BL012_25 Invitation.pdf

April 4, 2025

INVITATION TO BID

BL012-25

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Replacement of Large Water Meters, 3” or Larger, on an Annual Contract for the Department of Water Resources.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on May 14, 2025 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.GwinnettCounty.com.

A Web-Ex pre-bid conference is scheduled for 10:00 A.M. on April 23, 2025. To access, dial +1-408-418- 9388 and enter conference ID, 23455406482##. All contractors are urged to attend. Questions regarding bids should be directed to Jordan Mitchell, Purchasing Associate II, at Jordan.Mitchell@GwinnettCounty.com or by calling 770-822-5491, no later than April 24, 2025 at 5:00 PM. Bids are legal and binding upon the vendor when submitted.

Successful contractors will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Jordan Mitchell Purchasing Associate II

JM/km

The following pages should be returned with your bid: Fee Schedule, Pages 13 - 14 References, Page 15 Subcontractor, Page 16 Code of Ethics Affidavit, Page 21 Contractor Affidavit and Agreement, Page 22 http://www.gwinnettcounty.com/ mailto:Jordan.Mitchell@GwinnettCounty.com http://www.gwinnettcounty.com/

BL012-25 2

REPLACEMENT OF WATER METERS, 3” AND LARGER,

ON AN ANNUAL CONTRACT

I. GENERAL SPECIFICATIONS

A. Bidding Requirements

1. Gwinnett County requests a minimum of three (3) verifiable references that establish that bidding firm has successfully performed a similar scope wherein they were performing as the prime or lead firm, under your current name, with responsibility for the management and performance of the work. Bids will be considered only from experienced and well-equipped contractors engaged in work of this type and magnitude. List similar work successfully completed within the last five years, giving the location, size, and rate of installation maintained throughout the project. The bidder shall specify the portion of the work undertaken by their firm. The bidder shall be required to document to the satisfaction of Gwinnett County DWR that they have the capacity to provide services, equipment, and adequately trained staff necessary to perform the work at a rate similar to size and scope listed in this Invitation.

2. The Contractor, as well as all sub-contractors utilized by the Contractor, must be properly licensed in the State of Georgia.

3. Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

4. Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed.

Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

B. General Notes

1. Unless otherwise specified, all work will be done in accordance with the Georgia Department of Transportation Standard Specifications - Construction of Roads and Bridges – latest edition and all supplements thereto.

2. All meter replacements are to be performed in compliance with the drawings and specifications booklet entitled, “Water System Design and Construction Standards for Development Projects, Latest Revision”. Specification booklet may be obtained from the Gwinnett County Government website.https://www.gwinnettcounty.com/static/departments/water/pdf/Water-Sewer-Standards- Current.pdf

Contractor shall be required to comply with Gwinnett County Standards for Backflow Prevention as set out in “Gwinnett County Department of Water Resources Backflow Prevention”, which is available from the Department of Water Resources, and on the County website at: Policy, Procedures and Details for Cross-Connection Control.pdf

3. Potential bidders must demonstrate that trained, responsible personnel will be used for this contract.

Employees shall have training, (specifically pertaining to the replacement of 3” and larger water meters). It is expected that actual field experience will have been part of the training. Contractor and its employees must be trained and follow all OSHA guidelines and requirements pertaining to confined space entry.

https://www.gwinnettcounty.com/static/departments/water/pdf/Water-Sewer-Standards-Current.pdf https://www.gwinnettcounty.com/static/departments/water/pdf/Water-Sewer-Standards-Current.pdf https://www.gwinnettcounty.com/static/departments/water/pdf/policy-and-procedures-for-backflow-and-cross-connection-control.pdf https://www.gwinnettcounty.com/static/departments/water/pdf/policy-and-procedures-for-backflow-and-cross-connection-control.pdf

BL012-25 3

4. Payment for traffic control shall be included as part of the line item for meter replacement, must be all-inclusive, and shall not be an individual line item. Contractor shall be required to have certified flagmen to support such requirements. Traffic control shall include the preparation of any necessary plans and acquisition of permits. The flow of traffic will be always maintained during construction by permitting at least one lane of traffic to move through the construction site.

5. Gwinnett County reserves the right to perform any work using in-house forces where deemed advantageous.

6. It will be the Contractor’s responsibility to be aware of the dig law in Georgia and follow the procedure as outlined by the Georgia Utility Facility Protection Act (GUFPA).

