BL042_24 inv.pdf

BL042-24 Page 1

February 28, 2024

INVITATION TO BID

BL042-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for the Provision of Variable Frequency Drive (VFD) Maintenance Services on an Annual Contract for the Department of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL042-24# and Company Name. Bids will be received until 2:50 P.M. local time on March 18, 2024 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on the website www.gwinnettcounty.com.

Questions regarding bids should be directed to Michael Milstein, Purchasing Associate II, at michael.milstein@gwinnettcounty.com or by calling 770-822-7811, no later than March 7, 2024. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Successful service provider will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the consultant submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Michael Milstein Purchasing Associate II

MM/km

The following pages should be returned in duplicate as your bid: Bid Schedule, Pages 12-21 References, Page 22 Contractor Affidavit, Page 25 Code of Ethics, Page 26 Appendix A, Pages http://www.gwinnettcounty.com/

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SPECIFICATIONS

The Gwinnett County Board of Commissioners is soliciting competitive pricing for VFD Maintenance Services on various Department of Water Resources (GCDWR) facilities. The majority of the GCDWR facilities are industrial in nature and utilize VFD equipment for the proper operation of their water and wastewater treatment systems. The required services will include two different work elements:

1. Comprehensive Preventative Maintenance of VFD Equipment, and

2. On-Call Repairs for VFD Equipment

The work under this contract will supplement services available to GCDWR through sole source agreements with specific VFD manufacturers and suppliers. GCDWR reserves the right to utilize the sole source agreements for VFD maintenance and repair when deemed to be in the best interest of GCDWR.

The contract award(s) will be based on the low, responsive, and responsible bids.

I. SCOPE OF SERVICES

A. Comprehensive Preventative Maintenance Services Under the terms of this procurement and subsequent contract award, Comprehensive Preventative Maintenance Services means that for the stated annual dollar amounts, the selected Contractor shall provide all specified or scheduled preventive maintenance, inspections, and condition reporting required to maintain the specified VFD equipment in proper and adequate operating condition at the specified facility locations. There shall be no additional costs to the County for these services.

1. Preventive Maintenance Scope and Responsibilities As a part of the Comprehensive Preventative Maintenance Services, the Contractor shall provide preventive maintenance services per the manufacturer’s recommendations for the equipment listed and described in Appendix A. The preventive maintenance services will be conducted annually and will be scheduled according to a timetable provided by the GCDWR Representative. This performance schedule, based on the prior record of maintenance with the equipment, will be furnished to the Contractor within 30 days of the start of the contract. This performance schedule shall be strictly maintained, and the Contractor shall be expected to complete the required preventive maintenance tasks and services in accordance with the schedule. A consistent failure to meet these schedule terms will be considered contract non-compliance and may result in reductions from the monthly payments to the Contractor or a termination of the contract for non-performance.

The basic requirements for the preventive maintenance services are listed below.

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The Contractor will be responsible for all the listed work items as applicable to the equipment and will be responsible for all associated costs. Included in these costs are administration, supervision and overhead, travel, equipment and tools necessary to perform the services, personnel time, and consumable materials. If during the scheduled preventive maintenance services, the Contractor determines the need for repair or replacement of equipment or parts that extend beyond the scheduled preventive maintenance tasks, the Contractor shall notify the GCDWR Representative and provide a quote and schedule for the repair or replacement costs.

a. Monitor system running under normal load, if possible, before starting maintenance. Analyze input, DC buss, output, voltage, and current waveforms.

Analyze power supplies. Verify all for proper operation and record abnormalities.

b. Record fault history.

c. Tighten all power and control wiring connections. Record any abnormalities.

d. Visually inspect circuit boards and power assemblies for deterioration and overheating, including removal of circuit boards for full examination of all sides.

e. Clean drive enclosure interior, circuit boards, power circuit assemblies, and entire heat-sink with low pressure compressed air, vacuum, and approved solvents.

f. Fully re-assemble components disassembled for cleaning, observing proper techniques for assembly specified by the manufacturer in the drive’s service manual.

g. Perform functional test in all modes of operation including Hand/Local and

Auto/Remote. During the functional test, perform a vibration test of all circuit boards and wiring assemblies.

h. Verify monitoring system with an Oscilloscope or Scopemeter, running under normal load after maintenance is complete. Analyze input, DC buss and output, voltage, and current waveforms. Analyze power supplies. Verify all measurements for proper operation and record all information.

i. Perform a calibration check and record drive to factory specifications and application, including operational testing of the drive. The calibration check is to verify the VFD responds correctly to the input speed control signal and the output frequency correctly matches the called for frequency.

j. Review and record adjustments/programming.

k. Complete a written report of findings, including recommendations, and submit to the GCDWR Representative.

