to each location.

N. If/when requested, Supplier shall provide 250 mL samples of the chemical(s) for independent physical and chemical testing. Supplier shall include the cost of such samples in the bid price. No separate payment for samples will be made. DWR will be responsible for all costs associated with the independent testing of chemical samples.

O. Suppliers who submit qualified bids based upon minimum delivery quantities and/or orders may be deemed non-responsive.

P. Chemical pricing shall be provided in units of US dollars, rounded to two decimal places, per gallon of liquid. If the unit price exceeds two decimal places, the unit price will be truncated, not rounded, to two decimal places.

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Q. Chemical pricing shall include all costs associated with the chemical; chemical delivery; and all services provided by the supplier under this contract. These services include but are not limited to:

1. All technical services described in the Minimum Sampling, Testing, and Reporting Requirements section below.

2. Maintenance of all existing chemical storage and feed systems.

3. Installation of new chemical storage and feed systems at new locations (including labor and equipment costs).

4. Removal of existing chemical storage and feed systems (including labor and disposal costs)

5. Relocation of existing chemical storage and feed systems from existing locations to new locations (including labor).

6. Maintenance of all gas meters (gas meters will remain the property of the Supplier throughout the contract period).

7. Maintenance of the web-based portal.

R. Gwinnett County shall retain ownership of all removed equipment unless explicitly approved by DWR. In the event DWR does not wish to salvage the removed equipment, the Supplier shall be responsible for its disposal. Disposal costs for non-salvaged equipment shall be included in the chemical pricing.

IV. Minimum Chemical Requirements

A. Chemical: Calcium Nitrate Salt Solution (either calcium nitrate tetrahydrate or ammonium calcium nitrate double salt)

B. Nitrate-Oxygen Content: 3.4 to 3.6 lb NO3-O/gallon

C. Specific Gravity: 1.35 to 1.50

D. Freezing Point: less than negative ten (-10) degrees Fahrenheit

E. pH: 4.0 to 8.0

F. The chemical shall not contain any substances that are considered Extremely Hazardous Substances under the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) or the Emergency Planning and Community Right-to-Know Act (EPCRA).

G. The Supplier shall submit a certificate of analysis with their bid to demonstrate compliance with all minimum chemical requirements specified above. At a minimum, the certificate of analysis shall include all parameters listed above.

V. Minimum Storage and Feed System Requirements

A. The Supplier should provide and install all equipment necessary to store and feed odor control and corrosion protection chemicals at new locations when requested by DWR. All components shall be chemically compatible and suitable for use with the chemical being stored and fed. The minimum requirements for new storage and feed systems include:

1. Storage Tank

a. Material: High Density Cross Linked Polyethylene (HDXLPE)

b. Minimum Specific Gravity: 1.9

c. Construction: Double Wall

d. Minimum Fill Pipe Size: 2-inch Flanged

e. Minimum Overflow/Vent Pipe Size: 4-inch Flanged

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f. Minimum Outlet Pipe Size: 2-inch Flanged

g. Minimum Drain Pipe Size: 2-inch Flanged

h. Access Manway: 24-inch Flanged on Top of Tank

i. Volume: Storage tanks shall be sized according to the location-specific feed rate;

where space permits the storage tank shall be sized for a minimum of 21 and a maximum of 42 days of storage at current flow rates; under no circumstances shall any storage tank be less than 1,200 gallons.

j. Level: Each chemical storage tank shall include an electronic tank level monitoring system and reverse mechanical float level gauge; the electronic tank level monitoring system shall continuously monitor tank level in real time; DWR employees shall be able to view real-time tank level data through a web-based portal maintained by the Supplier.

2. Piping and Valves

a. Material: Polyvinyl Chloride (PVC)

b. Schedule: Schedule 80

c. Construction: Single Wall; Solvent Welded

d. Valve Type: True Union Ball Valves (Asahi Type 21 or equal)

e. Elastomers: Viton, EPDM, or Buna-N

f. Installation: All piping shall be securely supported and anchored to ensure safety of personnel; special attention shall be paid to the fill piping

3. Feed Pumps and Accessories

a. Minimum Number: N+1 (N duty and 1 standby) to ensure redundancy across the full range of chemical feed rates; automatic switchover to the standby pump shall be provided in the event a duty pump fails.

b. Capacity: As needed to comply with the odor control and corrosion protection chemical performance requirements.

