BL102_24 Ad1 Combined.pdf

September 13, 2024

Addendum #1

BL102-24

Provision of Carpet and Solid Floor Replacement on an Annual Contract

The date to receive bids has been changed from 2:50pm on Wednesday, September 18, 2024, to 2:50pm on Friday, September 20, 2024.

Please see the attached Revised Bid Schedule. Delete Pages 6-7 from the bid and replace them with Pages 6R-7R.

Please see the below summation of questions and answers for the above solicitation.

Questions:

Q1. Our company wanted to inquire about the previous award amount if this is not a new initiative. Are companies able to schedule a site visit to get a better idea of the services needed and measurements required?

A1. BL078-24 was rejected in its entirety and rebid as BL102-24. Please see the previous bid tab for BL068-19’s last term. A site visit will not be conducted, as this is a Time and Materials on-demand contract.

Q2: Please clarify if the County would like the carpet and LVP (demo and installation) separated.

The bid schedule is listed as 30,000 sq. ft. of demo/installation, which corresponds with line item #3 (LVT material) but does not account for the 15,000 sq. ft. of carpet demo/installation. Would the County like bidders to add a line for 15,000 sq. ft. of demo/installation or combine the price into the LVP demo/install price? Many companies will have differing labor costs for LVP and carpet, so it may be helpful for the County’s team to see the differences.

A2: Please see the attached Revised Bid Schedule.

Q3: It’s been noticed that specific colors for the LVP and carpet have not yet been provided. For accuracy, and to tailor to County needs as close as possible, could the County provide the preferred color choices for these materials?

A3: Per the specifications, the awarded contractor must submit samples of flooring material for approval of color and texture before beginning installation. Color should match existing flooring in the building, or as approved by a Gwinnett County representative.

Q4: What is the budget for the above indicated bid? Additionally, please forward the current incumbent and their contact information and any other pertinent information regarding this project.

A4: There is approved funding for this project. The County expects each contractor to bid a competitive price. Please see the attached BL068-19 Bid Tabulation.

BL102-24 Addendum #1 Page 2

Q5: The Aladdin LVT is a 6-mil wear layer approved for only light commercial with a 10-year warranty. Would the County prefer a 20-mil standard commercial product that provides a 20-year warranty which supports the various County facility uses?

A5: The County would prefer the specifications stated in the bid.

Q6: The bid specifications state “or approved equivalent” for line items. Does the County have a list of approved equivalents?

A6: No. Per the specifications, the use of products other than those indicated in the materials section must be pre-approved by a Gwinnett County representative. Any proposed substitutions should be submitted with the bid and must include specifications, colors, warranty, and any other information necessary for evaluation. If necessary, contractors may use additional sheets to include this information in their bid. Bid may be deemed non-responsive if this information is not provided.

Attachments:

- BL102-24 Revised Bid Schedule

- BL068-19 Bid Tabulation

Thank you, Casey Beauston Purchasing Associate II

This addendum should be signed in the space provided below and returned with your bid. Failure to do so may result in your bid being deemed non-responsive.

Company Name

Authorized Representative

BL102-24 Page 6R

FAILURE TO RETURN THIS PAGE AS PART OF THE BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REVISED BID SCHEDULE

Company Name__________________________________________________________________________________________

ITEM

APPROX.

ANNUAL

QTY

UNIT OF

MEASURE DESCRIPTION UNIT PRICE TOTAL PRICE

1 3,000 LF Crack Filler: General Polymer #3580 Crack and Joint filler, or approved equivalent $ $

2 3,000 Sq. Ft. Moisture Barrier: General Polymer Moisture Membrane, RedGard Waterproofing, or approved equivalent $ $

3 30,000 Sq. Ft. Luxury Vinyl Tile, Aladdin Commercial, Familiar Frontier II Plus, #AH080, or approved equivalent $ $

4 15,000 Sq. Ft. Interface Cubic GlasBac modular carpet tile, or approved equivalent $ $

5 2,500 LF 4” Vinyl Cove Base $ $

6 30,000 Sq. Ft. Demolition and Installation of Luxury Vinyl Tile $ $

7 15,000 Sq. Ft. Demolition and Installation of Carpet $ $

BID GRAND TOTAL $

Regular Hourly Labor Rate for Miscellaneous Needs $_________________ /Hour

Floor Preparation (cost per Sq. Ft.) $_________________ /Sq. Ft.

Rental Equipment Markup (Not to Exceed 15%) ________________%

NOTE: The Unit Price for materials in line items 1-5 should not include labor.

BL102-24 Page 7R

FAILURE TO RETURN THIS PAGE AS PART OF THE BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REVISED BID SCHEDULE CONTINUED

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin August 21, 2024, or upon Board of Commissioners approval, whichever is later.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation Renewal Option 4: % Increase % Decrease Explanation

Certification Of Non-Collusion in Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions for vendors.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/ http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

BID TABULATION Page 1 of 1

BL068-19

Carpet and Solid Floor Replacement on an Annual Contract Department of Fire and Emergency Services

ITEM # DESCRIPTION UNIT

PRICE

TOTAL

PRICE

1 Crack Filler: General Polymer #3580 Crack and Joint filler or equivalent 3,000 LF $1.04 $3,121.80

2 Moisture Barrier: General Polymer Moisture Membrane or approved equivalent 3,000 SQ FT $1.45 $4,356.00

3 Kraus Aspen Peak Luxury vinyl plank flooring or approved equivalent 20,000 SQ FT $1.56 $31,218.00

4 Interface Cubic Glasbac modular carpet tile or approved equivalent 40,000 SQ FT $2.57 $102,608.00

5 4” Vinyl Cove Base 2,500 LF $0.61 $1,512.50 6 Demolition and Installation 60,000 SQ FT $1.10 $66,066.00

Recommended Vendor:

Personal Touch & Design, Inc.

Attn: Jan Thomas P.O. Box 37 Braselton, GA 30517 Phone: 678-859-1232 Jan@personaltouchanddesign.com

$208,882.30

Renewal August 21, 2023 - August 20, 2024

APPROX. QTY

10% increase/decrease 10% increase/decrease

$13.31

10% increase

10% increase/decrease 10% increase/decrease

TOTAL

HOURLY LABOR RATE FOR MINOR REPAIRS

Will Vendor Hold Pricing Firm? Renewal Option 1 Will Vendor Hold Pricing Firm? Renewal Option 2 Will Vendor Hold Pricing Firm? Renewal Option 3 Will Vendor Hold Pricing Firm? Renewal Option 4

Personal Touch & Design, Inc.

(OC)

bt mailto:Jan@personaltouchanddesign.com