BL104_25 INV.pdf

November 4, 2025

INVITATION TO BID

BL104-25

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the Provision of Galaxy Access Control System Integrator Services on an Annual Contract for the Department of Support Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on November 21, 2025 at the Gwinnett County Financial Services - Purchasing Division – 4th Floor, Charlotte J. Nash Building, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on the website www.GwinnettCounty.com.

Questions regarding bids should be directed to Bethany White, Purchasing Associate II, at Bethany.White@GwinnettCounty.com or by calling 770-822-5149, no later than 9:00 A.M. on November 19, 2025.

Bids are legal and binding upon the vendor when submitted.

Successful contractor will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest.

Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Bethany White Purchasing Associate II

The following pages should be returned with your bid: Bid Schedule, Pages 12-13 References, Page 15 Code of Ethics Affidavit, Page 17 Contractor Affidavit & Agreement, Page 18 http://www.gwinnettcounty.com/ mailto:Bethany.White@GwinnettCounty.com

BL104-25 Page 2

The Gwinnett County Board of Commissioners (the County) is soliciting competitive sealed bids from qualified services providers for galaxy access control system integrator services on an annual contract.

The service provider shall furnish all insurance, transportation, materials, supplies, parts, test equipment, instrumentation, apparatus, services, tools, project management, supervision, labor, technical knowledge, skills, and all things necessary to provide the outlined services. The service provider shall be an authorized dealer for Galaxy access control product prior to the award of this contract and must maintain all relevant certifications listed below for the duration of this contract.

I. SCOPE OF SERVICES

The County operates and maintains a countywide Galaxy access control system. The Department of Support Services (DoSS) will manage this contract with Fire, Police, and Water Resources also utilizing this contract. Galaxy system support and related integration services are required to assist with its operations, routine maintenance, repairs, and installation projects. Services needed may include but not necessarily be limited to the following: preventative maintenance, emergency repairs, system design, programming, third party integrations, operational support, and other system installation services. The contract shall be awarded based on the pricing provided in response to this solicitation. Nevertheless, the County reserves the right to add and/or delete panels, point-to-point intercoms, and equipment during the contract period.

A. Preventative Maintenance Agreement Task

1. Field Control Panel Preventative Maintenance – The service provider shall perform preventative maintenance visits to each of the County’s control panels. The Preventive Maintenance checks listed are a MINIMUM of tasks that the County requires to be performed. However, it is the responsibility of the awarded service provider to review the manufacturers preventive maintenance procedures and provide these back to the County.

If there are additional tasks recommended, the County will update these procedures. This will assure all types of equipment are maintained as recommended to prolong the life of each unit.

i. Control Panel

1. Check all connections for loose wiring.

2. Verify condition of all boards, CPU batteries, and fuses

3. Verify all panel battery voltages. All batteries must be marked with the date of installation. Any battery older than 3 years or are not maintaining voltages shall be replaced at the time of inspection.

4. Verify all power supplies are providing the manufacture specified voltage

5. Apply any identified security patches and firmware upgrades as approved by DoSS

ii. Card Reader

1. Verify operation of reader by presenting a valid card

2. Verify proper voltages for locking hardware and reader

3. Verify proper operation of door locking hardware(strikes, maglocks, etc.)

4. Adjust and lubricate, as needed, for proper operation

5. Verify door position switch operates correcting. Adjust or repair as necessary.

6. Verify operation of any push to exit or request to exit devices(if applicable).

Adjust or repair as necessary.

iii. Inputs/Outputs – All testing must be coordinated with DoSS and Sheriff

Department.

1. Door release buttons – Verify operation of the button and that the assigned door releases upon activation.

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2. Intercom door release – Verify that activation of the intercom release feature releases the assigned door.

3. Panic/Duress buttons – Verify that a button press notifies Command as well as energize the associate horn and/or strobe.

4. Exit Doors – Verify proper operation of the delayed egress function of each door and that all exterior exit doors notify Command upon opening.

