BL057_26 Inv.pdf

March 4, 2026

INVITATION TO BID

BL057-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Provision of Speed Humps on an Annual Contract with three (3) options to renew for the Department of Transportation.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on March 20, 2026, at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. The bid opening will be virtual ONLY. To access the bid opening virtually, visit the following Webex virtual meeting link (https://gwinnettgov.webex.com/gwinnettgov/j.php?MTID=m6dd38605d4ca33e16bbf01b6671ff4dc), or dial 408-418- 9388, and enter Conference ID 2339 296 4255## . Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Alexis Mckennery, CPPB, Purchasing Manager at Alexis.Mckennery@GwinnettCounty.com, no later than 3:00 P.M. on March 12, 2026. Bids are legal and binding upon the bidder when submitted.

Successful contractor will be required to meet insurance requirements. The Insurance Company must be authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities.

Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to ADA Director, Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Alexis Mckennery Purchasing Manager

The following pages should be returned in duplicate as part of your bid:

Bid Schedule, Pages 10-11 References, Page 12 Subcontractor List, Page 13 Code of Ethics, Page 18 E-Verify, Page 19 https://gwinnettgov.webex.com/gwinnettgov/j.php?MTID=m6dd38605d4ca33e16bbf01b6671ff4dc http://www.gwinnettcounty.com/ mailto:Alexis.Mckennery@GwinnettCounty.com

BL057-26 Page 2 Specifications

SECTION A: GENERAL REQUIREMENTS

1. General Scope This describes the contractual requirements for services associated with the provision, installation, marking and repair of asphaltic speed humps on residential streets throughout Gwinnett County. This is a demand contract to be performed on an annual basis. The quantities of items may be increased or decreased, as necessary, to satisfy the needs of the County. All work to be guaranteed for one year after installation. Any defect in workmanship or failure of materials shall be corrected by the contractor at no additional cost to Gwinnett County.

a. Bids will be considered only from experienced and properly equipped contractors engaged in work of this type and scope. Bidding contractor must have documented experience in the installation of speed humps shown in Figures 1 to 3 or similar devices.

b. Before accepting any bid, the County reserves the right to require evidence of the contractor’s financial ability to successfully perform the work to be accomplished under this contract.

c. Gwinnett County reserves the right to award to the overall low or multiple contractors. If awarded to multiple contractors, the scope for each individual project will be identified and presented in a Scope of Work document to the contractor. The contractor shall be required to provide a Not-to-Exceed quote based on the rates provided as part of this bid, as noted in the attached Bid Schedule. That work will generally be assigned based on the cost, but may also include responsiveness to the construction schedule and scope of work on individual projects.

d. Subletting of Contract - As provided for in Section 108, Georgia Department of

Transportation Standard Specifications; the Contractor shall not sublet, sell, transfer, assign, or otherwise dispose of the Contract, or any portion thereof, without written consent of Gwinnett County.

2. Time

Contract time will be from the date of award for a period of one year with three (3) options to renew.

However, for any order to install and/or repair asphaltic speed humps, forwarded to the contractor on or before the contract expiration date, the contractor will be required to perform such work within a time agreed upon by both parties and at the contract price.

3. Location and Site

a. Work sites will be throughout Gwinnett County on an as needed basis.

b. The contractor shall accept the sites in their present condition and carry out all work in accordance with the requirements of the specifications or as directed by Gwinnett County.

c. Prior to beginning work the contractor is advised to visit the sites and acquaint him/herself with the actual conditions and location of any or all obstructions that may exist on the site.

d. The contractor is responsible for the location of above or below ground utilities and structures which may be affected by the work.

4. Standards and Regulations

a. Occupational Safety and Health Administration (OSHA)

The work connected with this contract shall be performed in accordance with all applicable OSHA regulations and standards including any additions or revisions thereto until the job is completed and accepted by Gwinnett County.

BL057-26 Page 3

b. Georgia Department of Transportation

Unless otherwise directed, all work performed under contract shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction of Transportation System, current Edition, and any supplemental specification modifying them except as noted below and in the special provisions.

5. Materials

All materials furnished and/or installed by the contractor shall be from sources certified by the Georgia Department of Transportation, and shall meet all specifications set forth by the Georgia Department of Transportation (GDOT). Cap blocks must meet ASTM standards. All records, receipts, test results and certifications shall be kept for the life of the contract and for three years thereafter.

Gwinnett County’s standard for the asphaltic surface course of 1.25 inches of 9.5 mm Superpave Type II shall be applied.

6. Inspection Gwinnett County does not commit to furnishing full-time inspection or testing of the work in progress, or at material sources. Absence of inspection and/or testing by the County will in no way relieve the contractor of his responsibility and liability to provide quality workmanship in accordance with the Specifications.