c. Pump Speed: Variable

d. Operating Modes: Local and Remote (each pump)

i. Local (Fixed): Pump shall operate continuously at the speed selected by an operator at the local control panel

ii. Local (Timer): Pump shall operate at the preset speed based on an independent timer/scheduler; independent timer/scheduler shall allow DWR to set unique pump speeds (ranging from 0% to 100% speed) for every hour of every day of the week

iii. Remote: Pump shall receive a remote on/off signal and a 4-20 mA signal for pump speed control (0% to 100% speed); remote operation shall be accessible through DWR facilities (i.e. hardwired) and through the Supplier’s web-based portal

e. Each chemical storage and feed location shall include an inline calibration column to facilitate the measurement and verification of chemical dosing.

f. Backpressure and pressure relief valves as required.

g. All pumps, independent timers/schedulers, and calibration column shall be mounted in a Supplier-supplied lockable 316 stainless steel NEMA 4X enclosure.

4. Electrical, Instrumentation, and Controls

a. All wiring shall be enclosed in water-tight conduit

b. All electrical fittings to panels, equipment, etc. shall be water-tight

c. All electrical panels shall be NEMA 4X

d. The use of extension cords shall not be allowed

e. All Supplier-provided equipment (feed pumps, instruments, etc.) shall not draw more than 30 amps at 480 volts

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f. Hand/Off/Automatic switch shall have all contacts required for local and remote status to DWR programmable logic controller (PLC)

g. The Automatic mode of operation shall, at a minimum, include the following functionality:

i. Vary chemical dosing in response to seasonal wastewater temperature

ii. Vary chemical feed rate in response to inflow and infiltration events

iii. Continuously monitor the actual chemical feed rate and feed pump speeds; alert in the event there is a discrepancy between expected and actual chemical use

VI. DWR Responsibilities

A. DWR will provide the following for each chemical storage and feed location:

1. Chemical containment structure for chemical storage tank and feed pumps

2. Electrical supply (120 V, 1 Phase, 30 Amps) within 100 feet of equipment locations

3. Potable water source (40 psi minimum, 3/4-inch minimum pipe size) within 100 feet of equipment locations

B. DWR will be the sole decision maker with regards to which locations do or do not need chemical storage and feed systems.

C. New chemical storage and feed locations may be added at the sole discretion of DWR.

D. Existing chemical storage and feed locations may be suspended or eliminated at any time during the contract at the sole discretion of DWR.

VII. Routine Sampling, Testing, and Reporting Requirements

A. The Supplier shall conduct routine sampling and testing to demonstrate compliance with the minimum performance requirements and to optimize the chemical-based odor control and corrosion protection process.

B. Minimum sampling and testing requirements for each chemical application location (i.e. wetwell) and control location (i.e. force main discharge manhole) shall include:

1. Minimum number of samples at each chemical application location: 1 sample every month

2. Minimum number of samples at each control location: 1 sample every month

3. Minimum analytical parameters for all liquid-phase samples:

a. pH

b. Temperature

c. Nitrate

d. Total Sulfide

e. Oxidation-Reduction Potential (ORP)

f. All analyses shall be performed in accordance with the methods defined in

Standard Methods for the Examination of Water and Wastewater (latest edition) or by EPA-accepted methods.

4. Measure and record the atmospheric hydrogen sulfide concentrations at each control location on a continuous basis. Atmospheric hydrogen sulfide measurements shall be made at a frequency not less than every 15 minutes using a suitable gas meter with cellular modem. The measurement range for each gas meter shall be selected to maximize the resolution of the data while ensuring peak concentrations are within the measurement range.

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5. Conduct all aforementioned sampling and testing at additional locations within the collection system, as requested by DWR. Information collected from these efforts will be used to evaluate the need for additional chemical storage and feed systems at additional locations.

C. The Supplier shall prepare and submit reports on a monthly basis that:

1. Summarize the prior month’s operation (i.e., chemical dosing; chemical usage; performance including all liquid phase and vapor phase analytical data; maintenance performed; significant observations/findings);

2. Recommended operating conditions for the upcoming month; and schedule/description of maintenance activities for the upcoming month for each chemical storage and feed location.

3. Each report shall also include an Executive Summary Table that summarizes the chemical volumes and costs for each location on both monthly and year to date bases.

4. Each monthly report shall be submitted in a .pdf format to DWR no later than the 10th day of the subsequent month.

D. The Supplier shall conduct monthly meetings with DWR to review and discuss the status of the odor control and corrosion protection contract as well as DWR issues, concerns, and needs. The monthly meetings shall be in-person and shall be held at DWR’s Central Facility located at 684 Winder Highway, Lawrenceville, GA 30045 unless otherwise noted.