5. Monitored doors – Verify that any operations of the door notifies

Command

The service provider shall provide a written report detailing the services to each panel including but not limited to date, time, hours spent, task performed, and recommendation within 7 days of the service visit. The service provider shall notify the County representative immediately with any items identified as deficient and make any repairs identified which are under $2,000.00 at the time of the inspection. No additional trip or service charges shall be billed for these repairs. The service provider shall provide a schedule insuring all sites are visited within each calendar year. The intent is for site visits to be evenly distributed throughout the year, visiting approximately a quarter of the control panels every three months.

2. Server/Workstation Preventative Maintenance – The service provider shall perform all software manufacturer recommended server maintenance including, but not limited, to security patches, software updates, database management and clean up. All activities need to be coordinated with the DoSS. The service provider shall provide a written report detailing the services provided including but not limited to date, time, hours spent, task performed, and any recommendations within 5 days of the service visit.

3. System Software Updates –One annual Galaxy system server software upgrade is required and must be included in the preventive maintenance cost listed on the bid schedule. This is required so that the County is always operating on the latest software version. Inform DoSS of any additional software updates, patches, or security updates that would be of benefit to the County. Install any interim system updates at the request of DoSS as needed.

4. The service provider shall provide unit pricing for upgrading each client workstation.

Approximate quantity of 30 workstations located at various Police, Fire, DWR , and GJAC locations.

5. System Firmware Updates – Inform DoSS of any firmware updates, patches, or security updates that would be of benefit the County. The service provider shall provide unit pricing for firmware upgrades at all access control panels.

6. At no additional cost, the service provider must provide recommendations for the following as soon as the need is known:

i. Hardware Upgrades

ii. Software Programming

iii. Hardware End of Life

iv. Support Cut-Offs

v. Discontinued Parts

vi. Any Recalls

B. Troubleshooting & Emergency Repair – The service provider shall provide time and material repairs to address issues with Galaxy system equipment, network, and software.

Emergencies require an on-site response time of 4 hours (24/7). This includes normal

BL104-25 Page 4 business days, after-hours, holidays, and weekends from receipt of notification. If the issue can’t be resolved by the on-site technician a Galaxy Tech Support representative is required to be onsite within 24 hours of any system emergencies that can possibly interfere with the County’s normal operations. Service providers shall maintain adequate stock levels locally to address common repairs without having to order parts or have material lead time issues for repairs. Repairs shall be billed based on the time and material rates listed. Any equipment, parts or supplies directed by County designated personnel to be provided by the service provider shall be the same manufacturer as existing equipment standards and shall be the equivalent model unless approved otherwise by County designated personnel.

Reimbursement for service provider supplied equipment shall be billed as a direct cost plus a standard markup, as listed on the bid schedule. Actual receipts shall be provided as back up for all invoices.

C. Defined Scope Project or Task Work Order – Upon a request from County designated personnel, the service provider shall be required to submit a not-to exceed quote for the scope of work. The requested quote must be itemized according to the awarded hourly rates and percentage mark-up.

1. Parts and Supplies – Any equipment, parts or supplies directed by County designated personnel to be provided by the service provider shall be the same manufacturer as existing equipment standards and shall be the equivalent model unless approved otherwise by County designated personnel. Reimbursement for service provider supplied equipment shall be billed as a direct cost plus a standard markup. Actual receipts shall be provided as back up for all invoices.

2. Hardware Engineering and Design Layout – Provide design and drafting services for any new processes or sites and all related equipment, including power and low voltage cabling, control panels, door and lock hardware, computer software and hardware, programming, integration services.

3. Installation – Provide installation services including installation of all Galaxy hardware and software and any associated third-party equipment, programming, configuration, and on-site services in support of County access control systems and point-to-point intercoms under the oversight of County designated personnel.

4. Third Party Integrations – The service provider shall be capable of integrating the County’s existing CCTV, intercom, and other third-party systems into the access control system.

5. User Training and Documentation – Provide applicable end-user training for any software or hardware upgrades and replacements. Ensure required user operation and maintenance manuals and supporting documents are updated and provided to County designated personnel. This is to be paid per technician’s hourly rates on the bid schedule.