7. Progression of Work Contractor shall complete maintenance and pavement marking work within 30 business days of receiving written notice, and speed hump construction shall start within 30 business days. In most cases this will be posting the advance warning signs in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) and all appropriate utility locates plus starting construction on the first speed hump. As needed, speed hump construction will be considered started when a changeable message sign is posted. Also as needed, the County reserves the right to request a specific start date.

The contractor must carry on with utmost diligence in order to complete the work at the earliest possible date. For failure to complete the work within the time agreed upon in the work authorization, the contractor shall pay Gwinnett County $250.00 in liquidated damages for each calendar day in excess of the contract time until the project is considered substantially complete by the County. The contractor shall provide the County with at least a 24-hour notice in writing before proceeding or of any change in the work schedule.

8. Keeping the Road Open to Traffic The work shall be performed in such manner as to maintain at least one lane of traffic at all times.

Contractor shall phase his construction such that traffic across the completed work shall be minimal until such time that the asphalt has sufficiently cooled and paint sufficiently dried to prevent damage to the work. Contractor will limit his hours of operation to avoid peak hour traffic and weekend work, unless a written waiver has been granted by Gwinnett County.

9. Traffic Control

The contractor shall furnish, install, maintain and remove all necessary traffic signs, barricades, lights, signals, cones and other traffic control devices; and all flagging and other means of traffic protection and guidance as required by the Standard Specifications of the Georgia Department of Transportation, and the Manual on Uniform Traffic Control Devices. Such work shall be considered incidental to the overall contract, and no additional compensation will be made.

10. Work Area

Upon completion of any work, the contractor will sweep the area and remove and dispose of all debris/material.

11. Records

The contractor is required to maintain and make available to Gwinnett County and auditors, complete records of the work covered, for the life of the contract and for three years thereafter.

BL057-26 Page 4

12. Payment

Work shall be paid for at the unit price when complete and shall include all required traffic control, cleanup work, tack coat material and application, asphalt concrete material and placement and other incidental work.

13. Individuals, contractors and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

14. No bid bond is required for this contract.

15. This contract does not require a General Contractor’s License.

SECTION B: INSTALLING ASPHALTIC CONCRETE SPEED HUMPS

1. Paving Speed Humps

The procedure for installing the Asphaltic Concrete Speed Humps (Figure 1) shall be as follows:

a. Immediately prior to construction, the contractor shall thoroughly clean the designated locations of all dirt, loose stone and other debris to the satisfaction of Gwinnett County.

b. The designated locations shall be tacked, in accordance with Section 413 of the GDOT Standard Specifications, at the rate to be determined by Gwinnett County. Special care shall be taken to avoid spraying the bituminous tack coat on adjacent curbs, driveways and miscellaneous structures.

contractor will be responsible for all clean up should such overspray occur.

c. Concrete cap blocks shall be set in a straight line, as illustrated in Figure 1. Unless otherwise approved, all cap block placement must start at the centerline extending out. Blocks shall have a rating of 3000 Pounds per Square Inch (PSI) in accordance with American Society for Testing and Materials (ASTM) C331-04, Lightweight Aggregates and ASTM C90-05, Load Bearing Concrete. Upon request, the contractor shall provide Gwinnett County with appropriate documentation of certification/testing. Blocks shall be provided on demand to Gwinnett County for testing purposes.

All blocks not in compliance with these specifications will be removed and repaired at no cost to the County.

d. Contractor shall place 9.5 mm Asphaltic Concrete (Superpave (SP) Level A), to the lines and grades specified for the Flat Topped Speed Hump, as shown in the attached Figure 1. The placing and rolling operation shall be such that the concrete cap blocks are not displaced, the required compaction is achieved, and the final profile and thickness is within 1/4" tolerance of the grade indicated. Any Speed Hump whose finished grade exceeds the allowable 1/4" tolerance will be removed and replaced by the contractor, at no additional cost to Gwinnett County.

e. The contractor shall schedule the work such that an installation at a particular location is completed by the end of the day on which it is started. Speed Humps extending across only one lane will not be permitted to be left overnight.

f. Side-slope tapers shall be between six and twelve inches wide from the top of the hump to the edge of pavement (EOP) on all road widths.

g. Speed humps will typically not exceed 25 feet in width. When placing speed humps on wider lanes, they shall be charged at a per-foot additional price.

BL057-26 Page 5 whose finished grade exceeds the allowable 1/4" tolerance will be removed and replaced by the contractor, at no additional cost to Gwinnett County.

h. The contractor shall schedule the work such that an installation at a particular location is completed by the end of the day on which it is started. Speed Humps extending across only one lane will not be permitted to be left overnight.

i. Side-slope tapers shall be between six and twelve inches wide from the top of the hump to the edge of pavement (EOP) on all road widths.

j. Speed humps will typically not exceed 25 feet in width. When placing speed humps on wider lanes, they shall be charged at a per-foot additional price.

