BL094_26 Inv.pdf

June 11, 2026

INVITATION TO BID:

BL094-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the Purchase of Traffic Control Signs, Street Name Signs and U-Channel Posts on an Annual Contract with four (4) options to renew for the Department of Transportation.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL#094- 26 and Company Name. Bids will be received until 2:50 P.M. local time on June 30, 2026 at the Gwinnett County Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia 30045. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Attendance for the opening is optional and will be VIRUTAL ONLY. If you would like attend the virtual opening please click here. If you would like to attend via phone please dial +1 323-676-6170 and enter Conference ID/Passcode 259011167#. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Michael Milstein, Purchasing Associate II, at Michael.Milstein@gwinnettcounty.com , or by phone at 770-822-7833 no later 2:00 P.M. June 22, 2026. Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to Susan Canon, ADA Coordinator, Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Michael Milstein

Purchasing Associate II

The following pages should be returned in duplicate as your bid: Bid Schedule, Pages 4-35 References, Page 36 Ethics Affidavit, Page 37 https://teams.microsoft.com/meet/297758255133836?p=I1Mq21MgwyishApleQ http://www.gwinnettcounty.com/ mailto:lindsey.gravitt@gwinnettcounty.com http://www.gwinnettcounty.com/

BL094-26

Failure to return this page as part of the bid document may result in rejection of bid.

SPECIFICATIONS

1. Quantities listed are approximate. Orders will be placed on an "as needed” basis.

2. All prices are to be Inside Delivery F.O.B. pre-paid and allowed delivered to:

Gwinnett County Transportation 620 Winder Hwy Lawrenceville, GA 30045

3. Orders should be delivered no more than 40 days after receipt of order.

4. Twenty-four (24) hours notice is required prior to delivery. Contact D.O.T. Central Warehouse, 678-639- 8820 between the hours of 8:00 am - 3:30 pm, Monday through Friday to schedule delivery. Deliveries accepted 8:00 am - 2:00 pm, Monday through Friday.

5. Any and all rejected material will be picked up within 10 days and replaced within 30 days at no charge to the County.

6. All dimensions will not deviate more than one-sixteenth inch (1/16").

7. Signs will be packaged according to manufacturers instructions.

A. Each order is packaged and shipped individually as one unit.

B. Orders must not be mixed in boxes.

C. Orders are shipped complete with purchase order numbers marked on outside of each box for each order.

D. No more than 10 signs per box.

8. Gwinnett County is responsible for dating all signs.

9. Gwinnett County reserves the right to reject any item(s) if pricing exceeds current State of Georgia Contract pricing.

10. Termination for Cause: Gwinnett County may terminate this contract upon ten (10) days prior written notice to the vendor of the vendor’s default in the performance of any terms of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

11. Termination for Convenience: Gwinnett County may terminate this contract for its convenience at any time by written notice to the vendor. In the event of the County’s termination of this agreement for convenience, the vendor will be paid for those items actually ordered and/or received.

REQUIREMENTS

1. Only those products on the State of Georgia DOT Reflective Sheeting Qualified Products List will be accepted. Vendor should be able to supply all items on bid.

2. Signs must be of acceptable quality to perform as traffic control devices for the same number of years as specified by the reflective sheeting manufacturer (includes recommended process colors, packaging, storage, installation, screen printing procedures and sign shop productions and/or performance requirements).

3. All signs must be surface treated by anodization process or other process to prohibit metal oxidation in storage.

4. All surfaces must be completely free of oil or other materials that interfere with application of reflective or retro reflective sheeting.

5. Gwinnett County will reject any or all signs supplied which are defective in materials or workmanship of the screening/printing process.

6. All signs must be smooth and free of bubbles and centered on the sign with even borders.

7. Gwinnett County will assess a $2.00 per sign penalty for any High Intensity Prismatic-Type IV sign that is not packaged with slip-sheet and foam padding and shipped on edge.

8. Reflective sheeting will be applied to blanks according to sheeting manufacturer’s application standards and procedures.

9. All finished signs must be free from business names, logos and/or advertising.

10. All signs must be kept dry during shipping.

11. Gwinnett County will not allow subletting of this contract.

12. Successful vendor must honor all prices for municipalities within Gwinnett County.

13. All sheeting must meet or exceed the Reflectivity Requirement of MUTCD table 2A-3.

14. Individuals, firms and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

BL094-26 Page 4

SECTION A

'U' CHANNEL SIGN POSTS

1. U-Channel posts are 3# foot.

2. U-Channel posts are galvanized ribbed back.

3. Posts conform to Georgia DOT Specifications, Section 911.01 (Sign Posts) Subsection A thru B.

BID SCHEDULE - SECTION A

Item #

Approx Qty.

Description

Delivery

ARO

Manuf. & No.

Year 1 Unit Price

Year 2 Unit Price

Year 3 Unit Price

Year 4 Unit Price

Year 5 Unit Price

1 2,000 ea 12 FT

2 100 ea 14 FT $ $ $ $ $ 3 50 ea 16 FT $ $ $ $ $

4 200 ea 10FT x 1.75 INCH 14 GAUGE

SQUARE POST

5 50 ea 10 FT x 2 INCH 14 GAUGE

SQUARE POST

1000 ea

12 FT x 2 INCH 14 GAUGE

GALVANIZED SQUARE POST,

PRE-PUNCHED HOLES ON 1

INCH CENTERS WITH 12 GAUGE

ANCHORS FOR 2 INCH POSTS X

Year 1 Total Cost $

BL094-26 Page 5

COMPANY NAME _________________________________________________________________________________________

SECTION B

FINISHED ALUMINUM "DEAD END" & "NO OUTLET" SIGN BLADES

1. Blade material is ASTM 6063-T6 or 6061-T6.

2. Flat blades are 0.080-inch thick, mill finish

3. Flat blade signs have FHWA standard corner radii and six (6) pre-punched or drilled three-sixteenth inch (3/16") holes (see-attached diagram C).”