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B. On-Call Repairs for VFD Equipment

1. Basic Scope On-Call Repairs for VFD Equipment are for the On-Call Repair Services to be provided by the Contractor for repairs outside of the work defined under Section I.A Comprehensive Preventative Maintenance Services. These services are for the facilities and equipment described in Appendix A.

2. Availability and Response Time The Contractor shall be available to provide on-call repair services on a full-time basis 24 hours per day and 7 days per week. The Contractor’s personnel shall provide a response call to the service call originator within 30 minutes or less and shall be on-site for the repair within two (2) hours of this response call. The Contractor shall complete every service call within 12 hours; unless special conditions exist where a repair cannot be completed within said time, such as a proprietary part must be obtained from an out of area supplier or purchase of replacement equipment requires a long lead time. In such instances, the Contractor’s technician shall notify the GCDWR Representative promptly after determining this situation exists. GCDWR reserves the right to deny time extensions for repairs where it believes the Contractor’s request is unreasonable or not based on fact. The GCDWR Representative also may require the Contractor to respond quicker to the site and in completion of the repair if the situation is deemed an emergency. The GCDWR Representative will notify the Contractor at the time of the call out if this is the case. The names of the GCDWR Representative and other GCDWR staff authorized to issue service calls will be provided to the Contractor in writing upon the start of the contract period.

3. Repair Requirements

Repairs under this Section require the Contractor to provide all services, equipment, parts, and materials that are needed to fully maintain the VFD equipment located at each facility. Although this bid lists specific pieces of equipment, the Contractor’s repair and maintenance responsibility extends to all systems and equipment contributing to or ancillary to the proper operation of the VFD equipment. Where the electrical system is involved, the Contractor shall be responsible for the complete system back to and including the upstream circuit breaker. The Contractor shall be responsible for any needed repair on the above described systems and equipment.

4. Service Requests

The Contractor shall provide these On-Call Repair services in response to specific service requests made by a GCDWR Representative or designees of this representative. Prior to the start of services under this agreement GCDWR shall provide the Contractor a list of what personnel may submit service requests to the Contractor. Service requests will be submitted by telephone or e-mail and will be confirmed by e-mail or facsimile, subject to arrangements with the Contractor and applicable GCDWR Representative.

5. Basis of Compensation

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Compensation to the Contractor for service call responses will be based on the hourly labor rates provided in the bid for the contract, the actual cost of parts plus a percentage markup indicated in the same bid (not to exceed 10%), and a fixed trip charge when applicable. Hours shall be calculated daily from the time the Contractor’s personnel arrives at a service location until the personnel leaves the site. Travel time to and from the location will not be compensated, and travel time away from the service location will not be compensated on an hourly basis.

However, one Service Call Charge of a fixed amount may be added to a service call to cover all travel time, including time away from the service site to pick up parts or materials. Overtime labor rates may be charged for time outside of the “normal hours” specified in the bid. Parts must be itemized and billed at actual cost plus the pre-determined markup. The Contractor also agrees that it will provide documentation of costs for parts and materials upon request of GCDWR.

Sub-contractor services when authorized by GCDWR shall be billed at cost plus the same mark-up utilized for parts and materials. Sub- contractor costs must be documented. NOTE: All sub-contractors must be pre-approved by the GCDWR Representative prior to the work being performed.

6. Limitation on Utilization of Personnel The Contractor typically will be expected to utilize one technician for a routine service call. If the Contractor anticipates using a helper for the repair, it shall obtain prior approval from the GCDWR Representative prior to committing to the use of the additional staff. GCDWR will withhold payment for any invoice reflecting a helper, where this support did not have prior approval. Staff utilization on larger scale repairs and projects with written authorization from GCDWR shall reflect the staffing levels in the Contractor’s approved proposal.

