BL100-21 Addendum #1

October 29, 2021

ADDENDUM #1

BL100-21, Provision of Respite Care for Gwinnett County Citizens on an Annual Contract

QUESTIONS & ANSWERS:

Q1. Are we able to submit Activity Records electronically?

A1. Yes, the Activity Records may be submitted electronically as long as they contain all of the required information.

Q2. How are unit prices broken down in the Bid Schedule?

A2. The unit of measure for the unit price is hours. Please submit unit pricing per hour.

Q3. Section III, #2 states “Registered Nurse to be provided by successful service provider to meet Private

Home Care Provider Licensure.” Can you expound on this?

A3. A RN is required to meet the state Private Home Care Licensure which is needed to be a successful vendor of this contract. The supervisory visit does not have to be a RN completing it, but the staff member has to have the ability to complete the needed tasks. The visit shall include an evaluation of the client’s general condition, vital signs, a review of progress toward goal attainment, any problems noted, and the caregiver’s/care receiver’s satisfaction with services. Supervisory staff also shall observe and note the appropriateness of the level of services being provided and any adjustments in the service plan needed.

Any adjustments discussed during the supervisory visit shall be relayed to Gwinnett County and changes, if any, shall come via an updated Care plan.

Q4. Will the awarded service provider be compensated for supervisory visits, or just for services provided?

A4. Supervisory visits are required by contract for compliance purposes and are not included in the Bid

Schedule for services provided.

Q5. Could you provide further clarity of the respite caregiver role and responsibilities?

A5. The caregiver’s role and responsibilities are to provide care to the care recipient according to the provided care plan for that client. Tasks shall be rendered and documented for each visit. Tasks can include, but are not limited to, light housekeeping throughout the home, shower, bed bath, toileting, socialization, medication reminders, and light meal prep. Each person may have a different care plan for duration, frequency, and tasks that will be provided for that individual.

Q6. Is the provider’s insurance required to have Gwinnett County Board of Commissioners information included?

A6. Yes, Gwinnett County Board of Commissioners will need to be listed as the certificate holder on the awarded service provider’s certificate of insurance. A certificate of insurance will be requested upon award. It is not required with your bid.

Q7. The specifications indicate a Registered Nurse will be provided by the awarded service provider. The

92-day assessment includes checking vital signs. Are RNs required for the supervisory visits?

A7. Registered Nurses are not required for the supervisory visit, but an appropriate supervisory staff member does need to complete those visits. This shall be determined by the awarded service provider.

Q8. Will it be required for all caregivers providing services to these clients to live in Gwinnett County?

A8. No, caregivers are not required to live in Gwinnett County.

Q9. On page 2, #5 – Will the Georgia Competency Test we provide caregivers that are CNA certified meet the requirements to serve Gwinnett County clients?

A9. Yes, the Georgia Competency Test will meet the requirements and will need to be documented in the individuals personnel file for review if requested.

Q10. On page 15 (L), who is to provide the grant number in the space provided?

Pursuant to Federal Rule (L) above, when federal funds are expended by Gwinnett County, the vendor certifies that it is not currently engaged in, and agrees for the duration of this Grant not to engage in, a boycott of Israel as defined in O.C.G.A. § 50-5-85. Grantee further agrees that this certification is incorporated into Grant # _____________ as if completely restated herein.

A10. The Grant Agreement number for this section AG2211.

Q11. On page 35 (Limited Rights Notice (a) and restricted Rights Notice (a)), who is to provide the

Government Contract number in the spaces provided?

Limited Rights Notice (Sept 2014)

(a) These data are submitted with limited rights under Government Contract No. ____ (and subcontract ____, if appropriate). These data may be reproduced and used by the Government with the express limitation that they will not, without written permission of the Contractor, be used for purposes of manufacture nor disclosed outside the Government; except that the Government may disclose these data outside the Government for the following purposes, if any; provided that the Government makes such disclosure subject to prohibition against further use and disclosure: Agencies may list additional purposes or if none, so state.

Restricted Rights Notice (Sept 2014)

(a)This computer software is submitted with restricted rights under Government Contract No. ____ (and subcontract ____, if appropriate). It may not be used, reproduced, or disclosed by the Government except as provided in paragraph.

A11. The Grant Agreement number for this section is AG2211.

Q12. On page 47, what is the CAGE Code referring to?

A12. CAGE Code stands for Commercial and Government Entity code. The Department of Defense’s Defense Logistics Agency, (DLA) assigns the five-character ID and uses alpha numeric identifier is assigned to entities located in the United States and its territories. You do not need to have a CAGE Code prior to registering in the System for Award Management (SAM). Registering with SAM.gov is a federal requirement and the selected service provider must register and obtain an active SAM.gov registration status.

Please acknowledge receipt of this addendum on page 6 of the bid documents.

Thank you, Jake Scarpone

Jake Scarpone Purchasing Associate II