BIP2826_RFI_Commercial Vehicle Screening System RFI.docx

RFI on Federal Program Management Solution

Request for Information (RFI) Commercial Vehicle Screening System

24-494DOT-FINAD-B-38201

Please respond by submitting your information electronically www.bidbuy.illinois.gov

DRAFT – NOT FOR DISTRIBUTION

State of Illinois – Illinois Department of Transportation

Purpose and Objective Summary This RFI invites participants to submit non-price information about the availability of specified types of supplies and services. The RFI is not a procurement method and will not result in a participant receiving a contract. (44 Ill. Adm. Code 1.15) Responding to the RFI is not a prerequisite to participate in a future procurement(s) and does not obligate the Illinois Department of Transportation (“IDOT”) to conduct a future procurement. Further, a response to this RFI does not provide any advantages to the participant in potential future Requests for Proposals (“RFPs”). All information received in a participant’s response will be available for public review. (44 Ill. Adm. Code 1.2050[j])

You are invited to provide non-proprietary, non-price information within the RFI’s scope. You are prohibited from providing pricing, the details of customized solutions, sample procurement specifications, or any other information outside the scope of the RFI because it could disqualify your organization from participating in future related procurements. (30 ILCS 500/50-10.5[e])

However, you may provide general information about industry trends and innovations, products, services, or industry best practices that are not specifically tailored to meet IDOT’s needs. For additional information on prohibited vs. non-prohibited information, please see 44 Ill. Adm. Code 1.2005(v).

Scope IDOT is seeking information through this Request for Information (“RFI”) regarding a commercial vehicle electronic screening system for weigh stations. Vendors are asked to provide information about current industry standards, best practices and developing trends.

This RFI is intended to serve two purposes: Assist IDOT in better understanding this topic and to better prepare IDOT for possible future procurement(s) should IDOT determine it has a need in this area.

The purpose of this RFI is NOT to select a vendor or qualified vendors. The purpose of this RFI is to allow IDOT to better understand emerging technologies.

A commercial vehicle electronic screening system will allow the Department in conjunction with Illinois State Police to screen commercial vehicles on the Interstate in advance of a weigh station. This system would allow the Illinois Department of Transportation and Illinois State Police to screen commercial vehicles based on certain safety criteria. Further, it would be able to choose based on this screening which commercial vehicles to pull in and inspect and check for safety violations or equipment issues.

Information to be Submitted The IDOT recognizes considerable effort may be required in preparing a response to this RFI. Please note, however, this is not a request for services. Each Respondent must bear all costs for preparing its RFI responses. Anyone interested in responding to this RFI should provide information organized as follows:

Background Information Please provide a general, brief overview of your background, including but not limited to: (1) general experience working with similar state and governmental entities, specifically in commercial vehicle screening and safety and (2) general implementation of successful initiatives in any of the areas listed above.

Further information should be provided to address the following questions:

1.) Generally, how can the notification be relayed to the vehicle?

2.) Generally, how can this be incorporated into the existing Weigh in Motion (WIM) sensors that are in the pavement?

3.) Generally, can the system incorporate with any additional State safety systems?

4.) Generally, what are the safety screening systems that are used within the proposed system?

Description of Pricing Structure Please provide the standard types of industry pricing structures (I.E. licensed per user, server based licensing, hosted solution, fixed cost, etc.)

WITHOUT PROVIDING ACTUAL COSTS.

Other Issues or Considerations

Additional Information The state of Illinois reserves the right to make all submissions to this RFI public.

Process Overview and Vendor Submission IDOT will review the responses for the purpose of identifying key concepts and industry trends that may be beneficial to IDOT in creating a future RFP, should IDOT decide to proceed.

Responses to this RFI are due by submitting your information electronically in BidBuy by:

August 31, 2023 at 9:00 am Central.

Requested Content of Submission / Response General Information

a. Name of Organization

b. Company Description and market sector

c. Contact for follow-up regarding this RFI, including direct telephone number and e-mail address.

d. Responses to this RFI should include a high-level description of current industry practices that relate to this RFI.

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