VIII. Minimum Performance Requirements and Optimization

A. Minimum performance requirements for odor control and corrosion protection may be defined by DWR in collaboration with the Supplier for each control location after the contract is awarded. Results from routine sampling and analytical efforts will be used to determine compliance with these performance requirements and influence any optimization efforts.

B. DWR reserves the right to collect and analyze additional samples to verify performance. DWR will be responsible for the costs associated with analysis of additional samples

IX. Chemical Delivery, Testing, Verification, and Payment

A. All chemical deliveries shall be between 7:00 AM and 3:00 PM during normal business days. No deliveries shall be allowed during weekends or on Gwinnett County holidays unless specifically requested by DWR.

B. The Supplier shall clean up all spills that occur during the delivery of each chemical at each delivery location. The Supplier shall immediately notify DWR via telephone of all spills that occur. The Supplier shall also notify DWR via email of all spills within 24 hours after the spill occurs. The Supplier shall take all reasonable actions necessary to prevent any spilled chemical from entering the environment via run-off, a storm drain, an on-site conveyance system, or other means.

C. All containers and vessels used to deliver chemicals shall be thoroughly cleaned prior filling to prevent contamination of the chemical.

D. Unit prices for each chemical shall be Freight on Board Destination (FOB Destination) prepaid and allowed.

E. The Supplier shall incorporate all shipping and transport costs into the unit price for each chemical.

F. Separate invoices for shipping or transport shall not be allowed.

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G. The Supplier shall retain ownership of and be responsible for all chemical until the chemical is successfully unloaded into the chemical storage tank(s) at each delivery location.

H. Comply with all federal, state, and local requirements associated with the transport of each chemical.

I. DWR may collect samples of delivered chemicals for independent physical and chemical testing. These samples are separate from the supplier requested samples described in the “Minimum Supplier Requirements” section above. DWR will be responsible for all costs associated with the independent testing of chemical supplies. Chemical products that do not meet the specified requirements herein shall be rejected and the supplier shall be responsible for all costs associated with the removal and disposal of the non-compliant chemical(s) and the cleaning of the chemical storage and feed equipment. The supplier shall also reimburse DWR for the cost of the non-compliant chemical.

J. Payment will be based upon the volume (gallons) of chemical delivered at each delivery location. The volume of chemical delivered will be calculated using the physical dimensions of the chemical storage tank(s) and the change in chemical storage tank level(s).

K. The Supplier shall submit separate invoices to DWR for each delivery at each delivery location. Invoices that include multiple deliveries or delivery locations shall not be processed. Each invoice shall clearly indicate the:

1. DWR Purchase Order Number

2. Delivery Location

3. Delivery Date

4. Chemical Delivered

5. Diameter of the Bulk Storage Tank(s)

6. Starting Tank Level(s)

7. Ending Tank Level(s)

8. Total Volume of Chemical(s) Delivered

9. Awarded Unit Price for Each Chemical

10. Total Price for the Invoice

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X. Current/Estimated Operating Data

Information related to current/estimated chemical use is provided as a courtesy. Actual chemical use will vary.

Location Est. Annual

Use (gal) Address Location

Est. Annual Use (gal)

Address

Alcovy 146,000 gal 1344 Highway 29, Lawrenceville

Mulberry 37,000 gal 1575 Turtle Pond Drive, Dacula

Beaver Ruin 330,000 gal 3530 Cruse Road, Lawrenceville

NBC 147,000 gal 2735 Springdale Road, Snellville

Bermuda Road*

11,000 gal 2859 North Deshong Road, Stone Mountain

New Hope Road

16,000 gal Dolostone Way, Dacula

Brooks Road 110,000 gal 1180 Brooks Road, Lawrenceville

Mulberry 37,000 gal 1186 Mount Moriah Road, Auburn

Brookwood Highschool

14,000 gal 1330 Holly Brook Road, Snellville

Norris Lake 15,000 gal 4298 McCord Livesey Road, Lithonia

Brookwood Village

18,000 gal 1928 Baywood Tree Lane, Snellville

NCI* 53,000 gal 4858 River Hollow Run, Norcross

Campbell Road

5,000 gal 1245 Misty Valley Court, Dacula

N. Fork Peachtree

44,000 gal 6782 Crescent Drive, Norcross

Dacula Road 15,000 gal 1183 Dacula Road, Dacula

Patterson 26,000 152 Arnold Road, Lawrenceville

Fairmont 15,000 gal 2505 Merrion Park, Dacula

Suwanee Creek

26,000 1758 Peachtree Ind.