C. Award The County intends to select and award to two (2) contractors for this contract. The primary contractor will be the lowest responsive, responsible bidder and will be the main contractor for this contract. The next lowest responsive, responsible bidder will be the secondary contractor for this contract. If the primary bidder is unable to schedule and complete meter replacement at a specific location within thirty (30) days of the work order being issued, the County representative may contact the secondary vendor to perform the work. The County may or may not require the services of the secondary during every contract period.

They will only be used if the primary is unable to perform the services within the specified time frame. If both contractors are unable to perform services within the time specified, the County may choose to assess penalties per the contract.

II. CONTRACT SPECIFICATIONS

The Large Meter Replacement Project is designed to help Gwinnett County Department of Water Resources ensure accurate water usage information associated with our industrial and commercial meter accounts.

A. Scope of Work

The Contractor shall provide, under an annual contract, all labor, tools, traffic control and equipment for the replacement of 3” and larger water meters, water meter vaults, and ancillary connections or appurtenances. The work shall include, but not be limited to replacement of existing meters and vaults.

Gwinnett County Department of Water Resources (Gwinnett County DWR) will provide a listing of specific meters to be replaced and reserves the right to prioritize work. The Contract will be an "open end" type to provide the level of service required by the County as needed. The Contractor shall have personnel that can be contacted Monday through Friday 7:00 to 4:00 daily to answer any questions from the Manager relating to work orders, location of where staff is working, when work orders will be worked and when landscaping will be completed. The contractor shall have personnel available after hours in case County needs to contact them for emergency repairs. The contractor will provide an appropriate staff of employees, including supervisory personnel, for the efficient operation of the services hereunder. By submitting a Bid, the contractor represents that all its employees, agents, and suppliers who perform services under this contract shall be qualified and competent to perform such services.

The public should be able to easily identify contractor employees. The successful contractor shall provide the field crew uniforms and picture identification badges which shall be always worn when work under this contract is being performed. All trucks should be marked with the contractor’s name and contact number.

BL012-25 4

The contractor shall be very sensitive and supportive to customers and respect their property while conducting the work.

B. Materials:

The County will furnish water meters, gaskets, bolts and other manufactured fittings and appurtenances for the replacement of existing water meters. Wherever the bid document makes references to “County-furnished materials”, it will include only the items specified in this section. The Contractor will be required to furnish all labor, tools, equipment, traffic control and all other materials necessary to complete the work, including fill dirt, crusher run, gravel, cold/hot patch mix, concrete, grass seed, pine/wheat straw, sod, pine bark, and landscaping other materials.

Materials furnished by the County must be picked up by the Contractor at the warehouse, currently located at 684 Winder Highway, Lawrenceville, Georgia 30045. All material withdrawals must be approved by the Contract Manager and must be scheduled at least three business days in advance with warehouse personnel. Withdrawals “on demand” will not be allowed unless authorized by Contract Manager.

No modifications to, or substitutions of, County supplied materials shall be allowed to be installed without the specific approval of the County Contract Manager. Approval of any modifications or substitutions at one location may not be assumed by the Contractor to apply to other locations. The Contractor shall be solely responsible for any additional costs arising from such modifications.

C. Return of Used and Unused Materials All remaining unused material shall be returned to Gwinnett County Department of Water Resources on a regular basis or as requested from the County Contract Manager.

Any unused components issued to the Contractor by the County warehouse must be returned to the warehouse in good condition, ready for use as intended. Damaged, fouled or otherwise unusable materials or components shall be replaced by the County at the Contractor’s expense. New inventory will not be given out until all unused parts are returned for recycling.

Salvaged meters shall also be returned to the Gwinnett County Department of Water Resources on a regular basis. As a standard operating procedure, salvaged meters shall be returned every time the successful contractor picks up material from the Warehouse or as requested from the County Contract Manager.

D. Damages All plumbing that is damaged by the Contractor or their associates shall be repaired by the Contractor at the Contractor’s expense. This includes, but is not limited to, customer’s broken service lines within 10 feet of the meter vault, customer’s broken irrigation lines, damaged sprinkler heads, customer’s plumbing issues, stopped up PRV valves, backflow preventers or damaged hot water heaters, etc. up to 90 days from the date that the work is performed

E. Concrete Sidewalks/Driveways:

All sidewalks needing repair, from replacement of meters, shall be replaced in sections from existing joint to joint. Driveways will be replaced to the first expansion joint. All concrete and road cut repairs must be completed prior to submission of invoices. All replacements shall meet or exceed existing conditions and comply with all Gwinnett County Development Specifications.

