BL117-23 Addendum #1

July 25, 2023

ADDENDUM #1

BL117-23, Provision of Commercial Moving Services on an Annual Contract

**PLEASE NOTE: The bid deadline for BL117-23 has been rescheduled for 2:50 P.M. on Wednesday, August 2, 2023. Bids shall be opened publicly at 3:00 P.M. on August 2, 2023.**

REVISIONS:

R1. Cargo Insurance: Full Value Protection/Replacement Cost for all items has been added to the existing insurance requirements (requirement #21). Please see the Revised Standard Insurance Requirements below.

QUESTIONS & ANSWERS:

Q1. How many trucks are needed on a given day?

A1. An estimated 10-13 trucks are needed on the largest delivery day. The awarded contractor shall coordinate delivery methods and equipment with Gwinnett County Voter Registrations & Elections.

Q2. Will delivery just be drop-off and pick-up of election equipment?

A2. Delivery and drop-off shall consist of all election equipment and supplies provided by Gwinnett

County Voter Registrations & Elections. Set up of the equipment is not required by the contractor.

Q3. How many days are allotted for pick-up?

A3. Two (2) to three (3) days are allotted for pick-up. The Wednesday and Thursday following the election are allotted for pick-up. Gwinnett County Voter Registrations & Elections is currently confirming with locations that will allow for Friday pick-up. All pick-ups shall be coordinated with Gwinnett County Voter Registrations & Elections.

Q4. Are lift gate trucks needed? If so, how many are needed per day?

A4. All trucks used in delivery and pick-up must have lift gates.

Q5. If three routes/precincts are assigned at one time, can all three routes/precincts be handled with one truck?

A5. Yes, in most cases. Route assignments will be coordinated with Voter Registrations & Elections.

Q6. Are partial equipment deliveries allowed? Can equipment be delivered to a precinct in multiple trips if all equipment does not fit on one truck?

A6. No. All equipment must be delivered to its assigned precinct at one time.

Q7. Will the equipment be organized for pick-up from the precincts?

A7. Poll officials should have all equipment located in one area and ready for pick-up by the contractor. However, the contractor shall ensure that all items on the pick-up list are loaded are accounted for. Any unaccounted-for items must be notated and communicated to Voter Registrations & Elections staff.

Q8. What is the earliest allowable delivery of equipment to the precincts?

A8. 8:00 A.M. is the earliest allowable delivery time.

Q9. How much does the Fidelity Bond value have to be?

A9. The fidelity bond shall be in the amount of $1,000,000.00.

Q10. Can you provide the previous bid tabulation for these services?

A10. Please see Attachment #3 for the most recent bid tabulation (BL041-20).

This addendum should be signed in the space provided on page 15 of the bid documents returned with your bid. Failure to do so may result in your bid being deemed non-responsive.

Thank you, Jake Scarpone

Jake Scarpone Purchasing Associate II

Attachments:

1. Pre-Bid Conference Sign-In Sheet

2. Revised Standard Insurance Requirements

3. BL041-20 Bid Tabulation

ATTACHMENT 1

ATTACHMENT 2

REVISED STANDARD INSURANCE REQUIREMENTS

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher.

Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12 All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

21. Cargo Insurance: Full Value Protection/Replacement Cost for all items

ATTACHMENT 3