BL114_25 INV.pdf

August 25, 2025

INVITATION TO BID

BL114-25

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Provision of Inspection & Repair Services for Fire Hydrants on a Multi-Year Contract for the Department of Water Resources.

Bid Submittal Date and Location:

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on Tuesday, September 23, 2025, at the Gwinnett County Financial Services - Purchasing Division – 4th Floor - Nash Building, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.GwinnettCounty.com.

Instruction on Submitting Questions:

A Web-Ex pre-bid conference is scheduled for 10:00 A.M. on Monday, September 15, 2025. To access, dial 1-408-418-9388 and enter conference ID, 23398999869##. All contractors are urged to attend. Questions regarding bids should be directed to Jordan Mitchell, Purchasing Associate II, at Jordan.Mitchell@GwinnettCounty.com or by calling 770-822-5491, no later than Tuesday, September 16, 2025, at 3:00 P.M. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Successful contractors will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jordan Mitchell Purchasing Associate II

JM/km

The following pages should be returned in duplicate as your bid: Bid Schedule, Pages 17-19 References, Page 20 Code of Ethics Affidavit, Page 21 Contractor Affidavit, Page 22 http://www.gwinnettcounty.com/ mailto:Jordan.Mitchell@GwinnettCounty.com http://www.gwinnettcounty.com/

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PART 1 – GENERAL SPECIFICATIONS TO BOTH SECTIONS A AND B

1.1 BIDDING REQUIREMENTS

A. Bidder is to return a notarized Contractor Affidavit and Agreement and a Code of Ethics along with the bid submittal.

B. Bidder may bid on Section A or B, or both. If the vendor submits a bid on both, the County reserves the right to only award one section per vendor. Work will be assigned on an as needed basis for each Section and will not be coordinated between sections. Failure to satisfy the requirements set forth in this solicitation and/or poor performance will be grounds for the County to Terminate for Cause. The County reserves the right to terminate by Section or terminate the entire Contract.

C. On the outside of the envelope, the Bidder should identify the appropriate Section the bid is being submitted for consideration. Indicate “Section A”, “Section B”, OR “BOTH Sections” beside the BL # and the Bidder’s name.

D. GCDWR requests a minimum of three (3) verifiable references where work of a similar size and scope has been successfully completed. Bids will be considered only from experienced and well-equipped contractors engaged in work of this type and magnitude. List similar work successfully completed within the last seven years, giving the number of hydrants addressed. References must specify the role of the Bidding firm on the job, including specific work, responsibilities, and level of authority (Prime/Sub /Vendor). Bidder is responsible for the provision of accurate reference contact information.

1.2 GENERAL NOTES

A. This contract is divided into two distinct and separately managed sections, Section A and Section B. Each section has an independent scope with different requirements and specifications. Contractors may bid on either one or both sections, and each section will be awarded independently. It is the County’s intent to award Section A to one contractor and award Section B to a different contractor. However, the County continues to reserve the right to award the contract in its best interest.

B. Normal working hours for all field related work will be 7:00 A.M. to 4:00 P.M. local time, Monday through Friday. Certain situations may arise that will limit these normal hours.

Work outside the normal hours, on holidays and weekends, will require prior written approval from DWR. Verbal extensions of normal work hours by DWR will be restricted to unforeseen or emergency situations requiring immediate attention.

C. Field related work requiring the assistance of Department personnel must be scheduled a minimum of 48-hours in advance.

D. Existing data shall be utilized to the fullest extent possible to avoid spending time and cost in collecting data already available. Geographical and inventory data which will be used to conduct the inspections shall be provided to the Contractor at no cost when it is available.

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E. DWR’s current version of GIS (version 10.8.1 as of July 2025) includes the County-maintained fire hydrants as well as other County-owned water structures. The GIS is updated regularly. Each of the assets in the GIS database has been assigned a County “Facility ID” number. These facility numbers will be utilized and referenced by the selected Contractor throughout the life of the project. The GIS database also contains roads, parcels, topographical data, and surface features such as streams. It is the Contractor’s responsibility to acquire new geographic data files when entering into a new area. These will be provided in electronic format only, either as a geodatabase or shape (.shp) files.

Gwinnett County will provide a Web based map and user profile to the successful contractor(s). The Web map will allow both the contractor and Gwinnett County to track progress by allowing the contractor to mark hydrants complete/inspected. Any mapping discrepancies must be brought to the Gwinnett County Project Manager’s attention along with a detailed drawing showing the needed changes. It shall be the contractor's responsibility to provide their staff with the electronic equipment needed to access the provided assignment map.

F. The Contractor will provide notification by email of all field activities including field monitoring and data collection to the county Contract Manager on a daily basis.

G. All field staff (Contractor as well as sub-consultants and sub-contractors) must wear, at all times, a readily observable identification badge indicating their name and the name of the Contractor’s firm. All vehicles used in the field must have a company logo on both the driver and passenger side of the vehicle that is easily read from a distance.

H. Any vehicles used for this work shall be properly supplied and equipped to perform the work effectively and safely. The vehicles shall have warning lights and traffic safety equipment (e.g., warning cones, flags, signage, etc.) sufficient to provide protection in traffic lanes for the public and workers. Contractor must follow all applicable standards for deploying safety measures on public streets.