BL012-25 5

Note: Contractor shall inspect concrete driveways and walkways prior to commencing work to determine if there are pre-existing cracks or damage. If damage is visible, Contractor shall take photographs to document conditions.

When replacing and/or constructing a concrete driveway, the existing driveway shall be cut with a concrete saw, and 1/2 inch preformed joint material, full depth, used at the joint between the new and existing concrete. Joint material shall also be placed between the curb and driveway if applicable or along any joint where new concrete will abut existing concrete. All concrete used to construct the various items shall have a minimum compressive strength of 3000 psi at 28 days. Form offsets at radius points shall be at least 12 inches to avoid slivers of concrete that may be easily broken off.

Curing of all concrete shall be in accordance with the Georgia Department of Transportation Standard Specifications – latest edition. Curing shall be considered incidental to the construction, and no additional payment will be made.

The unit prices for concrete and asphalt replacement must include the off- site disposal of all removed and/or excavated materials at the time of excavation. Piling debris on the street and the right-of-way is not acceptable. The removal and disposal of all other miscellaneous concrete (catch basin tops, etc.) will be considered incidental to the pay item being constructed. The section of pavement / concrete to be installed by the Contractor shall match the section removed and shall comply with GDOT standards.

F. Road Cuts All road cuts must have prior approval from the Gwinnett County Contract Manager. All road cut repairs must be completed prior to submission of invoices.

Trench repair made in roadway shall conform to Georgia D.O.T. Specifications. Backfill of trenches in roads shall be of Type II and placed in layers not more than 6” in depth and shall be compacted to a minimum 95% density up to the bottom elevation of the road base. Asphalt paving shall conform to GDOT standards and be compacted level with existing road to provide a smooth transition. In the event the road cut fails, the contractor shall be required to compact and repair defective road cuts at their own expense. Any claim of damage to private vehicles due to a defective road cut shall be the responsibility of the Contractor to resolve.

At no time will it be acceptable to leave the job site with an open trench without temporarily repairing the cut. The cut must be left with compacted material and crusher run. Then the final paving shall be made within 7 to 10 days of original cut. No payment will be made until all roadway restoration work is complete.

G. Landscaping All landscaping must be completed prior to submission of invoices. Yards shall be hand raked smoothly upon completion of repairs, so there are no lumps, chunks of dirt, roots or rocks. The excavation area shall be restored to its original condition to match the previous contour and the site must be free of all debris. Only after the site is level shall the Contractor apply seed and straw. If the lawn is not Fescue, contractor still needs to rake the soil level and remove any clumps of clay or stones. The contractor will restore all landscaping to its original condition and customer satisfaction, to include buying all grass seed, sod, wheat/pine straw and pine bark as needed. It will be the Contractor’s sole responsibility to supply material and labor for repairing damages to all types of improvements, mailboxes, mailbox posts, domestic water, or irrigation systems if damaged either directly or indirectly by the Contractor.

BL012-25 6

When the landscaping crew installs replacement sections of sod, such sections shall be placed as to not allow a gap more than ½” between the existing grass edges and the new sod. All replacement sections of sod shall be rectangular in shape and shall not be applied as plugs to fill small irregular shaped areas. All landscaping typical for site restoration in residential and commercial areas including but not limited to: surface preparation, sod, seed, mulch, pine bark, and straw shall be included in the unit rates provided and shall NOT be billed separately. Removal of unique landscape items (i.e. trees, shrubs, brick mail boxes, walkways, cobblestone and stamped concrete driveways, etc.) will require prior authorization from the Contract Manager. If approval is not obtained prior to removal, the Contractor will assume all responsibility for the replacement of such items. Compensation for exceptional landscaping requirements, if agreed in advance by the County as necessary or appropriate, will be compensated to the Contractor at a maximum of cost plus 10%, and shall be limited to the additional products and materials pre-approved. Approval of additional landscaping fees shall be on a case-by-case basis and shall not be extended by the Contractor to other locations or set a precedent for future claims.

The awarded Contractor shall provide all services necessary to remove or subcontract the removal of any necessary trees or shrubs. The contractor shall affix orange flagging tape to those suspect trees or shrubs, and prior to removal of such trees or shrubs; the Contract Manager must first obtain homeowner approval.