II. GENERAL REQUIREMENTS

A. Service Reporting

The service provider must notify the Designated Department Representative prior to leaving the work each day to provide a status update on completion.. Under no circumstance shall the service provider leave the work location without being able to secure the site or have coordinated with Representative a plan to secure.

In addition, the service provider must provide digital notification of work completed within forty-eight (48) hours of completion of work.

The report must include the following items.

• A service report tracking number found on initial service request (work order number)

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• Location of Services – Facility Name/Address

• Detailed description of problem found must include equipment ID, location, area served, and equipment affected.

• Personnel utilized and hours of service for each day, if multiple

• If multiple staff are utilized, specify hours for each and specific tasks for each.

• All items addressed and materials used.

• Description of components services, including manufacturer, model, and serial numbers for items removed as well as new items installed.

• Photos of issue before resolved and after resolution. The service provider can choose to have a link in work order to attachments to prevent large documents in email.

B. Availability and Response Time

The service provider shall be available on a 24 hour/7day a week basis to respond to service requests and/or perform authorized work. The service provider shall respond to all service requests within two (2) hours. The designated department representative will indicate if a service request is an emergency that needs prompt attention. In emergency situations the service provider is required to respond to communication within two (2) hours and be on site within four (4) hours.

If the issue can’t be resolved by the on-site technician, Subject Matter Expert/s (SME) to be onsite within 24 hours of any system emergencies that can possibly interfere with the County’s normal operations. Standard service requests and special projects will be scheduled at times convenient for the County and the service provider, but typically the service provider will be expected to start within two (2) days of receipt of the service request or written authorization as applicable, unless otherwise agreed upon in writing.

C. Compensation

a. Normal Business Hours/Overtime Rates Normal business hours are defined as 8:00 AM to 5:00 PM, Monday through Friday, excluding County and service provider’s holidays. The service provider shall perform all non-emergency during normal working hours unless approved by the department representative. Hours shall be calculated daily from the time the service provider‘s personnel arrives at a service location until those personnel leave the site. Travel time to and from the location will not be compensated.

b. Parts and Materials Parts will be reimbursed based on the actual cost of materials and parts plus a percentage markup. This markup (up to 15%) must be listed on the bid schedule Equipment, materials, and parts must be itemized and billed at actual cost plus the pre-determined markup. The service provider must provide documentation of costs for parts and materials and shall be submitted with the corresponding invoice. Subcontractor services, when authorized by the County, shall be billed at cost plus the same mark-up utilized for parts and materials.

Subcontractor costs must be documented. Invoices will be compared to estimates/quotes for accuracy of pricing. Invoices must be submitted within fourteen (14) days of completion of work.

c. Trip Charge One service call charge of a fixed amount may be added to a service call to cover all travel time, mileage, disposal fees, and any misc. shop charges including time away from the service site to pick up parts or materials.

D. Additional Charges

No additional charges will be paid on this contract.

BL104-25 Page 6 E. Services in Excess of $2,000.00

If the service provider expects a service to exceed $2,000.00, the service provider shall contact the designated department representative prior to initiating the service and shall provide a written estimate of the costs. This estimate shall include a detailed listing of expected labor costs by personnel classification, rate, and hours; an itemized description of required equipment and parts and costs; and a schedule for when the work can be performed. This estimate must adhere to the rates as stated in the bid schedule. This estimate must be approved in writing by the County representative and the written authorization must be retained and submitted by the service provider to the County with the final service provider Service Report.

F. Special Installation/Replacement Projects

The County may on occasion require that the service provider participate in a pre-planned access control and/or security project utilizing the types of equipment described within this procurement.

In such cases, the Designated Department Representative will provide a scope of services for said project and request a written cost estimate and schedule from the service provider. The service provider shall prepare its estimate based on the unit costs in the bid schedule. The County has no projection of the number and magnitude of such project level work, and will request such work from the service provider only if it is in its best interest in terms of cost, schedule, and convenience.

G. Sub-Contractors

a. The service provider shall be prepared to perform all of the services called for under this contract with its own forces, and the bid schedule should reflect this approach.