7. Service Call Charges

As noted above, GCDWR will not pay the hourly labor rate for time to travel to and from the service site or away from the service location to pick up parts and/or materials. Instead, compensation may include one Service Call Charge per service call to cover any travel time. This amount will be a flat fee charged in lieu of hourly time. Example: Repair personnel shows up on job at 9:00 AM, checks out problem and discovers that he needs to replace a part that he does not have on his service vehicle. He leaves the job site at 10:00 AM, picks up the part and returns to the job site at 11:30 AM. He completes the repair at 12:30 PM. Billable costs at the hourly rate are from 9:00 – 10:00 and 11:30 – 12:30, and there is one Service Call Charge.

8. Repairs in Excess of $1,000/Equipment Replacements

If the Contractor expects a repair to exceed $1,000.00, the Contractor’s VFD Technician or Contractor Service Manager shall contact the GCDWR Representative prior to initiating the repair and shall provide a written estimate of the repair costs. This estimate shall include a detailed listing of expected labor costs by personnel classification, rate and hours; an itemized description of required parts and their costs; and a schedule for when the work can be performed. This estimate must be approved in writing by the GCDWR Representative and must be retained and submitted by the Contractor to GCDWR with the final Contractor Service Report.

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If the Contractor’s repair estimate exceeds 50% of the cost of a major equipment element or a complete VFD system, the Contractor shall notify the GCDWR Representative of this situation prior to any repair activities. It will be at GCDWR’s discretion whether to proceed with the repair or replace the VFD equipment.

Depending on the exigency of the situation, GCDWR may authorize the Contractor to proceed with purchase and installation of the replacement VFD equipment, or it may choose to purchase the VFD equipment through GCDWR’s procedures and furnish it to the Contractor for installation.

9. Sub-Contractors

The Contractor shall be prepared to perform all of the services called for under this agreement with its own staff, and its bid should reflect this approach. GCDWR on occasion, may require the Contractor to utilize specialty sub-contractors for other work elements that are beyond the scope of service indicated in this solicitation. In such cases, the GCDWR Representative shall approve such sub-contractors before they are utilized. Sub-contractor expenses shall be billed as “reimbursables” at the documented actual costs plus the Contractor’s pre-determined mark-up for parts/materials.

10. Service Report Requirements Each completed service call shall be documented by a Contractor Service Report.

The Service Report must be signed by the VFD Technician who provided the services or repairs and by a representative from the facility where the work was completed. The Service Report shall be in a format acceptable to and approved by the GCDWR Representative, and must provide comprehensive information.

The Service Report shall include, at a minimum, the following information:

• Bid BL Number

• County Purchase Order Number

• A Service Report Tracking Number

• Location of Services – Facility Name/Address

• Description of Equipment Serviced – Makes, Models and Serial Numbers

• Description of Services Repairs Performed

• Personnel Utilized and Hours of Service

• Calculation of Personnel Cost

• Parts & Materials Utilized/Costs/Markup

• Trip Charge (If Applicable)

• Total Cost of Service

The Service Report may be submitted in a faxed paper version or as a computer transmission and must be legible. The GCDWR Representative will review Service Reports and let the Contractor know within five calendar days if there are any questions or concerns regarding the services.

11. Invoicing The contractor shall invoice GCDWR for its services only after there is confirmation that the information provided is acceptable to the County. No

BL042-24 Page 7 questions or no directions to modify the costs on the Service Report shall be taken as confirmation. If changes are required by GCDWR, the final invoice should reflect those modifications. The Contractor shall submit its invoices to the Gwinnett County Department of Financial Services, Treasury Division, 75 Langley Drive, Lawrenceville, Georgia 30046. Invoices shall include the applicable Purchase Order Number and the Service Report Tracking Number, and shall be formatted according to terms and rates in the Bid Schedule. The total monetary amount on the invoice and Service Report shall correspond, and the Service Report should be attached to the invoice. It is very important that this referenced information be complete and correct. Contractor’s failure to present thorough and correct information will confuse and slow the payment process.

