BL026-23 ADD1

February 27,2023

ADDENDUM #1

BL026-23, Purchase of Copper Tubing on an Annual Contract

This Addendum is being issued to provide the following revisions and/or clarifications to the bid documents and answers to the questions received.

I. Make the following changes/clarifications to the above referenced bid:

a. Replace Page 5, Letter D with the following: Bid will be awarded to the responsive, responsible bidder who provides the lowest total cost based on mark-up applied to current unit material price.

Gwinnett County reserves the right to request manufacturer documentation to verify current material unit price submitted with bid.

b. Please use the revised bid schedule attached.

II. Questions:

Q1. Is there an escalation clause?

A1. No, there is not an escalation clause for this contract.

Q2. Is this Gwinnett County’s first time advertising this bid?

A2. No, this is contract is a rebid of a contract currently in place (BL029-18).

Q3. It seems the Total bid amount is not the deciding factor based on D. Bid will be awarded to the responsive, responsible bidder who provides the lowest mark-up for providing copper tubing, so what is the purpose of the total bid amount?

A3. In order to evaluate the bids that come in Gwinnett County requests that the bidders submit the current market unit price plus their markup. The bidder with the lowest percentage markup will have the lowest bid total. Then the lowest bid total would be awarded as long as they meet all other specifications in the contract documents. Please see revised language above (I, a).

Q4. How does Gwinnett County verify the Current Material Unit Price?

A4. The vendor will submit an invoice from the manufacturer along with their quote. The price of the ¾ copper tube (ex: 15.17) multiplied by the current multiplier (ex: .3584)(note: the multiplier is based on lbs. requested so this number may vary) multiplied by the percent markup (ex: 2%) will give you the price per foot (ex: $5.55). Then multiply the price per foot (ex: 5.55) by the number of feet per tube (ex: 100ft) which would be your cost per tube. (ex: $555.00 for 100ft ¾ copper tube). Note – that Gwinnett County only allows pricing rounded to the 2nd decimal place.

Q5. Does Gwinnett County allow other government entities to piggyback off your contracts?

A5. This contract does not have any verbiage allowing for other government entities to piggyback on this contract.

All bidders shall acknowledge receipt of this addendum by inserting its number and date in the Bid Form. Failure to do so may subject bidder to disqualification. This addendum forms a part of the Contract Documents.

Thank you, Brittany Bryant, Purchasing Associate II

BL026-23 PAGE 6R

REVISED BID SCHEDULE

Item

DESCRIPTION

Approx.

Annual Qty.

Mfg. Name

Earliest guaranteed delivery time A.R.O.

Current Material Unit Price

Vendor/ Supplier Mark-up

TOTAL

¾-inch Type K annealed (soft) copper tubing in 100-foot coiled rolls

1,250 EA $ % $

1-inch Type K annealed (soft) copper tubing in 100-foot coiled rolls

50 EA $ % $

BID TOTAL $

NOTE: (Unit price should not exceed 2 decimal points.)

Gwinnett County requires pricing (vendor/supplier mark-up) to remain firm for the duration of the initial term of this contract. Failure to hold pricing (vendor/supplier mark-up) firm for the initial term of this contract will be sufficient cause for Gwinnett County to declare the bid non-responsive and the bid will not be considered for award. The quoted mark-up will remain firm for four (4) additional one-year periods, if renewal options are exercised. The contract to begin on June 22, 2023 or upon award.

Company Name: