BL117-23 INV

July 12, 2023

INVITATION TO BID

BL117-23

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Provision of Commercial Moving Services on an Annual Contract with four (4) additional one-year options to renew for the Gwinnett County Voter Registration and Elections division.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL # and Company Name. Bids will be received until 2:50 P.M. local time on July 28, 2023 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on the website www.gwinnettcounty.com.

A pre-bid conference is scheduled for 10:00 A.M. on July 18, 2023 at the Gwinnett County Voter Registration & Elections Warehouse located at 825 Progress Center Avenue, Suite B, Lawrenceville, GA 30043. All bidders are urged to attend. Questions regarding bids should be directed to Jake Scarpone, Purchasing Associate II, at jake.scarpone@gwinnettcounty.com or by calling 770-822-8722, no later than 3:00 P.M. July 19, 2023.

Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jake Scarpone Purchasing Associate II

JS/km

The following pages should be returned in duplicate as your bid:

Bid Schedule, Pages 15-17 References, Page 18 Contractor Affidavit & Agreement, Page 19 Ethics Affidavit, Page 20 http://www.gwinnettcounty.com/ http://www.gwinnettcounty.com/

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COMMERCIAL MOVING SERVICES ON AN ANNUAL CONTRACT

SPECIFICATIONS & REQUIREMENTS

I. SCOPE OF WORK

Gwinnett County is soliciting competitive sealed bids for Commercial Moving Services on an Annual Contract for scheduled and unscheduled elections that will occur during the contract period. These services are needed to move election equipment stored at the Gwinnett County Voter Registrations & Elections Division to and from polling sites throughout the county. The dates of the elections and the specific times and dates the services are needed will be provided annually to the successful bidder.

The successful contractor must be prepared to work closely with the staff of the Gwinnett County Voter Registration & Elections Division of the Department of Community Services. A cooperative collaboration will be critical to achieve successful scheduling and completion of the services during each election period.

II. GENERAL REQUIREMENTS

During each election period, the successful contractor must be prepared for the following:

1. Currently, there is a total of 154 polling locations that will need to have equipment transferred from the Voter Registrations & Elections Warehouse located at 825 Progress Center Avenue, suite B, Lawrenceville, GA 30043. The list of each location and the estimated number of cages to be delivered/picked up is included in this Invitation to Bid. All equipment will be grouped by precinct prior to pick up. The number of cages may vary slightly and will be the responsibility of the awarded service provider upon notification from Gwinnett County Elections. The County reserves the right to change/add or delete polling locations at any time during the contract. The successful service provider will be notified of any changes in writing.

2. Currently, ten (10) of the locations will have equipment delivered twice; once for advance voting, which begins approximately three (3) weeks before the actual date of the election, and again on the dates that will be provided to the successful service provider.

3. Equipment delivered to Advance In-Person locations must be picked up on the Monday before the election when the Election Day equipment is being dropped off. All equipment (with the exception of the ICP scanners) shall be returned to the location the equipment was picked up from. The ICP scanners should be delivered to 455 Grayson Highway, Lawrenceville, GA 30046.

4. Equipment must be picked up on the day of delivery for security reasons. The awarded service provider may begin picking up equipment at Voter Registrations and Elections as early as 6:00 AM on the day of delivery. Equipment should be dropped off to Elections by 8:00 PM on the day the equipment is picked up from precincts. If the awarded service provider is unable to meet this deadline, they will need to coordinate approval with the Elections office prior to providing services.

Each day can have from nine (9) to twenty (20) routes consisting of two (2) to three (3) locations per route. The County reserves the right to change routes each election.

5. For each election period, equipment must be delivered approximately one week prior to the actual date of the election, according to the schedule that will be provided to the successful service provider.

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6. Advance In-Person items to be delivered will be secured in locked metal cages (pictured below0 when leaving the Elections warehouse. Locks will be provided by Gwinnett County. Cage weight varies depending on what is in the cage. However, each cage weighs approximately 300 lbs. The contents of the cages will vary from approximately 450 lbs. to 700 lbs. Each precinct will have at least one ballot scanner (pictured below). Each cage will include ballot marking devices and printers.

