Big Top Sustainment PWS R1.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

TYNDALL AFB BIG TOP AIRCRAFT

SHELTER SUSTAINMENT

10 JUNE 2024

TABLE OF CONTENTS

SECTION A DESCRIPTION OF SERVICES

1.0. SCOPE OF WORK

1.1. Background

1.2. Mission

1.3. Scope

2.0. PROGRAM MANAGEMENT

2.1. Responsibilities

2.2. Maintenance Documentation

2.3. Planned and Contract Work

3.0. SAFETY

3.1. Contractor Liability

3.2. Spill Notification

3.3. Safety and Health Program

3.4. Safety Notification and Reporting

4.0. SECURITY

4.1. Identification and Credentials

4.2. Government-Furnished Security Training

4.3. Escorting

4.4. Retrieving Identification Media

4.5. Traffic Laws

4.6. Weapons, Firearms and Ammunition

4.7. Reporting

4.8. Computer Security

5.0. PERFORMANCE MANAGEMENT

5.1. Performance Management

5.2. Quality Control Manager

5.3. Performance Evaluation

5.4. Performance Evaluation Meetings, Conferences and Workshops

6.0. ENVIRONMENTAL

6.1. Hazardous Material Management

6.2. Hazardous Waste Management

6.3. Recycling

6.4. Sampling

6.5. Stormwater Management

SECTION B SERVICES SUMMARY

1.0. SERVICES SUMMARY

1.1. Purpose

1.2. Components

1.3. Quality Assurance Surveillance Plan (QASP)

1.4. Right to Surveil

1.5. Services Summary Table

SECTION C GOVERNMENT-FURNISHED PROPERTY AND SERVICES

1.0. GOVERNMENT-FURNISHED PROPERY AND SERVICES

1.1. General Information

1.2. Government-Furnished Training

1.3. Manufacturer’s Information

1.4. Utilities

SECTION D GENERAL INFORMATION

1.0. TRANSITION

1.1. Assuming Functional Responsibility

1.2. Access to Facilities

1.3. Phase-In Plan

1.4. Joint Inspection

1.5. Existing Conditions

1.6. Phase-Out Plan

2.0. CONTRACTOR PERSONNEL

2.1. Contractor Employees

2.2. Employee Training

3.0. HOURS OF OPERATION

3.1. Duty Hours

3.2. Holiday

SECTION E APPENDICES AND INSPECTION CHECKLIST

Appendix A Definitions Appendix B Deliverables Appendix C Maintenance Documentation Appendix D Annual Inspection Report Attachment 1 Aircraft Sunshade Inspection Checklist Attachment 2 Sunshades Locations

SECTION A

DESCRIPTION OF SERVICES

1.0. SCOPE OF WORK

1.1. Background. Preventative maintenance is the basis of Air Combat Command’s policy for aircraft sunshade sustainment. The government’s objective is to maintain safe and reliable aircraft sunshades.

1.2. Mission. The contractor shall sustain aircraft sunshades through scheduled inspections, preventive maintenance, and repair of deficiencies.

1.3. Scope. The scope of this service is to provide inspection on 6 existing aircraft sunshades approximately 60' W x 70’ L x 28’H on Tyndall AFB flight line. The Contractor shall inspect, maintain and repair aircraft sunshades, to includes structure, structural connections, fabric, lights, electric, lightning protection, obstruction lighting, safety reflective devices, and any other base-unique attached features, as applicable. The contractor shall provide written documentation of inspection, maintenance, and repair.

2.0. PROGRAM MANAGEMENT.

2.1. Responsibilities. At a minimum and in addition to para 2.2 and 2.3, the contractor shall annually accomplish the following, to support the annual aircraft sunshade maintenance requirements.

2.1.1. Inspect, Report, Document. Inspect for, report and document:

a) Check for any loose cables, tighten until snug.

b) Check all bolts and nuts for proper torque, if loose tighten.

c) Check all fabric for holes, tears, scuffs or scrapes and repair.

where needed. A heat seal gun or HH66 glue can be used.

d) Check fabric for proper tightness.

e) Tighten threaded rods or buckle straps to tension main fabric, if necessary, until fabric is tight.

f) Check and tighten any lacing that may have come loose.

Pull excess slack and retie.

g) Check frame for any corrosion and treat with a corrosion inhibitor (can use a brush and galvanized paint to touch up any corrosion).