II. CONTRACTOR QUALIFICATIONS

A. Experience

Bidder must submit with their bid a description of their firm as it pertains to the preventative maintenance, service, repair, and testing of variable frequency drives.

The bidder should have been in the business of VFD inspection, maintenance, and repair for the past five (5) years. Documentation of experience in performing work of similar size and scope must be included.

B. Qualifications

1. The qualifications and experience of the contractor are critical to the County, which must have assurances that the selected contractor is a responsible organization capable of performing the requested services.

a. The contractor shall be regularly engaged in the testing and repair of variable frequency drives, equipment, devices, installations, and systems.

b. The contractor’s lead on-site technician shall be qualified to perform service on specified equipment designated for preventative maintenance or repair.

The technician shall remain on site during the entire duration of the preventative maintenance.

c. The contractor shall use technicians who are regularly employed by the firm for testing services.

d. The contractor shall have sufficient experience in testing, maintaining, and repair of low voltage variable frequency drives and equipment.

e. The contractor shall have all necessary tools and supplies to perform preventative maintenance and repairs as described in the Scope of Services.

2. Contractor(s) shall employ certified service technicians and should submit with bid a list of current employees, who would be servicing equipment under this contract. The following information should be on the list; name of the employee, level of certification, dates of certification, location of employee, and number of years servicing VFD Equipment. Typical manufacturers within the GCDWR system are identified in Appendix A. Certified Technician shall be defined as an individual who has been trained and holds a certification to service VFD’s from the VFD manufacturer and/or certified training for VFD servicing through a trade organization or vocational

BL042-24 Page 8 school. Before award of bid the bidder must supply a copy of each employee’s certifications.

3. In the event of an employee turnover, the successful service provider must provide the County with a replacement journeyman to service this contract. The new journeyman must follow all of the requirements set forth in this solicitation.

The successful service provider must provide to the County the name of the employee leaving and the name of the new employee that will be servicing this contract. Before the employee can start work on this contract, the successful servicer provider must supply a copy of the employee’s certification and all of the documentation indicated above.

4. A journeyman level service technician is defined as a technician having the minimum requirement of five years’ experience with VFD equipment.

C. Testing Equipment

1. All test equipment shall be in good mechanical and electrical condition.

2. Selection of metering equipment should be based on knowledge of the waveform of the variable being measured. Digital Multimeters must be root means square (RMS) sensing and may include or exclude the DC component. When the variable contains harmonics or DC offset and in general, any deviation from a pure sine wave, average sensing and average measuring RMS scaled meters may be misleading. Use of true RMS measuring meters is required.

3. Accuracy of metering in test equipment shall be appropriate for the test being performed.

III. CODES AND STANDARDS

All inspections and tests shall be in accordance with the following codes and standards except as provided otherwise herein.

1. National Electrical Manufacturers Association: NEMA

2. American Society of Testing & Materials: ASTM

3. Institute of Electrical & Electronic Engineers: IEEE

4. International Electrical Testing Association: NETA

Maintenance Testing Specification – MTS - 1989

5. American National Standards Institute: ANSI-C2 National

Electric Safety Code

6. Insulated Cable Engineers Association: ICEA

7. Association of Edison Illuminating Companies: AEIC

8. Occupational Safety Health Administration: OSHA

9. National Fire Protection Association: NFPA

a. ANSI/NFPA 70: National Electrical Code

b. ANSI/NFPA 70B: Electrical Equipment Maintenance

c. NFPA 70E: Electrical Safety Requirements for Employee Workplaces

10. State and local codes and ordinances

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IV. PERFORMANCE STANDARDS AND QUALITY ASSURANCE

A. Manufacturers’ Standards All preventive maintenance and repair services called for herein, unless otherwise stated in these specifications, shall be in accordance with the standards, methods, and procedures established in original manufacturers’ operations, maintenance and repair manuals. When the Contractor installs new equipment, it also shall follow the standards and procedures established by the applicable equipment manufacturers.

B. Equipment, Components, and Parts

Replacement equipment shall conform to industry standards. Replacement components and parts also must meet industry standards and be compliant with manufacturers’ recommendations. All equipment, components, and parts must be new, free of defects, suitable for the intended service, at least compatible to that replaced, and must be able to function at the same or enhanced level. Replacements of equipment, components, and parts may be subject to the GCDWR Representative’s approval, and the GCDWR Representative may review field work and audit repair/replacement invoices.