The cage will also include consumable items such as ballots, signs, posters, notices, laptops, and label printers.

7. Crowd control barrier posts come in sets of two (2). Advance Voting locations will have five (5) sets of these posts and regular voting locations will have at least two (2) sets. Crowd control posts will not be in the cages.

8. At least four (4) ballot scanners will need to be delivered to each advance voting location. Each regular voting location will have one (1) or two (2) ballot scanner(s). Ballot scanners will not be in the cages.

9. Some voting locations will need eight-foot (8’) tables delivered. Exact quantity will be addressed with the successful service provider. The tables will have folding legs. The locations can have up to twenty (20) tables, but this number may increase or decrease. The expected number of tables will be provided leading up to the election.

10. Universal Power Supplies (UPSs) will be provided to each location. These will not be on a cart but will be on a hand truck. Currently, the average is eight (8) per location, with a maximum of fifteen (15).

11. Each location is provided a metal or plastic A-frame.

12. Supply bags/bins will be provided to each location. These supplies are specific to each location and are clearly marked with that location’s information.

13. The successful service provider should have a project manager on-site while equipment is being delivered/returned. The project manager should be able to track where the current trucks are located in the delivery routes and provide updates to Election Staff as needed.

14. On Election Night, there will need to be three (3) 26’ trucks to load supplies as they are returned to the Voter Registrations and Elections Office located at 455 Grayson Highway, Suite 200, Lawrenceville, GA 30046 and take them to 825 Progress Center Avenue, Suite B, Lawrenceville, GA 30043 throughout the night. There must also be staff to load the trucks during this process.

This process normally lasts until 1:00 AM but can be delayed due to extenuating circumstances.

The awarded service provider(s) may work with the department to substitute different sized trucks to accomplish the requested services after award.

15. Voter Registrations & Elections has four (4) loading docks that will be available for pick up and drop off of equipment.

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16. Inside delivery is required. Each voting location will direct where their equipment is to be placed.

A signature will be required at the location from an onsite custodian, poll official, or Voter Registrations & Elections staff. A copy shall be left at location and a copy returned to the Elections Office.

17. Bid, Payment and Performance Bonds are not required for this solicitation. A Fidelity bond is required and should be submitted with your bid. The recommended service provider will be required to submit their fidelity bond and certificate of insurance upon request prior to award.

Failure to provide fidelity bond may result in bid being deemed non-responsive. Bidders are encouraged to speak with their sureties to line up bond and insurance so that it can be obtained quickly when requested. If there is a cost associated with the bond or insurance, bidders will need to take it into consideration in their pricing. The successful service provider will not be able to charge for these costs after the bid due date.

18. An estimated twenty-four (24) 26’ trucks shall be required for each voting period. The awarded service provider(s) may work with the department to substitute different size trucks to accomplish the requested services after award. However, any such substitution MUST be approved in writing by Voter Registrations & Elections staff.

19. Each truck must have a minimum crew of two (2) individuals that are covered by the company’s fidelity bond. Proof of fidelity bond should be submitted with your bid. Failure to provide fidelity bond may result in bid being deemed non-responsive.

20. The awarded service provider may load the equipment in their trucks with lift gates, ramps, etc.

as long as the equipment is not damaged in the process.

21. It is the intent of the department to award this solicitation to one (1) commercial moving company. However, award will be made in the best interests of Gwinnett County.

III. 2024 Election Schedule

**Additional elections may be added as required by law. If the renewal option is exercised, updated schedules will be provided.