2.1.2. Contractor Provided Equipment. The contractor will be required to procure all required support equipment to accomplish these inspections.

2.1.3. Requests. Respond to CO requests within CO-requested timeframe. Extensions to CO-requested timeframes shall be approved by the CO prior to the needed extension. (Per unit-specified timeframe)

2.1.4. Problem Management. The contractor shall identify, document, and notify the government of actual or potential contractor program management problems and deficiencies, and report unresolved problems to the CO. The contractor shall report site-specific problems affecting maintenance accomplishment and/or contractor performance to CO or Contracting Officer’s Representative (COR).

2.1.4.1. Corrective Action Priority. Perform corrective action IAW paragraph 2.3.4.

2.1.5. Meetings. Support meetings convened at the direction of the CO. Frequency and method of online team meetings shall be determined by the CO.

2.1.6. Significant Incident Notification Procedure. Inform the CO within 12 hours of becoming aware of an incident that involves a contractor’s employee that may subject the employee, the contractor, or the government to either potential civil or criminal liability.

2.1.7. Compliance. The contractor shall comply with all applicable base regulations/instructions.

2.1.8. Personnel. The contractor shall ensure that only qualified personnel perform inspection, maintenance and repair of aircraft sunshades.

2.1.8.1. Site Management. Provide a single point of contact (POC) for management of all aircraft sunshade activities.

2.2. Maintenance Documentation.

2.2.1. Documentation. The contractor shall maintain and submit maintenance documentation to the 325 MXG Aircraft Sunshade Manager (ASM), per Microsoft Excel spreadsheet format in Appendix C, Maintenance Documentation. Maintenance documentation shall include aircraft sunshade condition (serviceable/unserviceable – see definition), scheduled and unscheduled maintenance activities, discrepancies, corrosion control actions, repairs needed, corrective actions, identified trends in discrepancies, and metrics. All documentation shall be considered an integral part of this contract and shall be nonproprietary in nature.

2.2.1.1. Metrics. The contractor shall track and report the number of aircraft sunshades serviceable, needing repairs, repairs performed and service call response times by category. The contractor may submit additional recommended metrics and improvement efforts to the ASM.

2.2.1.2. Reference Material. The contractor will maintain copies of applicable aircraft sunshade manuals, drawings, specifications, etc. for use in inspection, preventive maintenance, and or repair. Provide copies to the CO, as requested.

2.2.1.3. Documentation of Paint and Coating Use. The contractor shall maintain a complete history of use of paint and any other protective coating. Documentation shall include the date of the use, type and amount of product used to include any brand name, process used, specific location where product was applied, and the contractor that performed the work. Provide documentation to the CO, as requested.

2.2.2. Requirements. The contractor shall perform tasks IAW industry standards, or best practices, (in that order) and be IAW applicable federal, state and local building code and regulations, or equivalent military standard Unified Facilities Criteria (UFC) and Unified Facility Guide Specifications (UFGS), in the event of conflict between documents, the most stringent shall apply. Advise the CO of any conflicts/ambiguities in the various documents before beginning any task.

2.2.3. Alternate Procedures. The contractor may propose alternate maintenance procedures as a cost saving initiative or enhancement to inspection and or maintenance accomplishment. These procedures include deviations from preventive maintenance requirements when supported by technical analysis, test results, and documented conclusions. The CO, if warranted, shall approve or reject contractor-proposed deviations from preventive maintenance requirements prior to implementation.

2.3. Planned Work.

2.3.1. Inspections. The contractor shall perform and report Annual Inspections IAW manufacturers recommended inspection procedures and/or industry standards or best practices for the following, but not limited to lightning protection systems, grounding, aircraft sun shade structure, fabric, and lighting. The contractor shall submit annual inspection documentation to the ASM, per Microsoft Excel spreadsheet format in Appendix D, Annual Inspection Report.

This report shall be submitted NLT 30-days after the inspection is accomplished.

2.3.2. Maintenance and Repair (M&R). Maintenance and Repair (M&R). M&R shall be performed by the contractor for planned and contracted work. Execute all routine M&R work service per inspection, maintenance, or repair action. Any proposed actions by the contractor must be reviewed/approved by the CO and COR prior to execution.n. Elevate any actions proposed beyond the intent of this contract to the CO for approval or rejection, or the action may not be reimbursable. A miscellaneous, not to exceed CLIN, may be available for use of instances beyond the intent of this contract, if approved.