Nevertheless, the County, on occasion, may require the service provider to utilize specialty sub-contractors when the service provider does not have the in-house expertise. In such cases, the designated department representative shall approve, in-writing, such sub-contractors before they are utilized. Sub-contractor expenses shall be billed as “reimbursable” at the documented actual costs plus the service provider‘s pre-determined mark-up for parts/materials.

III. PERFORMANCE STANDARDS AND QUALITY ASSURANCE

A. Installation and Material Standards All repairs and installations shall be completed in a neat, competent, and skillful manner and in accordance with the applicable codes and standards of the authorities having jurisdiction.

Equipment, materials, and parts supplied shall be new, of a quality conforming to current engineering and manufacturing standards, free of defects, and suitable for the intended service.

When applicable, repair and installation activities and procedures shall comply with the standard operational and maintenance requirements of the manufacturers of the equipment or parts.

All installations and repairs must comply with National Electric Code (NEC) & National Fire Protection Association (NFPA) and Gwinnett County Standards (to be provided to the awarded service provider upon award).

The County, additionally requires the following:

a. Cat 6 solid copper, green cable.

b. Yellow plenum rated zip ties.

c. Yellow card access cable (for ease of identification).

d. Continuous wiring with no splices.

e. Cable trays or bundling with wires supported independently.

f. AC power on a dedicated circuit for feeding the Galaxy System.

g. AC and low-voltage wiring protected by surge protection at the Galaxy panel, power supply, card reader panel, or any other applicable panels in new installations.

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h. All panels UL-listed.

i. Firestopping complying with NEC, NFPA, and UL installation methods.

j. Low-voltage wiring 300V or 600V rated, NEC/UL listed, and plenum-rated for installation.

k. Fiber optic cable installed in EMT, PVC, or armored cable unless otherwise noted and approved by Support Services.

l. Low-voltage wiring bend radii complies with NEC requirements.

m. Low-voltage wiring complies with NEC or UL standards for cable tie-down and support

n. No splices permitted in low-voltage wiring installations.

o. 6-foot service loop at each door location for low voltage wiring.

p. NEC/UL-approved devices for low voltage connections and terminations.

q. Low-voltage panel locations pre-approved by Support Services.

r. Low-voltage door wiring individually labeled at the panel.

s. 7 Ah battery backup within the panel for low-voltage panels, card access systems, and power supplies .

t. White lettering on a black background for low-voltage wiring labels.

u. Installation date labels for batteries.

v. Fire code compliance for low-voltage systems.

w. Panels serve only the floor on which they are installed.

x. Dedicated, isolated relay for each door.

y. Isolated power supply relay cabinet for each door.

z. Cutsheets and submittal data provided for review prior to any new installations.

aa. Products installed per the manufacturers published installation instructions.

B. Protection, Cleaning, and Restoration of Work Sites

The service provider shall keep work sites clean and free of debris. When providing services, the service provider shall maintain a level of cleanliness and neatness needed for proper execution of the work. The service provider shall keep newly installed work clean and protect it from damage.

When services are complete, the service provider shall clean the work site, in all areas disturbed by its activities, of rubbish, waste material and litter, remove all tools, equipment and surplus materials from the site, and remove any temporary protection and facilities installed during services. Any surfaces and/or finishes that are damaged by the service provider’s work shall be patched, repaired, and repainted to match surrounding area, at no cost to the County. The service provider also shall take precautions to protect trees, shrubbery, and sod at its service locations.

Where such items are inadvertently destroyed or damaged, the service provider shall replace or restore, at no cost to the County.

C. Waste Disposal The service provider shall dispose of all waste promptly and shall comply with government regulations and other legal requirements when doing so. The service provider shall not dispose of volatile wastes such as cleaning compounds, primers and solvents; in storm or sanitary drains, on pavements or in gutters, or in a manner that will contaminate soils or be harmful to plant life at the service location.