ELECTION** DATE

Presidential Preference Primary Tuesday, March 12, 2024 General Primary/Nonpartisan General Election Tuesday, May 21, 2024 General Primary/Nonpartisan General Election Runoff (if needed)

Tuesday, June 18, 2024

General Election Tuesday, November 5, 2024 General Election Runoff (if needed) Tuesday, December 3, 2024

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IV. Voting Precinct Locations (All quantities are approximate)

Precinct # Facility Cages/Carts UPS Tables Crowd Control Barriers

Harbins Elementary (GCPS) 3550 New Hope Road Dacula, GA 30019

6 15 21 4

Annistown Elementary (GCPS) 3150 Spain Road Snellville, GA 30039

4 8 4 4

Hebron Baptist Church 202 Hebron Church Road NE Dacula, GA 30019

4 10 4

Suwanee Branch GC Public Library 361 Main Street Suwanee, GA 30024

2 4 4

Faith Community Church 800 Grayson Parkway Grayson, GA 30017

2 5 4

McKendree UMC 1570 Lawrenceville Suwanee Road Lawrenceville, GA 30043

4 8 4

Duluth City Hall 3167 Main Street NW Duluth, GA 30096

4 10 4

Frank Osborne Middle School

(GCPS)

4404 Braselton Highway Hoschton, GA 30548

4 9 4

Bogan Park Community Recreation Center (GC Park) 2723 N. Bogan Road Buford, GA 30519

4 12 4

Snellville UMC 2428 Main Street East Snellville, GA 30078

2 5 4

First Baptist Church of Lilburn 285 Main Street Lilburn, GA 30047

2 5 4

Lucky Shoals Park Community Recreation Center 4651 Britt Road Norcross, GA 30093

4 11 4

Hamilton Mill UMC 1450 Pine Road Dacula, GA 30019

2 6 4

Mountain Park Depot (GC Park) 5050 Five Forks Trickum Road Lilburn, GA 30047

4 7 1 4

Lawrenceville First Baptist Church 165 Clayton Street Lawrenceville, GA 30046

4 8 4

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Gwinnett County Fairgrounds 2405 Sugarloaf Parkway Lawrenceville, GA 30045

4 10 4

Gwinnett School of Mathematics, Science & Technology (GCPS) 970 McElvaney Lane Lawrenceville, GA 30044

4 7 4

New Hope Christian Church 1982 Old Norcross Road Lawrenceville, GA 30044

2 6 4

The Nett at Bethesda 444 Bethesda Church Road Lawrenceville, GA 30044

2 6 0 4

Summerour Middle (GCPS) 321 Price Place Norcross, GA 30071

2 5 4

Rockbridge Elementary (GCPS) 6066 Rockbridge School Road Norcross, GA 30093

4 7 4

Peachtree Corners Presbyterian Church 5918 Spalding Drive NW Norcross, GA 30093

2 4 0 4

Meadowcreek Elementary (GCPS), 5025 Georgia Belle Court Norcross, GA 30093

2 5 9 4

Buford City Hall 2300 Buford Highway Buford, GA 30518

4 9 4

Sugar Hill Church 5091 Nelson Brogdon Blvd (Hwy 20) Sugar Hill, GA 30518

4 12 4 4

Rock Springs UMC 1100 Rock Springs Road Lawrenceville, GA 30043

4 10 9 4

Prospect UMC 1549 Prospect Road Lawrenceville, GA 30043

4 9 4

Mulberry Elementary School

(GCPS)

442 E. Union Grove Cir Auburn, GA 30011

4 12 10 4

Five Forks Library 2780 Five Forks Trickum Road Lawrenceville, GA 30044

2 3 4

W. C. Britt Elementary (GCPS) 2503 Skyland Drive Snellville, GA 30078

2 6 2 4

Woodward Mill Elementary (GCPS) 2020 Buford Drive Lawrenceville, GA 30043

2 6 4 4

New Mercies Christian Church 4000 Five Forks Trickum Rd Lilburn, GA 30047

2 6 4

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Arcado Elementary (GCPS) 5150 Arcado Road SW Lilburn, GA 30047

