Big Top Sustainment PWS 9 July.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

TYNDALL AFB BIG TOP AIRCRAFT

SHELTER SUSTAINMENT

9 JULY 2025

SECTION A

DESCRIPTION OF

SERVICES

1.0. SCOPE OF WORK

1.1. Background. Preventative maintenance is the basis of Air Combat Command’s policy for aircraft sunshade sustainment. The government’s objective is to maintain safe and reliable aircraft sunshades.

1.2. Mission. The contractor shall sustain aircraft sunshades through scheduled inspections, preventive maintenance, and repair of deficiencies.

1.3. Scope. The scope of this service is to provide inspection on 6 existing aircraft sunshades approximately 60' W x 70’ L x 28’H on Tyndall AFB flight line. The Contractor shall inspect, maintain and repair aircraft sunshades, to include structure, structural connections, fabric, lights, electric, lightning protection, obstruction lighting, safety reflective devices, and any other base-unique attached features, as applicable, Bi-Annually. The contractor shall provide written documentation of inspection, maintenance, and repair. Inspections are to occur during the months of October and April, these dates may vary based upon mission requirements.

2.0. PROGRAM MANAGEMENT.

2.1. Responsibilities. At a minimum and in addition to para 2.2 and 2.3, the contractor shall bi-annually accomplish the following, to support the annual aircraft sunshade maintenance requirements.

a) Check for any loose cables, tighten until snug.

b) Check all bolts and nuts for proper torque, if loose tighten.

c) Check all fabric for holes, tears, scuffs or scrapes and repair. where needed. A heat seal gun or HH66 glue can be used.

d) Check fabric for proper tightness.

e) Check equipment door operation and grease any

“catch points” along the track.

f) Tighten threaded rods or buckle straps to tension main fabric, if necessary, until fabric is tight.

g) Check and tighten any lacing that may have come loose. Pull excess slack and retie.

h) Check frame for any corrosion and treat with a corrosion inhibitor (can use a brush and galvanized paint to touch up any corrosion).

2.1.1. Contractor Provided Equipment. The contractor will be required to procure all required support equipment to accomplish these inspections.

2.1.2. Requests. Respond to CO requests within CO-requested timeframe. Extensions to

CO- requested timeframes shall be approved by the CO prior to the needed extension. (Per unit- specified timeframe)

2.1.3. Problem Management. The contractor shall identify, document, and notify the government of actual or potential contractor program management problems and deficiencies, and report unresolved problems to the CO. The contractor shall report site-specific problems affecting maintenance accomplishment and/or contractor performance to CO or Contracting Officer’s Representative (COR).

2.1.3.1. Corrective Action Priority. Perform corrective action IAW paragraph 2.3.4.

2.1.4. Meetings. Support meetings convened at the direction of the CO. Frequency and method of online team meetings shall be determined by the CO.

2.1.5. Significant Incident Notification Procedure. Inform the CO within 12 hours of becoming aware of an incident that involves a contractor’s employee that may subject the employee, the contractor, or the government to either potential civil or criminal liability.

2.1.6. Compliance. The contractor shall comply with all applicable base law, regulations & instructions.

2.1.7. Personnel. The contractor shall ensure that only qualified personnel perform inspection, maintenance and repair of aircraft sunshades.

2.1.7.1. Site Management. Provide a single point of contact (POC) for management of all aircraft sunshade activities.

2.2. Maintenance Documentation.

2.2.1.1. Reference Material. The contractor will maintain copies of applicable aircraft sunshade manuals, drawings, specifications, etc. for use in inspection, preventive maintenance, and or repair. Provide copies to the CO, as requested.

2.2.1.2. Documentation of Paint and Coating Use. The contractor shall maintain a complete history of use of paint and any other protective coating. Documentation shall include the date of the use, type and amount of product used to include any brand name, process used, specific location where product was applied, and the contractor that performed the work. Provide documentation to the CO, as requested.

2.2.2. Requirements. The contractor shall perform tasks IAW industry standards, or best practices, (in that order) and be IAW applicable federal, state and local building code and regulations, or equivalent military standard Unified Facilities Criteria (UFC) and Unified Facility Guide Specifications (UFGS), in the event of conflict between documents, the most stringent shall apply. Advise the CO of any conflicts/ambiguities in the various documents before beginning any task.