I. The Contractor shall identify a contact person or persons who shall be on call 24 hours per day during the life of the project. The Contractor’s contact person(s) is/are responsible to know the general location of all field crews every day and must have the means to contact them within 15 minutes.

J. The Contractor has the responsibility for maintenance of traffic when working in any right-of-way. The Contractor shall submit traffic control plans through DWR and shall meet all of Gwinnett County DOT or Georgia DOT standards for temporary traffic control as well as that of Part 6 of the MUTCD current edition. The Contractor is responsible for obtaining all required permits. There shall be no direct payment to the Contractor for development and/or implementation of traffic control plans and permits. These costs shall not be paid separately and shall be included as a part of the individual inspection unit prices.

K. On a monthly basis, the Contractor shall prepare and submit an electronic written description of all discrepancies found between DWR’s records and the actual mapped systems. This description shall include drawn maps of any incorrect systems with temporary and actual Facility ID numbers clearly identified as well as geographical references such as street addresses.

L. All work shall be conducted in a manner that minimizes any inconvenience and/or disruptions to Gwinnett County and its citizens.

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M. The Contractor, as well as all sub-consultants utilized by the Contractor, must be properly licensed in the State of Georgia.

N. Except where otherwise instructed, all inspections and repairs of hydrants should be performed in accordance with the manufacturer’s recommendations and the American Water Works Association Manual M-17 Installation, Maintenance, and Field Testing of Fire Hydrants.

PART 2 –CONTRACT SECTION A (INSPECTION SERVICES) SPECIFICATIONS

2.1 PURPOSE

This contract is meant to support the County’s Fire Hydrant Inspection program, the purpose of which is to ensure the readiness and operability of the County’s 48,000 fire hydrants in the event of an emergency. To this end, the Contractor will evaluate the physical and operational condition of all fire hydrants; perform routine preventative maintenance as set out herein; identify hydrants that need to be repaired or replaced; and verify and update hydrant records on a programmatic basis.

2.2 SCOPE

The Contractor shall supply all labor, equipment, tools, and vehicles necessary to inspect and perform preventative maintenance on fire hydrants assigned to them by the County under this contract. Field inspection and preventative maintenance includes but is not limited to: locating, inspecting, assessing, exercising, testing of static pressure, internal lubrication, installation of new thrust washers, O-rings and painting of all assigned fire hydrants. Additionally, locating, exercising and adjusting elevation of hydrant isolation valves shall be required if location is out of pavement. The Contractor will not perform full repairs under section A of this contract. A Utility Contractor License is NOT required to bid this section.

The County has approximately 48,000 hydrants; however, the number of hydrants that will be assigned under this contract for inspection is not guaranteed. In general, one third of the hydrant inventory will be assigned each year for inspection.

2.3 PROVISIONS AND SPECIFICATIONS

A. The Contractor shall have resources capable of completing a minimum of 1,500 hydrant inspections per month; or a minimum of 9,000 every six months. Performance will be measured on a quarterly basis to ensure the Contractor is meeting the program goals.

B. The Contractor shall submit to GCDWR, on a monthly basis, an inspection database including the inspections and re-inspections performed, any hydrants identified in the GIS which could not be field located, and inspections of any hydrants found to be in need of repair including a list of the repairs needed. Maintenance performed at each hydrant is to be reflected in the inspections submitted. The database must be submitted in the format required by DWR and reference the Facility Identification numbers (FID) of each hydrant and isolation valve and should be accompanied by an invoice that matches each submittal. Repair listings shall include, but not be limited to, the location, FID, type of repair(s) needed, and the priority of the repair based upon severity or outage. Static pressure test results shall be included as part of each inspection.

C. The Contractor will be provided a sample field inspection form to be populated with data for each hydrant inspection. Scanned copies of these forms shall be submitted to the County along when the hydrant is determined to be out of service.

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D. The County will provide the Contractor with electronic GIS map files of all fire hydrants to be inspected. The production of paper maps will be the responsibility of the Contractor and will not be considered for reimbursement. The hydrants to be inspected will be assigned to the Contractor by the County Contract Manager on a yearly basis. The specific protocols for transferring work assignments and inspection data will be determined during the project kick-off meeting.

E. The County will provide certain materials for this work. See the section on County Supplied

Materials.

F. The Contractor shall provide any and all necessary or specialty tools to perform the work (hydrant operation and inspection).

G. Contractor will be responsible for performing the work in a responsible manner and will protect the hydrant locations from damage arising from their operations. Contractor will address, to the satisfaction of the property owner and the County, at their own expense, any damages to private property arising from the operations or actions of their field crews or those of their subcontractors at any tier.

H. The Contractor shall schedule inspections at least two weeks in advance and update the

Contract Manager on their planned activities on a weekly basis. The Contractor must post proper notifications at subdivision entrances 3 days prior to work being performed.

The Contractor will work systematically, obtaining electronic GIS maps of each area assigned and completing all field work in one area before a new area is assigned. Should the Contractor only partially complete work in assigned areas, fail to provide inspection information to County in a timely manner, or produce poor quality data, the County may withhold issuance of new work areas, withhold payment until work has been completed to the County’s satisfaction, and/or cancel the contract.

