BL078_24 Ad2 Combined.pdf

June 12, 2024

Addendum #2

BL078-24

Provision of Carpet and Solid Floor Replacement on an Annual Contract

The date to receive bids has been changed from 2:50pm on Tuesday, June 18, 2024, to 2:50pm on Friday, June 21, 2024.

Clarifications:

C1. If the contractor anticipates a need for renting equipment that is not part of the normal equipment used by carpet and solid floor replacement contractors, they may indicate their markup percentage on the Revised Bid Schedule. This markup does not include the cost of materials; this markup is for rental equipment ONLY. The contractor shall be capable of supplying all equipment normally needed to perform the requested service. Prior approval by the County representative and a copy of the rental receipt is required in order to receive reimbursement.

Please see the attached Revised Bid Schedule. Delete Pages 6-7 from your bid and replace them with Pages 6R-7R.

Please see the below summation of questions and answers for the above solicitation.

Questions:

Q1. The invitation to bid, page 1, paragraph 4 states "the insurance company must have a A.M.

Best rating of A-5 or higher." There are no ratings with numbers on the A.M. Best site. The ratings only have letters. Would an A- rating be equivalent to the County’s request here?

A1. Contractors can include the Certificate of Insurance in the bid response, and it can be included in the bid review process.

Q2: Are bonds required for this bid?

A2: No.

Q3: On page 2, in Section II, it states, “Any proposed substitutions should be submitted with the bid and must include specifications, colors, warranty, and any other information necessary for evaluation. Bid may be deemed non-responsive if this information is not provided.” What format should be used and is there any notion required to be added to page 6 Bid Schedule to ensure the bid is not disqualified for not completing this form?

A3: If bidding substitutions, contractors should submit all pertinent information, including specification sheets, warranty, colors, etc. If necessary, contractors may use additional sheets to include this information in their bid.

BL078-24 Addendum #2 Page 2

Attachments:

- BL078-24 Pre-bid Sign In Sheet

- BL078-24 Revised Bid Schedule

Thank you, Casey Beauston Purchasing Associate II

This addendum should be signed in the space provided below and returned with your bid. Failure to do so may result in your bid being deemed non-responsive.

Company Name

Authorized Representative

BL078-24 Page 6R

FAILURE TO RETURN THIS PAGE AS PART OF THE BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REVISED BID SCHEDULE

Company Name__________________________________________________________________________________________

ITEM

APPROX.

ANNUAL

QTY

UNIT OF

MEASURE DESCRIPTION UNIT PRICE TOTAL PRICE

1 3,000 LF Crack Filler: General Polymer #3580 Crack and Joint filler, or approved equivalent $ $

2 3,000 Sq. Ft. Moisture Barrier: General Polymer Moisture Membrane, RedGard Waterproofing, or approved equivalent $ $

3 20,000 Sq. Ft. Kraus Aspen Peak Luxury vinyl plank flooring, or approved equivalent $ $

4 40,000 Sq. Ft. Interface Cubic GlasBac modular carpet tile, or approved equivalent $ $

5 2,500 LF 4” Vinyl Cove Base $ $

6 60,000 Sq. Ft. Demolition and Installation $ $

BID GRAND TOTAL $

Regular Hourly Labor Rate for Miscellaneous Needs $_________________ /Hour

Floor Preparation (cost per Sq. Ft.) $_________________ /Sq. Ft.

Rental Equipment Markup (Not to Exceed 15%) ________________%

NOTE: The Unit Price for materials in line items 1-5 should not include labor.

BL078-24 Page 7R

FAILURE TO RETURN THIS PAGE AS PART OF THE BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REVISED BID SCHEDULE CONTINUED

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin August 21, 2024, or upon Board of Commissioners approval, whichever is later.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation Renewal Option 4: % Increase % Decrease Explanation

Certification Of Non-Collusion in Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions for vendors.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/ http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/