4. Signs are Digitally Printed, screen printed or direct applied with pressure sensitive or heat activated letters and arrows.

A. Screen process color is coated with clear finish in accordance with sheeting manufacturer recommendations.

5. 3M High Intensity Prismatic (HIP) Sheeting 3930 Series.”

6. Layout of letter design is optically spaced and centered both horizontally and vertically.

A. Charts for standard alphabets (uppercase) for highway signs for letter design spacing (vs. DOT, FHWA. 1977).

B. Control for the spacing values in traffic layout is the distance recognized as aesthetic spacing between two straight letters (HN). A spacing control of 2 times the width of the stroke of the letter is the aesthetic control (100%).

BID SCHEDULE – SECTION B

Price

Year 2 Unit Price

Year 3 Unit Price

Year 4 Unit Price

Year 5 Unit Price

100 EA

“NO OUTLET” 6 ¾ X 30, flat yellow with black letters with “R” arrow

100 EA

“NO OUTLET” 6 ¾ x 30, flat yellow with black letters with “L” arrow

3 100 EA “DEAD END” 6 ¾ x 30, flat yellow with black letters with “R” arrow

4 100 EA “DEAD END” 6 ¾ x 30, flat yellow with black letters with “L” arrow

BL094-26 Page 6

COMPANY NAME _________________________________________________________________________________________

SECTION C

ALUMINUM SIGN BLANKS

1. Blanks are ASTM 5052H38 aluminum.

2. Blanks are 0.080-inch thickness, mill finish.

3. Blanks are FHWA standard corner radii and pre-punched holes, two (2) standard holes are punched or drilled so vertical blades can be used as rectangle blades and two (2) extra holes are punched or drilled so square blades can be used as diamond blades.

4. All signs shipped in flat cardboard boxes; sealed for protection from moisture damage.

5. Blanks are packed not more than 10 per box.

BID SCHEDULE – SECTION C

Item

Approx

Qty. Description Delivery

ARO

Manuf. & No.

Year 1 Unit Price

Year 2 Unit Price

Year 3 Unit Price

Year 4 Unit Price

Year 5 Unit Price

1 10 ea 12 X 12 $ $ $ $ $ 2 10 ea 12 X 18 $ $ $ $ $ 3 10 ea 18 X 18 $ $ $ $ $ 4 10 ea 18 X 24 $ $ $ $ $ 5 10 ea 18 X 60 $ $ $ $ $ 6 10 ea 18 X 72 $ $ $ $ $ 7 10 ea 18 X 84 $ $ $ $ $ 8 10 ea 18 X 96 $ $ $ $ $ 9 10 ea 18 X 108 $ $ $ $ $

10 10 ea 24 X 24 $ $ $ $ $ 11 10 ea 24 X 30 $ $ $ $ $ 12 10 ea 24X60 $ $ $ $ $ 13 10 ea 24X72 $ $ $ $ $ 14 10 ea 24X84 $ $ $ $ $ 15 10 ea 24X96 $ $ $ $ $ 16 10 ea 24X108 $ $ $ $ $ 17 10 ea 24X120 $ $ $ $ $ 18 10 ea 30 X 30 $ $ $ $ $ 19 10 ea 30 X 36 $ $ $ $ $

BL094-26 Page 7

COMPANY NAME _________________________________________________________________________________________

Approx

Qty. Description Delivery

ARO

Manuf. & No.

Year 1 Unit Price

Year 2 Unit Price

Year 3 Unit Price

Year 4 Unit Price

Year 5 Unit Price

20 10 ea 36 X 36 $ $ $ $ $ 21 10 ea 36 X 48 $ $ $ $ $ 22 10 ea 36 X 60 $ $ $ $ $ 23 10 ea 48 X 48 $ $ $ $ $ 24 10 ea 48 X 60 $ $ $ $ $ 25 10 ea 48 X 72 $ $ $ $ $ 26 10 ea 24 X 48 $ $ $ $ $ 27 10 ea 12 X 24 $ $ $ $ $ 28 10 ea 18 X 30 $ $ $ $ $ 29 10 ea 18 X 36 $ $ $ $ $ 30 10 ea 12 X 6 $ $ $ $ $ 31 25 ea 18 X 120 $ $ $ $ $ 32 10 ea 12 X 18 $ $ $ $ $ 33 10 ea 24 X 8 $ $ $ $ $ 34 10 ea 24 X 10 $ $ $ $ $ 35 25 ea 24 X 36 $ $ $ $ $ 36 10 ea 48 X 24 $ $ $ $ $ 37 10 ea 48 X 30 $ $ $ $ $ 38 10 ea 60 X 24 $ $ $ $ $ 39 10 ea 60 X 30 $ $ $ $ $ 40 25 ea 96 X 48 $ $ $ $ $ 41 20 ea 36 X 18 $ $ $ $ $ 42 10 ea 84 X 48 $ $ $ $ $ 43 50 ea 18 X 6 $ $ $ $ $ 44 10 ea 30 X 42 $ $ $ $ $ 45 10 ea 36 X 42 $ $ $ $ $

BL094-26 Page 8

COMPANY NAME _________________________________________________________________________________________

SECTION D

ALUMINUM STREET NAME SIGN BLANKS

1. Blanks are ASTM 5052H38 aluminum.

2. Blanks are 0.080-inch thickness, mill finish.

3. Flat blade signs have FHWA standard corner radii and six (6) pre-punched or drilled three-sixteenth inch (3/16") holes (see-attached diagram C).