I. Dry barrel fire hydrant inspections should be completed using the following procedures:

1. Check the appearance of hydrant. On traffic-model hydrants, check the breakaway device for damage. Remove any loose obstructions around the hydrant and trim back any vegetation that may hinder operation.

2. Check to see whether the hydrant needs to be raised because of a change in the ground-surface grade.

3. Locate and uncover the auxiliary valve. Adding risers to valves if located out of pavement. 15 minutes should be spent on locating the valve, using probing rods and electromagnetic devices. Make a notation on the inspection if valve is covered by pavement.

4. Exercise the auxiliary valve and note if it leaks when closed. Leave it in an open position.

5. Remove one outlet-nozzle cap and use an acoustic listening device to check for leakage.

6. Replace the outlet-nozzle cap. Leave it loose enough to allow air to escape.

7. Open the hydrant only a few turns. Allow air to vent from the outlet-nozzle cap.

8. Tighten the outlet-nozzle cap.

9. Open the hydrant fully. Check and document the ease of operation. If the hydrant is difficult to operate do the following:

a. If the hydrant operates with difficulty, check the lubrication before proceeding with the inspection.

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b. Inspect the hydrant for stuck packing and /or bent stem.

10. With the hydrant fully open, check for leakage at flanges, around outlet nozzles, at packing or seals, and around the operating stem.

11. Partially close the hydrant so the drains open and water flows through under pressure for about 10 seconds, flushing the drain outlets if needed.

12. Close the hydrant completely. Back off the operating nut enough to take pressure off the thrust bearing or packing.

13. Remove one outlet-nozzle cap.

14. Close the hydrant. Remove the deflector and check the operation of the drain valve by placing the palm of one hand over the outlet nozzle. Drainage should be sufficiently rapid to create noticeable suction.

15. Remove all outlet-nozzle caps, clean the threads, check the condition of the gaskets, and lubricate the threads with food-grade (NSF 61 compliant) vegetable grease. Check the ease of operation of each cap.

16. Check outlet-nozzle cap chains or cables for free action on each cap. If the chains or cables bind, open the loop around the cap until they move freely and do not kink when the cap is being removed. Replace chain if missing or inoperable.

17. Replace the caps. Tighten them and back off slightly so they will not be excessively tight but left tight enough to prevent their removal by hand.

18. Check the lubrication of operating-nut threads. Lubricate per the manufacturers recommendations with a food grade (NSF 61 compliant) grease and/or oil.

19. On traffic model hydrants, check the breakaway device for damage or rust.

20. Once maintenance is completed and operation of the hydrant has been verified, paint the hydrant silver.

21. If hydrant is inoperable due to mechanical failure of the hydrants internal or external parts, the operability of the auxiliary valve, or because of obstructions that make it completely impossible to operate immediately notify the County Contract Manager so that the hydrant can be scheduled for repair and tag the hydrant as out-of-service by painting just the bonnet black.

22. Finish inspection by completely filling out the inspection and routine maintenance form.

23. Each valve and hydrant that is located and accessed, shall have a set of photographs taken displaying the following:

a. Fire hydrant showing, if possible, the manufacturer name

b. From the street, containing the valve and hydrant together

c. Photographs shall be named in the following manner to accompany the electronic database submittal:

• VLV_FID_Contractor_Date

• HYD_FID_Contractor_Date

2.4 DELIVERABLES

A. Inspection Results Report Database The Contractor shall submit a populated database or spreadsheet containing the records of each fire hydrant inspected. The Contractor shall receive a copy of the database at the project kick-off meeting that will include the required data content and format. Records required on each fire hydrant shall include all details as provided below. All inspections submitted by the Contractor should include the following general information on each fire hydrant:

1. Hydrant County Facility ID

2. Date of Inspection

3. Time of Inspection

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4. Inspector

5. Street address

6. Manufacturer

7. Model

8. Year

9. Main Valve Size

10. Main Valve Status

11. Operating Nut Condition

12. Nozzle Sizes

13. Nozzle Height

14. Nozzle Condition

15. Aux Valve?

16. Aux Valve ID

17. Aux Valve Status

18. Turns to Open Aux Valve

19. Turns to Open Hydrant

20. Static Pressure

21. Operating Status

22. Hydrant Accessibility

23. Damage Type

24. Paint Status

25. Drain Condition

26. Cap Chain Condition

27. Cap Condition

28. Stem Condition

29. Compression Gland/Seal Condition

30. Comments

31. Pictures of hydrant and valve after inspection

B. Recommended Repair Report

Any recommended repairs shall be prioritized according to the definitions below. The most serious individual repairs shall have the highest priority with the less serious repairs having a lower priority. Priorities are defined as follows:

Priority 0 – Emergency Priority These are fire hydrants that are inoperable or otherwise out-of-service and cannot be used to fight a fire.

Fire hydrants with this priority shall be reported to the Department of Water Resources Contract Manager the same day that they are discovered.

Priority 1 – High Priority These are fire hydrants that are operable but have deficiencies that adversely affect their proper operation.