C. Protection, Cleaning, and Restoration of Work Sites

Contractor shall keep work sites clean and free of debris. When providing services, Contractor shall maintain a level of cleanliness and neatness needed for proper execution of the work. Contractor shall keep newly installed work clean and protect it from damage. When services are complete, Contractor shall clean the work site in all areas disturbed by its activities, of rubbish, waste material and litter; remove all tools, equipment and surplus materials from the site, and remove any temporary protection and facilities installed during its services. Any surfaces and/or finishes that are damaged by Contractor’s work shall be patched, repaired, and repainted to match surrounding area. Contractor also shall take precautions to protect trees, shrubbery, and sod at its service locations. Where such items are inadvertently destroyed or damaged, Contractor shall replace or restore at its cost and to the satisfaction of GCDWR.

D. Safety Precautions and Requirements

1. Contractor shall take precautions to prevent fires. Contractor shall store flammable materials in non-combustible containers and store away from fire sources. Contractor shall remove flammable waste regularly from the work site.

Contractor also shall carefully supervise operation of potential fire sources such as cutting and welding.

2. Contractor shall take precautions to prevent accidents due to physical hazards.

Contractor shall provide barricades and signs as required to protect Contractor’s personnel, GCDWR employees, and the public from hazards and to inform them thereof. Barricades and warning signs shall comply with OSHA safety regulations.

3. Contractor shall provide and require use of safety equipment, clothing, and accessories as required by its work activities and safety regulations. NOTE: As

BL042-24 Page 10 a safety precaution, GCDWR requires the Contractor to always furnish its own equipment, tools, and ladders.

E. Warranties The Contractor shall warrant against failure of all materials and workmanship associated with its work for one (1) year after the date of acceptance of such work.

The Contractor shall correct such work promptly, at no cost to GCDWR, after receipt of written notice from GCDWR to do so. Maximum response time for initiation of repairs during the warranty period shall be 48 hours. Contractor shall provide to the GCDWR Representative copies of the standard manufacturer’s warranties for any new equipment and parts purchased and installed by the Contractor. The Contractor shall provide this warranty information with its Service Report whenever applicable.

F. GCDWR Representative / Contractor Service Manager In administration of the services under this agreement, GCDWR will be represented by a GCDWR Representative for each of the facility served, GCDWR Central Facility, Crooked Creek WRF, F. Wayne Hill WRC, Yellow River WRF, Lanier Filter Plant, Shoal Creek Filter Plant, and Pump Stations. The role and responsibilities of the GCDWR Representative are noted in the previous sections through descriptions of his relationship to the Contractor.

In addition to GCDWR’s above designations, the Contractor shall designate a person, a Service Manager, to serve as a single contact for GCDWR to handle service and invoicing issues.

For work on most of the facilities listed herein, it will be necessary for GCDWR to have personnel at the facility location to provide access to the Contractor. Prior to the start of services, the GCDWR Representative will provide instructions and guidance on procedures for insuring accessibility and will ensure that all pertinent contact information is provided to the Contractor

G. Database and Reporting

For the facilities and equipment described in Appendix A, the Contractor shall maintain a database documenting all of the preventive maintenance tasks and service calls completed for each facility. The information from this database shall be available to GCDWR with 72 hours’ notice. In addition, the Contractor shall provide the GCDWR Representative with computer-based reports that summarize all the preventive maintenance tasks and service calls completed for each facility. These reports shall include any equipment assessment or notes that service technicians have made regarding the VFD equipment. In particular, the Contractor shall indicate specific equipment that is aging and/or diminishing in performance, and which is a candidate for replacement. This information shall be sufficient to assist the GCDWR in budgeting for future equipment replacement.

V. GENERAL REQUIREMENTS

A. Additional Equipment The contract award amount shall be based on the pricing provided in response to this

BL042-24 Page 11 solicitation. Nevertheless, GCDWR reserves the right to add and/or delete equipment located at various facilities during the contract period. The Contractor may be asked to provide only Preventive Maintenance Services depending on whether an added equipment is still under warranty. The County will solicit from the contractor a cost quote which the contractor shall develop with costs comparable to similar equipment under the contract.