4. All signs shipped in flat cardboard boxes; sealed for protection from moisture damage.

5. Blanks are packed not more than 10 per box.

BID SCHEDULE – SECTION D

ARO

Manuf. & No.

Year 1 Unit Price

Year 2 Unit Price

Year 3 Unit Price

Year 4 Unit Price

Year 5 Unit Price

1 230 ea 9 X 36 $ $ $ $ $ 2 230 ea 9 X 42 $ $ $ $ $ 3 230 ea 9 X 48 $ $ $ $ $ 4 230 ea 9 X 54 $ $ $ $ $ 5 100 ea 12 X 36 $ $ $ $ $ 6 100 ea 12 X 42 $ $ $ $ $ 7 100 ea 12 X 48 $ $ $ $ $ 8 100 ea 12 X 54 $ $ $ $ $

BL094-26 Page 9

COMPANY NAME _________________________________________________________________________________________

SECTION E

ROLLED GOODS

BID SCHEDULE – SECTION E

Price

Year 2 Unit Price

Year 3 Unit Price

Year 4 Unit Price

50 ea

3M HIGH INTENSITY

PRISMATIC WHITE

(3930DS) 48” X 50YD

ROLL

2 5 ea

3M DIAMOND GRADE VIP

WHITE (3990) 48” X 50YD

3 10 ea

3M DIAMOND GRADE DG3

WHITE (4090) 48” X 50 YD

4 5 ea

3M ENGINEERING GRADE

WHITE (3290) 48” X 50YD

5 60 ea 3M UV FILM CLEAR

(1170C) 48” X 50YD ROLL

6 5 ea

3M ELECTRO CUT FILM

BLACK (7725-12) 36” X

50YD ROLL

7 20 ea 3M ELECTRO CUT FILM

BLACK

BL094-26 Page 10

COMPANY NAME _________________________________________________________________________________________

SECTION F

FINISHED TRAFFIC CONTROL SIGNS

HIGH INTENSITY PRISMATIC-TYPE IV

1. Only 3M High Intensity Prismatic Sheeting 3930 series-Type IV.

2. All colors, lettering, spacing, symbols and layout will be in accordance with the manual on Uniform Traffic Control Devices and FHWA Standard

Highway Signs, current edition with all changes considered. Design drawings will be furnished on any sign not listed in the uniform manual.