Types of repairs that warrant this priority: nozzles too close to ground, large obstacles blocking hydrant, worn operating nut, damaged collision coupling, dangerous location for hydrant. Also included are hydrants with accessibility issues that require the adjustment of public utilities or fixtures to provide unimpeded visibility or access. This includes fire hydrants obscured by guard rails, utility boxes, telephone poles, etc.

Priority 2 – Medium Priority Fire hydrants in this category are fully operable but need routine repair to bring them up to desirable operating condition.

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Types of repairs that warrant this priority: align fire hydrant, adjust collision coupling elevation, rotate hydrant, clear drainage, and valve box adjustments.

Priority 3 – Private Landscaping Issues Fire hydrants with this priority have accessibility issues that require the removal or adjustment of private fixtures or landscaping to provide unimpeded visibility or access like landscaping, plants, trees, fences, etc.

C. Base Map Correction Report

The Contractor shall be required to maintain a list of hydrants indicated on the GIS maps, but not found during the field efforts. These hydrants should be identified both in the inspection database and on a set of electronic GIS maps with corrections to fire hydrant locations. These corrections shall include, but not be limited to, notations for fire hydrants not found, fire hydrants in the wrong location, and unmapped fire hydrants connected to the public system discovered during the work. These edited digital maps shall be turned into the County when work in that specific map area has been completed.

D. Format of Deliverables

The contractor may use any software of their choosing to manage their inspections and field activities and prepare their data submittals to the County provided that such submittals include the required data and format. No substitutions or modifications to the County’s inspection database format will be allowed.

Any software used by the Contractor must be capable of exporting data in a directly compatible format to the County’s defined database without any manipulations or modifications required by the County upon receipt. Should the contractor fail to provide data in an acceptable format, the Contractor will adjust their data management methods to meet the submittal requirements including the replacement of their software with an acceptable alternate program if necessary. Since data management is considered integral to this program, no additional or separate payment will be made for adjustments to the Contractor’s data management software or methods.

E. Photographs

Contractor shall document each valve and hydrant found with photographs. The photos shall be taken with at minimum a 3 mega pixel camera with the picture size being no less than 1920 by 1440 and the file size no greater than 1.0 MB.

2.5 QUALITY CONTROL

The data submissions shall undergo a review for quality when submitted to the County. Each data field will be reviewed for accuracy by County staff. Should accuracy levels fall below 90%, the data submittal will be refused and no payment will be released. The Contractor will be required to correct or re-do inspections until a 90% level of accuracy is achieved. Continuous data submittal refusals for quality under 90% will constitute cause for termination of the contract.

It is recommended that the Contractor employ QA/QC checks in order to verify accuracy on submissions prior to submitting them to the County to avoid continuous data submittal refusals.

2.6 COUNTY SUPPLIED MATERIALS

The County will provide the following materials required for the maintenance of the hydrants under

BL114-25 Page 9 of 39 this contract: grease, paint, O-rings, end caps with chains and valve box risers. All other materials and supplies required to perform the required work shall be provided by the Contractor and shall be included in the unit rates supplied in the Bid.

Supplied parts will be available at the DWR Central Facility Warehouse located at 684 Winder Hwy, Lawrenceville, GA 30045 during the hours of 7:00 am – 4:00 pm Monday through Friday. Parts will not be issued on a same-day or walk-up basis unless emergency repairs are requested by the Contract Manager for immediate response. Requests for materials to perform non-emergency work shall be forwarded to the Contract Manager not less than 2 business days in advance. The Contractor must run their own parts.

2.7 CONTRACTOR SUPPLIED MATERIALS

All other materials and supplies not specifically listed in this contract as county supplied materials that are considered incidental to the repair but that are required to perform the work are to be supplied by the Contractor and are to be included in the unit rates provided in the Bid.

2.8 WORK SITE CLEAN UP AND RESTORATION

CLEANUP AND DAILY HOUSEKEEPING: The contractor shall be required to clean up mud and dirt from inspection sites, leaving site in better than original condition. Where applicable place plastic or other covering to protect landscaping, hardscaping, and pavement from staining and damage.

SALVAGE OF MATERIALS: All old or used materials resulting from this work including O-rings and parts shall be returned to the county for disposal and/or salvage.

2.9 MEASUREMENT AND PAYMENT-Section A

A. Only those items identified in the bid schedule, or added by addendum will be measured for payment by the units listed in the bid schedule and/or addendum and paid for at the contract prices.

B. The cost of all work not directly covered by the pay items shall be considered incidental to the repair, replacement, servicing, maintenance, and/or construction and is to be included and distributed among the bid unit prices of the pay items listed in the contract.

2.10 SECTION A BID SCHEDULE ITEM DESCRIPTIONS

ITEM 1 – Field Inspection of Fire Hydrants and Auxiliary Valves Payment for this item is per each for all labor and equipment necessary for performing inspection and preventative maintenance of fire hydrants and auxiliary valves as required.

Payment will not be made for hydrants that are assigned that cannot be inspected or serviced.

Item 2 - Raising Valve Box to Grade Payment for this item is per each for all required labor, tools, and equipment to adjust an existing valve box to grade and to restore the area disturbed by the repair in kind, to original condition.