B. Insurance The successful Contractor shall be required to submit a “Certificate of Insurance” per the attached Standard Insurance Requirements and shall maintain said coverage for the duration of the agreement service period.

C. Staffing

Each bidder should submit with its bid a Staffing Plan that illustrates how the Contractor will provide and allocate personnel to accomplish the services described in the procurement package. This plan should identify staff within the company’s organizational structure by title, position or job classification and describe who is responsible for the following tasks and services: contract administration and oversight, dispatch, billing, preventive maintenance, and on-call services. The plan should indicate that a minimum of three (3) VFD Technicians will be available to respond to service calls within the specified two (2) hour response time. An VFD Technician is defined as personnel with a minimum of five (5) years VFD service experience and ability to troubleshoot and diagnose operational and controls issues and independently make the necessary repairs. The bidder should provide resumes for the designated VFD Technicians and for the person to be assigned the Service Manager role. Such resumes should thoroughly and accurately document the experience capabilities and training of the VFD Technicians and Service Manager.

The successful Contractor shall maintain these three VFD Technicians on the service agreement unless given written approval by GCDWR to replace them. And regardless of the assignees to the positions, the Contractor shall maintain a minimum of the three (3) VFD Technicians to insure adequate response times.

NOTE: Also, if determined necessary by GCDWR to determine the capability of the Contractor, GCDWR reserves the right to request additional information from bidders. This information may include financial statements, organizational charts, and fleet/equipment lists.

D. Subcontracting

There will be no subcontracting allowed in performance of Comprehensive Preventative Maintenance of VFD Equipment or On-Call Repair Services without the express written permission of GCDWR. The selected Contractor shall be fully capable of executing all the services of the agreement with in-house staff and without use of subcontractors. The unauthorized use of subcontractors may result in cancellation of the contract.

COMPANY NAME

* UNIT PRICES SHOULD NOT EXCEED 2 DECIMAL POINTS

BL042-24 Page 12 Failure to return this page as part of bid document may result in rejection of bid.

BID SCHEDULE

Section A Equipment Pricing

ITEM

# DESCRIPTION QUANTITY

UNIT

CHARGE*

TOTAL

CHARGE

1. ABB VFD and Soft Starters

1 to 10 HP, 480V 1 Each

11 to 25 HP, 480V 1 Each

26 to 50 HP, 480V 1 Each

51 to 75 HP, 480V 1 Each

76 to 100 HP, 480V 1 Each

101 to 200 HP, 480V 1 Each

201 to 300 HP, 480V 1 Each

301 to 500 HP, 480V 1 Each

> 500 HP, 480V 1 Each

2.