3. All signs will have drilled or punched holes.

4. Metal is ASTM 5052 hH8 aluminum, 0.080" thickness mill finish or as specified.

5. FHWA standard corner radii and pre-punched holes are punched or drilled for standard mounting.

6. Two (2)-nylon washers to be provided for each sign.

BID SCHEDULE – SECTION F

Approx Annual

Description Delivery

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

10 ea

Blanks, yellow with black border, 36 X 36 with black border, 48 X 48

20 ea with black border, plate, 24 X 8

30 ea

OM-1R, solid red marker, 18 X 18

200 ea

OM-2Y, solid yellow marker, 4 X 8

OM-2W, solid white marker, 4 X 8

BL094-26 Page 11

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

OM-3L, left object marker, yellow/black stripes, 12 X 36

OM-3R, right object marker, yellow/black stripes, 12 X 36

R1-1, STOP, 30

X 30

R1-1, STOP, 36

X 36

100 ea

R1-2, YIELD, 36

X 36 X 36

R1-4, ALL WAY,

18 X 6

5 ea

R10-10, LEFT

TURN SIGNAL,

24 X 30

R11-2R, ROAD

CLOSED, 48 X

R2-1 SPEED

LIMIT 40 36 X 48

R2-1, SPEED

LIMIT 45, 36 X

LIMIT 50, 36 X

LIMIT 55, 36 X

BL094-26 Page 12

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

R3-1, No right turn (symbol), 30 X 30

R3-2, No left turn (symbol), R3-4, No U-Turn (symbol), 30 X

R3-5L, left arrow with

"ONLY", 30 X 36

R3-5R, right arrow with

"ONLY", 30 X 36

R3-RS, Thru arrow, 30 X 36

R3-6L, Left & Thru arrow, 30 X

R3-6R, Right & Thru arrow, 30 X

R3-9A, Two-way left turn arrow with "ONLY", 30

R4-7, Keep right (symbol), 24 X

R4-7, Keep right (symbol), 36 X

BL094-26 Page 13

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price Year 5 Unit

Price

30 50 ea

R5-1, DO NOT

ENTER, 30 X 30

R5-1, WRONG

WAY 36X24

R5-2, No truck (symbol), 30 X

R6-2, ONE

WAY, RIGHT OR

LEFT ARROW,

R8-3A, NO

PARKING

(SYMBOL), 18 X

S4-4, WHEN

FLASHING, 24 X

W1-1L, LEFT

TURN, 36 X 36

W1-1R, RIGHT

W1-2L, LEFT

CURVE, 36 X 36

W1-2R, RIGHT

W1-3L, REVERSE LEFT

W1-3R, REVERSE

RIGHT TURN,

36 X 36

BL094-26 Page 14

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

W1-4L, REVERSE LEFT

W1-4R, REVERSE

RIGHT CURVE,

W1-5L, WINDING

ROAD, LEFT, 36

W1-5R, WINDING

ROAD, RIGHT,

W1-6, LARGE

ARROW,

SINGLE, 48 X 24

W1-7, LARGE

ARROW,

DOUBLE, 48 X

W1-8, CHEVRONS, 24

X 30

W2-1, CROSS

ROAD

(SYMBOL), 36 X

W2-2, SIDE

ROAD, 90m, 36

BL094-26 Page 15

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

W2-3L, SIDE

ROAD, LEFT,

OBLIQUE,

36X36

W2-3R, SIDE

ROAD, RIGHT,

OBLIQUE,

W3-1A, STOP

AHEAD

(SYMBOL),

W/19" STOP, 36

W3-5 SYMBOL

REDUCED

SPEED AHEAD

WITH BLANK

SPEEDS 36 X 36

W3-3, SIGNAL

AHEAD

(SYMBOL),

W3-3 LEFT

TURN YIELD ON

FLASHING

YELLOW

ARROW 36X36

W4-2L, LEFT

LANE ENDS

W4-2R, RIGHT

LANE ENDS,

BL094-26 Page 16

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price Year 5 Unit

Price

W4-3, ADDED

LANE

W5-2, NARROW

BRIDGE, 36 X

W6-1, DIVIDEND

HIGHWAY

(LEGEND), 36 X

W6-3, TWO

WAY TRAFFIC,

W8-3, PAVEMENT

ENDS,

(LEGEND), 36 X

W8-4, LOW OR

SOFT

SHOULDER, 36

W8-5, SLIPPERY

WHEN WET,

BL094-26 Page 17

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

W9-1L LEFT

LANE ENDS, 36

W9-1R, RIGHT

LANE ENDS, 36

W9-2L, LANE

ENDS, MERGE

LEFT, 36 X 36

W9-2R, LANE

ENDS, MERGE

RIGHT 36 X 36

W10-1, RAILROAD

ADVANCE

WARNING, 36”

DIAM.

W11-10, TRUCK,

W11-1, BICYCLE,

W11-8, FIRE

STATION

W13-1, ADVISORY

SPEED, (BLANK

MPH), 18 X 18

BL094-26 Page 18

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

W14-3, NO

PASSING ZONE,

36 X 48 X 48

W14-4, LIMITED

SIGHT

DISTANCE, 36 X

SPECIAL,OVER

36,000 16, GVWR, 24 X 8

(see diagram “Q”)

R10-11A, NO

TURN ON RED,

R10-11A, MOD., NO

TURN ON RED

BALL (RED BALL

SYMBOL)

24X30

W10-3, RR X-

ING SIDE

ROAD, 36 X 36

R10-12, LEFT-

TURN YIELD ON

GREEN

W/GREEN 8”

BALL, 24 X 30

9” x 36” Yellow H.I. with Black Border Flat

BL094-26 Page 19

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

12” x 36” Yellow H.I. with Black Border Flat

W3-1A, STOP

AHEAD

SYMBOL 30 X

30 WITH 15”

STOP

R4-7a, KEEP

RIGHT

(LEGEND) 24 X

R4-7a, KEEP

RIGHT

(LEGEND) 36 X

R4-7b. KEEP

RIGHT UP

R4-7b, KEEP

RIGHT UP

R4-8a, KEEP

LEFT (LEGEND)

R4-8a, KEEP

LEFT (LEGEND)

36 X 48

R4-8b, KEEP

LEFT UP

BL094-26 Page 20

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price Year 5 Unit

Price

R4-8b, KEEP

LEFT UP

R4-8, KEEP

LEFT (SYMBOL)

R4-8, KEEP

LEFT (SYMBOL)

36 X 48

R3-2, NO LEFT

TURN

R3-1, NO RIGHT

TURN

40 ea

R10-7, DO NOT

BLOCK

INTERSECTION,

SPECIAL, DO

NOT BLOCK

THE BOX 24 X

30 (see attached diagram)

R6-4, RoundAbout

BL094-26 Page 21

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price Year 5 Unit

Price

Chevron 30 X

SPECIAL, Dead End No Turnaround 30 X 30 (see detail A-2)

W8-13 Bridge Ices Before Road 36 X 36

BLANKS,

YELLOW

W/BLACK

BORDER, 30 X

D11-2A, ARROW

(BLUE/WHITE),

24 X 6

D9-2, HOSPITAL

(SYMBOL), 24 X

1-22A, ARROW

(GREEN/WHITE

), 24 X 6

R6-3 18 X 24

DIVIDED HWY

"CROSS"

R6-3A 18 X 24

DIVIDED HWY

"T"

BL094-26 Page 22

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

W13-1, 20

MPH,

ADVISORY

SPEED PLATE,

18X18

W14-1, DEAD

END. 30 X 30

W14-2, NO

OUTLET, 30 X

1550-1, SPEED

CHECKED BY

DETECTION

DEVICES, 30 X

SPECIAL, END

SCHOOL ZONE,

24 X 30, WHITE

W/BLACK

LETTERS (see diagram “H”)

SPECIAL,

WATCH FOR

CHILDREN,

CHILD W/BALL,

24 X 24 (see diagram “J”)

LIBRARY

W/ARROW, 24

X 30 (see diagram “K”)

BL094-26 Page 23

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

GEORGIA

HANDICAP

PARKING, 12 X

SPEED HUMPS

AHEAD, 30 X 30

(see diagram “L”)