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PART 3 – CONTRACT SECTION B (REPAIR SERVICES) SPECIFICATIONS

3.1 PURPOSE

The overall purpose of the Fire Hydrant Repair Program is to perform repairs and maintenance on the County’s fire hydrant inventory to ensure the operability and the accessibility of all fire hydrants in the event of an emergency. In order to make this possible, this contract will provide the means to perform those required repairs, maintenance and replacement tasks in a timely and efficient manner.

This Program will also include the installation of Team Insertvalve (or approved equivalent resilient Wedge valve as specified in Section 3.12 A Item 24 ), and water taps to assist in the maintenance and repair of county fire hydrants.

Gwinnett County covers an area of approximately 435 square miles and currently has approximately 48,000 dry-barrel fire hydrants installed throughout that area. Quantities of hydrants to be repaired will be dependent upon the hydrant inspection program and are not guaranteed.

Although the County will try to assign hydrant repairs in a logical manner to accommodate efficient repair operations, the multitude of hydrant models and the types and priorities of the repairs, no guarantees can be made as to the consistency of the assigned work.

3.2 SCOPE

The Contractor shall supply all labor, equipment, tools, and vehicles necessary to perform repairs on County fire hydrants as described herein. The types of repairs to be completed under this contract include but are not limited to: installation of new operating nuts, stems, and main valve rubber seals;

adjustments to valve boxes; straightening, adjusting, and re-orienting hydrants; replacement of hydrants, valve insertions, and taps on water mains.

3.3 PROVISIONS AND SPECIFICATIONS

A. The Contractor submitting a bid for Section B work shall have a valid Georgia Utility Contractors License. A copy of the license should be submitted with the bid.

B. County hydrants vary in make and model. It is the Contractor’s responsibility to ensure that the appropriate materials and repair parts are used to effect repairs.

C. Restoration of areas disturbed during the repair is considered integral to the repair and the work is not considered complete until surface restoration has been performed. See “Site Restoration” for more detailed requirements.

D. Work orders will be assigned based on priority and shall be completed in the following time frames:

1. Priority 0: Completed within 3 to 7 business days

2. Priority 1: Completed within 7 to 14 business days

3. Priority 2: Completed within 14 to 21 business days

E. The County will provide certain materials for this work. See the section on County Supplied Materials.

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3.4 DELIVERABLES

All work orders that were assigned will be followed by a post repair inspection for each hydrant. This inspection will include all work performed, the date and time the work was completed, materials used in the repair, names of individuals performing the work, etc. The Contractor shall receive a copy of the post inspection form/database at the project kick-off meeting.

3.5 QUALITY CONTROL

The data submissions shall undergo a review for quality when submitted to the County. Each data field will be reviewed for accuracy by County staff. Should accuracy levels fall below 90%, the data submittal will be refused and no payment will be released. The Contractor will be required to correct or re-do inspections until a 90% level of accuracy is achieved. Continuous data submittal refusals for quality under 90% will constitute cause for termination of the contract.

It is recommended that the Contractor employ QA/QC checks in order to verify accuracy on submissions prior to submitting them to the County to avoid continuous data submittal refusals.

3.6 COUNTY SUPPLIED MATERIALS

The County will supply all fire hydrant repair parts required under this contract including but not limited to O-rings, packing, glands, valve assemblies, valve parts, caps, chains, extensions, couplings, stems, paint, grease, gaskets, D.I.P., and full hydrant assemblies.

All parts will be available at the DWR Central Facility Warehouse located at 684 Winder Hwy, Lawrenceville, GA 30045 during the hours of 7:30 am – 5:00 pm Monday through Friday. Parts will not be issued on a same-day or walk-up basis unless emergency repairs are requested by the Contract Manager for immediate response. Requests for materials to perform non-emergency work shall be forwarded to the Contract Manager not less than two (2) business days in advance. The Contractor must run their own parts.

3.7 CONTRACTOR SUPPLIED MATERIALS

All other materials and supplies not specifically listed in this contract as county supplied materials and that are considered incidental to the repair shall be supplied by the Contractor and are to be included in the unit rates provided in the Bid. This includes but not limited to materials and supplies related to backfill and the restoration of landscaping, pavement and concrete.

3.8 WORK SITE CLEAN UP AND RESTORATION

A. CLEANUP AND DAILY HOUSEKEEPING: The contractor shall be required to clean up mud, dirt and debris from repair sites, leaving site in better than original condition. Where applicable place plastic or other covering to protect landscaping, hardscaping, and pavement from staining and damage.

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B. LANDSCAPING:

1. After repairs are made to a fire hydrant, all landscaping must be completed before submitting an invoice; yards shall be hand raked smooth with no debris to include but not limited to clots of dirt, roots, and rocks.

2. Excavation areas shall be restored to their original condition to match previous contour and grade.

3. Contractor shall restore all landscaping to its original condition and to the satisfaction of the customer and the County, to include but not limited to the following items: installation of grass seed, sod, wheat/pine straw, and pine bark if needed.

4. Removal of unique landscape items (i.e. trees, shrubs, walkways, etc.) is the contractor’s responsibility; however, the County requires prior authorization from the Contract Manager. If approval is not obtained before removal, the contractor shall assume all responsibility for the costs associated with the replacement of said items.

