BL120-26

August 12, 2026

INVITATION TO BID

BL120-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for the Provision of Glass Hauling Services on a Multi-Year Contract for the Department of Support Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M., September 4, 2026 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. local time. The bid opening will be virtual ONLY. To access the Microsoft Teams bid opening virtually, visit the following link:

BL120-26 Bid Opening or dial 1-323-676-6170 and enter Conference ID 681 659 665#. Apparent bid results will be available the following business day at GwinnettCounty.com.

Questions should be directed to Jenny Coleman at Jenny.Coleman@GwinnettCounty.com or calling 770-822- 8734 no later than 3:00 P.M., August 21, 2026. Bids are legal and binding upon the vendor when submitted.

Successful service providers will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jenny Coleman Purchasing Associate II

The following pages should be returned with your bid: Bid Schedule, Pages 6-8 References, Page 9 Service Provider Resources, Page 10 E-Verify Form, Page 16 Code of Ethics, Page 17 Company Safety Profile Vehicle Inventory List https://teams.microsoft.com/meet/288158000629613?p=N0MWMRydalU4GdKgb0 https://gwinnettboc-my.sharepoint.com/personal/jenny_coleman_gwinnettcounty_com/BL103-26%20Bypass%20Pumping%20Services%20-%20JC/Work/www.gwinnettcounty.com mailto:Jenny.Coleman@GwinnettCounty.com

BL120-26 Page 2

GENERAL REQUIREMENTS

I. SCOPE

The intent of this contract is for qualified commercial hauler(s) (“service provider(s)”) to pick up and transport recyclable glass products from 13 Gwinnett County locations and safely deliver the recyclable glass to the Atlanta location of Strategic Materials, Inc., 3050 Roosevelt Hwy, College Park, Georgia. These services will be done in coordination with the Gwinnett County Solid Waste Management team. Gwinnett County is estimating each load will have six (6) tons of glass with an estimated number of pulls of glass for hauling at each location.

Qualified service providers are those haulers which demonstrate sufficient resources to pick up and transport the roll-off containers to Strategic Materials, Inc. Gwinnett County will not accept an alternate recycling site.

Since implementation of the glass collection recycling program, contamination has been minimal. Gwinnett County anticipates that this will improve as the provided roll-off containers will be equipped with cameras to aid in determining the fullness of the roll-off containers, as well as sources of contamination.

Award will be based on the lowest responsive responsible service provider. The County, at its sole discretion, may contract with as many or as few service provider(s) necessary to perform the scope of services.

II. SPECIFICATIONS

With the exception of the roll-off containers provided by Gwinnett County, service provider shall furnish all labor, supervision, equipment, materials, registrations, licenses, and supplies necessary to transport glass from Gwinnett County glass recycling locations to Strategic Materials in College Park, Georgia, between the hours of 7:00 AM and 6:00 PM, Monday through Saturday.

Replacement containers will either be stored at Gwinnett County Government’s overflow parking lot at Nash Street, Lawrenceville, Georgia (or similar Gwinnett County property), or upon a negotiated agreement with the service provider(s), safely stored at their yard.

Within 24 hours of receiving notification and instructions from Gwinnett County, excluding Sundays and County holidays, the service provider will swap the scheduled roll off glass container with an empty roll-off container prior to leaving the glass recycling drop off location.

Service provider will, within 24 hours of the service request being submitted into Gwinnett County’s service request system, except Sundays and County holidays, deliver glass to the processor. Any rebates or charges generated from the processor shall be applied to an account set up for Gwinnett County.

Service provider must have the resources to pick up and transport these roll-off containers to Strategic Materials, within the time frames specified above.

After glass has been transported to Strategic Materials, the empty glass roll-off container will be returned to either Gwinnett County Government’s overflow parking lot at Nash Street, Lawrenceville, Georgia (or similar Gwinnett County property), or upon negotiated agreement with the service provider, safely stored at their yard.

Service provider will receive access to utilize Gwinnett County’s service request system to be notified that a service has been requested by Gwinnett County, to upload a copy of the scale ticket from the processing facility, and to close out the service request upon completion.