D. Safety Precautions and Requirements

a. The service provider shall take precautions to prevent fires and facilitate fire-fighting operations. The service provider shall store flammable materials in non-combustible containers and store away from fire sources, and all flammable waste shall be regularly from the work site. The service provider also shall carefully supervise the operation of potential fire sources such as cutting and welding.

b. The service provider shall take precautions to prevent accidents due to physical hazards.

The service provider shall provide barricades and signs as required to protect The service provider’s personnel and public from hazards and to inform them thereof. Barricades and warning signs shall comply with safety regulations.

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c. The service provider shall provide and require use of safety equipment, clothing, and accessories as required by its work activities and safety regulations.

E. Warranties

The service provider shall warrant against failure of all materials and workmanship associated with its service request work for one (1) year after the date of acceptance of such work by the County. If any of the work is found defective or not in accordance with the service request or applicable codes and standards, the service provider shall correct warranted work promptly, at no cost to the County, after receipt of a written notice from the County to do so.

If a Manufacturer’s warranty is in place that exceeds the one (1) year service provider warranty, it shall be the responsibility of the service provider to redeem the warranty and provide the warranty parts to the County at no additional cost. Labor may be added to these claims if applicable, per rates as stated in the bid schedule.

The service provider shall provide the County representative with copies of the standard manufacturer’s warranties for any new equipment and parts purchased and installed by the service provider. The service provider shall provide this warranty information whenever applicable.

D. Service Provider Qualifications

The following minimum criteria must be met by the service provider. Listed minimum qualifications must be maintained for the duration of the contract.

1. The service provider must maintain a fully staffed field office within a 50-mile radius of 75

Langley Drive, Lawrenceville, GA.

2. The service provider must use in-house staff personnel for the completion of any services performed for the County. No part-time staff or sub-contractors shall be used without approval from designated County personnel.

3. The service Provider shall provide a copy of a State of Georgia Unrestricted Low Voltage license.

All County installations must be directly supervised by a Low Voltage License holder.

4. The service provider shall provide documentation to show license(s) to conduct business in the state of Georgia.

5. The service provider shall have on-call facilities to support the 24/7 service support.

6. The service provider must have and maintain status as a Galaxy dealers’ representative for the entire term of this contract

7. Access control/security shall be the primary focus of their operations.

8. The service provider shall have been in business a minimum of five (5) years’ operating under the same company name with a minimum of six (6) full-time technical staff who possess and maintain Galaxy certification as well as any required follow-up training. The Galaxy technicians shall be available to complete all tasks associated with this contract.

9. Service providers shall provide an organization chart showing all local resources as well as any outside teams that would be utilized in the execution of this contract.

10. The service provider shall submit resumes for each team member assigned to work on this contract.

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List of Current Locations and Equipment

Location Address Primary

CPU

Count

Panels with Redundant

CPU

Readers Inputs Outputs

DOT Airport Office & Police Aviation 600 Briscoe Blvd, Lawrenceville 1 1 2 0 0 Animal Welfare 884 Winder Hwy, Lawrenceville 1 1 9 0 0 Police Bay Creek 911 Annex 185 Ozoro Rd, Suite 185B, Loganville 2 2 16 2 0 OneStop Buford 2755 Sawnee Ave, Buford 1 1 7 0 0 Fleet Management 620 Swanson Dr, Lawrenceville 1 1 13 2 1 Central Services 455 Grayson Hwy, Lawrenceville 3 3 48 0 0 Courts Annex 115 Stone Mountain St, Lawrenceville 7 7 41 105 41 DOT Central 620 Winder Hwy, Lawrenceville 4 4 15 7 5 DWR Bogan Pump Station 2868 North Bogan Road NE, Buford 1 0 4 2 0 DWR Central 684 Winder Hwy. Lawrenceville 8 4 61 16 8 DWR Crooked Creek 6557 Plant Drive, Norcross 9 9 77 6 2 DWR Environmental Lab 1510 One Water Way, Buford 1 1 11 0 0 DWR F Wayne Hill Plant 1500 One Water Way, Buford 15 13 89 2 1 DWR Grayson Pump Station 300 Grayson New Hope Road, Grayson 1 1 3 0 0 DWR Lanier Facility 2601 Buford Dam Rd. Buford 19 16 83 4 3 DWR Norcross Booster Station 278 Langford Drive, Norcross 1 1 1 0 0 DWR Rock Quarry Pump Station 2710 West Rock Quarry Road, Buford 1 1 3 0 0 DWR Rockbridge Booster Station 303 Rockbridge Rd SW, Lilburn 1 1 4 0 0 DWR Shoal Creek Facility 1755 Buford Dam Rd. Buford 10 6 68 3 3 DWR Yellow River Facility 858 Tom Smith Rd. Lilburn 1 0 2 0 0 Fire Apparatus 650 Swanson Dr, Lawrenceville 1 0 2 2 1 Fire Administration HQ 408 Hurricane Shoals Rd, Lawrenceville 1 1 11 0 0 Fire Resource Management 450 Hosea Rd, Lawrenceville 1 1 6 0 0 Fire Training 3608 Braselton Hwy, Dacula 1 1 13 0 0 Fire Training Apparatus 3600 Braselton Hwy, Dacula 1 1 5 0 0 Former Duluth Library 3480 Duluth Park Ln, Duluth 1 0 1 0 0 Gwinnett Justice and Administration Complex 75 Langley Dr, Lawrenceville 31 31 92 248 90