2 4 4

Lilburn Christian Church 314 Arcado Road Lilburn, GA 30047

2 5 4

Berean Baptist Church 1405 Hewatt Road Lilburn, GA 30047

4 8 4

Trinity Lutheran Church 1826 Killian Hill Road Lilburn, GA 30047

2 6 4

Winters Chapel United Methodist Church 5105 Winters Chapel Road Atlanta, GA 30360

2 4 4

Best Friend Park (GC Park) 6224 Jimmy Carter Blvd Norcross, GA 30071

2 6 4

Hamilton Mill Christian Church 3809 Sardis Church Road Buford, GA 30519

6 14 2 4

Pinckneyville Community Center (GC Park) 4650 Peachtree Industrial Blvd Norcross, GA 30071

4 9 0 4

Peachcrest Christian Church 4100 Rosebud Road Loganville, GA 30052

4 12 4

J G Dyer Elementary School

(GCPS)

1707 Hurricane Shoals Road Dacula, GA 30019

2 6 4 4

Sweetwater Middle (GCPS) 3500 Cruse Road Lawrenceville, GA 30044

2 5 4

Centerville Elementary (GCPS) 3115 Centerville Hwy Snellville, GA 30039

4 8 6 4

Shiloh Elementary (GCPS) 2400 Ross Road Snellville, GA 30039

2 6 10 4

Forrest Hills @ Mountain View 2849 Mountain View Road Snellville, GA 30078

2 4 4

Cannon UMC 2424 Webb Gin House Road Snellville, GA 30078

2 6 4

Mason Elementary (GCPS) 3030 Bunten Road Duluth, GA 30096

4 7 4

Lucerne Baptist Church 4805 Stn Mtn Hwy (US78) Lilburn, GA 30047

2 4 4

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Beaver Ridge Elementary (GCPS) 1978 Beaver Ruin Road Norcross, GA 30071

2 5 4

Iglesia Metropolitana Seventh Day Adventist 5990 Oakbrook Parkway Norcross, GA 30093

2 5 4

Camp Creek Elementary School

(GCPS)

958 Cole Dr. SW Lilburn, GA 30047

2 5 4

T.W. Briscoe Park Main Building (Snellville Park) 2500 Sawyer Pkwy Snellville, GA 30078

4 8 4

New Prospect UMC 2018 Buford Dam Road Buford, GA 30518

4 10 4

Lanier Middle School (GCPS) 6482 Suwanee Dam Rd Buford, GA 30518

4 10 4

Duluth Festival Center 3142 Hill Street Duluth, GA 30096

2 5 4

BB Harris Elementary (GCPS) 3123 Claiborne Drive Duluth, GA 30096

4 10 15 4

Beaver Ruin Road Baptist Church 1200 Beaver Ruin Road Norcross, GA 30093

4 7 11 4

Landmark Church 3737 Holcomb Bridge Road Norcross, GA 30092

4 7 4

Rhodes Jordan Community Center (GC Park) 100 E Crogan Street Lawrenceville, GA 30046

4 10 4

Lawrenceville First UMC 395 W. Crogan Street Lawrenceville, GA 30046

2 5 8 4

Peachtree Corners Baptist Church 4480 Peachtree Corners Circle Norcross, GA 30092

2 5 4

Simpson Elementary (GCPS) 4525 E. Jones Bridge Road Norcross, GA 30092

2 5 7 4

Voices of Faith 2500 Rockbridge Road Stone Mountain, GA 30087

4 7 6 4

Calvary Baptist Church 5255 Hwy 29 Lilburn, GA 30047

2 4 4 4

Atlanta Chinese Christian Church 4434 Britt Road Tucker, GA 30084

4 7 4

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Patrick Elementary (GCPS) 2707 Kilgore Road Buford, GA 30519