2.2.3. Alternate Procedures. The contractor may propose alternate maintenance procedures as a cost saving initiative or enhancement to inspection and or maintenance accomplishment.

These procedures include deviations from preventive maintenance requirements when supported by technical analysis, test results, and documented conclusions. The CO, if warranted, shall approve or reject contractor-proposed deviations from preventive maintenance requirements prior to implementation.

2.2.4. Inspections. The contractor shall perform and report Bi-Annual Inspections IAW manufacturers recommended inspection procedures and/or industry standards or best practices for the following, but not limited to lightning protection systems, grounding, aircraft sunshade structure, fabric, and lighting.

2.2.5. Maintenance and Repair (M&R). Maintenance and Repair (M&R). M&R shall be performed by the contractor for planned and contracted work. Execute all routine M&R work service per inspection, maintenance, or repair action. Any proposed actions resulting in an increased cost must be reviewed/approved by the CO prior to execution. Elevate any actions proposed beyond the intent of this contract to the CO for approval or rejection, or the action may not be reimbursable.

2.2.5.1. Scheduling. Schedule work with the ASM to minimize disruption to mission requirements. The contractor shall coordinate inspections, maintenance, and or repair work with ASM NLT 30 calendar days before work is scheduled.

2.2.5.2. Disruption. Coordinate any disruptions with the ASM prior to starting work.

Provide notification, at least ten working days, prior to disruption (e.g., power outage, blocked access, inspection process, maintenance process, repair process, cleaning, and or spraying). Disruptions shall provide the least amount of customer inconvenience. Notify the ASM (format to be provided by the ASM) within 24-hours of expected downtime due to disruption.

2.2.6. Estimated Time to Repair (ETR). The contractor will establish an ETR for aircraft sunshade repairs. Provide written status as changes occur and provide to ASM within 8 hours of a known change from the planned schedule.

2.2.7. Work Clearance and Permits. The contractor will coordinate work with the ASM as required. Obtain permits for all work IAW base operating instructions. These local and federal waivers would include but are not limited to AF Form 103, digging, welding, paint spraying permits and FAA waiver.

3.0. SAFETY

3.1. Contractor Liability. The contractor shall be liable and responsible for non-compliance of environmental safety and health (ES&H) provisions and pay fines and fees resulting from improper contractor actions and/or process.

3.2. Spill Notification. The contractor shall immediately notify the CO and the ASM of any pollution incident, as per base requirements.

3.3. Safety and Health (S&H) Program. The contractor shall establish responsibilities and procedures required to effectively administer conformance with Air Force (AF) Occupational Safety and Health (AFOSH), Occupational Safety and Health Administration (OSHA), and AF Safety Instructions.

3.4. Safety Notification and Reporting. The contractor shall notify the CO and the ASM of any mishap involving contractor personnel, AF assets, or AF operations, which result in injury, illness, or damage. The contractor shall establish internal mishap notification procedures and brief all contractor personnel. Document the mishap notification briefing as part of initial safety orientation. Document and report any mishap using local base procedures. Provide a copy of all mishap reports to the CO and the Aircraft Sunshade Manager. Injuries to contractor personnel shall be reported IAW OSHA requirements.

Maintain copies of all mishap reports for one year.

4.0. SECURITY

4.1. Identification and Credentials. All on-site contractor employees shall wear clothing appropriate to the tasks assigned and display the name of the company. Contracted employees shall wear reflective vests while operating on the flight line. The contractor shall ensure all employees have the legal right to perform work within the United States and can pass appropriate security checks. Personnel working anywhere on Tyndall AFB property are required to have a Local Files Check. The Unit Security Manager will coordinate the Background Affidavit (with Pass & ID) and the DD 1172 Base Access Request form.

4.2. Government-Furnished Security Training. All contractor personnel shall receive base- specific security training from the ASM and or owning unit’s Security Manager for restricted access areas prior to being granted access to restricted areas.

4.3. Escorting. Contractor personnel without appropriate security clearance shall be escorted by authorized personnel within controlled areas. Contractor will report to Unit Security Manager or ASM for access to this controlled area.

4.4. Retrieving Identification Media. The ASM will retrieve all identification media, including vehicle pass, from contractor employees upon termination of employment; provide security termination briefings IAW Department of Defense (DoD) 5200.1-R. section C9.5, and AF Form 2587 according to Air Force Instruction (AFI) 31-401, Section 8E.