Government Annex 750 S. Perry St, Lawrenceville 2 2 15 1 1 Gwinnett Senior Services 567 Swanson Dr, Lawrenceville 1 1 4 0 0

BL104-25 Page 10

Location Address Primary

CPU

Count

Panels with Redundant

CPU

Readers Inputs Outputs

Medical Examiner 320 Hurricane Shoals Rd, Lawrenceville 3 0 23 4 4 Nash Court Building 75 Langley Dr, Lawrenceville 16 15 172 99 29 OneStop Norcross 5030 Georgia Belle Ct, Norcross 1 1 13 0 0 One Justice 446 W. Crogan St, Lawrenceville 5 5 55 15 7 One Stop Centerville 3025-B Bethany Church Rd, Snellville 1 1 4 7 4 Peachtree Tag 6135 Peachtree Pkwy, Peachtree Corners 1 1 2 0 0 Police Annex 911 Center 800 Hi Hope Rd, Lawrenceville 2 2 28 0 0 Police Central Precinct 3125 Satellite Blvd, Duluth 1 1 7 0 0 Police East Precinct 2273 Alcovy Rd, Dacula 1 1 10 0 0 Police Fleet 770 Hi Hope Rd, Lawrenceville 1 1 7 0 0 Police Headquarters 770 Hi Hope Rd, Lawrenceville 2 2 32 0 0 Police North Precinct / Mall of Ga 2734 Mall of Georgia Blvd, Buford 1 1 8 0 0 Police South Precinct 2180 Stone Dr, Lilburn 1 1 8 0 0 Police Special Operations 854 Winder Hwy, Lawrenceville 3 3 17 6 2 Police Training 854 Winder Hwy, Lawrenceville 4 4 27 4 3 Police West Precinct 6160 Crescent Dr, Norcross 1 1 7 0 0 Records Management 1050 Grayson Hwy, Lawrenceville 2 2 19 4 4 Snellville Tag 2845 Lenora Church Rd, Snellville 1 1 6 0 0 Totals 175 154 1,151 539 209

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Bid Schedule FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

Item # Approx Annual Quantity Description Unit Cost Total Cost

Section B – Troubleshooting & Emergency Time and Material Repairs

5. 120 hrs. State the Rate for Electrical Installation Labor Per Person During Normal Business Hours $ $

6. 20 hrs. State the Rate for Electrical Installation Labor Per Person After Normal Business Hours $ $

7. 200 hrs. State the Rate for Technician Labor Per Person During Normal Business Hours $ $

8. 70 hrs. State the Rate for Technician Labor Per Person After Normal Business Hours $ $

9. 100 hrs. State the Rate for Project Manager Labor Per Person During Normal Business Hours $ $