4 12 4

Oak Road Lutheran Church 1004 Oak Rd SW Lilburn, GA 30047-1827

4 7 4

Good Shepherd Presbyterian Church 1400 Killian Hill Road Lilburn, GA 30047

4 7 4

Collins Hill Library 455 Camp Perrin Rd Lawrenceville, GA 30046

4 8 6 4

Jordan Middle School (GCPS) 8 Village Way Lawrenceville, GA 30045

4 8 4

Ferguson Elementary (GCPS) 1755 Centerview Drive Duluth, GA 30096

4 12 20 4

Unity Atlanta Church 3597 Parkway Ln Peachtree Corners, GA 30092

2 4 1 4

Beaver Ruin Road Baptist Church 1200 Beaver Ruin Road Norcross, GA 30093

2 4 7 4

Zoar United Methodist Church 3895 Zoar Church Road Snellville, GA 30039

4 10 4

Evangel Community Church 3857 Centerville-Rosebud Road Snellville, GA 30039

4 7 4

Gwinnett Church of Christ 1736 Sever Road Lawrenceville, GA 30043

4 11 4

Grayson United Methodist Church 555 Grayson Pkwy Grayson, GA 30017

4 8 4

Gwinnett Community Church 2516 Five Forks Trickum Rd Lawrenceville, GA 30044

2 6 4

Grace-New Hope Church 1766 New Hope Rd Lawrenceville, GA 30045

6 13 10 4

Church of Christ @ Snellville 3025 Lenora Church Rd Snellville, GA 30078

4 8 4

Pleasant Hill Presbyterian Church 3700 Pleasant Hill Road Duluth, GA 30096

4 10 4

Richland Homeowners Clubhouse 2074 Quinton Place Suwanee, GA 30024

4 9 10 4

First Christian Church 3495 Sugarloaf Pkwy Lawrenceville, GA 30044

2 6 4

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Creekland Middle (GCPS) 170 Russell Road Lawrenceville, GA 30044

4 8 4

Corley Elementary (GCPS) 1331 Pleasant Hill Road Lawrenceville, GA 30044

2 5 10 4

St Patrick's Catholic Church 2140 Beaver Ruin Rd Norcross, GA 30071

4 7 4

Redeemer Church 3750 Zoar Church Rd SW Snellville, GA 30039

4 9 10 4

Lanier High School (GCPS) 918 Buford Hwy Sugar Hill, GA 30518

4 8 4

C3 Church 1065 Walther Blvd Lawrenceville, GA 30043

2 6 4

First Baptist Church of Grayson 2142 Loganville Hwy Grayson, GA 30017

4 9 4

Mosaic Church 701 Cole Drive Lilburn, GA 30047

2 5 4

Craig Elementary (GCPS) 1075 Rocky Road Lawrenceville, GA 30044

4 8 4

Pharr Elementary (GCPS) 1500 North Road Snellville, GA 30078

2 5 4 4

Gas South District 6400 Sugarloaf Pkwy Duluth, GA 30097

4 12 0 4

Yugal Kunj Radha Krishna Community Center 2769 Duluth Hwy Duluth, GA 30096

2 6 4

Jackson Elementary (GCPS) 1970 Sever Road Lawrenceville, GA 30043

4 11 10 4

Walnut Grove Elementary (GCPS) 75 Taylor Road Suwanee, GA 30024

2 6 4

First Chinese Baptist Church – Atlanta 2525 Gravitt Road Duluth, GA 30096

4 7 4

George Pierce Park (GC Park) 55 Buford Hwy Suwanee, GA 30024

4 9 4

Winters Chapel Baptist Church 6625 Winters Chapel Road Doraville, GA 30360

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Harmony Elementary (GCPS) 3946 S. Bogan Road Buford, GA 30519

2 6 4

The NETT at BERKMAR 675 Pleasant Hill Road Lilburn, GA 30047

2 6 0 4

Lenora Park Gym (GC Park) 4515 Lenora Church Road Snellville, GA 30039

4 11 4

Sugar Hill Elementary (GCPS) 939 Level Creek Road Buford, GA 30518

4 8 8 4

Suwanee Service Center (GCPS) 670 Highway 23 NW Suwanee, GA 30024

4 12 8 4

Five Forks Middle (GCPS) 3250 River Dr. SW Lawrenceville, GA 30044

2 3 4

South Gwinnett Baptist Church 3400 Rosebud Road Loganville, GA 30052

4 7 2 4

Killian Hill Baptist/Christian School 151 Arcado Road Lilburn, GA 30047

2 4 4

Galilean Baptist Church 1390 Monfort Road Lawrenceville, GA 30042

2 5 4

Chattahoochee Elementary

(GCPS)