1 to 10 HP, 480V 1 Each

11 to 25 HP, 480V 1 Each

26 to 50 HP, 480V 1 Each

51 to 75 HP, 480V 1 Each

76 to 100 HP, 480V 1 Each

101 to 200 HP, 480V 1 Each

201 to 300 HP, 480V 4 Each

301 to 500 HP, 480V 2 Each

> 500 HP, 480V 1 Each

700 HP, 4160V 15 Each

Allen Bradley VFD and Soft Starters

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BID SCHEDULE CONTINUED

ITEM

# DESCRIPTION QUANTITY UNIT

CHARGE*

TOTAL

CHARGE

3. Benshaw VFD and Soft Starters

1 to 10 HP, 230V 1 Each

11 to 25 HP, 230V 1 Each

1 to 10 HP, 480V 9 Each

11 to 25 HP, 480V 2 Each

26 to 50 HP, 480V 1 Each

51 to 75 HP, 480V 1 Each

76 to 100 HP, 480V 1 Each

101 to 200 HP, 480V 1 Each

201 to 300 HP, 480V 4 Each

301 to 500 HP, 480V 15 Each

> 500 HP, 480V 1 Each

4. Danfoss VFD and Soft Starters

1 to 10 HP, 480V 7 Each

11 to 25 HP, 480V 11 Each

26 to 50 HP, 480V 14 Each

51 to 75 HP, 480V 1 Each

76 to 100 HP, 480V 2 Each

101 to 200 HP, 480V 1 Each

201 to 300 HP, 480V 1 Each

301 to 500 HP, 480V 1 Each

> 500 HP, 480V 1 Each

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# DESCRIPTION QUANTITY UNIT

CHARGE*

TOTAL

CHARGE

5. Eaton VFD and Soft Starters

1 to 10 HP, 480V 1 Each

11 to 25 HP, 480V 1 Each

26 to 50 HP, 480V 1 Each

51 to 75 HP, 480V 1 Each

76 to 100 HP, 480V 1 Each

101 to 200 HP, 480V 1 Each

201 to 300 HP, 480V 1 Each

301 to 500 HP, 480V 3 Each

> 500 HP, 480V 1 Each

6. Fluidyne VFD and Soft Starters

1 to 10 HP, 480V 6 Each

11 to 25 HP, 480V 1 Each

26 to 50 HP, 480V 1 Each

7. Hoffman VFD and Soft Starters

1 to 10 HP, 480V 6 Each

11 to 25 HP, 480V 1 Each

26 to 50 HP, 480V 2 Each

51 to 75 HP, 480V 1 Each

76 to 100 HP, 480V 1 Each

101 to 200 HP, 480V 1 Each

201 to 300 HP, 480V 1 Each

301 to 500 HP, 480V 1 Each

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# DESCRIPTION QUANTITY UNIT

CHARGE*

TOTAL

CHARGE

8. Mototronics VFD and Soft Starters

470 HP, 4160V 4 Each

9. Power Logic VFD and Soft Starters

1 to 10 HP, 480V 12 Each

11 to 25 HP, 480V 1 Each

26 to 50 HP, 480V 1 Each

51 to 75 HP, 480V 1 Each

76 to 100 HP, 480V 1 Each

10. Robicon VFD & Soft Starters

1 to 10 HP, 480V 8 Each

11 to 25 HP, 480V 19 Each

26 to 50 HP, 480V 36 Each

51 to 75 HP, 480V 3 Each

76 to 100 HP, 480V 4 Each

101 to 200 HP, 480V 17 Each

201 to 300 HP, 480V 6 Each

301 to 500 HP, 480V 26 Each

> 500 HP, 480V 1 Each

1500 HP, 4160V 9 Each

1750 HP, 4160V 1 Each

2500 HP, 4160V 1 Each

3000 HP, 4160V 3 Each

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CHARGE*

TOTAL

CHARGE

11. Schneider VFD & Soft Starters

26 to 50 HP, 480V 1 Each

51 to 75 HP, 480V 1 Each

76 to 100 HP, 480V 1 Each

101 to 200 HP, 480V 12 Each

201 to 300 HP, 480V 1 Each

301 to 500 HP, 480V 1 Each

12. Siemens VFD and Soft Starters

1 to 10 HP, 480V 1 Each

11 to 25 HP, 480V 1 Each

26 to 50 HP, 480V 15 Each

51 to 75 HP, 480V 4 Each

76 to 100 HP, 480V 4 Each

101 to 200 HP, 480V 7 Each

201 to 300 HP, 480V 3 Each

301 to 500 HP, 480V 9 Each

> 500 HP, 480V 1 Each

1500 HP, 4160V 3 Each

1750 HP, 4160V 1 Each

2500 HP, 4160V 1 Each

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CHARGE*

TOTAL

CHARGE

13. Snyder VFD and Soft Starters

1 to 10 HP, 480V 1 Each

11 to 25 HP, 480V 1 Each

26 to 50 HP, 480V 1 Each

51 to 75 HP, 480V 1 Each

76 to 100 HP, 480V 4 Each

101 to 200 HP, 480V 1 Each

201 to 300 HP, 480V 1 Each

301 to 500 HP, 480V 1 Each

> 500 HP, 480V 1 Each

14. Square D VFD and Soft Starters

1 to 10 HP, 480V 9 Each

11 to 25 HP, 480V 1 Each

26 to 50 HP, 480V 5 Each

51 to 75 HP, 480V 1 Each

76 to 100 HP, 480V 4 Each

101 to 200 HP, 480V 5 Each

201 to 300 HP, 480V 6 Each

301 to 500 HP, 480V 19 Each

> 500 HP, 480V 1 Each

700 HP, 4160V 4 Each

1750 HP, 4160V 4 Each

2500 HP, 4160V 4 Each

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CHARGE*

TOTAL

CHARGE

15. Yaskawa VFD and Soft Starters

1 to 10 HP, 480V 1 Each

11 to 25 HP, 480V 1 Each

26 to 50 HP, 480V 4 Each

51 to 75 HP, 480V 1 Each

76 to 100 HP, 480V 1 Each