2. Signs and Markings

a. The contractor shall install pavement markings and traffic control signs in accordance with the attached Figure 2. Installation of pavement markings and signs to be considered in the bid for this speed hump installation line item, and will not be paid separately.

b. All pavement markings shall be thermoplastic and will be supplied by the contractor. All markings are to contain glass spheres for reflectivity. The dry markings will have a thickness of 90 mils. All pavement markings shall be laid out by the contractor as shown in Figure 2. Certification of thermoplastic material shall meet Georgia DOT specs section 653, Thermoplastic Traffic Stripe.

The application of the thermoplastic material needs to be at 400 degrees. Pre-made markings must be approved in advance by Gwinnett County.

c. All markings are to be thermoplastic material. All thermoplastic markings are to be applied at required dimensions and be reflective without tracking of material. All thermoplastic markings are to be guaranteed for one year. Material failure during the first year will result in the contractor reapplying the markings at no cost to Gwinnett County.

d. The contractor shall place one (1) “Speed Hump Ahead” sign at the entrance to each established district, unless otherwise instructed by the County. See Figure 3.

e. Posts shall be driven into ground, not set in concrete.

f. The County will supply all signs and posts for installation as referenced in above items d and e.

g. Signs shall be installed by contractor or sub-contractor no sooner than forty-eight (48) hours before hump installation and no later than (8) eight hours after hump installation.

h. If requested by Gwinnett County, changeable message signs (CMS) may be required. The start of work for this location will be considered when the requested CMS are placed on site. CMS will be provided for at least seven days. This item will be paid per sign per seven days.

SECTION C: Speed Hump Marking

a. All work under this pay item will consist of re-marking existing speed humps as shown in the attached Figure 2, paid per speed hump.

b. Immediately prior to construction, the contractor shall thoroughly clean the designated locations of all dirt, loose stone and other debris to the satisfaction of Gwinnett County.

c. Pavement markings will be installed consistent with Section B.2. Subject to change based on MUTCD standards.

BL057-26 Page 6

SECTION D: REPAIR OF ASPHALT SPEED HUMPS

a. All work under this pay item will consist of replacing the ramp of existing speed humps as shown in Figure 1, paid per each ramp of a speed hump. Should the top of the hump need repair, the entire hump should be removed and replaced.

b. Immediately prior to construction, the contractor shall thoroughly clean the designated locations of all dirt, loose stone and other debris to the satisfaction of Gwinnett County.

c. Speed hump ramp repairs will be installed consistent with Section B.1 above.

SECTION E: REMOVAL OF SPEED HUMPS

a. The successful contractor shall be responsible for the complete removal of cap blocks as well as asphaltic concrete, leaving the road in good driving condition. Any damage to the underlying road shall be repaired by the contractor. When an asphalt hump is removed there will be the tack coat left on the road. It is acceptable to leave the dried tack coast on the road as long as the material is removed and the surface is smooth.

SECTION F: SPECIAL PROVISIONS

Modifications of Standard Specifications

Section 101 Definition of Terms

Section 101.14 COMMISSIONER Delete in its entirety.

Section 101.22 DEPARTMENT Delete as written and substitute the following:

THE GWINNETT COUNTY DEPARTMENT

OF TRANSPORTATION

Section 101.24 (ENGINEER) The Director of the Gwinnett County

Department of Transportation, acting directly or through his duly authorized representative.

Section 101.26 EXTENSION AGREEMENT Delete in its entirety.

Section 101.28 FORCE ACCOUNT Delete in its entirety.

Section 413.06 BITUMINOUS TACK COAT Payment

Delete as written and substitute the following:

No separate payments will be made for this item. The cost for bituminous tack coat shall be included in the unit price bid as indicated in the Schedule of Items.

BL057-26 Page 7 Figure 1: Speed Humps

BL057-26 Page 8

Figure 2: Speed Humps Pavement Marking Detail

BL057-26 Page 9

Figure 3: Advance Warning Sign Detail

BL057-26 Page 10 FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

Delivery will be F.O.B. Destination to: Various Locations throughout Gwinnett County

ITEM #

APPROX ANNUAL

QTY

DESCRIPTION

UNIT

PRICE

TOTAL

PRICE

1. 200 Each Provide and install asphaltic concrete speed humps, per hump $ $

2. 25 feet Provide and install additional width of speed humps, per foot $ $

3. 10 Each Changeable Message Sign, per seven days $ $

4. 50 Each Pavement markings, per hump $ $

5. 25 Each Speed Hump Repair, per ramp $ $

6. 10 Each Speed Hump Removal, per hump $ $

TOTAL $

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin May 3, 2026 or upon Board of Commissioners approval.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation

Company Name

BL057-26 Page 11 FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE CONTINUED

Certification Of Non-Collusion In Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the Instructions to Vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number Fax Number E-mail Address

Contact person (if someone other than the authorized representative listed above)

Telephone Number Fax Number E-mail Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

BL057-26 Page 12 FAILURE TO RETURN THIS PAGE AS PART OF THE BID DOCUMENT MAY RESULT IN REJECTION OF BID.