2.3.3. Customer Service. The contractor shall incorporate customer-provided work requests within scheduled maintenance activities.

2.3.3.1. Scheduling. Schedule work with the ASM to minimize disruption to mission requirements. The contractor shall coordinate inspections, maintenance, and or repair work with ASM NLT 30 calendar days before work is scheduled.

2.3.3.2. Disruption. Coordinate any disruptions with the ASM prior to starting work. Provide notification, at least ten working days, prior to disruption (e.g., power outage, blocked access, inspection process, maintenance process, repair process, cleaning, and or spraying). Disruptions shall provide the least amount of customer inconvenience. Notify the ASM (format to be provided by the ASM) within 24-hours of expected downtime due to disruption.

2.3.4. Work Priorities. The contractor shall include, in maintenance documentation, procedures for assessing, scheduling, and performing emergency, urgent, and routine corrective maintenance (CM) as follows:

2.3.4.1. Emergency Maintenance. Emergency maintenance is classified as an immediate response to repair hardware or structural failure that renders the aircraft sunshade unserviceable and/or unsafe. Scope shall be limited to work necessary to eliminate the emergency condition (i.e., investigation and temporary repair, except where permanent repair is more practical). The contractor shall have the capability to assess the emergency condition within 2 hours of receiving photographic notification. The contractor shall initiate actions necessary to render the aircraft sunshade safe within 24 hours of assessment, unless a waiver has been obtained from the CO. For events so catastrophic that 24-hour alleviation is not possible, a waiver may become automatic, as approved by the CO, with guidance from the 325th Fighter Wing Commander.

Once the emergency condition has been alleviated, the condition shall be re-categorized as urgent or routine (if applicable).

2.3.4.2. Urgent Maintenance. Urgent maintenance is classified as a condition that if not acted upon immediately and is likely to create an emergency maintenance situation. The contractor shall have the capability to assess the urgent condition within 24 hours of notification. The contractor shall initiate urgent action repairs within 48 hours of assessment, and complete urgent work within five days of notification unless a waiver has been obtained from the CO.

2.3.4.3. Routine Maintenance. Routine maintenance is classified as all other maintenance actions. The contractor shall incorporate routine maintenance into a planned work schedule.

2.3.5. Estimated Time to Repair (ETR). The contractor will establish an ETR for aircraft sunshade repairs. Provide written status as changes occur and provide to ASM within 8 hours of a known change from the planned schedule.

2.3.6. Work Clearance and Permits. The contractor will coordinate work with the ASM as required. Obtain permits for all work IAW base operating instructions. These local and federal waivers would include but are not limited to AF Form 103, digging, welding, paint spraying permits and FAA waiver.

3.0. SAFETY

3.1. Contractor Liability. The contractor shall be liable and responsible for non-compliance of environmental safety and health (ES&H) provisions and pay fines and fees resulting from improper contractor actions and/or process.

3.2. Spill Notification. The contractor shall immediately notify the CO and the ASM of any pollution incident, as per base requirements.

3.3. Safety and Health (S&H) Program. The contractor shall establish responsibilities and procedures required to effectively administer conformance with Air Force (AF) Occupational Safety and Health (AFOSH), Occupational Safety and Health Administration (OSHA), and AF Safety Instructions.

3.4. Safety Notification and Reporting. The contractor shall notify the CO and the ASM of any mishap involving contractor personnel, AF assets, or AF operations, which result in injury, illness, or damage. The contractor shall establish internal mishap notification procedures and brief all contractor personnel. Document the mishap notification briefing as part of initial safety orientation. Document and report any mishap using local base procedures. Provide a copy of all mishap reports to the CO and the Aircraft Sunshade Manager. Injuries to contractor personnel shall be reported IAW OSHA requirements. Maintain copies of all mishap reports for one year.

4.0. SECURITY

4.1. Identification and Credentials. All on-site contractor employees shall wear clothing appropriate to the tasks assigned and display the name of the company. Contracted employees shall wear reflective vests while operating on the flight line. The contractor shall ensure all employees have the legal right to perform work within the United States and can pass appropriate security checks. Personnel working anywhere on Tyndall AFB property are required to have a Local Files Check. The Unit Security Manager will coordinate the Background

Affidavit (with Pass & ID) and the DD 1172 Base Access Request form.