2930 Albion Farm Road Duluth, GA 30097

2 6 10 4

Mountain Park Activity Building (GC Park) 1063 Rockbridge Road Stone Mountain, GA 30087

2 6 4

Rock Bridge Baptist Church of Norcross Inc.

1012 Rockbridge Road Norcross, GA 30093

2 4 4

Hopewell Baptist Church 182 Hunter Street Norcross, GA 30071

4 8 4

Bethesda Elementary (GCPS) 525 Bethesda School Road Lawrenceville, GA 30044

4 10 4

Amazing Grace Lutheran Church 3305 Lawrenceville Hwy Lawrenceville, GA 30044

4 8 4

Kanoheda Elementary (GCPS) 1025 Herrington Road Lawrenceville, GA 30044

4 8 8 4

Mountain Park United Methodist Church 1405 Rockbridge Road Stone Mountain, GA 30087

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Knight Elementary School (GCPS) 401 North River Dr Lilburn, GA 30047

2 5 4

Berkmar Middle School (GCPS) 4355 Lawrenceville Hwy Lilburn, GA 30047

2 3 4

Berkeley Lake Elementary (GCPS) 4300 S. Berkeley Lake Rd Berkeley Lake, GA 30096

4 7 4

Anderson-Livsey Elementary

(GCPS)

4521 Centerville Hwy Snellville, GA 30039

4 11 4

Iglesia Bautista Nueva Jerusalem 5300 Williams Road Norcross, GA 30093

2 6 3 4

Christ the Lord Lutheran Church 1001 Duluth Hwy Lawrenceville, GA 30043

2 5 4

Jones Bridge Park/Good Age Building (GC Park) 4901 E Jones Bridge Road Norcross, GA 30092

2 4 4

Peachtree Elementary (GCPS) 5995 Crooked Creek Road Peachtree Corners GA 30092

2 5 5 4

Saint Marguerite D'Youville Catholic Church 85 Gloster Road NW Lawrenceville, GA 30044

2 5 7 4

Peachtree Road Baptist Church 142 Old Peachtree Road Suwanee, GA 30024

2 5 4

Duncan Creek Elementary (GCPS) 4500 Braselton Hwy Hoschton, GA 30548

4 12 5 4

Riverside Elementary (GCPS) 5445 Settles Bridge Road Suwanee, GA 30024

4 9 4

Level Creek UMC - O'Rouke Family Life Center 4844 Suwanee Dam Road Suwanee, GA 30024

4 8 4

Taylor Elementary (GCPS) 600 Taylor School Drive Lawrenceville, GA 30043

2 6 4

Dacula Park Activity Building (GC Park) 2735 Old Auburn Road Dacula, GA 30019

4 10 4

Chestnut Grove Baptist Church 2299 Rosebud Road Grayson, GA 30017

4 9 4

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Ivy Creek Elementary (GCPS) 3443 Ridge Road Buford, GA 30519

4 7 3 4

North Metro First Baptist Church 1026 Old Peachtree Road Lawrenceville, GA 30043

4 9 4 4

Fort Daniel Elementary School

(GCPS)

1725 Auburn Rd Dacula, GA 30019

4 10 9 4

Hull Middle School (GCPS) 1950 Old Peachtree Road Duluth, GA 30097

4 10 4

Saint Marguerite D'Youville Catholic Church 85 Gloster Road NW Lawrenceville, GA 30044

4 11 4

North Gwinnett Church 4973 West Price Road Suwanee, GA 30024

4 8 2 4

Sycamore Elementary School

(GCPS)

