BL017_24 Addendum No 2.pdf
PDF 194 KB Posted
- Solicitation number
- PE-77023-NONST-2024-000000092
- Issued by
- Crisp County, Georgia
About this file
This document is Addendum No. 2 for Bid No. BL017-24, "Replacement of Water Meters, 2" and Smaller on an Annual Contract", issued by the County. The addendum modifies the original bid documents by postponing the bid submittal deadline from February 2, 2024 to February 9, 2024. It also provides responses to several contractor questions, including confirmation that the County will provide all necessary replacement parts, that the contractor will be responsible for managing the work order information, and that a certificate of insurance is not required at the time of bid submittal. The addendum indicates that the contractor is expected to maintain a replacement rate of approximately 300 meters per week, based on historical data provided for the previous three years.
The document does not provide specific pricing terms or details on any set asides. It notes that the County experienced supply chain issues in 2023 that impacted the number of meters replaced that year, but indicates those issues have been resolved. The addendum also states that the County does not mandate the number of technicians the contractor must have, but the contractor must have adequate staff to maintain the expected replacement rate.
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Other files
| File | Type | Posted |
|---|---|---|
| BL017_24 INV.pdf | ||
| BL017_24 Addendum No 1.pdf | ||
| BL017_24 Award Notice.pdf |
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Text version
January 31, 2024
Addendum No. 2
BL017-24
Replacement of Water Meters, 2” and Smaller on an Annual Contract
***BID SUBMITTAL DEADLINE HAS BEEN POSTPONED UNTIL February 09, 2024
NO LATER THAN 2:50PM***
The following addition/changes modify the Bid No. BL017-24 “Replacement of Water Meters, 2” and Smaller on an Annual Contract” Contract Documents, dated January 2024, as first advertised on January 10, 2024.
I. Modification M1. In the Notice of Bid, under the paragraph Bid Submittal Date and Location and any other locations throughout the bid package, CHANGE the date shown from “February 02 2024” to “February 09, 2024”. This date change should also be changed throughout the Frontend documents.
II. Questions
Q1. Are all service orders / requests as assigned to the Contractor performed as an in-field “cold attempt” format, or is the Contractor required to accommodate scheduled appointment?
A1. The Contractor will attempt to replace meters in the field. Notification procedures are listed in the invitation. Commercial meters will more than likely need to be scheduled with the business owner to accommodate for hours of operation of said business.
Q2. Will the contractor be required to dig outside the box for this information?
A2. For service line identification, the County expects meters to be centered inside of the meter box where the lines should be easily identifiable. If not, every attempt should be made to identify the line, including digging outside the box.
Q3. Please confirm that the County has included all gaskets, seals, nuts, and bolts necessary for replacement.
A3. Yes, this is confirmed.
Q4. If damage to piping occurs due to faulty materials such as brittle pvc or corroded galvanized piping will contractor be charged to fix repairs or can Contractor charge if they repair?
A4. Please refer to the invitation, page 5, section D- Damages.
BL013-24
Addendum No. 1
Q5. It is anticipated that meter replacements performed under this contract should proceed at a rate of approximately 300 meters/week, but this rate of installation is not guaranteed. Can the County provide any historical data on the number of meters completed under this contract annually?
A5. Please see the number of meters completed over the past three (3) years.
2021- 14,794 2022- 12,566 2023- 7,516* 2023 numbers are low due to supply chain issues with the meter manufacture. These issues have since been resolved.
Q6. Historically how many technicians have been used to complete this work? Does the County have any information on the number of Work Orders completed daily by a technician?
A6. The Department of Water Resources does not mandate the number of employees that the contractor has on staff, nor does the County keep a record of that information. The contractor needs to have adequate staff to keep replacements at a pace of 300 per week.
Q7. Can the County provide any historical numbers on the number accounts serviced annually after hours?
A7. Please see the number of accounts below serviced over the past three (3) years.
2021- 35 2022- 9 2023- 25
Q8. Is the contractor required to provide its own work order management system for the purposes of this contract?
A8. The Department of Water Resources will issue the contractor work via an outbound CSV file. The contractor will be responsible for managing the replacement information from that point.
Q9. Please provide a plan holders list.
A9. There is not a plan holders list for this project.
Acknowledge receipt of this addendum on the firm information page of the request for proposal.
Sincerely, Brittany Bryant, CPPB
Purchasing Associate III
Q10. Does the certificate of insurance need to be submitted with the vendors bid?
A10. No, a certificate of insurance does not have to be submitted at time of bid opening, however the awarded vendor(s) must be able to submit a certificate of insurance upon request.
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