H. Subcontractors The Contractor will be allowed to utilize subcontractors for work under this contract. Approval of a subcontractor by the County shall not in any manner relieve the Contractor for their sole responsibility for the quality and adequacy of work. Any work performed by the subcontractor’s crews will be the Contractor’s responsibility as if performed by their own crews. Subcontractors must utilize vehicles that display the Company Name and contact number. Employees of the subcontractor shall wear field crew uniforms and picture identification badges. The addition of a subcontractor after the bid shall require County approval. Any increase in Contractor’s costs due to the addition of a subcontractor after the bid shall not be cause for increased costs to the County.

I. Worksites The County will not assume responsibility for removal/disposal of debris or spoil generated by Contractor from worksites. The contractor shall be required to clean up mud and dirt from all repair sites, leaving sites in their original condition.

J. Contact

The Contractor shall provide a contact person in their office at all times during the business hours who is familiar with the on-going and up-coming work assignments and capable of answering questions that may arise. The Contractor’s field-contact person will have a cell phone and will be available to Gwinnett County’s Contract Manager at all times during normal business hours. The contractor must also provide an emergency after-hours contact person and number.

K. Repairs by the County:

If faulty installation and/or faulty landscaping by the Contractor is repaired by the County and is found to be the Contractor’s responsibility, the costs of the repair shall be charged to the Contractor on the subsequent bill. A detailed explanation shall be attached to each deduction.

L. Contractor Level of Performance:

Meters assigned to the contractor should be replaced within 30 days of assignment. The Contractor shall be required to be able to perform at this level throughout the duration of the contract using properly trained crews and appropriate equipment. Failure of the Contractor to perform according to the requirements of this bid and

BL012-25 7

within the times as stipulated will constitute a default of contract. Default of contract will be grounds for termination of contract. Additional remedies include: Contractor’s performance would be reviewed by the Gwinnett County Purchasing Policy and Review Committee; documentation of Contractor’s performance would be placed in the Vendor Performance File; and Contractor may be placed on Gwinnett County’s Ineligible Source List.

M. Normal Hours of Work:

The Gwinnett County Department of Water Resources normal business hours are 7 a.m. to 4 p.m.

(Monday through Friday). All work must be performed during these business hours. Exceptions to these hours [including Holidays, Saturdays and Sundays] must have prior approval by Gwinnett County DWR. Water meter replacements may require work to be performed after normal working hours, and on weekends. It will be the Contractor’s responsibility to schedule this work with the customer and notify the Contract Manager.

For the purposes of this bid, the following applies:

• Normal Business Hours will be defined as Monday through Friday, 7:00 a.m. to 4:00 p.m.

• Weekend Hours will be defined as 4:00 p.m. Friday to 7:00 a.m. Monday.

• Holiday Hours will be defined and recognized as New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.

No additional payment shall be made for work performed outside normal hours unless specifically requested by Gwinnett County DWR. Work performed outside normal hours at the request of the Contractor shall be considered as the Contractor’s convenience. Emergency repairs shall be defined as Work identified by Gwinnett County DWR requiring immediate mobilization (within 1 hour), completion of repairs (within 4 hours), of the Contractor’s crew to a location, regardless of the time of service. Emergency repairs required to address faulty Work previously installed by the Contractor shall be the sole responsibility of the Contractor and shall not be compensated.

III. REPLACEMENT OF LARGE METERS, 3” AND LARGER

A. Water Meter Replacement:

The Large Meter Replacement program is intended to assist Gwinnett County in the reduction of non-revenue water by eliminating out-of-date meters servicing large clients. The County shall identify the meters to be replaced and reserves the right to prioritize the order in which the replacements are undertaken. The Contractor shall replace large water meters, (3” and larger), as instructed by GCDWR.

The Contractor shall provide all labor, tools and equipment for the replacement of large water meters, (3” and larger). This shall include all cutting of pavement, excavations, and tapings in conformity with the drawings and specifications book entitled, “Water Main and Sanitary Sewer Design and Construction Standards and Specifications”. The successful contractor shall also be responsible for providing any vaults, hatches, gravel, and landscaping material. Each vault should be in conformity with the “Policy and Procedures for Backflow Prevention and Cross-Connection Control” Manual.

Copies of these manuals can be found at www.gwinnettcounty.com

The meters that are anticipated to be replaced under this Contract range in size from 3 to 8 inches.