101 to 200 HP, 480V 1 Each

201 to 300 HP, 480V 1 Each

301 to 500 HP, 480V 1 Each

SECTION A TOTAL $

BL042-24 Page 19

Section B Repair Pricing Item

# Description Hourly Charge / %

Estimated Annual Qty Total

Rates for Low Voltage VFDs

1. Technician – Repair during normal hours Monday – Friday, 8:00 a.m. to 5:00 p.m. $ 75 Hours $

2. Technician –Repair after hours Monday – Friday, After 5:00 PM, Weekends & Holidays $ 10 Hours $

3. Helper – Repair during normal hours Monday – Friday, 8:00 AM to 5:00 PM $ 75 Hours $

4. Helper – Repair after hours Monday – Friday, After 5:00 PM, Weekends & Holidays $ 10 Hours $

5. Service Call Charge (one-time charge per call) $ 20 Hours $

6.

Electrician – Electrical modification (outside of VFD) Work during normal hours, Monday – Friday, 8:00 a.m. to 5:00 p.m.

$ 40 Hours $

7.

Electrician – Electrical modification (outside of VFD) work Monday – Friday, After 5:00 p.m., Weekends & Holidays

$ 8 Hours $

Rates for Medium Voltage VFDs

8. Technician – Repair during normal hours Monday – Friday, 8:00 a.m. to 5:00 p.m. $ 75 Hours $

9. Technician –Repair after hours Monday – Friday, After 5:00 PM, Weekends & Holidays $ 10 Hours $

10. Helper – Repair during normal hours Monday – Friday, 8:00 AM to 5:00 PM $ 75 Hours $

11. Helper – Repair after hours Monday – Friday, After 5:00 PM, Weekends & Holidays $ 15 Hours $

12. Service Call Charge (one-time charge per call) $ 20 Hours $

13.

Electrician – Electrical modification (outside of VFD) Work during normal hours, Monday – Friday, 8:00 a.m. to 5:00 p.m.

$ 80 Hours $

14.

Electrician – Electrical modification (outside of VFD) work Monday – Friday, After 5:00 p.m., Weekends & Holidays

$ 8 Hours $

Contingency Cost – Additional Work

15.

State percentage of mark up above cost for repair parts (not to exceed 10%) Not to be understood with gross profit margin

% $20,000.00 $

16.

State percentage of mark up above cost for new VFD equipment (not to exceed 10%), Not to be understood with gross profit margin

% $100,000.00 $

Section B Total $

Bid Total $

BL042-24 Page 20

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive.

Unless otherwise noted, quoted prices will remain contractor for four (4) additional one (1) year periods.

Renewal Option 1: % Increase % Decrease Explanation:

Renewal Option 2: % Increase % Decrease Explanation:

Renewal Option 3: % Increase % Decrease Explanation:

Renewal Option 4: % Increase % Decrease Explanation:

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

BL042-24 Page 21

Certification Of Non-Collusion In Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of proposal opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Gwinnett County Vendor ID

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number E-mail address

Contact Person (if someone other than the authorized representative listed above)

Telephone Number E-mail address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

BL042-24 Page 22

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

BL042-24 Page 23

STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

BL042-24 Page 24

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit.

European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12 All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract.

The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

Rev. 5/19

BL042-24 Page 25

Bid # & Description BL042-24 Provision of Variable Frequency Drive Maintenance Services on an Annual Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL042-24 Page 26

Solicitation Name & No. BL042-24 Provision of Variable Frequency Drive Maintenance Services on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration

Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01- .08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S.

Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BL042-24 Page 27

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE

DETERMINANT OF TECHNICALITY VS.