References

Gwinnett County requests a minimum of three, (3) references where work of a similar size and scope has been completed within the last five (5) years.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Date

Contact Person Telephone

E-Mail Address

2. Company Name

3. Company Name

COMPANY NAME

BL057-26 Page 13 FAILURE TO RETURN THIS PAGE AS PART OF THE BID DOCUMENT MAY RESULT IN REJECTION OF BID.

GWINNETT COUNTY, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS TYPE OF WORK

Company Name

BL057-26 Page 14

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

BL057-26 Page 15

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000 Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999 Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit

$3,000,000

Contracts from $2,000,000 to $4,999,999

$5,000,000

Contracts Over $5,000,000

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims- made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s

BL057-26 Page 16 work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an

Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. The cancellation should provide 10 days’ notice for nonpayment and 30 days’ notice of cancellation.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher. Certain Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-7 or better.

F. Insurance companies providing coverage should be licensed, and authorized to do business by the Office of the

Insurance and Safety Fire Commissioner of Georgia ("Insurance Commissioner"), with the exception of non- admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner. All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non- resident.

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number, if applicable.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any insurance program carried by the County.

J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of any tier to comply

BL057-26 Page 17 with all such requirements. The Contractor agrees that if for any reason a subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as a to form and content has been filed with Gwinnett County. The ACORD Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the Contractor for the County.

M. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

N. The Contractor shall make available to the County, through its records or the records of its insurer, information regarding any claim related to a County project. Any loss run information relating to a County project will be made available to the County upon its request.

O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve the

Contractor and Subcontractors of liability under the Contract and any applicable law.

P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors’ industry.

R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.

Surety Bonds (if required) All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in item E above.

BL057-26 Provision of Speed Humps on an Annual Contract Page 18

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED PRIOR TO

EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. __________________________________________________________________________________________ mpany Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

innett County Elected Official Name Gwinnett County Elected Official Name innett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL057-26 Provision of Speed Humps on an Annual Contract Page 19

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.

Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: _______________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S.

Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.

BL057-26

Buyer Initials: AM

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING ONE

OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON ALL

SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION PAGE. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION

DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE CONTRACTOR

AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF CLARIFICATION IS

NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON ALL

FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT THE

PURCHASING ASSOCIATE LISTED IN THE INVITATION.

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.)

should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as an addendum to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal or written communications between the parties. Receipt of addenda should be acknowledged in the submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the submittal or visiting the Gwinnett County website.

IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS

A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of opening and the solicitation number on the face of the package or envelope. Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the vendor’s request and expense, if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality that will adequately serve the use and purpose for which intended.

E. Full identification of each item submitted, including brand name, model, catalog number, etc. must be furnished to identify exactly what the vendor is offering. Manufacturer’s literature may be furnished but vendor should not submit excessive marketing material.

F. The vendor must certify that items to be furnished are new and that the quality has not deteriorated to impair its usefulness.

G. Unsigned submittals will not be considered except in cases where it is enclosed with other documents that have been signed. The County will determine acceptability in these cases.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects. Vendors should contact the State of Georgia Sales Tax Division for additional information. Agreements were there is a cost-plus mark-up, mark-up will not be paid on taxes.

I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL DUE TO ERRORS

Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days of completion of the opening stating that they wish to withdraw their submittal without penalty for an obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was substantially lower than the other submittals due solely to a mistake therein, provided pricing was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the submittal. The unintentional arithmetic error or omission can be clearly proven through inspection of the original work papers, documents, and materials used in preparing the submittal sought to be withdrawn. The vendor’s original work papers shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest remaining responsive offer shall be deemed to be low bid.

No vendor who is permitted to withdraw their submittal shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid or proposal was submitted.

Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically forfeit bid bond if a bond was required. Bid may not be withdrawn otherwise.

Withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are determined. Cost of inspections and tests of any item that fails to meet the specifications, shall be borne by the vendor.

VII. F.O.B. POINT

Unless otherwise stated in the request for invitation and any resulting contract, or unless qualified by the vendor, items shall be shipped F.O.B. Destination, Freight Prepaid and Allowed. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until items are delivered and the contract of carriage has been completed. Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

VIII. PATENT INDEMNITY

The vendor guarantees to hold the County, its agents, officers, or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, for which the vendor is not the patentee, assignee, or licensee.

IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED, FORMS WILL BE…