These meters are located throughout the County.

B. Scheduling:

Contractor will maintain sufficient equipment and qualified crews to complete replacements within 30 days of assignment regardless of complexity or size. Contractors will also be adequately prepared to complete the required amount of pre-inspections to sustain meter replacement requirements.

BL012-25 8

Upon assignment of the specific meters to be replaced, the Contractor shall prepare and submit a schedule for the undertaking of the Work. The schedule must be approved by the Contracts Coordinator and shall be binding upon the Contractor.

The successful Contractor will be responsible for contacting and coordinating with the customer to schedule large meter replacements. Contact information will be provided to the Contractor by GCDWR.

C. Pre-Replacement Inspection:

The Contractor shall inspect each meter prior to replacement to determine exactly what material and equipment will be needed for the replacement. The Contractor shall also verify that the tapping valve for each vault is up to grade and accessible. If the contractor should find tapping valve covered or non-accessible, the contractor shall relay the information to the Contract Manager to allow county crews sufficient time to complete necessary work to the valve before scheduling the replacement. The Contractor shall prepare a list of materials to be supplied by the County for each site prior to each meter replacement which is to be given to the Contract Coordinator at least 10 working days prior to replacement. On demand materials will not be processed.

D. Meter Replacement:

All meters shall be replaced with the correct type and size meter, in accordance with the specifications and requirements as set out in “Water Main and Sanitary Sewer Design and Construction Standards and Specifications”. The Contract Manager will determine the correct size and type meter needed for each location. The new meter may be of different type or size from the existing meter. Changes in lay length may be required to accommodate new meter installations. No additional payment shall be made for altering the lay length to accommodate meter installations.

A typical meter replacement will consist of the replacement of the upstream valve, strainer (if equipped), water meter, and downstream valve. The new meter being installed will determine if a strainer is necessary. Test port piping shall be installed during the replacement process. No additional payment shall be made for installing test port piping. If sufficient space is not available in the existing vault to accommodate an installation meeting current DWR specifications, the Contractor shall provide a vault sized in accordance with County standards. A separate vault may be required to house a backflow preventer as part of a meter replacement. Alteration of the backflow assembly is not allowed to accommodate the change of lay length or to fit inside an existing vault.

The contractor will record the following for each meter replaced:

• Size, Brand, Serial number, and final reading for old meter.

• Size, Serial Number, Register ID (for encoded registers), and meter reading for the new water meter.

• Photo-document the conditions at the existing meter site prior to the replacement efforts

• Photo-document the conditions at the meter replacement site upon completion

The contractor will be responsible for returning all old meters, strainers, valves and other related meter parts back to the DWR Central Facility located at 684 Winder Hwy., Lawrenceville Ga 30045.

E. Vault Rehabilitation:

The Contractor shall inspect each vault prior to undertaking the replacement efforts. The Contractor shall document any deficiencies in the conditions of the vault and shall be responsible for bringing the vault into compliance with County specifications with each replacement. Concrete cinder block vaults will not be reused and must be replaced with a prefab concrete vault.

BL012-25 9

• If a concrete bottom in the vault is not present, the Contractor shall excavate the soil to a depth of 8- inches below the lowest point of the meter and its appurtenances. Contractor shall replace the removed soil with #57 stone.

F. Vault Replacement:

Should the Contractor inspect the vault and find it sufficiently damaged as to warrant replacement in their opinion, they shall contact Gwinnett County Contract Manager immediately. Gwinnett County shall inspect the unit to determine whether the County concurs with the Contractor’s findings.

Gwinnett County shall have the final decision regarding the need for vault replacement or repair.

Should the Contractor proceed with vault repair or replacement without prior concurrence of Gwinnett County, such work shall not be considered for compensation and shall be the sole responsibility of the Contractor.

G. Safety:

The contractor shall be responsible for contacting the Utilities Protection Center at least 72 hours before beginning any excavation.

The County requires that the Contractor provide a safe work environment. Contractor’s staff shall be trained and certified in: Confined Space Entry & Self-Rescue, First Responder, First Aid, CPR and Traffic Control as appropriate prior to participating in any of these activities. Contractor shall submit certification documents upon request of the County to verify their staff has been adequately trained.