5695 Sycamore Road Sugar Hill, GA 30518

2 6 4

Suwanee Full Gospel Church 3268 Smithtown Road Suwanee, GA 30024

4 8 2 4

Sunrise Baptist Church 3000 Sugarloaf Parkway Lawrenceville, GA 30045

4 9 4

Gwinnett Co Dept of Water Resources 684 Winder Hwy Lawrenceville, GA 30045

6 14 4

Gracepointe Church of the Nazarene 2900 Rosebud Road Loganville, GA 30052

6 13 4

W.J. Cooper Elementary School

(GCPS)

555 Ozora Rd Loganville, GA 30052

6 14 10 4

Tabernacle International Church 270 Simonton Rd. SW Lawrenceville, GA 30046

4 12 4

Saint Stephen the Martyr Catholic Church 5373 Wydella Road Lilburn, GA 30047

2 4 8 4

Gwinnett Christian Life Assembly of God 1670 Sever Road Lawrenceville, GA 30043

2 5 4

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Shorty Howell Park Activity Building (GC Park) 2750 Pleasant Hill Road Duluth, GA 30096

2 5 4

Ebenezer Baptist Church 2570 Harbins Road Dacula, GA 30019

2 6 4

Grace Baptist Church 2980 Old Peachtree Rd Dacula, GA 30019

4 10 4

Praise Community Church 329 Grayson Hwy Lawrenceville, GA 30045

2 5 0 4

Pucketts Mill Elementary School

(GCPS)

2442 South Pucketts Mill Rd Dacula, GA 30019

4 7 4

Epiphany Lutheran Church 1350 Peachtree Industrial Blvd Suwanee, GA 30024

4 8 4

Community of Grace Lutheran Church 1200 Athens Highway Grayson, GA 30017

4 9 4

NOTE: Boxes without numbers mean that equipment is not currently needed at those precincts. However, all quantities listed are estimates and are subject to change.

BL117-23 Page 15

COMPANY NAME: ____________________________________________________________

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN BID BEING REJECTED.

BID SCHEDULE

APPROX. ANNUAL

QTY DESCRIPTION UNIT PRICE PER ELECTION TOTAL PRICE

5 EA Not to Exceed Lump Sum Fee PER ELECTION for Commercial Moving Services, per above specifications $ $

5 EA Project Management Services PER ELECTION $ $

5 EA Labor and Logistics between 5:00 A.M. and 7 A.M. PER

ELECTION $ $

5 EA

After Hours Election Night Equipment Delivery & Pick-up Services (between 6:00 P.M. and 12:00 A.M.) PER

ELECTION

BID TOTAL $

NOTE: Unit price MUST include personnel, moving trucks, equipment, fuel, and any other costs associated with providing the requested services.

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

BL117-23 Page 16

COMPANY NAME: ____________________________________________________________

BID SCHEDULE CONTINUED

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon award.

Unless otherwise noted, bid prices will remain firm for four (4) additional one (1) year periods.

• If a percentage increase OR decrease will be a part of this bid, please note this in the space provided together with an explanation:

1st Renewal Option (increase/decrease – circle one)

2nd Renewal Option (increase/decrease – circle one)

3rd Renewal Option (increase/decrease – circle one)

4th Renewal Option (increase/decrease – circle one)

BL117-23 Page 17

BID SCHEDULE CONTINUED

Certification Of Non-Collusion in Proposal Preparation

(Signature) (Date)

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Print Authorized Representative's Name

Telephone Number Fax Number

E-Mail Address

Contact Person (if someone other than the authorized representative listed above) _________________________________________________________

Telephone Number Fax Number

E-Mail Address

BL117-23 Page 18

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF

BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

BLXXX-21 Page 19

BL117-23, Provision of Commercial Moving Services on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration

Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BLXXX-21 Page 20

BL117-23, Provision of Commercial Moving Services on an Annual Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED PRIOR

TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL117-23 Page 21

STANDARD INSURANCE REQUIREMENTS

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit.

European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s

BL117-23 Page 22 broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12 All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract.