5. Ground coverings shall be replaced in-kind, sod for sod, seed for seed, mulch for mulch, etc.

C. HARDSCAPES/SIDEWALKS/DRIVEWAYS AND ROAD CUTS:

1. All sidewalks needing repair shall be replaced in sections from existing joint to joint.

2. The contractor shall seek approval from the County Contract Manager prior to making any road cuts.

3. All concrete and road cut repairs must be completed prior to submission of the invoice.

D. DISPOSAL OF DEBRIS: The contractor is responsible for the removal and disposal of debris or spoil generated by the repairs. Failure of the contractor to properly clean work sites and dispose of spoil materials appropriately shall be sufficient grounds for termination of the contract.

E. SALVAGE OF MATERIALS: All old or used materials resulting from this work including O-rings and parts shall be returned to the county for disposal and/or salvage.

3.9 WORK PERFORMED BY THE COUNTY

Gwinnett County reserves the right to perform any work covered under the scope of this contract using in-house forces when deemed advantageous to the county to do so. No compensation will be made to the contractor for work performed by county forces.

3.10 CORRECTION OF FAULTY, UNSUITABLE, OR SUBSTANDARD WORK

All costs associated with county labor and materials used to correct any faulty, unsuitable, or substandard work performed by the contractor, including landscaping or repair work, shall be deducted from any monies owed to the contractor for services rendered.

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3.11 MEASUREMENT AND PAYMENT - Section B

A. Only those items identified in the bid schedule, or added by addendum will be measured for payment by the units listed in the bid schedule and/or addendum and paid for at the contract bid prices.

B. The cost of all work not directly covered by the pay items shall be considered incidental to the repair, replacement, servicing, maintenance, and/or construction and is to be included and distributed among the bid unit prices of the pay items listed in the contract.

C. Contract unit prices represent the installed, complete-in-place, tested, and accepted cost, including, but not limited to:

1. All required, labor, tools, and equipment.

2. All materials, unless specifically noted to be furnished by the owner or by others, or specifically identified for payment under another pay item.

3. All required excavation, dewatering, thrust blocking, rodding, sheeting/shoring/bracing, backfill, compaction and restoration to grade, landscape replacement and repair, and testing.

4. All required traffic control.

5. Acceptable bedding as detailed, specified, or as required by conditions encountered.

6. Disposal of all surplus or waste materials, unsuitable materials, and debris.

7. Protection of existing utilities, including but not limited to locating, diligent care in handling and working around, relocating, and repairing.

8. Miscellaneous associated work necessary to complete the work in place.

9. Minor valve box adjustments.

10. Erosion Control.

11. Pavement, landscape, and hardscape restoration.

3.12 SECTION B BID SCHEDULE ITEM DESCRIPTIONS

A. Section B - Fire Hydrant Repair

Unit price for work performed in items 1 through 34 shall include all tools, equipment, and labor necessary for the required task. This includes fully operating the fire hydrant branch valve, opening and closing the fire hydrant main valve, flushing of the fire hydrant, performing a seal test to ensure the fire hydrant does not leak under system static pressure, and collecting and submitting data as required.

Item 1 - Install New Operating Nut Payment for this item is per each for all labor and equipment necessary for the removal of the existing operating nut and installation of a new operating nut.

Item 2 - Install New Top Operating Stem Payment for this item is per each for all labor and equipment necessary for the replacement of the upper stem complete.

Item 3 - Install New Bottom Operating Stem Payment for this item is per each for all labor and equipment necessary for the replacement of the lower operating stem complete.

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Item 4 - Install New Stem Coupling Payment for this item is per each for all labor and equipment necessary for the installation of a new stem coupling complete.

Item 5 - Install New Seat Ring new seat ring complete.

Item 6 - Install New Drain Valve new drain valve complete.

Item 7 - Install New Main Valve Rubber Seal new main valve rubber seat complete.

Item 8 - Re-set Upper Barrel Payment for this item is per each for all labor and equipment necessary to re-attach the upper barrel to the lower barrel with a safety flange kit complete. Any vertical extensions associated with placing the safety flange at the proper grade will be paid per the bid item for “Adjust Hydrant to Grade”.

Item 9 - Rotate Upper Barrel Assembly Payment for this item is per each for all labor and equipment necessary for rotational adjustment of a fire hydrant such that the steamer nozzle is perpendicular to or facing the centerline of the adjacent street.

Item 10 - Install New Lower Valve Plate new lower main valve plate complete.

Item 11 - Clean out Drain Weep Holes Payment for this item is per each for all labor and equipment necessary to clean and clear the drain weep holes to reestablish proper drainage of the fire hydrant barrel.

Items 12 - Adjust Hydrant to Grade Payment for this item is per each for all labor and equipment necessary to adjust the hydrant to the proper grade, either up or down, such that the breakaway flange is no more than 1.5” above finished ground.

Item 13 - Adjust Valve Box to Grade Payment for this item is per each for all required labor, tools, equipment, and material to adjust and align an existing valve box to grade and to restore the area disturbed by the repair in kind, to original condition. VALVE BOXES IN NON-PAVED AREAS REQUIRING LESS THAN 6” OF

ADJUSTMENT ARE CONSIDERED MINOR AND WILL NOT BE PAID FOR SEPARATELY BUT SHALL

BE INCLUDED IN THE COST OF OTHER REPAIRS AS ASSIGNED.