Ripple Glass/Strategic Materials, Inc., under a separate agreement, will be providing roll-off containers, measuring approximately 21’ x 7.5’ x 7.5’ (with dome, approximately 30-yard container) with slide access panels with access on both sides for each Gwinnett County glass recycling location, as well as necessary replacement containers. All

BL120-26 Page 3 proper safety devices such as hinges, locking devices, chains, and handles will be in proper working order.

Any issues identified by the service provider with the container shall be reported to Gwinnett County immediately.

Any damage to any provided roll-off glass container or equipment at the drop-off location resulting from the actions or omissions of the service provider will be the responsibility of the service provider. The service provider shall work with Gwinnett County and/or Ripple Glass to repair the roll-off container or equipment at the drop off location to original condition or secure a replacement container/equipment, if repair is not possible.

During the service, the service provider will clean up any debris or mess resulting from any action or omission of service provider. Containers must be placed in such a way that they are within six (6) inches of the parallel curbing and up against the curbing or bollards with the rear of the container. If the container is not properly placed, it will be at the sole cost to the service provider to place the container in the correct place.

Service provider shall not be penalized for issues arising at the collection sites which are beyond the service providers’ control, causing delayed collection or preventing collection.

Service provider will immediately notify Gwinnett County of any issues while servicing the roll-off container at the glass drop-off location such as damage to the area, excessive debris, if roll-off container is blocked, or any reason the roll-off container is not accessible to service while the driver is on site.

Service provider will provide a reliable point of contact for the duration of this contract.

III. QUALIFICATIONS

Prior to award, service provider must be authorized by Gwinnett County to operate as a commercial solid waste/recovered materials hauler for Gwinnett County and maintain status for the entirety of the contract.

Service provider shall have and maintain all required permits, certificates, and licenses required by law to operate commercial vehicles.

All vehicles used for transporting the roll-off containers shall be registered, insured, and meet all other Georgia Department of Transportation requirements.

All vehicles used for transporting roll-off containers shall be in sound working order and in compliance with all federal, state, and local safety requirements.

Service provider shall at all times have properly trained personnel who can operate all vehicles, equipment, and glass containers safely and apply all service provider’s policies and best practices.

IV. LOCATIONS

The following is a list of the current glass drop-off locations. Gwinnett County reserves the right to add, delete, or modify locations as necessary during the lifetime of this contract.

1. Bethesda Park, 225 Bethesda Church Road, Lawrenceville

2. Bogan Park, 2723 North Bogan Road, Buford

3. Collins Hill Park Aquatic Center, 2200 Collins Hill Road, Lawrenceville

4. Duncan Creek, 3700 Braselton Highway, Dacula

5. EE Robinson Park Baseball, 885 Level Creek Road, Sugar Hill

6. Harbins Park Baseball, 3200 New Hope Road, Dacula

BL120-26 Page 4

7. Lenora Park Football, 4500 Lenora Church Road, Snellville

8. Lucky Shoals Park, 4651 Britt Road, Norcross

9. Mountain Park Aquatic Center, 1063 Rockbridge Rd, Stone Mountain

10. Norcross One Stop, 5030 Georgia Belle Court, Norcross

11. Peachtree Ridge Park, 3170 Suwanee Creek Road, Suwanee

12. Pinckneyville Park Baseball, 4758 South Old Peachtree Road, Peachtree Corners

13. Rabbit Hill Park Football, 401 Rabbit Hill Road, Dacula

V. SERVICE PROVIDER UNDERSTANDING & APPROACH

A. Local Resources

1. Personnel. Number of full-time staff and location of office(s) within a one (1) hour drive of Gwinnett County. If the service provider’s office is not within a 1-hour drive, please note distance from Gwinnett County.

2. Equipment. Current roll off vehicle inventory available at above locations to include a list of all roll off vehicles that may be used to service the roll off glass containers to include make, model, year, unit number. How many of those vehicles are older than seven years of age?

3. Proof that all vehicles to be used for transporting the roll-off containers shall be registered, insured, and meet all other Georgia Department of Transportation requirements.

4. Service provider shall demonstrate the availability of sufficient local resources (A, B, and C) to pick up and transport the roll-off containers to Strategic Materials, within the 24-hour time frames specified for pickup roll-off containers and transporting them to Strategic Materials.