The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of

1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

BL117-23 Page 23

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE

DETERMINANT OF TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY QUOTE/BID/FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE

COMPLIANCE/SPECIFICATION SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE

NOT REQUIRED ON ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY

STATED ON THE INVITATION PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE

PURCHASING ASSOCIATE LISTED IN THE INVITATION. IF BONDS ARE REQUIRED,

FORMS WILL BE PROVIDED IN THIS SOLICITATION DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN

REQUIRED, MAY RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND

REJECTED. THE CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON

ALL SOLICITATIONS. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING

ASSOCIATE LISTED IN THE INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN

SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS

AFFIDAVIT IS REQUIRED ON ALL FORMAL SOLICITATIONS OVER $100,000.00. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN

THE INVITATION.

BL117-23 Page 24

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions.

Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the quote/bid/fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform

Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.) should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as an addendum to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal or written communications between the parties. Receipt of addenda should

BL117-23 Page 25 be acknowledged in the submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the submittal or visiting the Gwinnett County website.

IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS

A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of opening and the solicitation number on the face of the package or envelope. Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the vendor’s request and expense, if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality that will adequately serve the use and purpose for which intended.

E. Full identification of each item submitted, including brand name, model, catalog number, etc.

must be furnished to identify exactly what the vendor is offering. Manufacturer’s literature may be furnished but vendor should not submit excessive marketing material.

F. The vendor must certify that items to be furnished are new and that the quality has not deteriorated to impair its usefulness.

G. Unsigned submittals will not be considered except in cases where it is enclosed with other documents that have been signed. The County will determine acceptability in these cases.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects. Vendors should contact the State of Georgia Sales Tax Division for additional information. Agreements were there is a cost-plus mark-up, mark-up will not be paid on taxes.

I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL DUE TO ERRORS

Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days of completion of the opening stating that they wish to withdraw their submittal without penalty for an obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was substantially lower than the other submittals due solely to a mistake therein, provided pricing was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the submittal. The unintentional arithmetic error or omission can be clearly proven through inspection of the original work papers, documents, and materials used in preparing the submittal sought to be withdrawn. The vendor’s original work papers shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their

BL117-23 Page 26 submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest remaining responsive offer shall be deemed to be low bid.

No vendor who is permitted to withdraw their submittal shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid or proposal was submitted.

Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically forfeit bid bond if a bond was required. Bid may not be withdrawn otherwise.

Withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are determined. Cost of inspections and tests of any item that fails to meet the specifications, shall be borne by the vendor.

VII. F.O.B. POINT

Unless otherwise stated in the request for invitation and any resulting contract, or unless qualified by the vendor, items shall be shipped F.O.B. Destination, Freight Prepaid and Allowed. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until items are delivered and the contract of carriage has been completed.

Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

VIII. PATENT INDEMNITY

The vendor guarantees to hold the County, its agents, officers, or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, for which the vendor is not the patentee, assignee, or licensee.

IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED, FORMS WILL BE PROVIDED

IN THIS DOCUMENT)

A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond must be furnished to Gwinnett County for any solicitation as required in the solicitation package or document. Failure to submit a bid bond with the proper rating will result in submittal being deemed non-responsive. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the solicitation. The bid bond, payment bond, and performance bond must have the proper A.M. Best rating as stated in the solicitation document.

X. DISCOUNTS

A. Time payment discounts may be considered in arriving at net prices and in award of solicitations. Offers of discounts for payment within ten (10) days following the end of the month are preferred.

B. In connection with any discount offered, time will be computed from the date of delivery and acceptance at destination, or from the date correct invoice or voucher is received, whichever is the later date. Payment is deemed to be made for the purpose of earning the discount on the date of the County check.

XI. AWARD

BL117-23 Page 27

A. Award will be made to either the highest scoring firm (for proposals) or the lowest responsive and responsible vendor (for quotes/bids). The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of the County, and the delivery terms will be taken into consideration in making the award.