117 10 ea

R1-1, STOP, 24

X 24

R11-3A, ROAD

CLOSED,

MILES

AHEAD/ LOCAL

TRAFFIC ONLY,

60 X 30

500 ea

R11-3B, BRIDGE

CLOSED,

MILES AHEAD/

LOCAL TRAFFIC

ONLY, 60 X 30

R11-4, ROAD

CLOSED TO

THRU TRAFFIC,

60 X 30

R12-5, WEIGHT

LIMIT _ TONS,

BL094-26 Page 24

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

R12-5, WEIGHT

LIMIT T T T,

30 X 36

LIMIT 25, 18 X

LIMIT 25, 18 X

LIMIT, 30, 24 X

LIMIT 35, 30 X

LIMIT 35, 24 X

LIMIT 40, 30 X

LIMIT 45, 30 X

LIMIT 50, 30 X

LIMIT 55, 30 X

R2-7R, RIGHT

LANE MUST

BL094-26 Page 25

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price Year 5 Unit

Price

TURN RIGHT,

R4-1, DO NOT

PASS, 24 X 30

R3-16, BIKE

LANE AHEAD,

R3-17, DESIGNATED

BIKE LANE,

24X30

D11-1, BIKE

ROUTE, 24 X 18

BEGIN RIGHT

TURN LANE

YIELD TO BIKES

(36X30)

M4-11, BEGIN,

24 X 6

M4-12, END, 24

X 6

R9-3A, NO

PEDESTRIAN

(SYMBOL), 18 X

R9-3B, USE

CROSSWALK,

18 X 12

R12-5, MODIFIED R12-

5, TRUCK

WEIGHTS, 30 X

BL094-26 Page 26

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

ADOPT-A-ROAD

24 X 30 (see diagram “O”)

W2-6 Eng.

Grade Circular Intersection

Special 30” x30” Yellow Speed Control Devices Ahead (see diagram U)

Special Neighborhood Calming (Class Diagram V)

White W/Black letters – Border

24 X 30 KEEP

MOVING

Yellow W/Black Symbol 30 X 30

DEER

CROSSING

24”X30” No Littering: SEE

DIAGRAM W

24”X30” No Dumping: SEE

DIAGRAM W

W11-7

EQUESTRIAN

BL094-26 Page 27

COMPANY NAME _________________________________________________________________________________________

Approx

Manuf. &

No.

Year 1 Unit

Price Year 2 Unit

Price Year 3 Unit

Price Year 4 Unit

Price

Special ADOPT-

A-STREAM 24 X

30 SEE

DIAGRAM X

BL094-26 Page 28

COMPANY NAME _________________________________________________________________________________________

SECTION G

FINISHED CONTROL SIGNS DIAMOND GRADE FLUORESCENT ORANGE

1. Only 3M Diamond Grade fluorescent orange sheeting 3924.

2. All colors, lettering, spacing, symbols and layout will be in accordance with the manual on Uniform Traffic Control Devices and FHWA Standard

Highway Signs, current edition with all changes considered. Design drawings will be furnished on any sign not listed in the uniform manual.

3. All signs will have drilled or punched holes.

4. Metal is ASTM 5052 H38 aluminum, 0.080" thickness mill finish or as specified.

5. FHWA standard corner radii and pre-punched holes are punched or drilled for standard mounting.

6. Two (2)-nylon washers to be provided for each sign.

7. (C) indicates construction sign, orange background w/black legend.

ARO

Manuf. & No.

Year 1 Unit Price

Year 2 Unit Price

Year 3 Unit Price

Year 4 Unit Price

Year 5 Unit Price

1 5 ea

W20-1(C), ROAD WORK 1500 FT, 48 X

2 5 ea

W20-1(C), ROAD WORK 1000 FT, 48 X

3 5 ea

W20-1(C), ROAD WORK 500 FT, 48 X

4 5 ea

W20-2(C), DETOUR 1500 FEET, 48 X

5 5 ea

W20-2(C), DETOUR 1000 FEET, 48 X

6 5 ea W20-2(C), DETOUR 500 FEET, 48 X 48 $ $ $ $ $

7 5 ea

W20-3(C), ROAD CLOSED, 1500 FT, 48

X 48

8 5 ea

W20-3(C), ROAD CLOSED, 1000 FT, 48

9 5 ea

W20-3(C), ROAD CLOSED, 500 FT, 48

10 5 ea

W20-4(C) ONE LANE ROAD 1500 FT,

48 X 48

11 5 ea

W20-4(C), ONE LANE ROAD, 1000

FEET, 48 X 48

12 5 ea

W20-4(C), ONE LANE ROAD, 500 FEET,

48 X 48

BL094-26 Page 29

COMPANY NAME _________________________________________________________________________________________

ARO

Manuf. & No.

Year 1 Unit Price

Year 2 Unit Price

Year 3 Unit Price

Year 4 Unit Price

Year 5 Unit Price

13 5 ea

W20-5L(C), LEFT LANE CLOSED, 1500

14 5 ea

W20-5L(C), LEFT LANE CLOSED, 1000

15 5 ea

W20-5L(C), LEFT LANE CLOSED, 500

16 5 ea

W20-5R(C), RIGHT LANE CLOSED,

1500 FEET, 48 X 48

17 5 ea

W20-5R(C), RIGHT LANE CLOSED,

1000 FEET, 48 X 48

18 5 ea

W20-5R(C), RIGHT LANE CLOSED, 500

19 5 ea

W20-7A©, ADVANCE FLAGGER,

(SYMBOL), 36 X 36

20 5 ea

W21-1A©, MEN WORKING (SYMBOL),

21 5 ea

SPECIAL (C), WATCH FOR MOWERS,

22 5 ea

BLANKS (C), ORANGE W/BLACK

BORDER, 36 X 36

23 5 ea

BLANKS (C), ORANGE W/BLACK

BORDER, 48 X 48

24 5 ea

M4-10L(C), DETOUR ARROW, LEFT, 48

X 18

25 5 ea

M4-10R(C), DETOUR ARROW, RIGHT,

48 X 18

26 5 ea

M4-9AL(C), DETOUR W/LEFT TURN

ARROW, 30 X 24

27 5 ea

M4-9AR(C), DETOUR W/RIGHT TURN

ARROW, 30 X 24

28 5 ea

M4-9L(C), DETOUR W/LEFT ARROW,

30 X 24

29 5 ea

M409R(C), DETOUR W/RIGHT ARROW,

30 X 24

30 5 ea

M4-9T(C), DETOUR W/THRU ARROW,

BL094-26 Page 30

COMPANY NAME _________________________________________________________________________________________

ARO

Manuf. & No.

