BL044_24 Ad1.pdf
PDF 259 KB Posted
- Attached to
- BL044-24 Provision of a Fuel Management System
- Solicitation number
- PE-77023-NONST-2024-000000129
- Issued by
- Crisp County, Georgia
About this file
This document is an addendum to a solicitation issued by Gwinnett County, Georgia for the Provision of a Fuel Management System, referred to as BL044-24. The addendum provides clarification on several questions submitted by potential bidders, including the scope of work, required system capabilities, integration with the County's existing fleet maintenance software, and handling of non-vehicle fueling assets. It also includes a revised bid schedule with line items for additional equipment and services. The solicitation seeks a fuel management system that can track bulk fuel dispensing, interface with electric vehicle charging, and integrate with the County's AssetWorks fleet maintenance software to share transaction data and asset information.
The revised bid schedule provides pricing details for the requested terminal equipment, software subscription, key fobs, and installation/training services. The County is seeking a 7,500 quantity of RFID chip tags as an additional item. The addendum does not indicate any set-aside requirements, incumbent contractor, or specific funding sources, but notes the County has existing agreements with other local government entities for fuel access that will need to be accommodated in the new system.
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Other files
| File | Type | Posted |
|---|---|---|
| BL044_24 Signed Rejection Memo.pdf | ||
| BL044_24 Inv.pdf |
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Text version
BL044-24 Addendum Page 1 of 3 Addendum #1
March 27, 2024
BL044-24 Provision of a Fuel Management System
Please see below summation of questions/answers and clarifications for the above solicitation.
Q1: Would this also include a fuel card and bulk tank fuel?
A1: The County already uses WEX for fueling at non-County fuel sites. The County would like to track bulk fuel issued from our fuel truck if practicable.
Q2: When the County states ‘Windows to IoT Enterprise LTSC 2021 or higher’ does the County mean ‘Windows
10 IoT Enterprise LTSC 2021 or higher’?
A2: Yes, Windows 10 IoT Enterprise LTSC 2021 or higher. The desktop version must be Windows 11.
Q3: The scope states “The system should also allow recording of the dispensing from mobile fuel trucks and auxiliary fuel tanks.” Will there be a line item on the bid schedule for the mobile fuel controller?
A3: Please bid under additional items as a separate line on the attached revised bid schedule attached below.
Q4: Will there be a line item on the bid schedule for the automotive information modules? If so, will the quantity desired be specified.
A4: Please bid as an additional item per each using 3,000 as the base quantity on the attached revised bid schedule below.
Q5: What data integration expectation is with your Fleet Maintenance Software, M5 Asset Works?
A5: All transaction data should flow into AssetWorks, including user, vehicle, gallons, and odometer reading.
All asset information from AssetWorks should be used to track transactions and validate vehicles/users.
Q6: Is the County using bio/ren diesel, EV, hydrogen, CNG/RNG today. Will there be an expectation to interface with those devices to capture fueling transactions.
A6: Currently just Ultra Low Sulfur Diesel (ULSD) #2, Diesel Exhaust Fluid, and Ethanol Content
Gasoline(E10) are dispensed at County fuel sites. The County would like the system to have the ability to be able to interface with electric vehicle charging in the future.
Q7: Will the County be willing to share an asset list? The service provider has direct OEM integrations to capture Mileage and vehicle data for PM’s that we can share.
A7: The County will provide the list after award.
Q8: Do the 3,000 assets currently have telematics devices? If so, who and which vehicles?
A8: The Department of Police uses Ford Pro (approximately 1,000 vehicles), several other departments have GeoTab.
Q9: Do non-vehicles require asset trackers if they have fuel?
A9: Non-vehicle assets are fueled via a bucket account.
Q10: How is the County tracking GHG emissions and tracking across their vehicle and assets today?
A10: N/A
Q11: Would it be possible to quote new dispensers upgrades in our bid response?
A11: No, that is outside the scope of this project.
BL044-24 Addendum Page 2 of 3
Q12: Do any cross department or third-party entities whether public or private have access to fueling? How is this handled and what are the requirements for authorization, reporting and billing?
A12: Yes, the County has agreements with various local government entities that allows them to fuel. They are set up as customers in the Fuel Management system, have fuel fobs, and are invoiced based on transactions monthly.
ATTACHMENTS:
1. BL044-24 Revised Bid Schedule, Page 12R
This addendum should be acknowledged on Page 13 of the Service Provider Information Page.
Thank You, Alexis Holland Purchasing Associate II
BL044-24 Page 12R
Company Name
Failure to Return This Page as Part of the Bid Document May Result in Rejection of Bid
Revised Bid Schedule
How many years will annual software subscription price remain the same? ____________
Terminal Equipment
Description Quantity Price Extended
5-hose Terminal 22
Network Switch 22
Subscription
Description Quantity Price Extended
Software subscription (annual) 1 $
Other Equipment
Key Fob 7500
Labor
Mechanical & Electrical Installation 1
Training 1
Project Management 1
BID TOTAL $
RFID Chip Tags 7,500 $ $
Revised Bid Schedule
File details come from the government source that posted it. Updated .