4.2. Government-Furnished Security Training. All contractor personnel shall receive base-specific security training from the ASM and or owning unit’s Security Manager for restricted access areas prior to being granted access to restricted areas.

4.3. Escorting. Contractor personnel without appropriate security clearance shall be escorted by authorized personnel within controlled areas. Contractor will report to Unit Security Manager or ASM for access to this controlled area.

4.4. Retrieving Identification Media. The ASM will retrieve all identification media, including vehicle pass, from contractor employees upon termination of employment; provide security termination briefings IAW Department of Defense (DoD) 5200.1-R. section C9.5, and AF Form 2587 according to Air Force Instruction (AFI) 31-401, Section 8E.

4.5. Traffic Laws. The contractor shall comply with installation traffic regulations. In coordination with the ASM, the contactor will also be required to obtain airfield drivers licenses for all personnel driving on the flight line.

4.6. Weapons, Firearms, and Ammunition. Contractor employees shall not possess weapons, firearms, or ammunition on themselves, or within any vehicle, while on a United States Air Force Base/Installation.

4.7. Reporting. Report to the CO or ASM any information or circumstances that may pose a threat to the security of DoD personnel, contractor personnel, or government resources (format to be determined by the CO) within 24-hours of the incident.

4.8. Photography. The contractor shall ensure no unapproved photographic equipment is permitted on the flightline by their personnel. The contractor shall follow local base policies and coordinate with the ASM for obtaining photographs prior to inspection.

5.0. PERFORMANCE MANAGEMENT.

5.1. Performance Management. The contractor shall develop, document, implement, maintain, and continuously improve a comprehensive Quality Control Plan (QCP) that assures compliance with all PWS requirements in general and specifically those items identified in the service summary table (Section B, Table 1.5). The QCP shall address frequency/interval, numbers and types of quality control (QC) inspections, the qualifications of personnel accomplishing those tasks, and how the contractor shall control the quality of any subcontractors. The contractor shall submit the QCP to the CO NLT 45 days after the contract is awarded.

5.2. Quality Control Manager. The contractor’s Quality Control Manager shall lead the contractor’s quality control efforts in establishing and implementing the QCP. The contractor shall train personnel in effective methods and techniques for inspecting the contractor’s conformance to requirements. The contractor shall act as the focal point for inspections, analysis of inspection results, and corrective actions and reports.

5.3. Performance Evaluation. Contractor performance outputs are subject to surveillance by a government COR to ensure PWS compliance. At a minimum, the contractor shall:

5.3.1. COR/CO Access. Allow COR(s) access to work areas and data, provide support, and not interfere with the CORs, State, Federal, and other designated personnel in the performance of their official duties. Permit the CO or authorized representative access to all records, data, and facilities used in the performance of the contracted services. Access shall be provided as soon as possible but is not to exceed one workday of the request. Extensions shall be approved by the CO prior to the needed extension.

5.3.2. Non-Conformances. Take effective corrective action(s) for any non-conformance identified during internal or government surveillance.

5.4. Performance Evaluation Meetings, Conferences, and Workshops. The contractor shall meet with the CO, COR, and other government personnel, on a periodic basis or as deemed necessary. The contractor may request a meeting with the CO when it is believed that such a meeting is necessary. The government may require meeting with the contractor to discuss compliance, performance, improvement, quality, and/or training opportunities. The purpose of these meetings is to foster proactive continuous improvement by analyzing past performance problems as well as exceptional performance levels. These meetings shall review the contractor’s Quality Management System (QMS) effort and the government’s Quality Assurance (QA) function focusing on improving performance. The use of DOD and industry best practices and quality tools/methods should be explored and implemented whenever possible. The government shall provide meeting minutes.

6.0. ENVIRONMENTAL

6.1. Hazardous Material Management. The contractor shall submit an approval request (Tyndall AF Form 81 and 82) and material safety data sheet for all chemicals prior to use on the installation. Contractor personnel must complete all required mandatory environmental training through the ESOHTN database. Mandatory training includes EMS Awareness, Stormwater and Solid Waste. Contractor must comply with Department of Defense waste minimization requirements which include recycling, pollution prevention and elimination of targeted chemicals.