Year 1 Unit Price

Year 2 Unit Price

Year 3 Unit Price

Year 4 Unit Price

Year 5 Unit Price

31 5 ea

SHOULDER DROP-OFF W8-9A© 36 X

32 5 ea W20-1 ROAD WORK 500, 48 X 48 $ $ $ $ $ 33 5 ea W20-1 ROAD WORK 1000, 48 X 48 $ $ $ $ $

34 5 ea W20-1 ROAD WORK 1500 48 X 48 $ $ $ $ $

BL094-26 Page 31

COMPANY NAME _________________________________________________________________________________________

SECTION H

FINISHED TRAFFIC CONTROL SIGNS DIAMOND GRADE

FLUORESCENT YELLOW GREEN SHEETING

1. Only 3M fluorescent yellow-green Diamond grade (DG3) 4083 Sheeting. All colors, lettering, spacing, symbols and layout will be in accordance with the manual on uniform Traffic Control Devices and FHWA standard Highway signs, current edition with all changes considered.

Design drawings will be furnished on any sign not listed in the manual.

2. All signs must have drilled or punched holes.

3. Metal is ATSM 5052 hH8 aluminum, 0.080” thickness mill finished or as specified.

4. FHWA standard corner radii and pre-punched holes are punched or drilled for standard mounting.

5. Two nylon washers to be provided with each sign.

BID SCHEDULE – SECTION H

ARO

Manuf. & No.

Year 1 Unit Price

Year 2 Unit Price

Year 3 Unit Price

Year 4 Unit Price

Year 5 Unit Price

1 30 ea

S1-1 ADVANCE SCHOOL CROSSING

S5-1, SCHOOL SPEED LIMIT, SPEED

BLANK 24 X 48 (FYG)

3 50 ea

S3-1 SCHOOL BUS STOP AHEAD 36

4 20 ea S4-3 SCHOOL 24 X 8 $ $ $ $ $

5 30 ea

W11-2 ADVANCE PED CROSSING 36

6 30 ea S5-2 END SCHOOL ZONE, 24 X 30 $ $ $ $ $

REDUCED SPEED SCHOOL ZONE

AHEAD W/SPEED S-4-5 36” B/FYG

DG3

8 100 ea

24” X 10” SUB-PLATE W16-9P DG3

FYG RSA AHEAD

9 20 ea

W16-7, P DIAGONAL ARROW, 12 X

24 RIGHT (FYG)

10 20 ea

W16 P LEFT DIAGONAL ARROW 12 X

24 (FYG)

BL094-26 Page 32

SECTION I

FINISHED MULTICOLRED DIGITAL PRINTEDOVERHEAD STREET NAME SIGNS WITH LOGO ON

DIAMOND GRADE DG3 (ONE SIDED) SEE DIAGRAM A-1

BID SCHEDULE – SECTION I

COMPANY NAME _________________________________________________________________________________________

Item # Approx Qty. Description Delivery ARO Manuf. & No. Year 1 Unit Price Year 2 Unit Price Year 3 Unit Price Year 4 Unit Price Year 5 Unit Price

DIAMOND GRADE DG3 (ONE SIDED)

1 50 ea 18 X 60 $ $ $ $ $ 2 50 ea 18 X 66 $ $ $ $ $ 3 50 ea 18 X 72 $ $ $ $ $ 4 50 ea 18 X 78 $ $ $ $ $ 5 50 ea 18 X 84 $ $ $ $ $ 6 50 ea 18 X 90 $ $ $ $ $ 7 50 ea 18 X 96 $ $ $ $ $ 8 50 ea 18 X 102 $ $ $ $ $ 9 50 ea 18 X 108 $ $ $ $ $ 10 50 ea 18 X 114 $ $ $ $ $ 11 50 ea 18 X 120 $ $ $ $ $

DIAMOND GRADE DG3 (TWO SIDED)

12 50 ea 18 X 60 $ $ $ $ $ 13 50 ea 18 X 66 $ $ $ $ $ 14 50 ea 18 X 72 $ $ $ $ $ 15 50 ea 18 X 78 $ $ $ $ $ 16 50 ea 18 X 84 $ $ $ $ $ 17 50 ea 18 X 90 $ $ $ $ $ 18 50 ea 18 X 96 $ $ $ $ $ 19 50 ea 18 X 102 $ $ $ $ $ 20 50 ea 18 X 108 $ $ $ $ $ 21 50 ea 18 X 114 $ $ $ $ $ 22 50 ea 18 X 120 $ $ $ $ $

SECTION I

FINISHED MULTICOLRED DIGITAL PRINTEDOVERHEAD STREET NAME SIGNS WITH LOGO ON

DIAMOND GRADE DG3 (ONE SIDED) SEE DIAGRAM A-1

COMPANY NAME _________________________________________________________________________________________

Item # Approx Qty. Description Delivery ARO Manuf. & No. Year 1 Unit Price Year 2 Unit Price Year 3 Unit Price Year 4 Unit Price Year 5 Unit Price