B. Company Safety Profile

1. Provide two years of the service provider’s Company Safety Profile from the Federal Motor Carrier

Safety Administration.

2. Provide a brief description of the service provider’s written safety program as it pertains to the operation of roll of trucks, container safety, personal protective equipment (PPE), and any other relevant safety topics.

VI. PRICING

Gwinnett County will not pay for any costs associated with the development of a response to this invitation to bid including time or costs providing qualifications or pricing.

All costs for hauling shall be included in unit price for each glass drop-off location to the designated glass processing facility. Unit price should NOT exceed two (2) decimal places.

Service provider is responsible for all operating and maintenance costs associated with hauling materials from each glass drop-off location to designated glass processing facility.

There will not be a charge for the delivery of the roll-off container at the beginning or removal at the end of the contract.

There will not be a charge if the roll-off container is unable to be serviced, and the service provider does not contact

BL120-26 Page 5

Gwinnett County while the driver is still at the location.

There will not be a charge if the roll-off container is placed incorrectly and Gwinnett County has to contact the service provider to correct container placement.

If there are contaminated or delayed hauls or a need for container repair/maintenance, these additional services will be defined as:

1. Contaminated hauls: If processing center rejects the load prior to dumping, service provider must divert to a disposal location. In the event a haul is rejected, the unit pricing provided for contaminated hauls and disposal will be in addition to Section A pricing. Gwinnett County has not had a contaminated load previously.

2. Delayed Hauls: If container is blocked or unable to be hauled due to issues at the site beyond service provider’s control, a return haul fee will be applied for vehicle having to be rescheduled (with photographic support). Quoted pricing should be per trip.

3. Repairs/Maintenance: If a container needs repair/maintenance, and service provider must leave it at the processing center for service, Gwinnett County requests for the service provider to retrieve container after being serviced (repaired/maintained). Quoted pricing should be per trip.

BL120-26 Page 6

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF BID

BID SCHEDULE

ITEM

# DESCRIPTION

APPROX.

ANNUAL

QTY

(A)

UNIT PRICE

(Year 1)

(B)

UNIT PRICE

(Year 2)

(C)

UNIT PRICE

(Year 3)

(D)

UNIT PRICE

(Year 4)

(E)

UNIT PRICE

(Year 5)

(F)

TOTAL PRICE

[A * (B+C+D+E+F)]

SECTION A - GLASS HAULING LOCATIONS

1 Bethesda Park 225 Bethesda Church Road, Lawrenceville 7 Hauls $ $ $ $ $ $

2 Bogan Park 2723 North Bogan Road, Buford 7 Hauls $ $ $ $ $ $

3 Collins Hill Park Aquatic Center 2200 Collins Hill Road, Lawrenceville 7 Hauls $ $ $ $ $ $

4 Duncan Creek 3700 Braselton Highway, Dacula 7 Hauls $ $ $ $ $ $

5 EE Robinson Park Baseball 885 Level Creek Road, Sugar Hill 14 Hauls $ $ $ $ $ $

6 Harbins Park Baseball 3200 New Hope Road, Dacula 2 Hauls $ $ $ $ $ $

7 Lenora Park Football 4500 Lenora Church Road, Snellville 2 Hauls $ $ $ $ $ $

8 Lucky Shoals Park 4651 Britt Road, Norcross 6 Hauls $ $ $ $ $ $

9 Mountain Park Aquatic Center 1063 Rockbridge Rd, Stone Mountain 17 Hauls $ $ $ $ $ $

10 Norcross One Stop 5030 Georgia Belle Court, Norcross 5 Hauls $ $ $ $ $ $

11 Peachtree Ridge Park 3170 Suwanee Creek Road, Suwanee 6 Hauls $ $ $ $ $ $

12 Pinckneyville Park Baseball 4758 South Old Peachtree Road, Peachtree Corners 21 Hauls $ $ $ $ $ $

13 Rabbit Hill Park Football 401 Rabbit Hill Road, Dacula 8 Hauls $ $ $ $ $ $

SECTION A TOTAL $

Service Provider Name

BL120-26 Page 7

BID SCHEDULE (CONTINUED)

ITEM

# DESCRIPTION

APPROX.