4.5. Traffic Laws. The contractor shall comply with installation traffic regulations. In coordination with the ASM, the contactor will also be required to obtain airfield drivers licenses for all personnel driving on the flight line.

4.6. Weapons, Firearms, and Ammunition. Contractor employees shall not possess weapons, firearms, or ammunition on themselves, or within any vehicle, while on a United States Air Force Base/Installation.

4.7. Reporting. Report to the CO or ASM any information or circumstances that may pose a threat to the security of DoD personnel, contractor personnel, or government resources (format to be determined by the CO) within 24-hours of the incident.

4.8. Photography. The contractor shall ensure no unapproved photographic equipment is permitted on the flightline by their personnel. The contractor shall follow local base policies and coordinate with the ASM for obtaining photographs prior to inspection.

5.0. PERFORMANCE MANAGEMENT.

5.1. Performance Management. The contractor shall develop, document, implement, maintain, and continuously improve a comprehensive Quality Control Plan (QCP) that assures compliance with all PWS requirements in general and specifically those items identified in the service summary table (Section B, Table 1.5). The QCP shall address frequency/interval, numbers and types of quality control (QC) inspections, the qualifications of personnel accomplishing those tasks, and how the contractor shall control the quality of any subcontractors. The contractor shall submit the QCP to the CO NLT 45 days after the contract is awarded.

5.2. Quality Control Manager. The contractor’s Quality Control Manager shall lead the contractor’s quality control efforts in establishing and implementing the QCP. The contractor shall train personnel in effective methods and techniques for inspecting the contractor’s conformance to requirements. The contractor shall act as the focal point for inspections, analysis of inspection results, and corrective actions and reports.

5.3. Performance Evaluation. Contractor performance outputs are subject to surveillance by a government COR to ensure PWS compliance. At a minimum, the contractor shall:

5.3.1. COR/CO Access. Allow COR(s) access to work areas and data, provide support, and not interfere with the CORs, State, Federal, and other designated personnel in the performance of their official duties. Permit the CO or authorized representative access to all records, data, and facilities used in the performance of the contracted services. Access shall be provided as soon as possible but is not to exceed one workday of the request. Extensions shall be approved by the CO prior to the needed extension.

5.3.2. Non-Conformances. Take effective corrective action(s) for any non-conformance identified during internal or government surveillance.

6.0. ENVIRONMENTAL

6.1. Hazardous Material Management. The contractor shall submit an approval request (Tyndall AF Form 81 and 82) and material safety data sheet for all chemicals prior to use on the installation. Contractor personnel must complete all required mandatory environmental training through the ESOHTN database. Mandatory training includes EMS Awareness, Stormwater and Solid Waste. Contractor must comply with Department of Defense waste minimization requirements which include recycling, pollution prevention and elimination of targeted chemicals.

6.2 Hazardous Waste Management. All hazardous waste generated shall be labeled and an inventory management system will be initiated to insure timely removal and proper disposal.

No on-base disposal will be allowed. All drums will be labeled with a hazardous waste label. The label shall include the proper DOT shipping name, UN or NA, EPA waste number, generator information, and accumulation start date. The label shall be placed on the side of the drum. All drums used to store hazardous waste shall be non-leaking and safe to handle.

Contractor shall be responsible for over packing drums that are rusted, dented, or leaking.

Drums and/or over packs shall be provided by the contractor. All drums shall be “new” DOT approved containers. The storage location for the hazardous waste drums shall be approved by the 325 CES/CEAN prior to the generation of hazardous waste. The contractor shall document inspection of drums for leaks daily or if not working in the area daily, then a weekly inspection will suffice. A copy of the inspection checklist shall be forwarded to 325 CES/CEAN every Friday. Hazardous waste transportation and disposal shall be coordinated through 325 CES/CEAN. The contractor shall be responsible for transportation and disposal of all hazardous waste at an EPA approved treatment, storage, disposal facility (TSDF). The transportation and disposal facilities shall be approved by 325 CES/CEAN prior to their use.

Manifests shall be signed only by 325 CES/CEAN. Drums shall be disposed of within 90 days of placing the first drop in the container.

6.4. Sampling. The contractor shall analyze metal structures for Lead, Cadmium, and Chromium prior to conducting water or sand blasting. Sampling results shall be submitted to the 325 CES/CEAN.

6.5 Stormwater Management. The contractor shall prevent any waste debris/materials from reaching base stormwater system