Boulevard, Suwanee

Hog Mountain

13,000 gal 2910 Old Fountain Road, Dacula

Stanley Road 11,000 gal 532 Village Broad Street, Dacula

Jim Moore 9,000 gal 3501 Jim Moore Road, Dacula

Thompson Mill

14,000 gal 3067 Express Lane, Buford

Level Creek 26,000 gal 5138 Settles Bridge Road, Suwanee

Tom Smith 94,000 gal 858 Tom Smith Road, Lilburn

Lower Big Haynes

194,000 gal 2680 Centerville Rosebud Road, Loganville

Wolf Creek* 33,000 gal 4511 Jones Bridge Road, Norcross

Total 1,407,000 gal

Delivery locations marked with an asterisk (*) are not accessible by a full-size tanker truck. Deliveries at these locations MUST be made with a truck with an overall length no greater than 27 ft.

BL131-22 PAGE 11

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive.

Contract to begin upon award. The awarded supplier can anticipate contact from the user department within 24 hours following notification of award.

If a percentage increase/decrease will be a part of this bid, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase / Decrease circle one

Renewal Option 2: % Increase / Decrease circle one

Renewal Option 3: % Increase / Decrease circle one

Renewal Option 4: % Increase / Decrease circle one

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued appearing on each:

Addendum No. Date Addendum No. Date

Certification Of Non-Collusion in Bid Preparation ______________________________________________ Signature Date

The County requires that all who enter into a contract for the physical performance of services with the County must satisfy OCGA § 13-10-91 and Rule 300-10-1-02, in all manner, and such are conditions of the contract.

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of proposal opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

COMPANY NAME ________________________________________________________________________________________________

DESCRIPTION

Estimated

Annual Usage

DELIVERY

A.R.O

Unit Price TOTAL PRICE

Chemical and Related Equipment and Services, per specifications

1,407,000 Gallons $ /gal $

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF BID.

BID SCHEDULE CONTINUED

Legal Business Name __________________________________________________________________________________ (If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Federal Tax ID_________________________________ Gwinnett County Vendor Number ______________________

Address _______________________________________________________________________________________________ Does your company currently have a location within Gwinnett County? Yes No

Representative Signature _______________________________________________________________________________

Printed Name __________________________________________________________________________________________

Telephone Number __________________________ Fax Number _____________________________________________

Email Address __________________________________________________________________________________________

BL131-22 PAGE 13

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where similar services for similarly sized municipalities has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the contract being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Contract Amount $ Average daily flow: _____________________________

Miles of gravity sewer piping:___________________ Miles of pressurized sewer piping: _____________

Number of pump stations:______________________ Range of pump station capacity: _______________

Dose of chemical(s) used for odor control and corrosion protection: ________________________________

Start Dates Completion Date

Contact Person Telephone

E-Mail Address

2. Company Name

Miles of gravity sewer piping:___________________ Miles of pressurized sewer piping: _____________

Number of pump stations:______________________ Range of pump station capacity: _______________

Dose of chemical(s) used for odor control and corrosion protection: ________________________________

Company Name

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES CONTINUED

3. Company Name

Miles of gravity sewer piping:___________________ Miles of pressurized sewer piping: _____________

Number of pump stations:______________________ Range of pump station capacity: _______________

Dose of chemical(s) used for odor control and corrosion protection: ________________________________

Company Name

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Solicitation Name & No. BL131-22, Provision of Odor Control and Corrosion Protection Services on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.

Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BL131-22 PAGE 16

BL131-22, Provision of Odor Control and Corrosion Protection Services on an Annual Contract

CODE OF ETHICS AFFIDAVIT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH

YOUR SUBMITTAL AND WILL BE REQUIRED PRIOR TO EVALUATION)

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of his/her knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1.

(Company Submitting Bid/Proposal)

2. (Please check one box below)

No information to disclose (complete only section 4 below)

Disclosed information below (complete section 3 & section 4 below)

3. (if additional space is required, please attach list)

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. Sworn to and subscribed before me this

BY: day of , 20

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent Notary Public

Title of Authorized Officer or Agent of Contractor (seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at www.gwinnettcounty.com

BL131-22 PAGE 17

INSURANCE REQUIREMENTS

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

✓ Bodily Injury by Accident - $100,000 each accident

✓ Bodily Injury by Disease - $500,000 policy limit

✓ Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

✓ 1986 (or later) ISO Commercial General Liability Form

✓ Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)

✓ Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations)