Item 14 - Install Concrete Valve Pad concrete valve pad on a fire hydrant auxiliary valve and includes grouting between the auxiliary valve box and concrete pad.

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Item 15 - Install New Hose Nozzle Payment for this item is per each for all labor and equipment necessary for the replacement of the hose nozzle(s) complete.

Item 16 - Install New Hold-Down Nut Payment for this item is per each for all labor and equipment necessary for the replacement of a hold-down nut complete.

Item 17 - Install or Replace Auxiliary Valve Payment for this item is per each for all labor and equipment necessary for the installation or replacement of an existing auxiliary valve on the hydrant lead, including providing all required restraints.

Item 18 - Install New Standpipe Coupling Payment for this item is per each for the replacement of a standpipe coupling complete.

Item 19 - Adjust Fire Hydrant Horizontally Payment for this item is per linear foot for all labor and equipment necessary for the adjustment of a fire hydrant horizontally, including excavation, installation of additional 6" ductile iron pipe, bedding, backfill, compaction, proper restraint, and reinstallation of the hydrant. Measurement is from the center of the hydrant at its original location to the center of the hydrant at its new location.

Item 20 - Straighten Fire Hydrant to Plumb Payment for this item is per each for all labor and equipment necessary to straighten an existing fire hydrant to plumb.

Item 21 – Replace Bonnet Gasket Payment for this item is per each for all labor and equipment necessary for replacing bonnet gasket and performing internal lubrication, installation of new thrust washers and O-rings if applicable.

Item 22 - Replace Fire Hydrant – Bonnet to Boot Payment for this item is per each for all labor and equipment necessary to replace a fire hydrant from the point of connection between the hydrant lead and the hydrant boot. This includes the complete removal of the existing fire hydrant, sterilization, operation, flushing, and seal testing of the fire hydrant.

Items 23-27 – Insertion of Team Industrial Services InsertValve Payment for these line items are per size of tap necessary to install a Team InsertValve (or a Gwinnett county approved equivalent) and should include all labor, excavation, equipment, and cost of valve and tapping assembly/mechanical joint split restraint device. Any Gwinnett County approved equivalent insert a valve must meet existing county specifications and the following guidelines to be accepted:

• The design will allow the valve to be installed into an existing pressured pipeline while maintaining constant pressure and service. After closing the wedge and adequately restraining the valve body, the downstream pipe can be completely removed and replaced to allow for upsizing the pipe if necessary. The host pipe shall not be a permanent component of the valve.

• The ductile iron body, bonnet, and wedge provide strength and a pressure rating that meets or exceeds the requirements of AWWA C515, and have a minimum 250 psig maximum

BL114-25 Page 16 of 39 working pressure.

• Resilient Wedge Valve insertion must be capable of working on Cast Iron, Ductile Iron, PVC, and AC pipe materials without changing portions of the valve body.

• Resilient wedge shall seat on the valve body and not the pipe to obtain the optimum seating and flow results, and be totally independent of the carrier pipe. The resilient wedge shall not contact the carrier pipe or depend on the carrier pipe to create a seal.

• The resilient wedge must ride inside body channels to maintain wedge alignment throughout its travel to achieve maximum fluid control regardless of high or low flow pressures.

• The valve shall have a non-rising stem with AWWA standard turns and shall be operated by 2” square wrench nut.

• Valve shall be coated with a minimum of 8 mils epoxy in compliance with AWWA C550 and certified to ANSI/NSF-61.

• Valve shall be attached to the pipe using split restraint devices that have a working pressure rating of 350 psi for 4”-12”. Ratings are for water pressure and must include a minimum safety factor of 2 to 1 in all sizes.

• Mechanical joint restraint shall require conventional tools and installation procedures per AWWA C600, while retaining full mechanical joint deflection during assembly as well as joint defection after assembly.

• Proper actuation of the gripping wedges shall be ensured with torque limiting twist off nuts.

• After installation of the Resilient Wedge Valve Insertion body on the existing pipe a pressure test must be performed.

B. Section B – Miscellaneous

Item 28 – Percentage of Mark-up Above Cost for Repair Parts and/or Labor Indicate percentage (%) above cost for additional labor and materials purchased or supplied by contractor that would normally be supplied by the County including but not limited to specialty parts or hydro-excavation. This may include labor or items purchased by contractor in emergency situations or in situations where the county’s supply may be diminished. Prior authorization by the County Contract Manager is required before making purchases; failure to receive authorization may result in rejection of invoice. Receipt(s) must be submitted along with invoice for approval of payment.

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FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF YOUR BID.

BID SCHEDULE

Delivery will be F.O.B. Destination, freight pre-paid and allowed to: Gwinnett County Department of Water Resources – Central Facility, 684 Winder Hwy, Lawrenceville, GA 30045

ITEM # DESCRIPTION

ESTIMATED

ANNUAL

QUANTITY

(A)

YEAR ONE

UNIT PRICE

(B)

YEAR TWO

UNIT PRICE

(C)

YEAR THREE

UNIT PRICE

(D)

YEAR FOUR

UNIT PRICE

(E)

YEAR FIVE

UNIT PRICE

(F)

TOTAL PRICE

[(B + C + D + E + F) * A]

SECTION A – INSPECTION & MAINTENANCE

1.