6.2 Hazardous Waste Management. All hazardous waste generated shall be labeled and an inventory management system will be initiated to insure timely removal and proper disposal. No on-base disposal will be allowed. All drums will be labeled with a hazardous waste label. The label shall include the proper DOT shipping name, UN or NA, EPA waste number, generator information, and accumulation start date. The label shall be placed on the side of the drum. All drums used to store hazardous waste shall be non-leaking and safe to handle. Contractor shall be responsible for over packing drums that are rusted, dented, or leaking. Drums and/or over packs shall be provided by the contractor. All drums shall be “new” DOT approved containers. The storage location for the hazardous waste drums shall be approved by the 325 CES/CEAN prior to the generation of hazardous waste. The contractor shall document inspection of drums for leaks daily or if not working in the area daily, then a weekly inspection will suffice. A copy of the inspection checklist shall be forwarded to 325 CES/CEAN every Friday. Hazardous waste transportation and disposal shall be coordinated through 325 CES/CEAN. The contractor shall be responsible for transportation and disposal of all hazardous waste at an EPA approved treatment, storage, disposal facility (TSDF). The transportation and disposal facilities shall be approved by 325 CES/CEAN prior to their use. Manifests shall be signed only by 325 CES/CEAN. Drums shall be disposed of within 90 days of placing the first drop in the container.

6.3. Recycling. Any recyclables, (scrap metal, cardboard, etc.) generated from this project should be returned to the base for recycling. Contact the installation Recycling Program

Manager at ext. 283-4346 to obtain collection containers for recyclables. Contractor shall store and recycle lamps and ballasts in accordance with federal and state regulations.

6.4. Sampling. The contractor shall analyze metal structures for Lead, Cadmium, and Chromium prior to conducting water or sand blasting. Sampling results shall be submitted to the

325 CES/CEAN.

6.5 Stormwater Management. The contractor shall prevent any waste debris/materials from reaching base stormwater system.

SECTION B

SERVICE SUMMARY

1.0. SERVICE SUMMARY (SS). This SS identifies critical success factors for the contract.

The SS items are listed in Table 1.5.

1.1. Purpose. The SS lists performance objectives for the required services the government shall surveil. The absence of any contract requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract including the clauses entitled “Inspection of Services” and “Default.”

1.2. Components. The SS states the performance objective (required service), and threshold (performance standard, accept and reject points, if applicable, in either a qualitative or quantitative fashion) for each critical success factor.

1.3. Quality Assurance Surveillance Plan (QASP). The QASP identifies the audit methods and procedures the government shall use to evaluate the contractor's performance.

1.4. Right to Surveil. The government reserves the right to surveil all PWS services and requirements to determine whether the contractor is conforming to requirements and meeting performance objectives, standards, and thresholds.

1.4.1. Major Non-conformance. A major non-conformance is one that adversely impacts (or has the potential) mission, safety of personnel and/or equipment, environment, performance (quality), schedule (delivery), and/or cost. The CO shall communicate major non-conformances to the contractor on a Corrective Action Request (CAR) form with a suspense date for the contractor’s corrective action plan. As a minimum, the contractor’s action plan shall address:

1. Action(s) taken to fix the problem (correction)

2. Root cause analysis of the problem

3. Corrective action(s) on the cause of the problem

4. Action(s) taken to prevent recurrence.

1.4.2. Minor Non-conformance. A minor non-conformance is a non-conformance, which by itself does not adversely impact mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost. Minor non-conformances are communicated through notices; first notices are issued for any identified minor non-conformance; second notices are issued for repeat minor non-conformances or failing to correct minor non-conformance issues within a reasonable amount of time. A formal corrective action plan is not required for notices.

1.5. Services Summary Table.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

Maintenance:

Maintain aircraft sunshade IAW original equipment manufacturer (OEM) specifications or industry standards

IAW original equipment manufacturer (OEM) specifications or industry standards

No major non-conformances allowed

No major non-conformances allowed Scheduled Maintenance

Completed and documented 100% of the time

Repair:

Completed on time/on budget as proposed

Completed on time/on budget as proposed

90% Success Rate with 100% success upon initial rework

Emergency Assessment Response Initiate Emergency Repair Urgent Assessment Response Initiate Urgent Repair Urgent Repair Completion Routine Repair

2 hours 24 hours 24 hours 48 hours 5 days IAW contractor’s PMP

100% Success Rate** 100% Success Rate** 90% Success Rate** 90% Success Rate** 90% Success Rate**

Estimated Time to Repair (ETR) Contractor Estimate + 10% of contractor Estimate

** Per section 2.3.4

SECTION C

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

1.0. GOVERNMENT-FURNISHED PROPERTY (GFP) AND SERVICES.

1.1. General Information. The government provides no equipment or vehicles.

1.2. Government-Furnished Training. Government-provided training shall be identified and provided by the unit (i.e., flight line driving certification), and per section 4.2 of the PWS.