23 50 ea 24 X 60 $ $ $ $ $ 24 50 ea 24 X 66 $ $ $ $ $ 25 50 ea 24 X 72 $ $ $ $ $ 26 50 ea 24 X 78 $ $ $ $ $ 27 50 ea 24 X 84 $ $ $ $ $ 28 50 ea 24 X 90 $ $ $ $ $ 29 50 ea 24 X 96 $ $ $ $ $ 30 50 ea 24 X 102 $ $ $ $ $ 31 50 ea 24 X 108 $ $ $ $ $ 32 50 ea 24 X 114 $ $ $ $ $ 33 50 ea 24 X 120 $ $ $ $ $

DIAMOND GRADE DG3 (TWO SIDED)

34 50 ea 24 X 60 $ $ $ $ $ 35 50 ea 24 X 66 $ $ $ $ $ 36 50 ea 24 X 72 $ $ $ $ $ 37 50 ea 24 X 78 $ $ $ $ $ 38 50 ea 24 X 84 $ $ $ $ $ 39 50 ea 24 X 90 $ $ $ $ $ 40 50 ea 24 X 96 $ $ $ $ $ 41 50 ea 24 X 102 $ $ $ $ $ 42 50 ea 24 X 108 $ $ $ $ $ 43 50 ea 24 X 114 $ $ $ $ $ 44 50 ea 24 X 120 $ $ $ $ $

BL094-26 Page 33

SECTION J

FINISHED MULTICOLRED DIGITAL PRINTEDOVERHEAD STREET NAME SIGNS WITHOUT LOGO ON

DIAMOND GRADE DG3 SEE DIAGRAM A-1

BID SCHEDULE – SECTION J

COMPANY NAME _________________________________________________________________________________________

Item # Approx Qty. Description Delivery ARO Manuf. & No. Year 1 Unit Price Year 2 Unit Price Year 3 Unit Price Year 4 Unit Price Year 5 Unit Price

1 50 ea 18 X 60 $ $ $ $ $ 2 50 ea 18 X 66 $ $ $ $ $ 3 50 ea 18 X 72 $ $ $ $ $ 4 50 ea 18 X 78 $ $ $ $ $ 5 50 ea 18 X 84 $ $ $ $ $ 6 50 ea 18 X 90 $ $ $ $ $ 7 50 ea 18 X 96 $ $ $ $ $ 8 50 ea 18 X 102 $ $ $ $ $ 9 50 ea 18 X 108 $ $ $ $ $ 10 50 ea 18 X 114 $ $ $ $ $ 11 50 ea 18 X 120 $ $ $ $ $

DIAMOND GRADE DG3 (TWO SIDED)

12 50 ea 18 X 60 $ $ $ $ $ 13 50 ea 18 X 66 $ $ $ $ $ 14 50 ea 18 X 72 $ $ $ $ $ 15 50 ea 18 X 78 $ $ $ $ $ 16 50 ea 18 X 84 $ $ $ $ $ 17 50 ea 18 X 90 $ $ $ $ $ 18 50 ea 18 X 96 $ $ $ $ $ 19 50 ea 18 X 102 $ $ $ $ $ 20 50 ea 18 X 108 $ $ $ $ $ 21 50 ea 18 X 114 $ $ $ $ $ 22 50 ea 18 X 120 $ $ $ $ $

SECTION I

FINISHED MULTICOLRED DIGITAL PRINTEDOVERHEAD STREET NAME SIGNS WITH LOGO ON

DIAMOND GRADE DG3 (ONE SIDED) SEE DIAGRAM A-1

COMPANY NAME _________________________________________________________________________________________

Item # Approx Qty. Description Delivery ARO Manuf. & No. Year 1 Unit Price Year 2 Unit Price Year 3 Unit Price Year 4 Unit Price Year 5 Unit Price

23 50 ea 24 X 60 $ $ $ $ $ 24 50 ea 24 X 66 $ $ $ $ $ 25 50 ea 24 X 72 $ $ $ $ $ 26 50 ea 24 X 78 $ $ $ $ $ 27 50 ea 24 X 84 $ $ $ $ $ 28 50 ea 24 X 90 $ $ $ $ $ 29 50 ea 24 X 96 $ $ $ $ $ 30 50 ea 24 X 102 $ $ $ $ $ 31 50 ea 24 X 108 $ $ $ $ $ 32 50 ea 24 X 114 $ $ $ $ $ 33 50 ea 24 X 120 $ $ $ $ $

DIAMOND GRADE DG3 (TWO SIDED)

34 50 ea 24 X 60 $ $ $ $ $ 35 50 ea 24 X 66 $ $ $ $ $ 36 50 ea 24 X 72 $ $ $ $ $ 37 50 ea 24 X 78 $ $ $ $ $ 38 50 ea 24 X 84 $ $ $ $ $ 39 50 ea 24 X 90 $ $ $ $ $ 40 50 ea 24 X 96 $ $ $ $ $ 41 50 ea 24 X 102 $ $ $ $ $ 42 50 ea 24 X 108 $ $ $ $ $ 43 50 ea 24 X 114 $ $ $ $ $ 44 50 ea 24 X 120 $ $ $ $ $

BL094-26 Page 34

BID SCHEDULE – SECTION A-J

Section A $

Section B $

Section C $

Section D $

Section E $

Section F $

Section G $

Section H $

Section I $

Section J $

TOTAL $

BL094-26 Page 35 Failure to Return This Page as Part of Bid Document May Result in Rejection of Bid.

BID SCHEDULE

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare quote non-responsive. Contract to begin upon award.