FIELD INSPECTION AND PREVENTIVE

MAINTENANCE OF FIRE HYDRANTS PER

BID REQUIREMENTS AND

SPECIFICATIONS

18,000 EA $ $ $ $ $ $

2. ADJUST VALVE BOX TO GRADE 1,500 EA $ $ $ $ $ $

SECTION A TOTAL $

SECTION B – FIRE HYDRANT REPAIR

1. INSTALL NEW OPERATING NUT 150 EA $ $ $ $ $ $

2. INSTALL NEW TOP OPERATING STEM 100 EA $ $ $ $ $ $

3. INSTALL NEW BOTTOM OPERATING STEM 5 EA $ $ $ $ $ $

4. INSTALL NEW STEM COUPLING 75 EA $ $ $ $ $ $

5. INSTALL NEW RING SEAT 10 EA $ $ $ $ $ $

6. INSTALL NEW DRAIN VALVE 20 EA $ $ $ $ $ $

7. INSTALL NEW MAIN VALVE RUBBER SEAL 40 EA $ $ $ $ $ $

8. RESET UPPER BARREL 75 EA $ $ $ $ $ $

9. ROTATE UPPER BARREL ASSEMBLY 15 EA $ $ $ $ $ $

10. INSTALL NEW LOWER VALVE PLATE 5 EA $ $ $ $ $ $

11. CLEAN OUT DRAIN WEEP HOLES 5 EA $ $ $ $ $ $

12. ADJUST HYDRANT TO GRADE 100 EA $ $ $ $ $ $

13. ADJUST VALVE BOX TO GRADE 150 EA $ $ $ $ $ $

14. INSTALL CONCRETE VALVE PAD 10 EA $ $ $ $ $ $

15. INSTALL NEW HOSE NOZZLE 50 EA $ $ $ $ $ $

Company Name

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BID SCHEDULE (CONTINUED)

ITEM

# DESCRIPTION

ESTIMATED

ANNUAL

QUANTITY

(A)

YEAR ONE

UNIT PRICE

(B)

YEAR TWO

UNIT PRICE

(C)

YEAR THREE

UNIT PRICE

(D)

YEAR FOUR

UNIT PRICE

(E)

YEAR FIVE

UNIT PRICE

(F)

TOTAL PRICE

[(B + C + D + E + F) * A]

16. INSTALL NEW HOLD-DOWN NUT 100 EA $ $ $ $ $ $

17. INSTALL OR REPLACE AUXILIARY VALVE 10 EA $ $ $ $ $ $

18. INSTALL NEW STANDPIPE COUPLING 50 EA $ $ $ $ $ $

19. ADJUST FIRE HYDRANT HORIZONTALLY 5 LF $ $ $ $ $ $

20. STRAIGHTEN FIRE HYDRANT TO PLUMB 10 EA $ $ $ $ $ $

21. REPLACE BONNET GASKET 300 EA $ $ $ $ $ $

22. REPLACE FIRE HYDRANT – BONNET TO BOOT 10 EA $ $ $ $ $ $

INSERT VALVE INSTALLATION

23. INSTALLATION OF 4” VALVE 5 EA $ $ $ $ $ $

24. INSTALLATION OF 6” VALVE 5 EA $ $ $ $ $ $

25. INSTALLATION OF 8” VALVE 5 EA $ $ $ $ $ $

26. INSTALLATION OF 10” VALVE 5 EA $ $ $ $ $ $

27. INSTALLATION OF 12” VALVE 5 EA $ $ $ $ $ $

MISCELLANEOUS

28. ADDITIONAL WORK (LABOR AND MATERIALS)

COST PLUS PERCENTAGE (NOT TO EXCEED 10%) $1,000.00 % % % % % $

SECTION B TOTAL $

OVERALL TOTAL (SECTION A + B) $

NOTE: Pricing submitted should be rounded to the nearest 2 decimal places.

COMPANY NAME

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BID SCHEDULE (CONTINUED)

The services to be performed under this Agreement shall commence on January 1, 2026, or upon award. The initial term of this Agreement shall be through December 31, 2026. This Agreement shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year of execution and at the close of each succeeding calendar year of renewal, if renewed. This Agreement shall be automatically renewed upon the same terms and conditions unless the County terminates the Agreement on the day of the close of the calendar year in which it was executed or within sixty (60) days after the day of the close of the calendar year of execution or of each succeeding calendar year for which it may be renewed, for a total lifetime obligation of five (5) years. If applicable, title to any supplies, materials, equipment or other personal property shall remain in the vendor until fully paid for by the County. In addition, this Agreement will terminate immediately and absolutely when appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the Agreement. Any obligation of the County hereunder is only for such sums payable during the calendar year of execution or each calendar year of renewal, if renewed.

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

Termination for fund appropriation: The County may unilaterally terminate this Agreement due to a lack of funding at any time by written notice to the Contractor. In the event of the County's termination of this Agreement for fund appropriation, the Contractor will be paid for those services actually performed. Partially completed performance of the Agreement will be compensated based upon a signed statement of completion to be submitted by the Service Provider which shall itemize each element of performance.

Certification Of Non-Collusion In Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which…