The Contractor’s and subcontractors’ employees will be trained to identify unsafe conditions and will follow all necessary safety procedures to protect themselves, County staff, and the public. Contractor shall ensure that necessary personnel are present to properly support safe operations, and that appropriate equipment is available. A minimum of 3 employees are required to be on site during a meter replacement.

Work located in a "confined space" such as a pit, trench, or vault will only be undertaken by properly trained personnel in compliance with the safety rules regarding Confined Space Entry.

The Contractor will follow all traffic safety rules and ordinances. Contractor’s personnel responsible for traffic control shall be appropriately trained, certified, and equipped.

H. Disinfection Contractor shall ensure that all materials and meters connected or attached to the water system are appropriately disinfected prior to introduction to the water system. All disinfection shall meet Gwinnett County standards, “Water Main and Sanitary Sewer Design and Construction Standards and Specifications”. Disinfection of materials, tools, materials, and equipment shall be integral to the work, shall be included in the unit rates bid, and shall not be considered grounds for claims for additional compensation.

I. Flushing:

Contractor to flush all lines and meters impacted by the installation process in accordance with Gwinnett County Specifications as set out in the document “Water Main and Sanitary Sewer Design and Construction Standards and Specifications”.

IV. MEASURE AND PAYMENT

Explanation of Bid Schedule The contract will be an "Open-End" type to provide for the requirements of Gwinnett County on an "as-ordered" basis. The quantities of Work given for Unit Price Items in the Bid Form are approximate and are

BL012-25 10

assumed solely for comparison of the bids. The quantities listed on the Bid Form may be increased, decreased or eliminated as necessary to satisfy the needs of the County. The estimated quantities on the Bid Schedule reflect expected workload for year one. If renewed, estimated quantities are anticipated to increase. The awarded contractors will receive the anticipated quantities at renewal. The rate of replacements issued is not guaranteed to be assigned by the County. Since quantities and rate are not guaranteed to be accurate statements or estimates of quantities of Work that are to be performed under the Contract, any departure, therefore will not be accepted as grounds for adjusting the Unit Rate provided in the Bid, any claim for damages, for extension of time, or for loss of profits regardless of the quantities installed.

It is the intent of these bid documents to procure complete works, fully functional and in compliance with county standards and specifications. Unit rates provided by the contractor shall be all-inclusive to achieve this result. It is not the intent of these documents to provide a complete and full description of the methods and materials necessary to achieve the end result. The omission from these documents of standard procedures or materials normally used in the implementation of the work shall not relieve the successful bidder from the performance of those requirements nor be cause for claims for additional compensation unless specifically identified in the bid. This project will likely require significant administration and coordination. The contractor shall consider such needs as appropriate to the effort and shall include these costs in the unit rates provided in the bid form. No separate payment shall be made for the administrative requirements of the contractor or direct costs associated with the management, implementation, or documentation of the project.

Unit pricing should include all related costs to that particular item and should be shown as two (2) decimal points (Example: $2.53 – not $2.531) and must be all-inclusive.

Item# 1-4. Replace meters 3”-8”.

Work performed under this line item includes providing all labor, tools, and equipment necessary for removing old meters and replacing them with new ones – complete and ready to be set into service.

Change in “lay-length” will be common as meter size and types are different and shall not justify modification of unit price. Dirt and debris removal from vault will be a common occurrence and shall be considered as integral to the work. Excavation of soil may be completed by machine or hydro excavation.

No extra payment will be considered for machine or hydro excavation soil removal. Replacements shall typically take place during regular business hours (7am-4pm) although some replacements may require extra time to complete or require work outside of normal business hours. No additional payment shall be made for work performed outside of normal working hours. Payment shall be made at the unit rate bid per each meter assigned by GCDWR and replaced by the Contractor in compliance with Gwinnett County standards.

Item# 5-7. Meter vault replacement.

Work performed under these line items shall include provision of all labor, tools, equipment, and materials for the demolition and removal of an existing vault, or the excavation of native soil to accommodate the installation of a new vault if no existing vault is present. This Work shall include the provision and installation of a vault complying with Gwinnett County standards for dimension and material. Installation of a vault shall include the hatch. Steps, 57 stone for floor, and sealing ends of vault shall be included in the unit rate bid for new vaults and shall not be compensated separately under this line item. The unit rate bid shall include disposal of all waste materials generated by the vault installation. Payment shall be made at the unit rate bid per each vault assigned by the County and installed by the Contractor in compliance with GCDWR standards.