1.3. Manufacturer’s Information. The government will provide available manufacturer's information related to aircraft sunshades; however the contractor is ultimately responsible for care and maintenance of the aircraft sun shades.

1.4. Utilities. The government will not provide any utilities for completion of this contract except for water. Access to water (fire hydrants) is available but requires coordination with GCEC prior to use.

SECTION D

GENERAL INFORMATION

1.0. Joint Inspection.

1.0.1. Aircraft Sunshade. The contractor and CO appointed government representative shall conduct a joint inventory of all aircraft sunshades before contract start.

1.1. Existing Conditions. The contractor shall identify substandard conditions or incomplete work to include, but not limited to: environmental, safety, health, equipment, and maintenance condition per individual aircraft sun shade. This documentation shall be submitted to the ASM within 30-days of contract award, and shall be in the same format as the Annual Inspection Report, in Appendix D.

1.2. Phase-Out Plan. The contractor shall submit a Phase-Out Plan for contract completion tasks when directed by the CO. The requirements for the plan shall be detailed in a CO tasking letter.

2.0. CONTRACTOR PERSONNEL.

2.1. Contractor Employees. The contractor shall not employ persons identified by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation or its populace.

2.1.1. National Agency Checks with written Inquires (NACI). Perform a credit check (utilizing commercial background and investigate entities) on all employees requiring a NACI.

The results of the background and credit check shall accompany all NACI applications.

Employees with unfavorable background or credit history may be denied a favorable NACI. In addition, a favorable/adjudicated NACI is considered a condition of employment. The contractor shall ensure employees that are denied a favorable NACI and/or security clearance are not working under this contract, due to the sensitive environment/location of the work being performed.

2.1.2. Laws, Directives, and Regulations. The contractor shall comply with the laws, regulations, and directives of the appropriate Major Command (MAJCOM).

2.1.3. Terminations. The contractor shall remove employees identified as potential threat to the health, safety, security, general well-being or operational mission of the installation or its population, or failure to comply with laws, regulations, and directives of the appropriate

MAJCOM.

2.1.4. Conflict of Interests. The contractor shall not employ any person who is an employee of the government if the employment of that person would create a conflict of interest, or the appearance of a conflict of interest.

2.2. Employee Training. The contractor shall develop, implement, and maintain procedures for training, qualifying, and certifying employees prior to performance of assigned duties under this contract (i.e., welding, electrical, etc.) Formulate and provide comprehensive training, qualification, and certification procedures for its employees for submission with the QCP.

2.2.1. Records. The contractor shall develop and maintain individual training records to document training and test results. Document all initial and supplemental training accomplished in each employee’s training record. Maintain each training record at the individual’s work location and make available to government representative(s) upon request.

3.0 HOURS OF OPERATION.

3.1 Duty Hours. The contractor shall provide required resources during normal duty hours.

Duty hours will be 07:00 A.M. to 4:00 P.M. When/if extended/alternate hours are needed then coordination/approval must be obtained with the ASM.

3.2 Holidays. If the holiday falls on a Saturday or Sunday, it may be observed on Friday or Monday as directed. U.S. holidays include (per local base-level procedures):

New Year's Day Martin Luther King Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas

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APPENDIX A

DEFINITIONS

Configuration Management – physical attributes or characteristics.

Corrosion – the electrochemical oxidation of metals in reaction with an oxidant such as oxygen.

Fatigue – the progressive and localized structural damage that occurs when a material is subjected to cyclic loading.

Fracture – the (local) separation of an object or material into two, or more, pieces under the action of stress.

Fraying- to wear into loose, raveled threads or fibers.

Hardware – a general term for items such as fasteners, bolts, washers, wire, turn buckles, etc.

Performance Work Statement (PWS) – specifies the government's requirements for services to be performed.

Serviceable – safe for use and discrepancies do not pose a hazard to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

Structural Failure – when the basic support system of a form has lost integrity resulting in the inability of the form to perform its original function.