ANNUAL

QTY

(A)

UNIT PRICE

(Year 1)

(B)

UNIT PRICE

(Year 2)

(C)

UNIT PRICE

(Year 3)

(D)

UNIT PRICE

(Year 4)

(E)

UNIT PRICE

(Year 5)

(F)

TOTAL PRICE

[A * (B+C+D+E+F)]

SECTION B - ADDITIONAL SERVICES

1 Contaminated Haul

1a. Cost Per Haul 1 Haul $ $ $ $ $ $

1b. Cost for Disposal per Ton 1 Ton $ $ $ $ $ $

2 Delayed Hauls, per trip 1 Trip $ $ $ $ $ $

3 Repairs/Maintenance, per trip 1 Trip $ $ $ $ $ $

SECTION B TOTAL $

OVERALL TOTAL (SECTION A + SECTION B) $

BL120-26 Page 8

BID SCHEDULE (CONTINUED)

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. The services to be provided under this Agreement shall commence on December 18, 2026, or upon award. The initial term of this Agreement shall be through December 31, 2027. This Agreement shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year of execution and at the close of each succeeding calendar year of renewal, if renewed. This Agreement shall be automatically renewed upon the same terms and conditions unless the County terminates the Agreement on the day of the close of the calendar year in which it was awarded or within sixty (60) days after the day of the close of the calendar year of execution or of each succeeding calendar year for which it may be renewed, for a total lifetime obligation of five (5) years. If applicable, title to any supplies, materials, equipment or other personal property shall remain in the vendor until fully paid for by the County. In addition, this Agreement will terminate immediately and absolutely when appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the Agreement. Any obligation of the County hereunder is only for such sums payable during the calendar year of execution or each calendar year of renewal, if renewed.

Certification Of Non-Collusion in Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

No. Dated No. Dated

No. Dated No. Dated

In compliance with the attached specifications, the undersigned offers and agrees, if this quote is accepted by the Board of Commissioners within ninety (90) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Service providers should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

BL120-26 Page 9

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF BID

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

BL120-26 Page 10

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF BID.

SERVICE PROVIDER RESOURCES

Service provider shall demonstrate the availability of sufficient Local Resources (A, B, and C) and References to pick up and transport the roll-off containers to Strategic Materials, within the 24-hour time frames specified for pickup of roll-off containers and transporting them to Strategic Materials.

A. Number of full-time staff and location of office(s) within a one (1) hour drive of Gwinnett County. If the service provider’s office is not within a one (1) hour drive, please note distance from Gwinnett County.

B. List of current roll-off vehicle inventory available at above locations to include a list of all roll off vehicles that may be used to service the roll-off containers to include make, model, year, unit number. How many of those vehicles are older than seven (7) years of age? (a minimum of one (1) truck that is not older than seven (7) years of age)

C. Proof that all vehicles to be used for transporting the roll-off containers shall be registered, insured, and meet all other Georgia Department of Transportation requirements.

D. Provide two (2) years of the service provider’s Company Safety Profile from the Federal Motor Carrier Safety Administration.

E. Provide a brief description of the service provider’s written safety program as it pertains to the operation of roll of trucks, container safety, personal protective equipment (PPE), and any other relevant safety topics.

BL120-26 Page 11

GWINNETT COUNTY

FINANCIAL SERVICES │ RISK MANAGEMENT

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners.

The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s).

Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

BL120-26 Page 12

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000

Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999

Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit

$3,000,000

Contracts from $2,000,000 to $4,999,999

$5,000,000

Contracts Over $5,000,000

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims- made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

BL120-26 Page 13

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work.

Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care.

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an

Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. The cancellation should provide 10 days’ notice for nonpayment and 30 days’ notice of cancellation.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

BL120-26 Page 14

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher. Certain Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-7 or better.

F. Insurance companies providing coverage should be licensed and authorized to do business by the Office of the

Insurance and Safety Fire Commissioner of Georgia ("Insurance Commissioner"), with the exception of non-admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner.

All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-resident.

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number, if applicable.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any insurance program carried by the County.

J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of any tier to comply with all such requirements. The Contractor agrees that if for any reason a subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as a to form and content has been filed with Gwinnett County. The ACORD Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the Contractor for the County.

M. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

N. The Contractor shall make available to the County, through its records or the records of its insurer, information regarding any claim related to a County project. Any loss run information relating to a County project will be made available to the County upon its request.