Item# 8. Hatch/Lid replacement 36”x36”.

BL012-25 11

Work performed under this line item shall include all labor, equipment, and materials for the provision and installation of a new 36”x36” aluminum hatch in an existing non-traffic-bearing vault. Installation of a hatch on a new vault supplied and installed by the Contractor shall be included under Item 5 A-C as applicable and shall not be billed separately under this line item. Payment shall be made at the unit rate bid per each hatch assigned by the County and replaced by the Contractor in compliance with GCDWR standards.

Item# 9. Replace/Install steps for vault.

Work performed under this line item shall include all labor, tools, equipment, and material necessary to install/replace missing or broken steps into concrete vault wall. Payment shall be made at the unit rate bid for each step installed per each vault assigned by the County and addressed by the Contractor.

Item# 10. Install 2” Bypass with backflow and locking curbstop.

Work performed under this line item shall include all labor, tools, and equipment necessary to install a 2” galvanized line to bypass water around the meter. Most bypasses will require a wet tap to be made on the upstream and downstream sides of the water meter. Some bypasses may require excavation outside the meter vault for installation purposes. No additional payment shall be made for bypasses that require excavation. Payment shall be made at the Unit Rate Bid per each meter assigned by the County and addressed by the Contractor in accordance with GCDWR standards.

Item# 11. Move 2” and smaller meter and backflow assembly outside of Vault.

Work performed under this Line Item shall include the provision of all labor, tools, and equipment necessary for the relocation of 2” and smaller meters and backflow assemblies from the inside of the meter vault. These line items are for 2” and smaller domestic and irrigation lines that are currently located in the vault. This work shall include all necessary earthworks, exposing existing water line, and tapping new service. Contractor to set the customer’s meter and backflow assembly outside vault and reconnect to customer’s side.

Item# 12. Seal ends of vault with brick.

Work performed under this line item shall include the provision of all labor, materials, tools, and equipment for the sealing of the vault walls at all penetrations using brick and mortar. No other material shall be used (plastic, wood, or steel). Payment shall be made at the unit Rate Bid for each vault assigned by the County and completed by the Contractor.

Item# 13. Install 6” of 57 stone for vault floor.

Work performed under this Line Item shall include the provision of all labor and materials necessary for the excavation of all debris and soil from the bottom of a vault which has no concrete floor and the installation of 6” of #57 stone across the entire bottom of the vault. A void of 8” shall be left between the lowest part of the meter assembly and the top of the stone. Disposal of the waste materials generated by the Contractor shall be included in the unit rate bid. Excavation of soil may be completed by machine or hydro excavation. No extra payment will be considered for machine or hydro excavation soil removal.

Payment shall be made at the Unit Rate Bid for each vault assigned by the County and completed by the

Item# 14. Sidewalk restorations (per linear foot) Joint to Joint.

Work performed under this Line Item shall include the provision of all labor, materials, tools, and equipment for the removal and replacement of sidewalks as part of vault and meter replacements. Areas of sidewalk requiring replacement must be approved in advance by the County prior to being undertaken and billed by the Contractor. The Unit Rate provided by the Contractor shall include the disposal of the waste materials generated by the Contractor. Payment shall be made at the unit rate bid per linear foot of sidewalk assigned by the County and installed by the Contractor.

BL012-25 12

Item# 15. Concrete Pavement Including Replacement of Driveways, parking, misc.

equipment necessary for the cutting, demolition, removal and disposal, and replacement of concrete pavement in parking areas, driveways, and other concrete areas adjacent to or impacted by the work.

Curing of the concrete shall be included in the unit rate bid. County must approve the limits of concrete replacement prior to undertaking the work and submitting for payment. Concrete replaced without preauthorization of the County shall not be compensated. Concrete section installed shall be the same as the section removed and in accordance with Georgia DOT and Gwinnett County specifications, Payment shall be made at the unit rate bid per square yard of Concrete approved by the County and installed by the

Item# 16. Remove Existing Driveway Pavement, All Types Complete.

equipment necessary for the cutting, demolition, removal and disposal, and replacement of asphaltic pavement in parking areas, driveways, and other asphaltic areas adjacent to or impacted by the work.

County must approve the limits of pavement replacement prior to undertaking the work and submitting for payment. Asphalt replaced without preauthorization of the County shall not be compensated. Asphaltic pavement section installed shall be the same as the section removed and in accordance with Georgia DOT and Gwinnett County specifications, Payment shall be made at the unit rate bid per square yard of Asphalt approved by the County and installed by the Contractor.