Unserviceable – presents a danger to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

Wear – erosion or sideways displacement of material from its "derivative" and original position on a solid surface performed by the action of another surface. Wear is related to interactions between surfaces and more specifically the removal and deformation of material on a surface as a result of mechanical action of the opposite surface.

APPENDIX B

DELIVERABLES

DELIVERABLE PWS REFERENCE DUE DATE

Preventative Maintenance Plan

(PMP)

Section 2.1.2 60 days after contract award

Annual Maintenance Documentation

Section 2.2.1 Annual

Work Schedules Section 2.3.3.1 NLT 30 days before work is scheduled

Quality Control Plan (QCP) Section 5.1 45 days after contract award

Phase-In Plan Section D.1.3 15 days after contract award

Phase-Out Plan Section D.1.6 Per CO request

APPENDIX C

MAINTENANCE DOCUMENTATION

ACC Aircraft Sunshade Maintenance Documentation Sheet

Shelter Spot #

Date Inspected

Discrepancy

Corrective Actions

Corrosion Control Actions

ECD

Contractor Repair Needed

Repair Cost

APPENDIX D

ANNUAL INSPECTION

REPORT

ACC Aircraft Sunshade Annual Inspection Report

Shelter Spot #

Date Inspected

Discrepancy

Corrective Actions

Corrosion Control Actions

ECD

Contractor Repair Needed

Repair Cost

ATTACHMENT 1

AIRCRAFT SUNSHADE INSPECTION CHECKLIST

The contractor shall annually physically inspect/correct and/or report to the ASM as necessary the following but not limited to:

1. Structure

1.1. Inspect all columns, beams, joists, girders and lateral cross bracing for proper connections, faulty/cracked welds, loose or missing bolts and corrosion. Tighten loose bolts to manufacturer specifications (if available) or replace if necessary. Treat corrosion and fatigue IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

1.2. Inspect turnbuckles and cables for severe corrosion, fraying or breaks, tightness, proper connection and security. Repair or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

1.3. Inspect for loose/missing and damaged attaching hardware. Tighten or replace loose hardware IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

1.4. Inspect anchor plate bolts for embedment, tightness and severe corrosion. Tighten loose anchor plate bolts and treat corrosion as required IAW manufacturer’s specifications (if available). If manufacturer’s is not available use industry standards and tighten column base plate anchor bolts/nut to snug tight. Insuring column base plate cannot move or rotate but will not over-torque or cause pullout.

1.5. Inspect anchor plate for levelness (i.e. ensure it is flat and seated on the ground). Repair as required.

1.6. Inspect concrete around all anchor plates for cracks/spalling. Repair as required.

1.7. Sunshade’s frame for severe corrosion, treat corrosion as necessary.

2. Fabric Roofing

2.1. Inspect fabric for proper tightness. Tighten IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

2.2. Inspect all bolts, nuts, cables and lacing. Tighten or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

2.3. Inspect all fabric for holes, tears, scuffs, coating separation, or scrapes. Repair or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

3. Lightning Protection System (LPS)

3.1. Test LPS and document results to be included in the final report.

4. Miscellaneous

4.1. If equipped, inspect and operationally check obstruction lighting. Clean, repair, or replace as required ensuring fully operational lighting.

4.2. Inspect safety cables for severe corrosion, fraying or breaks, tightness, proper connection and security on all lights. If missing, loose or damaged, tighten, repair, or replace IAW manufacturer’s specifications (if available). Use industry standards when manufacturer’s is not available.

5. Mounting Hardware

5.1. Check anchor plate nut tightness using a torque wrench that has been checked for calibration within the last year and set to manufacturer’s specifications (if available). If manufacturer’s is not available use industry standards and tighten column base plate anchor bolts/nut to snug tight.

Check all structure bolts/nuts other than anchor nuts using a torque wrench that has been checked for calibration within the last year and set to manufacturer’s specifications (if available). Fabric roofing/side mount screws are part of this inspection. See paragraph 2.2.

6. Repairs

6.1. The contractor shall remove and replace all damaged hardware and/or parts on aircraft sunshade structures as required. A list of repairs and cost will need to be submitted to the designated CO prior to repair initiation to ensure sufficient funds are available/approved on contract. All repairs will be at the discretion of government and shall be in accordance with manufacturer’s recommended preventive guidelines for specific sunshades.