10. 20 hrs. State the Rate for Project Design Engineer $ $

11. 20 hrs. State the Rate for Project Drafter $ $

12. 75 each State Trip Charge $____________ per Trip $

13. $10,000.00 State percentage of increase above cost for all Non- Galaxy parts and materials (Not to EXCEED 15%) % $

14. $40,000.00 All Galaxy hardware shall be based on the current manufacturer published list price minus the stated percentage of decrease off list price. % $

SECTION B TOTAL $

Service Provider Name ____________________________________________________________________________

Item# Quantity Description Unit Cost Total Cost

Section A – Preventative Maintenance Agreement

1. 175 Preventative Maintenance Annual Inspection for Current CPU’s (Lump Sum Fee) $

2. Unit Price Per Panel for Preventative Maintenance Tasks – New Panels Added during Contract Term (Cost per Panel) $

3. 30 Unit Price for Client Workstation Installation and/or Upgrade (Cost per Workstation) $ $

4. 175 Unit Price per Panel for Firmware Upgrade (Cost per Panel) $ $

5. 50 Annual Reader Licenses Fee for Additional Licenses added during contract term $ $

SECTION A TOTAL: $

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BID SCHEDULE

Item # Approx Annual Quantity Description Unit Cost Total Cost

Section C – Defined Scope Project or Task Work Order

15. 40 hrs. State the Rate for Electrical Installation Labor Per Person During Normal Business Hours $ $

16. 20 hrs. State the Rate for Electrical Installation Labor Per Person After Normal Business Hours $ $

17. 40 hrs. State the Rate for Technician Labor Per Person During Normal Business Hours $ $

18. 10 hrs. State the Rate for Technician Labor Per Person After Normal Business Hours $ $

19. 20 hrs. State the Rate for Project Manager Labor Per Person During Normal Business Hours $ $

20. 40 hrs. State the Rate for Project Design Engineer $ $

21. 40 hrs. State the Rate for Project Drafter $ $

22. $5,000.00 State percentage of increase above cost for parts and materials (Not to EXCEED 15%) % $

23. $20,000.00 All Galaxy hardware shall be based on the current manufacture published list price minus the stated percentage of decrease off list price. % $

SECTION C TOTAL $

SECTION A , B & C TOTAL $

NOTES:

• Unit Price must include ALL charges, including delivery.

• If you are quoting an equivalent to the specified items, please send specifications with your submittal.

Service Provider Name

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Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin January 1, 2026 or upon Board of Commissioners approval.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease will be a part of a renewal option, please note this in the space provided together with an explanation.

Option 1 Renewal (year two of contract period): __________ % Increase __________ % Decrease

Option 2 Renewal (year three of contract period): __________ % Increase __________ % Decrease

Option 3 Renewal (year four of contract period): __________ % Increase __________ % Decrease

Option 4 Renewal (year five of contract period): __________ % Increase __________ % Decrease

Explanation: ______________________________________________________________________________________

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

Certification Of Non-Collusion in Proposal Preparation

(Signature) (Date)

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services.

Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the Instructions to Vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Print Authorized Representative's Name

Telephone Number

E-Mail Address

BL104-25 Page 14

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Service Provider Name

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FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY

LISTING.

BL104-25

Buyer Initials: BW

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING ONE

OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

BL104-25 Page 16

BL104-25 - Provision of Galaxy Access Control System Integrator Services on an Annual Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

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BL104-25 Provision of Galaxy Access Control System Integrator Services on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

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GWINNETT COUNTY

FINANCIAL SERVICES │ RISK MANAGEMENT

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

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• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000

Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999

Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit

$3,000,000

Contracts from $2,000,000 to $4,999,999

$5,000,000

Contracts Over $5,000,000

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

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Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work.

Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an

Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. Gwinnett County should be provided with a minimum of 30 days advance written notice of cancellation, material change, or non-renewal of policies required by the contract.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

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E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher. Certain Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-7 or better.

F. Insurance companies providing coverage should be licensed, and authorized to do business by the Office of the

Insurance and Safety Fire Commissioner of Georgia ("Insurance Commissioner"), with the exception of non-admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner.

All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-resident.

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number, if applicable.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to…