Item# 17. 100% Crusher run with hot patch repair.

Work performed under this Line Item shall include all labor, material, tools, and equipment necessary for the installation of crusher run and hot-patch repair in accordance with Georgia DOT and Gwinnett County specifications. Payment shall be made at the unit rate bid per square yard of road assigned by the County for repair and completed by the Contractor to the satisfaction of the County.

Item# 18. Sod Replacement.

Work performed under this Line Item shall include all labor, materials, tools and equipment necessary for the installation of sod (all types) in areas disturbed by large meter replacements. Minor grading shall be included in the unit rate. Sod restoration shall be completed before submission of invoice. Sod installation shall follow guidelines listed in this invitation in Section II “Contract Specifications”, paragraph G- “Landscaping”.

Item# 19. Miscellaneous Hours.

Work performed under this line item shall include the performance of Work assigned by the County which does not comply with the services identified under the other line items set out in this Bid List, or ancillary services integral to the performance of those activities including, but not limited to: specialty plumbing, underground utility work and repairs. Payment under this Line Item shall require the written preauthorization of the County as to the type of Work, and hourly limits to be undertaken. Performance of Work under this line item without receiving preauthorization shall not be considered for compensation.

List an hourly rate for miscellaneous repairs completed by the Contractor.

Item# 20. Contingency Cost Labor and Materials purchased by contractor.

Indicate percentage (%) above cost for additional labor and materials purchased by contractor that would normally be supplied by the County including, but not limited to specialty parts, specialty landscaping, tree removal, and minor grading. This may include labor or items purchased by contractor in emergency situations or in situations where the county’s supply may be diminished. Receipt(s) must be submitted along with invoice for approval of payment.

BL012-25 13

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

Item # Description Estimated Quantity Unit Price Total Price

1 Replace 3" Meter 40 EA $ $

2 Replace 4" Meter 40 EA $ $

3 Replace 6" Meter 30 EA $ $

4 Replace 8" Meter 30 EA $ $

5 8'6" x 4'6" Vault w/ 36" x 36" Hatch 1 EA $ $

6 10' x 5' Vault w/ 36" x 36" Hatch 1 EA $ $

7 12' x 6' Vault w/ 36"x 36" Hatch 1 EA $ $

8 Hatch/Lid Replacement 36" x 36" 10 EA $ $

9 Replace/Install Steps for Vault 10 EA $ $

10 Install 2" Bypass with Backflow and Locking Curbstop 50 EA $ $

11 Move 2” and smaller meters outside of vault 5 EA $ $

12 Seal Ends of Vault with Brick 20 EA $ $

13 Install 6" of #57 Stone for Vault Floor 20 EA $ $

14 Sidewalk Restorations (per L.F.) Joint to Joint 100 LF $ $

15 Concrete Pavement Including Replacement for Driveways, Parking, misc. 50 SY $ $

16 Remove and Replace Existing Driveway Pavement, All Types 50 SY $ $

17 100% Crusher Run with Hot Patch (per repair) 10 SY $ $

18 Sod Replacement 100 SY $ $

19 Miscellaneous Hours 100 HR $ $

Item # Description Estimated Quantity

(A)

Percent Mark-Up

(B)

Total Price (A * B) + A

20 Contingency cost, additional work (labor and materials) cost plus percentage (not to exceed 10%). $ 20,000.00 % $

TOTAL $

COMPANY NAME:

BL012-25 14

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF BID.

BID SCHEDULE (CONTINUED)

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued appearing on each:

Addendum No. Date Addendum No. Date

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon award.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease will be a part of a renewal option, please note this in the space provided together with an explanation

Renewal Option 1: % Increase / Decrease circle one

Renewal Option 2: % Increase / Decrease circle one

Renewal Option 3: % Increase / Decrease circle one

Renewal Option 4: % Increase / Decrease circle one

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of proposal opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number E-mail address

Contact Person (if someone other than the authorized representative listed above)

Telephone Number E-mail address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/ http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

BL012-25 15

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

BL012-25 16

GWINNETT COUNTY, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

Company Name

VENDOR INSURANCE REQUIREMENTS 17 |

BL012-25 17

GWINNETT COUNTY

FINANCIAL SERVICES │ RISK MANAGEMENT

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be…