Big House Column_RFP_2025.pdf

PDF 173 KB Posted Jul 23, 2025

Attached to: Big House Column Repair
Solicitation number: PE-69002-NONST-2026-000000001
Issued by: Jefferson County, Georgia

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Written by GovTribe AI · May 1, 2026

This is a Request for Proposals (RFP) issued by the Hazlehurst-Jeff Davis County Board of Tourism in Georgia for restoration and repair services to the Big House, a historic 1913 mansion located in Hazlehurst, Georgia. The scope of work includes restoration of four large front columns and six smaller side columns, along with repair and replacement of the soffit above the front porch. All materials must match the original wood construction, with preference for preserving original materials where possible. The project includes damage assessment and repairs resulting from Hurricane Helene. The RFP was posted on July 23, 2025, at 4:00 P.M., with a mandatory bidders' conference scheduled for August 7, 2025, at 1:00 P.M. at the project site. Sealed proposals must be received by 3:00 P.M. on August 20, 2025, with no exceptions for late submissions. A public proposal opening meeting will occur on August 20, 2025, at 3:00 P.M., with award notification expected by August 22, 2025, at 5:00 P.M. All work must be completed by December 31, 2025, at 11:59 P.M.

Proposals must include a resume or letter detailing firm or individual experience, three professional references, and a 30-day quote for the base scope of work. Contractors must maintain General Liability Insurance of at least $1,000,000 per occurrence and Workers' Compensation Insurance as required by state law. Additional repair and restoration projects may be proposed as add-ons with separate pricing. The primary contact is Oakley G. Perry, Executive Director, at (912) 375-4543 or big.house@jeffdavishazlehurst.com. Proposals may be submitted in person, by USPS mail, or through alternative postal carriers to The Big House at 25 E. Coffee Street, Hazlehurst, Georgia 31539. The tight project deadline reflects limited funding allocation for this historic preservation initiative.

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Request for Proposals Big House Column and Façade Repair

Description:

The Hazlehurst-Jeff Davis County Board of Tourism is seeking sealed proposals from qualified firms or individuals to provide restoration services to historic homes and buildings. The Big House of Jeff Davis County is a mansion built in 1913 on U.S. Hwy 341. The home features four large columns in the front of the building that are showing signs of rot and decay. Additionally, the soffit above the columns is in poor shape. This project is part of our larger preservation effort for the building.

Sealed proposals will be accepted in person at The Big House (25 E. Coffee St., Hazlehurst, GA 31539), mailed through USPS to 25 E. Coffee Street, Hazlehurst, Georgia 31539, or mailed directly to The Big House through another postal carrier. Only sealed proposals will be accepted.

The Board of Tourism will reject and destroy open proposals.

Publication Date and Time:

First posted at the Big House on July 23, 2025, 4:00 P.M. Submitted to the county's legal organ (Jeff Davis Ledger) at the same time.

Closing Date:

All submissions must be received by 3:00 P.M. on Wednesday, August 20, 2025. No late submission will be accepted, regardless of postmark date. The Board will not consider proposals submitted late due to shipping delays.

Proposal Opening Information:

A public meeting will be held on Wednesday, August 20, 2025, at 3:00 P.M. at The Big House (25 E. Coffee St, Hazlehurst, GA 31539).

Primary Contact:

Oakley G. Perry Executive Director Office: (912)375-4543 Email: big.house@jeffdavishazlehurst.com

Mandatory Conference:

All interested parties must first attend a mandatory conference at the Big House (25 E. Coffee Street, Hazlehurst, GA 31539) on August 7, 2025, at 1:00 P.M.

TimeLine:

July 23, 2025, 4:00 P.M. – Posting of RFP August 7, 2025, 1:00 PM – Mandatory Conference Meeting August 20, 2025, 3:00 P.M. – Deadline to submit sealed proposals

August 20, 2025, 3:00 P.M. – Public meeting for proposal opening August 22, 2025, 5:00 P.M. – Notification of award made December 31, 2025, 11:59 P.M. – Work must be completed

Property Description:

The Big House was built in 1913. It is an old home that has been converted into a commercial space. As such, it receives a decent amount of foot traffic, has employees working in the building each day, and entertains guests at events and meetings.

The columns of the building are wood, as with the soffit. We request that like materials be used and as much of the original material as possible be saved for historic preservation.

Scope of Work:

Four columns need to be restored in the front, along with six smaller columns to the side of the building. Additionally, the soffit of the roof over the front porch needs to be repaired and wood replaced. The building received damage from Hurricane Helene, which has caused additional damage to an already aging building.

Additionally, due to the limited funding allocated for this project, there is a tight deadline for project completion. Projects should be fully billable by the end of December 2025.

Additional add-ons, such as other repair and restoration projects on the building, may be included but should be listed separately with their corresponding prices. The base quote on the proposal should only include the work listed above.

Firm Requirements:

Firms and individuals are required to hold the following:

• General Liability Insurance of at least $1,000,000 per occurrence

• Workers Compensation Insurance as required by state law

Submission Documents:

Proposals should include the following information:

1. Resume or letter detailing the firm or individual's experience

2. Three professional references

3. 30-day Quote