If a percentage increase/decrease will be a part of this bid, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase/Decrease (circle one)

Renewal Option 2: % Increase/Decrease (circle one)

Renewal Option 3: % Increase/Decrease (circle one)

Renewal Option 4: % Increase/Decrease (circle one)

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

Certification of Non-Collusion in Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of proposal opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number Fax Number E-mail address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

BL094-26 Page 36 Failure to Return This Page as Part of Bid Document May Result in Rejection of Bid.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Completion Date

Contract Amount $ Start Date

3. Company Name

Completion Date

Contract Amount $ Start Date

Company Name

BL094-26, Purchase of Traffic Control Signs, Street Name Signs and U-Channel Posts on an Annual Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1.

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Sworn to and subscribed before me this day of , 20

Title of Authorized Officer or Agent of Contractor Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY

FROM COMMODITY LISTING.

Buyer’s Initials: MM

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE

INDICATE BY CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND

EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE AND

AUTOMATIC REJECTION:

1. FAILURE TO USE COUNTY BID SCHEDULE.

2. FAILURE TO RETURN APPLICABLE COMPLIANCE SHEETS/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. THE COUNTY SHALL BE THE SOLE DETERMINANT OF TECHNICALITY VS. NON-

RESPONSIVE BID.

6. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN BID BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT

REQUIRED ON ALL BIDS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE

INVITATION TO BID. IF YOU NEED CLARIFICATION, CONTACT THE PURCHASING

ASSOCIATE. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS BID

DOCUMENT.

7. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN

REQUIRED, MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE AND

AUTOMATIC REJECTION. CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT

REQUIRED ON ALL BIDS. IF YOU NEED CLARIFICATION, CONTACT THE

PURCHASING ASSOCIATE.

GENERAL INSTRUCTIONS FOR VENDORS 1 | 11

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES │ PURCHASING

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT

OF TECHNICALITY VERSUS NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION OR ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON

ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION

PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION

DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON

ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT

THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

GENERAL INSTRUCTIONS FOR VENDORS 2 | 11

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should only have two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm, or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform Enhancements for 2013, an original signed, notarized, and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate”, “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.)

should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as an addendum to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal or written communications between the parties. Receipt of addenda should be acknowledged in the

GENERAL INSTRUCTIONS FOR VENDORS 3 | 11

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the submittal or visiting GwinnettCounty.com.

IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS

A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of opening, and the solicitation number on the face of the package or envelope. Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the vendor’s request and expense, if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality that will adequately serve the use and purpose for which intended.

E. Full identification of each item submitted, including brand name, model, catalog number, etc.

must be furnished to identify exactly what the vendor is offering. Manufacturer’s literature may be furnished, but vendor should not submit excessive marketing material.

F. The vendor must certify that items to be furnished are new and that the quality has not deteriorated to impair its usefulness.

G. Unsigned submittals will not be considered except in cases where it is enclosed with other documents that have been signed. The County will determine acceptability in these cases.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects. Vendors should contact the State of Georgia Sales Tax Division for additional information. Agreements were there is a cost-plus mark-up, mark-up will not be paid on taxes.

I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL DUE TO ERRORS

Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days of completion of the opening stating that they wish to withdraw their submittal without penalty for an obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was substantially lower then the other submittals due solely to a mistake therein, provided pricing was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake and was due to an unintentional arithmetic error on an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the submittal. The unintentional arithmetic error or omission can be clearly proven through inspection of the original work papers, documents, and

GENERAL INSTRUCTIONS FOR VENDORS 4 | 11

GENERAL INSTRUCTIONS FOR VENDORS,

TERMS AND CONDITIONS

materials used in preparing the submittal sought to be withdrawn. The vendor’s original work papers shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest remaining responsive offer shall be deemed to be low bid. No vendor who is permitted to withdraw their submittal shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid or proposal was submitted.

Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically forfeit bid bond if a bond was required. Bid may not be withdrawn otherwise.

Withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are determined. Cost of inspections and tests of any item that fails to meet the specifications, shall be borne by the vendor.

VII. F.O.B. POINT

Unless otherwise stated in the request for invitation and any resulting contract, or unless qualified by the vendor, items shall be shipped F.O.B. Destination, Freight Prepaid, and Allowed. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until items are delivered and contract of carriage has been completed. Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

VIII. PATENT INDEMNITY

The vendor guarantees to hold the County, its agents, officers, or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented, or unpatented invention, articles, or appliances furnished or used in the performance of the contract, for which the vendor is not the patentee, assignee, or licensee.

IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED, FORMS WILL BE PROVIDED

IN THIS DOCUMENT)

A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond must be furnished to Gwinnett County for any solicitation as required in the solicitation package or document. Failure to submit a bid bond with the proper rating will result in submittal being deemed non-responsive. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the solicitation. The bid bond, payment bond, and performance bond must have the proper A.M. Best rating as stated in the solicitation document.

GENERAL INSTRUCTIONS FOR VENDORS 5 | 11

X. DISCOUNTS

A. Time payment discounts may be considered in arriving at net prices and in award of solicitations.

Offers of discounts for payment within ten (10) days following the end of the month are preferred.

B. In connection with any discount offered, time will be computed from the date of delivery and acceptance at destination, or from the date correct invoice or voucher is received, whichever is the later date. Payment is deemed to be made for the purpose of earning the discount on the date of the County check.

XI. AWARD

A. Award will be made to either the highest scoring firm (for proposals) or the lowest responsive and responsible vendor (for quotes/bids). The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of the County, and the delivery terms will be taken into consideration in making the award. The County may make such investigations as it deems necessary to determine the ability to the vendor to perform, and the vendor shall furnish to the County all such information and data for this purpose as the County may request.