✓ Blanket Contractual Liability

✓ Broad Form Property Damage

✓ Severability of Interest

✓ Underground, explosion, and collapse coverage

✓ Personal Injury (deleting both contractual and employee exclusions)

✓ Incidental Medical Malpractice

✓ Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply

✓ Additional Insured Endorsement

✓ Concurrency of Effective Dates with Primary

✓ Blanket Contractual Liability

✓ Drop Down Feature

✓ Care, Custody, and Control - Follow Form Primary

✓ Aggregates: Apply Where Applicable in Primary

✓ Umbrella Policy must be as broad as the primary policy

5. Environmental Liability Insurance- $1,000,000

6. Gwinnett County Board of Commissioners should be shown as an additional insured on General Liability, Auto Liability and

Umbrella Liability policies.

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7. The cancellation should provide 10 days’ notice for nonpayment and 30 days’ notice of cancellation.

8. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

9. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain Workers'

Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

10. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

11. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

12. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

13 All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the

County.

14. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

15. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

16. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

17. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

18. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

19. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

20. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

21. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

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***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE AND

AUTOMATIC REJECTION:

1. FAILURE TO USE COUNTY BID SCHEDULE.

2. FAILURE TO RETURN APPLICABLE COMPLIANCE SHEETS/SPECIFICATION SHEETS.

3. FAILURE TO RETURN APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. THE COUNTY SHALL BE THE SOLE DETERMINANT OF TECHNICALITY VS. NON-

RESPONSIVE BID.

6. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN BID BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT

REQUIRED ON ALL BIDS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE

INVITATION TO BID. IF YOU NEED CLARIFICATION, CONTACT THE PURCHASING

ASSOCIATE. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS BID

DOCUMENT.

7. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED,

MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION.

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL BIDS. IF YOU

NEED CLARIFICATION, CONTACT THE PURCHASING ASSOCIATE.

BL131-22 PAGE 20

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR BIDDERS, TERMS AND CONDITIONS

I. PREPARATION OF BIDS

A. Each bidder shall examine the drawings, specifications, schedule and all instructions. Failure to do so will be at the bidder’s risk, as the bidder will be held accountable for their bid response.

B. Each bidder shall furnish all information required by the bid form or document. Each bidder shall sign the bid and print or type his or her name on the schedule. The person signing the bid must initial erasures or other changes. An authorized agent of the company must sign bids.

C. With the exception of solicitations for the sale of real property, individuals, firms and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

D. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the bid/proposal submittal, but are contained for informational purposes only. If awarded, the successful bidder(s) will be required to complete them prior to contract execution.

E. Effective, July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform

Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with your bid/proposal submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your bid/proposal submittal may result in bid/proposal being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each bidder should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. shall not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.)

shall be stated (if calendar days are used, include Saturday, Sunday and holidays in the number).

III. EXPLANATION TO BIDDERS

Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation in order for a reply to reach all bidders before the close of bid. Any information given to a prospective bidder concerning an invitation for bid will be furnished to all prospective bidders as an addendum to the invitation if such information is necessary or if the lack of such information would be prejudicial to uninformed bidders. The written bid documents supersede any verbal or written communications between parties. Receipt of addendum should be acknowledged in the bid. It is the

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bidder’s responsibility to ensure that they have all applicable addenda prior to bid submittal. This may be accomplished via contact with the assigned Procurement Agent prior to bid submittal.

IV. SUBMISSION OF BIDS

A. Bids shall be enclosed in sealed envelopes, addressed to the Gwinnett County Purchasing Office with the name of the bidder, the date and hour of opening and the invitation to bid number on the face of the envelope. Telegraphic/faxed bids will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized company representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the bidder’s request and expense if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality, which will adequately serve the use and purpose for which intended.

E. Full identification of each item bid upon, including brand name, model, catalog number, etc. must be furnished to identify exactly what the bidder is offering. Manufacturer’s literature may be furnished.

F. The bidder must certify that items to be furnished are new and that the quality has not deteriorated so as to impair its usefulness.

G. Unsigned bids will not be considered except in cases where bid is enclosed with other documents, which have been signed. The County will determine this.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax with regard to goods and services purchased directly by Gwinnett County. Suppliers and contractors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects. Suppliers and contractors should contact the State of Georgia Sales Tax Division for additional information.

I. Information submitted by a bidder in the bidding process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL OF BID DUE TO ERRORS

The bidder shall give notice in writing of his claim of right to withdraw his bid without penalty due to an error within two (2) business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the

BL131-22 PAGE 22

authority of this provision, the lowest remaining responsive bid shall be deemed to be low bid.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other…