O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve the

Contractor and Subcontractors of liability under the Contract and any applicable law.

P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors’ industry.

R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.

BL120-26 Page 15

Surety Bonds (if required) All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in item E above.

BL120-26 Page 16

Solicitation Name & No. BL120-26 Provision of Glass Hauling Services on a Multi-Year Contract Page 16

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S.

Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

Solicitation Name & No. BL100-26 Purchase and Installation of Industrial Washer and Dryers

Solicitation Name & No. BL120-26 Provision of Glass Hauling Services on a Multi-Year Contract Page 17

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE

REQUIRED PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33.

The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL120-26 Page 18

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.

Buyer Initials: JC

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

SERVICE PROVIDER NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

BL120-26 Page 19

DEPARTMENT OF FINANCIAL SERVICES │ PURCHASING

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VERSUS NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION OR ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON ALL

SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION PAGE. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION

DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE CONTRACTOR

AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF CLARIFICATION IS

NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON ALL

FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT THE

PURCHASING ASSOCIATE LISTED IN THE INVITATION.

BL120-26 Page 20

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should only have two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm, or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform Enhancements for 2013, an original signed, notarized, and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate”, “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.) should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as an addendum to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal or written communications between the parties. Receipt of addenda should be acknowledged in the

BL120-26 Page 21

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the submittal or visiting GwinnettCounty.com.

IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS

A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of opening, and the solicitation number on the face of the package or envelope. Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the vendor’s request and expense, if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality that will adequately serve the use and purpose for which intended.

E. Full identification of each item submitted, including brand name, model, catalog number, etc. must be furnished to identify exactly what the vendor is offering. Manufacturer’s literature may be furnished, but vendor should not submit excessive marketing material.

F. The vendor must certify that items to be furnished are new and that the quality has not deteriorated to impair its usefulness.

G. Unsigned submittals will not be considered except in cases where it is enclosed with other documents that have been signed. The County will determine acceptability in these cases.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects. Vendors should contact the State of Georgia Sales Tax Division for additional information. Agreements were there is a cost-plus mark-up, mark-up will not be paid on taxes.

I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL DUE TO ERRORS

Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days of completion of the opening stating that they wish to withdraw their submittal without penalty for an obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was substantially lower then the other submittals due solely to a mistake therein, provided pricing was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake and was due to an unintentional arithmetic error on an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the submittal. The unintentional arithmetic error or omission can be clearly proven through inspection of the original work papers, documents, and https://gwinnettboc-my.sharepoint.com/personal/jenny_coleman_gwinnettcounty_com/Documents/Work/www.GwinnettCounty.com

BL120-26 Page 22

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

materials used in preparing the submittal sought to be withdrawn. The vendor’s original work papers shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest remaining responsive offer shall be deemed to be low bid. No vendor who is permitted to withdraw their submittal shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid or proposal was submitted.

Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically forfeit bid bond if a bond was required. Bid may not be withdrawn otherwise.

Withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are determined. Cost of inspections and tests of any item that fails to meet the specifications, shall be borne by the vendor.

VII. F.O.B. POINT

Unless otherwise stated in the request for invitation and any resulting contract, or unless qualified by the vendor, items shall be shipped F.O.B. Destination, Freight Prepaid, and Allowed. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until items are delivered and contract of carriage has been completed. Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

VIII. PATENT INDEMNITY

The vendor guarantees to hold the County, its agents, officers, or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented, or unpatented invention, articles, or appliances furnished or used in the performance of the contract, for which the vendor is not the patentee, assignee, or licensee.

IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED, FORMS WILL BE PROVIDED IN

THIS DOCUMENT)

A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond must be furnished to Gwinnett County for any solicitation as required in the solicitation package or document. Failure to submit a bid bond with the proper rating will result in submittal being deemed non-responsive. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the solicitation. The bid bond, payment bond, and performance bond must have the proper A.M. Best rating as stated in the solicitation document.

BL120-26 Page 23

X. DISCOUNTS

A. Time payment discounts may be considered in arriving at net prices and in award of solicitations.

Offers of discounts for payment within ten (10) days following the end of the month are…